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guides you how to define company in SAP step by step with screen shots. Let us discuss briefly about company. Define Company in SAP About Company in SAP:- Company is the organizational unit for which individual financial statements can be drawn according to the relevant commercial law. A company can comprise of one or more company codes. A Company has local currencies in which its transactions are recorded. All company codes within a company must use the same transaction Chart of accounts and the same Fiscal Year. Creation of company in sap is optional. Path to Define Company in SAP :SAP !" Path# $ SP%& $' mplementation "uide for %() Customizing * !"+ $' ,nterprise Structure $ ' -efinition $' Financial Accounting $' Define Company .ransaction code to /Define Company in SAP #0 OX15 Steps fo c eation of Company: ! Step 1 :- ,nter .ransaction Code SP%& in the commend field and press enter on the 1eyboard
Step 2 #0 3e4t Customizing e4ecute pro5ect screen select SAP "efe ence I#$
Step % #0 After Selecting SAP %eference !"6 a new screen !" Path will be displayed. Select Define company e4ecute icon for creating a company
3e4t Screen will be displayed after selecting the define company e4ecute icon
Step &:0 3ow Select 3ew entries icon and enter the company details
.he following details are to be entered for c eatin' a ne( company 7. ,nter 8 character alphanumeric code 9ey that represents the group of company 2. ,nter name of your company ). n the -etailed information update the address $ Street name6 P& :o4;6 Postal code6 City.
<. ,nter Country Code of the company =. ,nter language 9ey 8. ,nter local currency for the company *also 9nown as Company code currency+ >. Clic9 on Save icon or C.%L?S after updating the re@uired information .hus new Company ADA"S) is created in SAP.
Steps to Define Company Code: Step 7 #0 ,nter .ransaction Code SP"O in the commend field and press enter
Steps 2 #0 n customizing e4ecute pro5ect screen se+ect SAP "efe ence I#$
Step % :- n ne4t screen select Edit, Copy, Delete c ec! Company Code
Step & :- .he below screen displays after selecting Edit, Copy, Delete Company Code " Define Company Code #
we can create company code by selecting above two options. :y selecting first option copy, De+ete, company code all the configuration and tables get copied automatically along with assignments. Dere we are creating company code manually configure all the assignments by selecting second option -dit Company Code Data . Doub+e c+ic/ on -dit Company Code Data
7. Epdate new Company code /ey A-C8 2. "ive the company name Adarsh .echnologies for identifying the company code 9ey ). n Additional -ata update the details of City6 Country6 local Currency of company6 Language. Clic9 on Address and Epdate the following fields
Aft er updating Address enter Clic9 on Save icon .hus the company code A-C8 is created in SAP
.he following are the steps to Assi'n the Company Code to Company in SAP FICO
Step & #0 Clic9 Position Epdate company code for which you wants to assign and ,nter
Define Fisca+ yea 5a iant :- Fiscal year variant is used to define the fiscal year A Fiscal year variant contains the 72 normal posting periods and < special periods. Fe can define ma4imum 78 posting periods for each year. Special periods are used for Year end activities Steps fo confi'u e the Fisca+ yea 7a iant :Step 1 #0 ,nter SP%& .ransaction Code in the SAP Commend field and press enter
Step ) :n the ne4t screen -isplay mg 6 follow the !enu path SAP %eference !" $' Financial Accounting $' "lobal Settings $' Fiscal Year $'#aintain Fisca+ 4ea 5a iant
Step < :n the ne4t screen select 3ew ,ntries to create Fiscal year
Step = #3ew entries to Create fisca+ yea 7a iant screen6 update the following information.
7. n the field Fiscal year variant FG enter the two digits uni@ue code 2. n the description field update the name of Fiscal year Gariant ). Select the year0-ependent option if the Periods are different from year to year <. Select Calendar yr option if same number and dates for the periods of every year =. Epdate 72 in the 3umber of Posting periods field 8. Epdate < in the 3o. of Special Periods Field. After updating the re@uired data and clic9 on save icon Step 8 #:loc9 Fisca+ 4ea 5a iant A- and -ouble Clic9 on Periods folder
Step H #0 !aintain the Periods for the Fiscal Year Fi st Co+oumn - !onth Second Coumn - -ay *hi d Co+umn - Period
After !aintain Fiscal Year Gariant Periods6 Clic9 and Save icon. .hus the Fisca+ 4ea 5a iant Ad is created.
Step 1 :0.ype SP%& in the Command Field of the SAP ,asy Access !enu Screen and press enter 9ey on
Step % :- n ne4t screen follow the Path Assign Company Code to Fiscal Year Gariant
Step & :0 Clic9 Position Step 5 :- After selecting position6 update the company code and press enter
Step 1 :0 n ne4t screen Epdate fiscal year variant field for the re@uired Company Code and Press enter on the 9eyboard.
