Uniting Church Theological College

2014 Handbook
The Uniting Church in Australia Synod of Victoria and Tasmania

http://ctm.uca.edu.au

Contents
Welcome ................................................................................................. 2 The Centre for Theology and Ministry. ..................................................... 3 Staff.......................................................................................................... 3 The Four phases of Theological & Ministry Formation. ............................ 4 What is formation for Ministry?............................................................... 5 Formation Processes................................................................................ 6 Formation Plan......................................................................................... 7 Faculty Formation Advisors...................................................................... 7 Formation Panels. ..................................................................................... 7 Formation Coordinator............................................................................. 7 Exit Programme........................................................................................ 8 Goals in Formation................................................................................... 9 Formation areas and potential goals........................................................ 9 Formation journal. .................................................................................. 11 Friday Community Formation Day. ......................................................... 12 Academic Study...................................................................................... 13 Field Education....................................................................................... 14 Other important information about Formation..................................... 15 A Final Comment.................................................................................... 16 Orientation to Ministry Programme (phase 3)....................................... 17 Continuing Education (phase 4)............................................................. 17 General Information............................................................................... 18 Uniting Church Candidates Association...................................... 19 Dalton McCaughey Library........................................................... 19 United Faculty of Theology.......................................................... 19 Melbourne College of Divinity..................................................... 19 UCTC Faculty................................................................................ 19 Commonly used abbreviations.................................................... 20

Appendix 1: Communication with students in relation to Formation Issues.......................................................................... 21 Appendix 2: Formation Panel reviews and reports................................ 24 Appendix 3: College Privacy Policy......................................................... 25

Uniting Church Theological College Centre for Theology & Ministry, 29 College Crescent. Parkville Vic 3052 Tel: 03 9340 8800 Fax: 03 9340 8805 Email: info@ctm.uca.edu.au Website: http://www.ctm.uca.edu.au Office hours: Monday to Friday 9.00 am - 5.00 pm 1

Welcome
Welcome to the community of the Theological College within the Centre for Theology and Ministry. Welcome to 2014 and all that the year holds for you as a candidate for ministry. Much has been planned for the year and no doubt much will unfold as the community shapes and reflects the active presence of Gods Spirit at work within us and amongst us. We are involved in a precious and challenging journey to be equipped and formed and reformed for the life of ministry to which we have been called. Faculty and candidates alike are on this continual journey of formation. The context in which this year unfolds is that of a crosscultural church striving to be faithful to the call of diversity; a church immersed in the pulls and pushes of the 21st century and a nation ambivalent about its spirituality, its past and its future. Such a context demands an ordained ministry flexible, adaptable, resilient and faithful to the call to participate in Gods mission and the Churchs ministry. The Theological College along with the wider church accepts the challenge to create a formational community and formational experiences which will enhance your capacity to be effective theologians and ministers in the local communities in which we will minister. Welcome to this adventure! The Handbook is a resource for you as a candidate. It sets out some expectations, frameworks and guidance for the year ahead; and some practical information regarding dates, timelines and processes. Finally, you are encouraged to bring all of yourselves into this experience of formation, your hopes, your doubts, your strengths and your weaknesses, your commitment to pray for your colleagues and your willingness to be upheld by others and at all times being open to Gods Spirit leading the way. Jennifer Byrnes Principal

We who teach, study and work in the Centre for Theology and Ministry and the Dalton McCaughey Library acknowledge the Wurundjeri people as the original inhabitants and custodians of this land. We respect their cultural and religious traditions and undertake to work for reconciliation and justice.

The Centre for Theology and Ministry

The Centre for Theology and Ministry (CTM) is the educational and resourcing agency of the synod of Victoria & Tasmania. The Theological College is located within the CTM, with the staff of the College being staff of the CTM with particular responsibilities for formation for candidates for the Uniting Church ordained ministry. Other staff of the CTM will from time-to-time be involved in the delivering of the formation programme to ensure holistic experience and engagement with available resourcing for ministry. The work of the Theological College is overseen by the CTM Board established by regulation as the responsible body to ensure requirements and standards are maintained. At each Board meeting the work of the College is reported and a member of the faculty and of the candidate body is available to resource the Board in its oversight responsibilities. The staff of the CTM are across a broad range of ministries and responsibilities. Full profiles of the staff and their areas of responsibility can be found at www.ctm.uca.edu. au Ministry (Academic) Staff Jennifer Byrnes (Rev Dr) Executive Director & Principal Sharon Hollis (Rev) Continuing Education Katharine Massam (Dr) Church History Monica Jyotsna Melanchthon (Rev Dr) Old Testament Randall Prior (Rev) Ministry Studies & Missiology Christine Sorensen (Rev Dr) Formation Coordinator Geoff Thompson (Rev Dr) Systematic Theology Sean Winter (Rev Dr) New Testament Sue Withers (Rev) Field Education

