Report on Microsoft Word 2013

Key features of Microsoft Word 2013

If you are upgrading from Word 2010 If you have been using Word 2010, you might be wondering how Microsoft could have improved on what seemed like a pretty comprehensive set of features and tools. The new features introduced between Word 2010 and Word 2013 include the following: Start screen When you start Word without opening a specific document, the Start Screen provides quick access to recent documents and to document templates. Cloud access When you connect your Office or Word installation to a Microsoft account, you have the option of saving documents to your SkyDrive. After you save a document in a SkyDrive folder or other shared location, you and your colleagues can simultaneously work on one version of the document. Previous location bookmark When you close a document, Word marks the location Where you were working. The next time you open the document (even on a different computer, if the document is saved in a shared location) a Resume Reading alert appears, to make it easy to return to that location. Smart guides When you place or move a graphic element on a page, on-screen guides appear to help you align the graphic with other page elements such as margins and paragraphs. Read Mode This view, which replaces the Full Screen Reading view, provides a simpler interface for reviewing documents. Reply Comment With this new feature you can place comments next to the text youre discussing so its easy to track the conversation. Present Online Share your document with others even if they dont have Word. As you display the document on your screen, they can follow along in their browsers.

 Live Layout Text reflows instantly when you drag a photo, video, or shape to its new position. When you release the mouse button, your object and surrounding text stay where you want them. PDF Reflow When you open a PDF in Word, its paragraphs, lists, tables, and other content act just like Word content. Use of learning Microsoft Word You can use Microsoft word to do so many things Depending upon your interests and your needs, you will have to determine how Word can work for you. Some of the nifty things that people use Word for include: Letters Handbooks Flyers Resumes Website creation Forms Newsletters Agendas Reports Brochures Envelope and labels Word 2013 keyboard shortcuts This section provides a comprehensive list of keyboard shortcuts built into Word 2013. The list has been excerpted from Word Help and formatted in tables for convenient lookup. Perform common tasks:

How to put heading in the main body of the report?

Add a heading The simplest way to add headings in your document is to apply heading styles. Type the text of your heading and select it. Click Home and move the pointer over different headings in the Styles gallery. Notice as you pause over each style, your text will change so you can see how it will look in your document. Click the one that you want.

If you don't see the style that you want, click the More button to expand the gallery. A heading makes text stand out and helps your reader find the information they need. There are several advantages of using heading styles: quickly building a table of contents, re-organize your document, and reformat the design without manually changing the text.
How to insert a table?

You can insert up to a 10 X 8 table with just a few mouse clicks. 10 X 8 means the table can contain up to 10 columns and 8 rows. To insert the table: 1. Select the Insert tab. 2. Click the Table button. 3. Move your mouse over the desired number of columns and rows. 4. Click on the select cell.

Your table is inserted into your Word document with evenly spaces columns and rows. Your table is inserted into your Word document with evenly spaces columns and rows.

Create a table of contents

To create a table of contents thats easy to keep up-to-date, first apply heading styles Heading 1 and Heading 2, for example to the text that you want to include in the table of contents.

Word finds those headings and uses them to build the table of contents and can update the table of contentsanytime you change the heading text, sequence, or level. Click where you want to insert the table of contents usually near the beginning of a document. Click References > Table of Contents and then choose an Automatic Table from the gallery of styles.

If you choose Manual Table, Word will insert placeholder text that creates the look of a table of contents. A Manual Table does not update automatically. How to add page numbers? To quickly insert page numbers in your document, use the Page Number gallery. Click or tapInsert > Page Number. NOTE The Page Number gallery will replace an existing header or footer if you have one. To add page numbers to an existing header or footer, see Add page numbers to a header or footer.

Use the Page Number gallery to insert page numbers

The Page Number gallery provides a menu of ready-to-use page numbers. Under Insert, click Page Number, click a location (such as Top of Page), and then pick a style. Word automatically numbers every page.

When youre done, under Design > Header & Footer Tools, click Close Header and Footer, or double-click anywhere outside the header and footer area.

How to add margins to the documents?

Page margins are the blank spaces around the edges of the page. There is a 1-inch (2.54 cm) page margin at the top, bottom, left, and right sides of the page. This is the most common margin width, which you might use for most of your documents. But if you want different margins, you should know how to change them, which you can at any time. When you type a very brief letter, for example, or a recipe, an invitation, or a poem, you might like different margins. You also use the ribbon to change margins, except you work from the Page Layout tab. First you click it to select it, and then, in the Page Setup group, you click Margins. You'll see different margin sizes, shown in little pictures (icons), along with the measurements for each of the margins. The first margin in the list is Normal, the current margin. To get narrower margins, you would click Narrow. If you want the left and right margins to be much wider, click Wide. When you click the margin type that you want, your entire document automatically changes to the margin type you selected.

When you choose a margin, the icon for the margin you chose gets a different color background. If you click the Margins button again, that background color tells you which margin size has been set for your document. Grouping of shapes Hold CTRL and select the shapes or other objects that you want to group. Under Drawing Tools, on the Format tab, in the Arrange group, click , and then click Group .

Concept of mail merge and step to create mail merge.

Introduction Mail merge is a useful tool that allows you to produce multiple letters, labels, envelopes, name tags and more using information stored in a list, database, or spreadsheet. When performing a Mail Merge, you will need a Word document (you can start with an existing one or create a new one), and a recipient list, which is typically an Excel workbook. Build the main document. You can create several types of mail merge documents: Letter: The traditional mail merge document is a letter, which is simply a document in Word. E-Mail Messages: Word can produce customized e-mail messages, which are sent electronically rather than printed.

Envelopes: You can use mail merge to create a batch of customized envelopes, each printed with its own address. Labels: Word lets you print sheets of labels, each of which is customized with specific information from the mail merge. Directory: A directory is a list of information, such as a catalog or an address book. 2 Decide which fields are needed for the main document. You need to know what kind of information is necessary for the recipient list before you create it.

Enlarge 3 Create the recipient list the data for the mail merge. The recipient list is a database, consisting of rows and columns. Each column is a field, a fill-in-the-blanks part of the document. Each row is a record in the database, representing a person who receives their own, custom copy of the document.

Enlarge 4

Insert fields specified in the recipient list into the main document. The fields are placeholders for information from the recipient list. 5 Merge the information from the recipient list into the main document. The final mail merge process creates the customized documents. They can then be saved, printed, e-mailed, or dealt with however you like.