Step 8 #0 Clic9 the Save con located at the upper left corner of the screen to save the updated data. .hus Company Code AD31 is successfully assigned to Fisca+ yea 5a iant AD .
Step ) #0 n ne4t screen follow the menu path to create posting period variant !" !enu Path #0 S$R% > Implementation Guide for R&' Customi(ing "IMG# > Finance Accounting > Finance Accounting Glo)al Settings > Documents > $osting $eriods > Define *ariants for open p osting periods
Step < #0 .he define posting period variants screen is displayed6 Clic9 on new entries to create SAP PPG
Step =#0 ,nter four digit code in the Gariant field6 update variant name in the name field. Dere we created posting period Gariant A-&8
Step 8 #0 After updating posting period variant and name fields clic9 on save icon to save the data. .hus Postin' Pe iod 5a iant AD31 is defined ..
Step ) #0 n ne4t screen follow the menu path to -efine Gariant for open and close posting periods
Step < #0 Clic9 on 3ew entries to -efine Gariant for &pen and Close Posting Periods
7.5a iant:0 ,nter four digits Posting Period variant Code 2. A:0 Select Account .ype * A + ? I Galid for all Account .ypes *mas9ing+ A I Assets - I Customers *A(%+ 1 I Gendors *A(P+ ! I !aterials S I "eneral Ledger Accounts. ).F om Account:- 1eep :lan9 <.*o Account:0 Epdate Account =. F om Pe iod 1:0 ,nter Starting Period 8.4ea :- ,nter Year >.*o Pe iod:0 ,nter ,nding Period H.4ea :0 ,nter Year J.F om Pe iod 2:0 ,nter First Special Period 7C.4ea :0 ,nter Year 77.*o Pe iod:- ,nter Special Period 72.4ea :- ,nter Year 7).Autho i:ation ' oup ; Au$ <:- You can assign authorization groups in which some periods can only be opened for particular users
7<. Clic9 on sa7e icon to save the defined open and close posting periods .hus &pen and Close Posting Periods are configured in SAP.
Step 5 :- After clic9s on position enter the company code and press enter on 9ey board
Step 1 :- n ne4t screen update Posting Period variant Code A-C8 in the Gariant field
Step 8:- After updating Posting period variant Clic9 on Save icon.
$32% $325 $321 $32@ $3%3 $3%1 $3%2 $3%% $3%1 $3%@ $3&3 $3&1 $3&5 $3&@ $353 $352 $351 $35@ $312 $31& $318 $31? $31@ $383 $381
Plant maintenance accounts nventory ad5ustment accounts Accounts for down payments made %evenue accounts Change in stoc9 accounts Accounts for down payments received :an9 accounts *obligat. value(due dates+ Cost accounts for e4ternal services %evenue accts *with cost center6 PA+ Accts for pmnts on acct made for assets Personnel clearing accounts .a4 office clearing accounts "oods(invoice received clearing accounts !anufacturing costs accounts Central control clearing accounts Accounts for fi4ed asset retirement Amortization accounts nventory accounting material stoc9 acct nvestment support accounts &ther cost accounts *obligatory te4t+ %econciliation accounts %econciliation accts *payables $ Austria+ Cost accounts *travel e4penses+ Clearing accounts *travel e4penses+ %econciliation accts * 1 -3& (Foreign payment+
Steps to Define Fie+d Status 5a iant Step 1 :,nter .0Code SP%& in the Command Field of the SAP ,asy Access !enu Screen and press ,nter 9ey on the 1eyboard
Step % :mplementation "uide for %() Customizing $' Finance Accounting $' Finance Accounting "lobal Settings $' -ocuments $' Line tem $' Controls $' -efine Field status variants
Step 5:- After selecting CCC7 field status variant clic9 on copy as icon * short cut 1ey F8+. n ne4t screen update re@uired new Field Status variant Code and Epdate Field status variant 3ame
Step 1 :- After updating Field Status variant and Field Status 3ame6 press ,nter 9ey on the 1eyboard. Select copy all button
or C.%L ? S
Step & :- n ne4t screen Clic9 on position and update the company code and press enter
Step 5 :0 n ne4t screen update field statues variant in the Fld Stat.Gar. field
Step 1 :- After Assign company code to field status variants6 Clic9 on save icon to save the configuration settings .hus Company code A-C8 is successfully assigned to field status variants.
