In the spirit of community-led neighbourhood planning the ethos of Look!

St Albans is to be transparent, proactive, respectful, collaborative, open, diverse, explorative and community-rooted It follo!s that any information obtained by Look! St Albans from its dealings !ith any person or body in the performance of its "urpose and Aims must be treated as being in the public domain # Agenda for Look! St Albans 2nd representatives group meeting to be held on Monday 24th February 20 4 at !"#0 $he %ounty %onstitutional %lub &St Albans' Limited( 2) *idgmont *oad( St Albans( +ertfordshire AL #A, &Sat $av users please enter AL% &A'( http"--.../the0ounty0lub/org-main-inde1/php-0onta0t Meeting to be 0ondu0ted as set our in our adopted 0onstitution 2/2" *epresentatives ,roup po.ers and meetings/ )embers of Look! St Albans may attend as observers any meeting of the *epresentatives +roup and the ,hairperson may invite an observer or observers !ho are not members to attend, but they may not vote -he *epresentatives. +roup reserves the right to exclude observers !here a ma/ority of *epresentatives. +roup members present deem that this is necessary for the effective conduct of the +roup.s business # Definitions: A design charrette is an intense period of design or planning a0tivity/ A design code is a set of illustrated design rules and re3uirements( .hi0h instru0t and advise on the physi0al development of a site or area/

4lease ensure you pur0hase a beverage on arrival/ Apologies for absence Minutes" $o 0onfirm the minutes of meeting 5o/ on #th 6anuary 20 4 Signing of approved minutes by 0hairman of the representatives group held

Short updates on matter arising from minutes" Any substantial items not previously advised to the secretary !ith !ording !ill be discussed at a future meeting of the reps group Chairmans update Deputy Chairmans (if required) Treasurer update: to include a ote to appro e ban!ing arrangements please see draft resolutions belo" Secretarys update including in estigations into insurance #roposal by Chairman $anessa %regory Community &eedbac! (short "or!ing party) Aim and 7b8e0tive9 as it is best pra0ti0e on 0ommunity engagement to ensure all vie.s are re0orded9 .e should revie. feedba0k from the open meeting on 20th Mar0h 20 #/ 4urpose" :nsure all vie.s are re0orded in a user friendly manner( published and our supporters advised/ #roposal by Chairman $anessa %regory Can "e propose any inno ati e "ays to get our !ey messages to the community' $.o key messages are" ' ;nderstanding .hy part funding of 0harrettes et0 by developers is ne0essary and appropriate/ 2' ;nderstanding that viability for a ne. development the issues are not purely e0onomi0( though fundamental, but also in0lude so0ial and natural-environmental/ $his is set out in our %ommunity %apital Frame.ork on page 2 of the .orkshop report/ #roposal by %raeme (astham A dis0ussion of the form that 0onsultation .ith LSA should take/ After the dis0ussion LSA should .rite to SA<% e1pressly setting out its terms of 0onsultation/ Aims) ob*ecti es and purpose $o ensure that all members of the Steering ,roup and SA<% understand the form LSA %onsultation .ill take/

#roposal by %raeme (astham A dis0ussion as to .hether or not distillation of the <esign %ode do0ument is desirable &brought for.ard from the previous meeting'/ Aims) ob*ecti es and purpose $o reinstate for dis0ussion an item that 0ould not be dis0ussed fully at the previous meeting and =.hilst taking 0are to a0kno.ledge that the original do0ument has been 0onsulted upon the steering group should de0ide .hether or not a distilled version should be made available to all A+," Any substantial items not previously advised to the secretary !ith !ording !ill be discussed at a future meeting of the reps group Set date and enue for the ne-t reps group meeting #roposal by Treasurer Chris Debenham to be oted upon under Treasurers update Draft .esolutions for opening ban! account 5at >est ?t .as resolved that a banking relationship .ill be maintained .ith 5ational >estminster @ank 4l0 &Athe @ankB' in a00ordan0e .ith its A;nin0orporated %lub( So0iety or other %ommunity 7rganisation MandateA and that"C &a' the individuals identified to the @ank as authorised signatories may( in a00ordan0e .ith the signing rules( sign 0he3ues and give instru0tions for Standing 7rders( <ire0t <ebits( :le0troni0 4ayments( @ankerAs <rafts and other payments on the a00ounts even if it 0auses an a00ount to be overdra.n or e10eed any limit/ &b' any authorised signatory may give other instru0tions or re3uests for information to the @ank in relation to the a00ounts9 opening a00ounts .ith the same signing rules and authorised signatories9 0losing a00ounts9 or other banking servi0es or produ0ts/ &0 ' the @ank may a00ept instru0tions that do not have an original .ritten authorised signature provided the @ank is satisfied that the instru0tion is genuine and sub8e0t to any other agreement the @ank may re3uire for those instru0tions/ &d' Look! St Albans .ill provide to the @ank a 0opy of its 0onstitution and any amendment to the 0onstitution( 0ertified as 0orre0t by the Se0retary/ &e' this mandate .ill 0ontinue until Look! St Albans gives the @ank a repla0ement mandate or passes a resolution 0hanging the signing rules and-or adding or removing an authorised signatory in .hi0h 0ase this mandate .ill 0ontinue as amended/ @ar0lays

$he Meeting 0onsidered the @ar0lays %ustomer Agreement and other do0uments .hi0h the @ank has provided and resolved that"C / Look! St Albans &BLSAB' appoint @ar0lays @ank 4L% &Bthe @ankB' as LSAAs bankers9 2/ LSA a00ept the terms of the @ar0lays %ustomer agreement and 0onfirm su0h a00eptan0e to the @ank by 0ompleting the @ankAs form of Appointment of @ankers9 #/ LSA authorise any individual notified to the @ank &an Bauthorised personB' to"C &a' enter into any other agreements .ith the @ank &in0luding banking fa0ility agreements and indemnities' .hi0h they 0onsider to be in the interests of LSA from time to time9 and &b' give instru0tions 0on0erning the operation of LSAAs bank a00ounts and other.ise 0ommuni0ate .ith the @ank in ea0h 0ase in .riting or verbally( in a00ordan0e .ith the %ustomer Agreement9 and &0 ' register LSA for the @ankAs 0omputer and telephone banking servi0es/ >e also noted that if LSA has registered for the @ankAs 0omputer and telephone banking servi0es( any of the authorised person&s' a0ting in a00ordan0e .ith the 0urrent approval pro0esses for the servi0es .ould be responsible for amending LSAAs A0ustomer profileA .hi0h &among other things' determines"C &a' the a00ounts that 0an be a00essed by 0omputer or telephone9 &b' se0urity pro0edures and the number of individuals re3uired to approve ea0h instru0tion issued to the @ank &approval pro0esses'9 &0 ' the individuals &BusersB' allo.ed to use the servi0e for making payments and other purposes &.ithin any spe0ified limits' >e also noted that the @ank is entitled to a0t on all instru0tions given by a ;ser in a00ordan0e .ith the 0orre0t se0urity pro0edures until the 0ompany notifies the appropriate 0omputer or telephone banking servi0e that the ;ser is no longer authorised to a0t for it/