Ministry (Resourcing) Staff Chris Barnett (Pastor) Children & Family Ministry Administration Staff David Barmby Executive Administration Manager Ruth Boermans Finance Officer Merryn Gray Administration Officer David Harris Property Officer Lorrayne Morton Receptionist Andrew Ogge Events Coordinator Adrian Greenwood (Pastor) Young Adult Ministry Drew Hanna (Pastor) Youth Ministry Rohan Pryor (Pastor) Lay Leadership Christina Rowntree (Pastor) Artfull Faith

The Four Phases of Theological & Ministry Formation

Education for ministry in the Uniting Church is prescribed by the Assembly and overseen by the newly established Education for Ministry Working Group. In the Synod of Vic-Tas the Board of the CTM is responsible for ensuring that formation for ministry is congruent with the national standards. The four phases of formation for ministry are: Phase 1 - Period of Discernment Phase 2 - Core Phase Phase 3 - First Placement/Appointment Phase 4 - Continuing Education

Phase 1 (Period of Discernment) is a time of discernment and reflection on your gifts and graces, your passion and your calling for discipleship and ministry. As a candidate for ordained ministry you will have participated in this Period of Discernment.

Phase 2 (Core phase) is the phase you are in when a candidate. The primary focus of this Handbook is to outline the aspects, expectations and processes of this Core Phase.

Phase 3 (First Placement) begins on the completion of the Core Phase and follows the Presbyterys decision to proceed toward your ordination and you receiving and accepting a call into your first placement. In this Phase you are involved in some intentional ongoing formation through the During this phase the College oversees an Orientation to Ministry Programme (OMP) with specific support and mentoring to assist you in establishing a thriving ministry practice.

Phase 4 (Continuing Education) is the life-long phase in which we all participate in ongoing professional development and continuing education to ensure we stay fresh, competent and expressive of our call to and practice of ministry.

What is Formation for Ministry?

At the Theological College we have adopted the term Personal Formation for Ministry in a Multi-cultural Church for our formation programme. In the very broadest of terms the formation task is for candidates to be ready for ordained ministry. Every Christian is undergoing a process of formation in the faith; ministers (including those on Faculty) with long experience in ministry are still in formation; but for those recognised by the church as candidates for one of the ordained ministries, the Ministry of the Word (MoW) or the Ministry of Deacon (MoD), the process of formation takes on a particular nature. This formation is intentional, intensive, and integrative. At the Theological College formation is intentional as each candidates background and future calling are addressed in developing and continuing to shape a programme for them. Candidates for each of the two distinct ministries (MoW and MoD) continue to discern their ministerial call and explore their ministerial identity in the formation programme. They are encouraged to develop practices that will sustain them in a life of ministry, to acquire the knowledge and skills necessary for ministry, and to refine and extend the knowledge and skills they already have. Formation is intensive as in community, in study, in pastoral experiences, candidates are required to reflect on the questions and challenges that arise and constantly need to be explored and resolved. Formation is also integrative of the knowledge and skills acquired (in the biblical, doctrinal, historical, pastoral, educational and liturgical traditions of the church) with Christian faith and life experience. It involves understanding who we are and embracing the process of becoming who we are called to be by God. The Faculty have identified five broad areas of understanding as to how formation is taking place. These areas are referred to throughout this handbook. These areas are: A deepening relationship with God through Jesus Christ

Fostering an enlarged capacity for thinking theologically

The development of professional and ministry skills for mission and leadership in our 21st century context, along with the development of a personal ministerial identity.

Increasing relational maturity

Growth in self-awareness and reflectivity

Formation Processes
The pathway of formation is enhanced when a variety of voices/perspectives are brought to bear on each persons formation; therefore a number of different avenues are used to bring these different voices into the experience. Formation for each candidate is overseen by formation panels, which may set specific and unique directions for a candidates formation. A personal formation plan is put in place, which is revisited and refined throughout the period of formation. This personal formation plan for each candidate is further strengthened by the development of formation goals. Faculty Formation Advisors mentor and aid in more specific goalsetting. The Formation Coordinator facilitates these processes. The Formation Committee receives recommendations regarding the progress of a candidate and reports to the Faculty. The formation process (in Phase 2) is normally undertaken over a three year period. This formation period is understood to be throughout the calendar year and is not confined to the academic semester timetable. That is, candidates may be involved in formation events/ placements/study at any time during a calendar year. The Community Formation Day (Fridays), the Academic Programme and the Field Education are the major components of the Formation Plan.

ormation Processes: a schema

Selection Formation Panel Formation Plan

Including study, field ed, personal growth areas

(Formation Committee, Faculty approval)

Exit Year Meet with Formation Advisor

Meet with Formation Advisor Develop formation goals Discuss goals and overall plan with Formation Coordinator Revised Formation Plan
(draft)

Meet with formation advisor (formation journal, progress etc).