Postin' Aey Desc iption 7 2 ) < = 8 > H J 77 72 7) 7< 7= 78 7> 7H nvoice %everse credit memo :an9 charges &ther receivables &utgoing payment Payment difference &ther clearing Payment clearing Special "(L debit Credit memo %everse invoice %everse charges &ther payables ncoming payment Payment difference &ther clearing Payment clearing
Account *ype Debit=C edit Customer -ebit Customer -ebit Customer -ebit Customer -ebit Customer -ebit Customer -ebit Customer -ebit Customer -ebit Customer -ebit Customer Credit Customer Credit Customer Credit Customer Credit Customer Credit Customer Credit Customer Credit Customer Credit
Account *ype $ene a+ Bed'e Postin' Aeys Posting 1ey <C =C HC H7 H) H< H= H8 JC J7 J) J< J= J8 -escription -ebit entry Credit entry Stoc9 initial entry Costs Price difference Consumption Change in stoc9 "%( % debit Stoc9 initial entry Costs Price difference Consumption Change in stoc9 "%( % credit Account .ype -ebit(Credit "(L -ebit "(L Credit "(L -ebit "(L -ebit "(L -ebit "(L -ebit "(L -ebit "(L -ebit "(L Credit "(L Credit "(L Credit "(L Credit "(L Credit "(L Credit
Account *ype Asset Postin' Aeys Posting 1ey -escription -ebit(Credit >C -ebit Asset -ebit >= Credit Asset Credit Account *ype #ate ia+ Postin' Aeys
Posting 1ey -escription HJ Stoc9 inward movement JJ Stoc9 outward movement Account *ype 5endo Postin' Aeys Postin' Aey 27 22 2< 2= 28 2> 2H 2J )7 )2 )< )= )8 )> )H )J Desc iption Credit memo %everse invoice &ther receivables &utgoing payment Payment difference Clearing Payment clearing Special "(L debit nvoice %everse credit memo &ther payables ncoming payment Payment difference &ther clearing Payment clearing Special "(L credit
Account *ype Debit=C edit Gendor -ebit Gendor -ebit Gendor -ebit Gendor -ebit Gendor -ebit Gendor -ebit Gendor -ebit Gendor -ebit Gendor Credit Gendor Credit Gendor Credit Gendor Credit Gendor Credit Gendor Credit Gendor Credit Gendor Credit
Postin' /ey Confi'u ation Steps :- * ansaction Code ! O9&1 Step 1 :0 ,nter .0Code SP%& in the Command Field and press enter
Step ) #0 Follow the !" !enu path SP%& ' mplementation "uide $' Finance Accounting $' Finance Accounting "lobal Settings $' -ocuments $' Line tem $' Controls $' -efine Posting 1eys
Step 5:- Epdate two digits numerical 9ey code in the Posting 9ey field and update name of the posting 9ey in the name of the posting 9ey field
Step 1 #0 Epdate the following data 1. Debit=C edit indicato :0 Select the debit or credit 2. Account *ype :- Select appropriate account type %. Othe att ibutes :- Select appropriate attribute i.e Sales related or Special "(L &. "e7e sa+ Postin' Aey :- Epdate the reversal posting 9ey
Posting 9ey successfully configured in SAP Posting 1ey 3ame >C -ebit asset >= Credit asset -ebit(Credit Asset -ebit Credit
-efine 3umber ranges for documents t controls Account types allowed for postings e.g. Assets6 vendor6 Customer6 3ormal "l Account -ocument type that to be used for reversal postings.
Document *ypes Desc iption :Document *ype AA A: AF A3 -" -% -A -K ,E ,B 1A 1" 13 1P 1L 1% 1K 1S 1G 1F 1B 1Y !L P% %A %, %3 %G SA S: S1 SE E, Document *ype Desc iption Asset posting Accounting document -ep. postings 3et asset posting Customer credit memo Customer invoice Customer document Customer payment ,uro rounding diff. ,4ternal number Gendor document Gendor credit memo 3et vendors Account maintenance .ransporter nvoice Gendor invoice Gendor payment Contract nvoice %aw !aterial Payment Contractor Payment .ransporter Payment Stores Payment !L settlement Price change Sub.cred.memo stlmt nvoice $ gross nvoice $ net :illing doc.transfer "(L account document "(L account posting Cash document Ad5ustment document -ata transfer
FA F, F FL F3 KP K% KS KG
"oods issue "oods receipt nventory document "oods issue(delivery 3et goods receipt Payment posting :an9 reconciliation Payment by chec9 Payment clearing
Document type confi'u ation steps :Step 1 :0 ,nter .0Code SP%& in the Command Field of the SAP ,asy Access !enu Screen and press ,nter 9ey on the 1eyboard
Step ) #0 n ne4t screen follow the !" menu path for defining -ocument types !" !enu Path #0 SAP Customizing mplementation "uide $' Financial A(C $' "lobal Settings $' -ocuments $' -ocument Deader $' -efine -ocument types
Step < #0 n ne4t screen clic9 on new entries to create new document 9ey
Step = #0 Epdate the re@uired data 1. Document *ype :0 ,nter uni@ue 2 digits code 2. 0umbe "an'e :0 ,nter number range code %. "e7e se Document *ype :- ,nter reverse document type 9ey code &. 0umbe "an'e Info mation :- 3umber ranges are maintained for the document types 5. Accounts *ypes a++o(ed :0 Select account type for the document type i.e Assets6 Customer6 Gendor6 !aterial6 "(L Account 1. Cont o+ Data:- Select control data for the document type
Step 8 :0 After saving document type 9ey6 update the description of the document 9ey and clic9 on save icon.
