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ASSET TRANSFER NOTIFICATION

Please use BLOCK letters and complete all fields This form is to be used when assets are transferred from one Responsibility Centre to another.

Section 1: Transfer of Asset FROM:


Name of transferring Unit:

to be completed by transferring Department/Unit

Responsibility Centre Account Code: Name of receiving Unit: Name of Receiving Contact Officer: Phone: Item description(s):

Project/Grant

Asset ID Number: Asset Tag Number: Serial Number: Approval by Financial Delegations: Name: Signature: Date: to be completed by receiving Department/Unit

Section 2: Transfer of Asset TO:


Name of receiving department:

Responsibility Centre Account Code: New Custodian: New Location:

Project/Grant

Approval by Financial Delegations: Name: Signature: Date:

Section 3: To be completed by the School/Administrative Unit receiving the item.


Item received processed in the PeopleSoft Asset Register by: Name: Journal entry prepared by: Name: Instructions:
Refer to Finance and Accounting Manual - Asset Acquisition, Transfer, Disposal and Depreciation Procedures Section 1 is to be completed by the Transferring Department/Unit. The original is then forwarded to the Receiving Department/Unit and a copy retained. Section 2 is to be completed by the Receiving Department/Unit. Section 3 is to be completed by the School/Administrative Unit receiving the item and the original form retained for audit purposes.
Finance and Accounting Manual

Date: Journal No: Date:

ASSET TRANSFER FORM


Asset To Be Transferred: Section 1: Transfer of Asset TO: (To be completed by Receiving Unit)
Name of receiving Unit: Name of transferring Unit: New Custodian: New Location: Asset ID No. (New): Cost Center Company

Approval (Receiving Unit)


Sign& Date
Designation

Acknowledge Receipt
(Asset received in good condition by) Sign & Date
Designation

Sign & Date


Receiving Person with designation

Section 2: Transfer of Asset FROM: (To be completed by Transferring Unit)


Name of transferring Unit: Name of receiving Unit: Name of Receiving Person Item description(s): Cost Center Company

Existing Location Asset ID Number:

Approval (Transferring Unit)


Sign& Date Sign & Date Sign & Date

Designation

Designation

Designation

Section 3: To be completed by IT/Support Service/Maintenance (If applicable)


For ISS/SS/Maintenance(put tick) Name:
Installation Date:

Ref No: Sign

Section 4: To be completed by Corporate Accounts


FI posting in SAP by: Name: Date: Document No: Sign

Section 5: Approval from Chairman/VC/MD (If applicable)

Sign (CEO/Vice Chairman)

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