Meet with formation advisor (formation journal, progress etc).

Revised Formation Plan Meet with Formation Coordinator

Formation Plan (final year) Meet with Formation Coordinator

Semester 1

Semester 1

Formation Panel (May) Meet with Formation Advisor Write Annual Review Formation Panel
(Nov)

(Formation Committee, Faculty approval)

Meet with formation advisor (formation journal, progress etc).

Semester 1 Semester 2

Semester 1
(Formation Committee, Faculty approval)

Develop formation goals Discuss goals and overall plan with Formation Coordinator Write Exit Report

Exit Panel

Semester 2

Exit matters

Meet with formation advisor (formation journal, progress etc).

(Formation Committee, Faculty approval)

Semester 2

(Formation Committee, Faculty approval)

Semester 2

Go to Presbytery for presentation

Recommendation of satisfactory progress

Recommendation to enter proposed exit year

Recommendation for certification to MEC

(Formation Committee, Faculty approval)

Formation Plan
In setting up personal formation plans the Theological College seeks to be as flexible and adaptable as possible within the prescriptions and guidelines laid down by the UCA Assembly as interpreted by the Faculty. It also seeks to take into account the candidates past experience, their specific strengths and weaknesses, and the demands and nature of the ministry for which the person candidates. The formation plan is progressively shaped by the candidates movement though formation. Final approval for all formation plans is by the Faculty through the Formation Committee. The formation plan includes an academic theological study aspect, field education opportunities that shape and broaden skills and calling, and other requirements related to the national requirements not covered by theological study or practical experience, and aspects more broadly related to the candidates holistic formation.

Formation Panels
Formation Panels provide a regular platform for serious engaged assessment of a candidates formation, to encourage and inspire them to ongoing readiness for ministry. Formation panels are an arena for the candidate to discuss their own issues of formation in a setting that is safe yet stretching. There are elements of assessment, of reflection on formation goals, of refining the formation plan, and of future ministry preparation. A panel might: review progress in formation with a recommendation for the formation committee/ Faculty (assessment related); reflect on how ministerial identity is being formed, with focus on all aspects of that formation (formation goals); monitor and make recommendations for refining the most appropriate formation plan for the candidate, including where appropriate recommendations regarding continuing formation or completing Phase 2 and proceeding to a placement and phase 3 (formation plan related); discuss growing ideas about call and aspects of ministry practice and the shape future ministry might take (future ministry related).

Formation Coordinator
The Formation Coordinator oversees the formation of each candidate throughout the period of their formation in the Theological College. In matters relating to individual students, the Formation Coordinator discusses formation goals, formation plans and study arrangements with candidates, organises student enrolments, arranges and chairs formation panels, and gives leadership to the Community Formation Days. If candidates have questions about their study, goals, or any matter regarding their formation, they should approach the Formation Coordinator for further guidance.

Faculty Formation Advisors

A Formation Advisor from the Faculty is allocated to a candidate each year. A candidate and their advisor meet at least twice each semester to discuss the candidates progress in formation. At the beginning of the year time will be given to developing and refining formation goals, keeping in mind strategies and recommendations given by the Formation Panel. Later meetings will discuss progress and review goals, reflect on issues arising from the Formation Journal, and when appropriate discuss the candidates academic progress. Toward the end of the year the Formation Advisor will also discuss with the candidate issues relevant to candidates annual review (see p.24). The Formation Advisor will also ensure that the candidate follows up on any recommendation for spiritual direction. If the candidate or the Formation Advisor believes that the conversations are not proving fruitful, either one can discuss the matter/s with the Formation Coordinator or the Principal. If the matter(s) cannot be resolved satisfactorily, the Formation Committee may allocate the candidate to another Formation Advisor.