Step & :0 n ne4t screen update company code and clic9 on change intervals
Step 1 :- Lets create number range for document type /AAM 1. 0o :0 Epdate the 3umber range code of document type AA 2. 4ea :- ,nter Year %. F om 0umbe :0 ,nter from number &. *o 0umbe :- ,nter .o 3umber 5. Cu ent 0umbe :- :y default the current number will be /C 1. ->t :- .ype of number assignment i.e for nternal or ,4ternal 8. Sa7e :- Clic9 on save icon to save the settings ?. Inte 7a+ :- Clic9 on nterval to maintain the number range for another document type
Step = #0 n ne4t screen update the following data for configure the tolerance group for employees 1. $ oup :- ,nter four digits uni@ue code
2. Company code :- ,nter appropriate company code that you wants to define tolerance group and currency will be automatically updated %. Amount pe document :- ,nter the ma4imum document amount the employees is authorized to post &. Amount pe open item account item :0 ,nter the ma4imum amount the employees is authorized to process the open items 5. Cash discount pe +ine item :- ,nter the ma4imum cash discount percentage the employee can grant per line item 1. Pe mitted payment diffe ence :- ,nter the amount that is permitted for payment difference in %evenue and e4pense field 8. Pe centa'e :- ,nter the percentage that is permitted for the payment difference.
Step = #0 After maintaining all the re@uired information clic9 on save icon
!enu Path #0 SP%& ' SAP %eference !" $' Financial Accounting $' "eneral Ledger Accounting $' :usiness .ransactions $' &pen item clearing $' Clearing -ifferences $' Define *o+e ance $ oups fo $=B Accounts .ransaction Code# $ &:AC
After updating data6 choose save icon to save the configured data.
&n the screen6 change view /Assign users $' .olerance group /# &verview6 clic9 on new entries
&n the new entries screen6 update the user name and tolerance group that you want to assign users to tolerance group.
After assigning user to tolerance group6 clic9 on save button to save the data.
Epdate the following fields. D Cha t of accounts: - cha t of accounts is a list of "L accounts master record that are used by the organisation. A chart of accounts must be assigned to each company code and it is defined at client level. D Count y cha ts=Accounts :0,nter country chart of accounts if the company code that you configured has a special country or statutory chart of accounts. D Company: - Company is the organisational unit for which individual financial statements can be drawn according to the relevant commercial law. A company can comprise of one or more company codes and it has local currencies in which its transactions are recorded.
' F# A ea: - ,nter Financial management *F!+ area 9ey if you are using funds management and it is used for function of the treasury module. D C edit Cont o+ A ea: $ ,nter your credit control area 9ey for your company code. t controls the credit limits for your customers. ' Fisca+ 4ea 7a iant: - Fiscal year variant is used to define the fiscal year 6 it contains 72 normal posting periods and < special periods. Fe can define ma4imum 78 posting periods for each year. Special periods are used for Year end activities. D Company code is p oducti7e:- .his settings is applicable for your production client.6 it is not possible to delete transaction data from the SAP system after you set your company code is as productive. D 5at. "e'ist ation no: - ,nter vat *value added ta4+ registration number here. ' Postin' pe iod 7a iant: - .he Posting Period Gariant is used to control which accounting period is to be open for posting and ensuring that closed periods are remain balanced and reconciled. D P opose 7a+ue data:- Select this indicator to ma9e the current date as default date by the system. .he valued date is used for accounts payable6 accounts receivable and treasury transactions. D #a>. ->chan'e ate de7iation : - ,nter ma4imum e4change rate percentage in which a foreign currency transactions can deviate from the rates enter in the e4change rate table.
After updating all the mandatory fields6 clic9 on save icon to save the configured data.