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WORD PROCESSING

BASIC EDITING AND FORMATTING SKILLS

Microsoft Word is a Word Processing Program. A Word Processor


assists a user to edit and arrange ( format ) the words, sentences
and paragraphs and pages in a document. The two most important
activities accomplished on a Word Processor are

(1) Editing (estimated around 90% of time for a student


document )
(2) Formatting (10% of time )

Editing involves all the activities closely associated with


“creating and changing the text in a docunment”. Editing is
one of the main and more difficult tasks in the composition of a
written piece. Editing can only be successful with direct participation
of the human writer. It involves a lot of word choice decisions,
incorporating sentence structure ideas and keeping the general flow
of writing moving towards the intended ends; or the points that the
writer wishes to express. Editing is time consuming.

Formatting involves all the activities which alter the position


and appearance of a documents elements ( words,
sentences, paragrahs ). The Format of a document is its layout
and arrangement. Formatting is not such a time consuming activity,
especially for a student’s essay

Editing
A Word Processor can assist in the Editing Process.
Effective Editing requires Efficient Typing skills. A User can
only acquire Typing Skills through dedicated practice – there
is no other way.
Editing may also involve
(1) Effective Movement of the Cursor around the document to
different edit points
a. Use of the Mouse and Space Key
b. Use of Home, End, Page Up, Page Down
c. Use of Arrow keys
d. Use of Enter key – to move cursor to new line
e. Use of Ctrl Key to move to Beginnnin or End of Lines or
Paragraph
(2) Selection and Copying/Pasting of Words, Sentences and
Paragraphs
a. Use of Mouse
b. Selection and Use of Copy and Paste Commands in the
Edit Menu or Standard ToolBar
(3) Use of Redo and Undo Command in the Edit Menu
(4) Use Find, Replace and Goto Commands for longer documents
WORD PROCESSING
BASIC EDITING AND FORMATTING SKILLS

Formatting
A Word Processor can assist making a document more readable and
attractive by good formatting by change the appearance of letters
and words and highlighting
Formatting may involve
(1) Selecting different new fonts in the Format Menu or
Formatting Toolbar
(2)Use of Bold, Underline and Italic
(3)Alignment of Paragraphs
(4) Changing the Indentation of Paragraphs
(5)Bulleting Lists of Points
(6)Creating Borders and Shading

EXERCISES
PLEASE EDIT AND FORMAT THE FOLLOWING:
Before you start - Get further instructions from the lecturer:

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ZYXVWUTSRQP
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0123456 789
WORD PROCESSING
BASIC EDITING AND FORMATTING SKILLS

9876 ……. 210

ABC DEFGH IJKLMNOP QR ST


UWVXYZ
ZYX WVUTS QPONP Q R S TU
WVXYZ
AbC BcD CdE Def EfG FgH
…… Wxy XyZ.