Formation Panel membership: Formation Panels are a complementary system of the Theological College and Presbytery working together in candidate formation, with members from Presbytery, Faculty, and the wider Synod. Frequency: Formation Panels normally meet twice a year. If deemed necessary panels may also be held at other times to discuss the candidates progress in formation and address any special issues or concerns. Semester one panel: The first panel meeting is held when the first semester is well underway, after Easter/ semester break. This panel focuses on the goals the candidate set for the year, (see p. 9f ) to review the formation plan and assess progress. End of year panel: The second panel meeting is held at the end of the second semester (early-mid Nov). This panel discusses the progress over the year, resourced mainly by the annual review, resulting in a recommendation regarding progress which is forwarded to the Formation Committee as part of the panel report. (An initial Formation Panel is held after the Selection Conference when an applicant is accepted as a candidate to discuss the candidates formation for ministry.) Annual Review: For the end of year Formation Panel the candidate will prepare a one to two page review on how they see their own progress in formation (Appendix 2 p.24). Panel resourcing: academic transcripts, field placement supervisors report, and the formation plan also contribute to a broad understanding of candidate progress, in addition to the candidates goals (first panel), and the candidates annual review. These resources will normally be sent to the panel members one week before the Formation Panel meets. Formation Panel Report: Following formation panel meetings the candidates Formation Advisor writes a report on the discussion (Appendix 2 p 24), including recommendations for the candidates ongoing formation. The end of year report will make a recommendation regarding satisfactory progress.

The Formation Committee will receive reports and make recommendations to the Faculty on the candidates progress. A statement of progress will be communicated to the candidates Presbytery. All reports are available to Faculty to enable them to support candidates progress. Note: All documents pertaining to a candidates formation will be handled in accordance with the Theological Colleges Privacy Policy. Readiness to Exit: when candidates are approaching their final semester or year of Phase 2 an exit panel will be held, normally in their penultimate semester. Prior to the panel the candidate will submit a Statement of Readiness to Exit, after discussion with their Formation Advisor. This statement, of one to two pages, will address major areas of formation during candidature, the development of their ministry identity and call, and the candidates readiness to exit. The panel discussion will represent the natural culmination of the formation process over the candidates time at the Theological College. Where appropriate the Formation Panels report should state that the candidate has demonstrated good progress in formation and, subject to satisfactory completion of remaining requirements, the panel anticipates that the candidate will be ready to enter a placement from a given date. If Faculty endorse the panels report, then the student enters into the exit programme. Exit candidates will continue to meet with their Formation Advisors for the remainder of their time in the Theological College and may have a further panel in the final semester. The Formation Advisor will submit a very brief report to the Formation Committee at the end of candidates time in college confirming continued progress in formation. When Faculty determine that all requirements have been met, they make a recommendation to the Assembly Working Group of Education For Ministry that the candidate has satisfactorily completed Phase Two of Ministry Formation.

Exit Programme
In anticipation of a candidate exiting in readiness for ordination, the candidate will be included in the exit programme. The Exit Programme involves seminars and other opportunities needed to prepare the candidate for the transition to a placement, focuses on some theological issues pertinent to the UCA, introduces candidates to particular aspects, people, agencies and programmes of the UCA, and discusses issues relevant to those beginning ordained ministry. The exit programme is linked and embedded in the Friday Community Formation Day, although on occasion such candidates will also be required to meet at another time of the week. 8

Goals in Formation
The college uses a framework of goal-setting to recognise areas of intentional progress for each candidate. The goals should take into account the focus and nature of the ministry for which the person is a candidate. They may reflect the particular ministry focus of a candidate, or identified areas needing special attention. Goals might be quite specific or more general, but the candidate should be able to articulate why it is a goal, and how achievement of the goal will be able to be perceived at the end of the year. Goals are to be made in each of the areas of formation, outlined in more detail below, with at least one in each area. The candidate may base their goal on a particular item noted below, or isolate something more personally particular. Each personal goal is to be accompanied by strategies for meeting the goal and clear indication of how the progress toward the goal is to be measured. These goals will be the ones set and addressed in any field placement. Goal setting is a prayerful and reflective process. The candidate will formulate their goals from their own selfreflection, guided by aspects that their formation panel and/ or their Formation Advisor have recognised. When the candidate has formulated their goals they will be discussed and refined with their Formation Advisor. By the end of March the candidate takes the goals to the Formation Coordinator to discuss them and the on-going development of their formation plan. These goals are fundamental to ongoing formation for the year ahead, a basis for Formation Journal reflection, discussion with Formation Advisors, and kept in mind in prayer, in study, field experience, and in day to day activities throughout the year.

