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Amit Modi
Sep 01, 2013 Sep 01, 2013
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Date Sep 01, 2013 Author
G
Version 0.1
Amit Modi
Reviewers
Name Prithwish Chatterjee Position PM Wipro
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Copy No. 1 2 Name Library Master Library Master Location Project Library Project File
Note to Holders: If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes. If you receive a hard copy of this document, please write your name on the front cover, for document control purposes
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Contents
Document Control .................................................................................................................. 2 Business Scenario 1.0 Opening Payables Period ............................................................. 4 Business Scenario 2.0 Creation of Invoice for Goods received with PO ..................... 5 Business Scenario 3.0 Entering Invoice without PO .................................................... 13 Business Scenario 4.0 Prepayment (Supplier / Employee Advances) ..................... 19 Business Scenario 5.0 Rent & other advances ............................................................. 26 Business Scenario 6.0 Entering Payments ..................................................................... 30 Business Scenario 7.0 Cancel Unpaid Invoices ........................................................... 34 Business Scenario 8.0 Void Payment ............................................................................ 35 Business Scenario 9.0 Reports........................................................................................ 37 Open and Closed Issues for this Deliverable .................................................................... 38 Open Issues ..................................................................................................................... 38 Closed Issues .................................................................................................................. 38
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Select Open in the Period Status* for the period that has to be opened. Save your work * Fields in bold are mandatory
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Click on Invoices Select type as Standard and enter PO Number, Operating Unit, Supplier, Site, Payment Currency & Terms will default on entering the PO number Enter invoice date, invoice number, invoice amount, GL date, Payment currency and payment method (mandatory but defaulted as well )
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Select Match to match the line item of purchase orders for the invoice
Click on Find
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A New Page will open which will show the invoice accounting
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Select Operating Unit, Invoice type as standard, Supplier/supplier number, Site, Invoice date, Invoice number, GL Date. Enter Invoice Amount, Payment Currency, Payment Terms, Payment Method. Click Lines (Tab) and enter the line type, amount and click Distribution . Line Number is defaulted
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On Distribution form, click the DFF and enter the TDS code.
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Again select Actions Tab and check Create Accounting-Final Post, this will create accounting entries for the invoice created
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Select Operating Unit, Invoice type as Pre-payment, Supplier/supplier number, Site, Invoice date, Invoice number, GL Date. Enter Invoice Amount, Payment Currency, Payment Terms, Payment Method, Pre-payment Type and Settlement date. Click Lines (Tab) and enter the line type, amount and click Distribution. Line Number is defaulted
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Select Actions to validate the prepayment, check validate in the pop -up window and then click OK
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Oracle Payables>Invoices > Entry > Invoices Query the prepayment invoice, select Actions and check Pay in Full then select OK
Select the Payment Date, Bank Account and Payment Process Profile name Supplier name & Site, Payment Document, Document Number appears by default, save the payment
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Create an invoice to adjust the prepayment as explained earlier Then select Action and check apply / unapply prepayment then select OK
Check Apply and check prepayment on Invoice Enter the prepayment amount to be adjusted then select Apply / unapply.
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Oracle Payables > Set Up > Calendar > Special Calendars Select Type of Calendar as Recurring Invoices. Enter name, description, and periods per year for the special calendar. Also enter period name, year, and sequence, from date, to date for the special calendar.
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Enter the Operating Unit, Supplier name, number, site. Select the Recurring calendar created earlier & number of periods Enter the Template Definition number, currency, terms Go to Line Definition tab, select the Distribution Origin Distribution Set or PO and then select the Name of the Distribution Set
Go to Amounts Tab and enter the First Amount and click the control total that payables calculate
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Query the Recurring invoice template created in the previous step Enter the number of recurring invoices to be created and select Create Recurring Invoices Name the recurring batch/invoice, select OK and save
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Validation of Invoice Query the recurring invoice and validate the invoice as explained earlier Applying prepayment to recurring expenses Query the above created invoice and adjust prepayment by following the prepayment steps mentioned earlier.
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Select the Payment type as quick; enter the Supplier name/number, Bank account, Document type, Document number, Payment date, Payment amount, Payment Process Profile.
Select Enter /Adjust invoices and select the invoice and the amount to be adjusted against the payment
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Oracle Payables prompts you for a cancellation date and a cancellation reason
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Oracle payables provides a caution message Click OK Oracle Payables >Other > Request > Run Run Void payment register, here we can confirm the pa yment is void On cancellation of payment, the invoice shall be available for payment processing again If required the invoice also can either be cancelled or be kept on hold for payment
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ID
Issue
Resolution
Responsibility
Target Date
Impact Date
Closed Issues
ID 1
Issue
Resolution
Responsibility
Target Date
Impact Date
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