Formation areas and potential goals

i. A deepening relationship with God through Jesus Christ A candidates relationship with God would grow concomitantly in passion and knowledge, developing in response to study, experience, and reflection, becoming increasingly a personally owned faith. This involves nurturing a vibrant spirituality informed by theology a continued practice of personal prayer participation in corporate worship a relationship that is lived out in context and responds to the world around.

ii. Fostering an enlarged capacity for thinking theologically A candidates ability to think theologically is based on broad theological study and the ability to reflect, interpret and discern through developing more complex ways of thinking. Thinking theologically requires a sound theological foundation including knowledge of the history, development, major themes and texts of the Bible major Christian doctrines, their historical development, and understanding in contemporary theology Churchs theology of ministry and sacrament, and liturgical practice history of the Christian community, and of the origins and polity of the Uniting Church in Australia central tasks of ministry: preaching and leadership of worship, pastoral care, social justice, Christian education, administration contemporary society, especially social and cultural dynamics as they relate to faith, theology and ministry Thinking theologically also encapsulates the capacity to critically read theological texts within their historical context integrate the disciplines within theological study reflect, interpret and discern in order to make theological judgements deal with conflicting ideas and evidence to come to conclusions Thinking theologically is lived out into action and in response to the other formation areas

iii. The development of professional and ministry skills for mission and leadership in our 21st century context, along with the development of a personal ministerial identity. Professional and ministry skills include the capacity to interpret and preach the Bible in relationship to contemporary life teach and transmit the Christian faith to Gods people call people into Christian discipleship foster community prayer and worship care for, listen to and guide Christian people and their resources with Christian vision resource continuing education in Christian faith administer organizations and their resources with a sense of Christian stewardship manage change in a church and time of rapid change lead communities of faith in just response to social issues relate to bodies and institutions outside the church minister beyond ones own primary culture appreciate expressions of faith, spirituality, worship, and relationship in multiple cultures. These capacities are developed alongside the on-going articulation of a call to ministry and fostering of the individuals ministerial identity, within a contextual understanding of church, world, mission, & leadership. iv. Increasing relational maturity The ability to relate out of an authentic sense of self that welcomes other viewpoints yet maintains independent identity is vital for the maintenance of mature relationships with individuals, groups, and councils. This will be demonstrated by development of relational maturity, neither dependent on pleasing others nor insensitive to others. participation in and accountability to the communal life of the church and its councils, including adherence to the Basis of Union Christian dignity and witness, including the ethics of ministry respect for people from other religious faiths, life-styles and cultures knowledge of and respect for minority cultures within the UCA the capacity to negotiate and resolve conflict

v. Growth in Self-awareness and Reflectivity Candidates should grow in their self-awareness, including socio-cultural and personal factors past and present which influence their own formation. They would know their own strengths and weaknesses and know how to use them and compensate for them. Candidates would demonstrate a developing capacity for self-reflection leading to a pro-active orientation to ongoing formation continued development of self-knowledge and emotional awareness appropriate self-care, including responsible management of time

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Formation Journal
Each candidate will keep a journal for reflection on their formation; this formation journal will be the only requirement of Friday formation (apart from mandated attendance). The formation journal will be for the candidate alone but it will feed into advisor and panel discussions. The weekly journal will include reflection on goals set at the beginning of the year. There is an expectation that the annual review will make reference to the journal, and the journal will be brought to formation panels so the candidate can reference it for any specific questions on ongoing formation issues. The Journal may be written or pictorial, digital or hard copy, whatever format is preferred by the candidate. Time at the end of the community lunch is set aside for journal reflection.

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Community Formation Day

A central feature of formation is involvement in the community formation day every Friday during semester. The Friday programme picks up selected aspects of the overall formation areas, giving special attention to those aspects not covered in academic study and field education. Worship: to worship in a way that energises for the work ahead short and long term; and to become comfortable in a range of worshipping styles. Worshipping together is a central part of formation including morning prayer space to experiment in various ways of worship developing an understanding and practice of crosscultural worship use of media and understandings of spirituality in forming worship planning for worship together with other candidates and Faculty learning to reflect on worship, give and receive feedback afternoon worship (weekly) including fortnightly Eucharist Worship together will give expression to each individuals growing relationship with God. Personal spirituality: to deepen and give expression to a broader way of expressing and shaping spirituality through elements of prayer and spirituality integration with art/ drama/ whole body/ poetry/ icon/ etc. retreat space/s A growing relationship with God, call to ministry, understanding of world and community will shape new expressions of spirituality.

Identity for ministry: for candidates to develop their own voice and identity as ministers/deacons through developing the UCA ethos in their own voice practice, experimentation, reflection, conversation Ongoing articulation of their particular call and ministry identity to be explored.

Ministry life and skills: enabling candidates to engage with the world and community by generic ministry resourcing for specific contexts e.g. rural, conflict situations, etc. beyond ministry skills, not just to do but how to be; seminars, one day and short courses engaging with visiting practitioners visiting in-situ a variety of ministry expressions Continuing understanding and articulation of how their own ministry relates to a broader picture of world and community.

Community: Fridays give space for relationships that forge collegiality by sharing meals and breaks together not having the whole day programmed allowing for discretionary time to be available Increasing maturity of relationships will enhance the development of community

Integration: a place for the learning experienced in classroom, placement, and more broadly to be brought together into an intentional space for reflection through theological reflection in peer groups, whole community, year groups, journal etc. integrational activities Self-reflectivity and all formation areas are thus integrated

The general timetable for Fridays 9.30 10.00 10.00-10.25 10.30 12.30 12.40 1.30 1.30 2.00 2.00 3.15 3.30 4.30 Morning prayer Morning tea/ notices Seminar Community Lunch Journal reflection time Theological reflection Community Worship

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Academic Study
As part of the Formation Plan, a course of study is set for each candidate. The details of this plan are established by the candidate and the Formation Coordinator, taking into account the recommendations of the candidates Formation Panel and the specific needs of the candidate. A candidate may explore the possibility of doing part of their study and formation requirements within another Theological College of the Uniting Church or an approved Theological College in Asia, the Pacific or elsewhere. UCTC has a memorandum of understanding relating to the exchange of students with Candler School of Theology and Emory University, Atlanta, Georgia, USA. If a candidate wishes to consider being part of such an exchange for a semester or year they are to seek further details from the Formation Coordinator. Such an exchange would be part of the candidates Formation Plan. Some financial support may be available for approved study at a place other than UCTC. Core Academic Programme for Candidates The study requirements for preparation for ministry are normally fulfilled by working for one or more of the degrees or diplomas offered by the University of Divinity through the UFT. While this study is an essential part of preparation for ministry, eligibility for ordination is neither dependent upon nor guaranteed by the completion of these awards. A candidate undertaking units offered within the UFT enrols through the UFT office after consulting the Formation Coordinator at UCTC and is not required to pay fees for units at the UFT or UCTC. The candidate is to keep the UCTC Formation Coordinator informed of the current state of their enrolment at all times and of any changes needed. Enrolment in all UFT units must be completed in accordance with the regulations and practices of the UFT and the University of Divinity. Please consult the UFT Handbook and website (www.uft.edu.au) for further details of procedures, units available and for timetables. General and Cultural Studies General and Cultural Studies are required of a candidate to enable them to appreciate the world within which the Gospel is proclaimed. These studies are often undertaken prior to entry into the core programme. If they are taken concurrently with the UCTC candidate formation programme they should be completed as early in that programme as possible. The General and Cultural Studies component may be satisfied by the completion of a course of studies within an Australian university or at another tertiary institution 13 BTheol, MDiv or other Degree Requirements for Candidates A candidate normally enrols full-time in the BTheol degree. The MDiv, as an alternative to the BTheol, is a first degree in theology available to those who have already graduated in another discipline. An eligible candidate must consult the Formation Coordinator before considering enrolment for this degree. A candidate entering UCTC and who has already completed a theological degree or a considerable part of one, may be asked to enrol in another University of Divinity graduate degree, e.g. MTS. This may be necessary to complete particular units of study required by the Assembly and/or the Faculty or to strengthen particular areas as part of the formation programme. (recognised by the UCTC) or by the successful completion of at least two years of study in an approved field of study within such an institution. It can also be satisfied by advancement in education, personal formation and standing within an Aboriginal culture or a particular ethnic culture to a level recognised by the UCTC as having equivalent significance to the above and having taken such bridging studies as the College may require. General and Cultural Studies for diaconal candidates are to be in an area of study particularly relevant for preparation for diaconal ministry. Thus may include having successfully completed at least one academic year of post-secondary studies and an extended field placement of up to one academic year in an area of particular relevance to preparation for diaconal ministry. In exceptional circumstances the requirements for General and Cultural Studies can be reduced or waived by the Assembly Education for Ministry Working Group upon the recommendation of the Faculty.

Field Education
Bachelor of Theology The UFT handbook sets out University of Divinity and UFT requirements for the BTheol. Within these general requirements UCTC has set specific areas so as to satisfy the MoW and MoD Phase 2 national requirements . These include completing the following units: 1 unit in a biblical language, 6 units in Biblical Studies (3 units in NT including 1 in Pauline studies, and 3 units in OT), 3 units in Church History (including 1 unit in Reformation unit and 1 in Australian Church History), 4 units in Systematic Theology (including Christology, Triune God and Ministry and Sacraments) and 5 units in Field D (including pastoral care, religious education, worship and ethics). Other elective units can be taken to build up additional majors and sub-majors. A diaconate candidate will take the Diaconal Ministry intensive unit (offered every two years on a national basis) at the beginning of their second or third year of formation, as well as the unit The Deacon in History offered currently through the Theological College in South Australia. These required units will replace two of the units listed above in the general framework. A diaconate candidate is not required to take a unit in a Biblical language. Master of Divinity The MDiv degree has a distinctive approach to theological education. It is only available to those who already have a first degree in a discipline other than theology. A candidate must consult the Formation Coordinator to seek approval to enrol in the MDiv. Units for the MDiv are taught at graduate level. A candidate pursuing the MDiv needs to consult the UFT handbook for full details. In addition to University of Divinity and UFT requirements for the course, the UCTC has prescribed certain units for purposes of ordination requirements. These include: 2 units in a biblical language 3 units each in OT and NT (including one in Pauline studies) Units in Christology, Triune God and Ministry and Sacraments; Units in Reformation and Australian Church History; Units in pastoral care, worship, religious education, and ethics. Field Education is an essential part of a candidates ongoing Formation for Ministry. All candidates are required to undertake Supervised Theological Field Education (STFE) as part of their core program. This normally consists of a minimum of two field placements. In his or her first year a candidate will enrol in DP1906 and DP1907 Supervised Theological Field Education which will introduce them to the processes of STFE and provide opportunities for peer learning in a regular theological reflection seminar. Concurrently with this classroom learning a candidate will undertake a year-long Field Education placement from the beginning of first semester. STFE Placements for a first year candidate will be in a congregation, agency or school (and occasionally in other wider contexts) under the supervision of a Minister of the Word or Deacon. The STFE placement will consist of at least 200 hours of supervised ministry. Depending on the candidates workload and other significant factors a more substantial placement may be required. In the second year of Formation candidates will enrol in DP 2906 Further Supervised Theological Field Education, and concurrently, will undertake another ministry placement. This placement is of similar duration and structure however it requires a candidate to undertake ministry and theological reflection at a deeper and more advanced level than that required for DP1906. Placement options include congregations, noncongregational placements, agencies or community ministries, chaplaincy, ecumenical placements, parish missions or cross cultural ministries. A Clinical Pastoral Education (CPE) course may also be undertaken by a candidate (as part of the Field Education program) as a means to deepening ministry practice and formation in ministry. All STFE placements will be arranged by the Field Education Coordinator in consultation with the candidate and the potential STFE supervisor. It is generally expected that candidates will take DP 1906 or DP2906 concurrently with units in Ministry Studies - DP1200 and DP 1300 (first year) or DP2600 and DP2500 (second year). STFE placements for a diaconate candidate have similar requirements as those outlined above. Full details of the STFE requirements are set out in the separate Supervised Theological Field Education Handbook issued by the Field Education Coordinator at the beginning of the year.

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Other important information about Formation

Formation Committee The Formation Committee has overall oversight of the formation programmes at the College. It meets regularly to discuss formation procedure, review the overall formation programme, and monitor candidate formation progress. The Faculty receives and acts upon its reports and recommendations. The Formation Committee consists of the Faculty members, and two members drawn from Presbyteries. Additionally up to three members from the UCCA Candidates are members for discussion regarding overall formation programmes, but not individual candidate matters. Flexibility Decisions about the length of a particular candidates time in the Theological College are taken by the Faculty (on recommendation of the Formation Committee) in consultation with the candidate concerned and their Formation Panel. Three years equivalent full time in the Theological College is normally required for formation purposes regardless of prior study. Arrangements can be made for a candidate to undertake their formation programme on a part-time basis if family, personal or financial needs require. The Faculty is currently drafting a more extended policy on flexibility. Code of Ethics Candidates are bound by the UCA code of ethics. They are required to attend code of ethics training held by Presbyteries, in addition to aspects of the formation programme that attend to ethical issues. Spiritual Direction A candidate in their first year will meet with a qualified and experienced Spiritual Director for at least four sessions over six consecutive months. A list of possible Spiritual Directors is available from the Formation Coordinator. This is a vital part of the formation programme and the Theological College covers the cost of the first four sessions. UCTC Procedures for addressing Concerns during the Formation Programme In the case where particular matters of concern need to be raised with a candidate, there are agreed procedures which will be observed. These are documented in detail in appendix 1 of this handbook (see p. 21). Uniting Church Studies intensive All candidates are required to complete the Uniting Church Studies intensive at some stage during their candidature. Currently the intensive is held mid-year. Full-time study and paid employment Candidates have a responsibility to make sure that the nature of outside commitments does not impact on their ability to take part in the formation programme. If full-time candidates wish to take on paid employment then in the first instance they should consult with their formation advisor and the formation coordinator. If the work commitment is greater than 8 hours a week, then a further conversation will be required and permission will need to be given, based on the circumstances. Admission of Ministers and Independent Students People in leadership positions in the UCA who seek to further their understanding or develop their ministry and who are not candidates may be able to participate in aspects of the UCTC Formation program. These people may include those who are referred through the Admission of Ministers Committee of the Synod, and any others who need particular support and learning to support them in their leadership role in the Christian community. Ordained ministers transferring to the UCA from other traditions through this process and studying in the College participate fully in the formation programme of the College. For further information please contact the Formation Coordinator. Formation and the Presbyteries Formation is a collective process in which the whole church, congregations, Presbyteries and the Assembly Working Group of Education for Ministry, are involved. Each candidate participates in the life of the church and in specific educational and formative experiences within the church. The Presbytery is particularly involved from an initial point of PoD mentoring and selection. During candidature Presbytery involvement in Formation Panels strengthens knowledge of the candidate, enables Presbytery involvement in the candidates formation journey, and assists the Presbytery in determining a candidates readiness for ordination. More generally formation panels help establish a closer partnership between the Presbyteries and the Theological College, with input from ministers in placement which grounds formation in current practice and the contemporary needs of the church. Once phase 2 formation at the Theological College is completed the Presbytery provides support into Phase 3, the Orientation to Ministry Programme.

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Inclusive Language The Uniting Church is committed to being an inclusive church, a church that affirms the equality of persons through Gods all-inclusive love and the importance of respect for persons. The Centre for Theology and Ministry strives to be a community that fosters and displays Gods all-inclusive love. The Theological College community affirms the importance of both spoken and written language in expressing this belief and this commitment. We recognise the diversity of our spiritual journeys in pursuing a relationship with God, and the need for language, which opens rather than closes purposeful communication and experiences. We encourage the use of rich and diverse language and imagery about God, which goes beyond predominantly male language. We encourage the avoidance of one dimensional gender references and the richness of language which includes both female and male imagery. We acknowledge that there are cultural and religious language uses which reflect stereotypical views concerning age, gender, race, ethnic heritage, sexual orientation or conditions which disable persons. We encourage the use of language that goes beyond such stereotypes and limitations, and includes the variety of human experiences. Thus, we expect and urge all members of the Theological College community to use inclusive language in our writings, publications, teaching, research, worship, community discussions and other aspects of our life together.

Final Comment
In any given year, candidates who are full-time in College can be involved in a number of activities. These include: units of study within the UFT, a Field Education placement, the Friday programme, short courses, as well as having conversations with their Formation Panel and Adviser. All this is part of the Formation Programme. It is important that in all aspects the normal requirements of attendance, active participation and completion of set tasks be fulfilled. If any difficulties are encountered candidates are encouraged to consult the lecturer(s) involved, their Faculty Adviser, or the Formation Coordinator as appropriate as soon as possible. The College Faculty members are there to support and encourage candidates in all aspects of their formation for Ministry. 16

Orientation to Ministry Programme (OMP): (Phase 3)

Continuing Education (Phase 4)

Being formed for ministry is a life-long task, which is why ordination is for life. A significant part of life-long formation is a commitment to ongoing learning and education in ministry. Continuing Education provides ministers with the opportunity to take regular time out to deepen knowledge, enhance skills, and reflect on practice. Undertaking Continuing Education can also help you deepen your devotion to Christ; explore creative new scholarship, enhance your passion for ministry, be encouraged by colleagues, enrich the practice of ministry, help overcome the isolation of ministry and explore new directions for the church and ministry in a changed context. All ministers are encouraged to develop a learning plan for the next few years that looks at gaps in knowledge and ways to enhance strengths. Learning agreements should both cover a broad range of topics, while allowing the minister to develop an area of deeper exploration. Life-long learning is a disposition all ministers should seek to develop. Ministers are encouraged to undertake regular reading and reflection on ministry within the rhythm of a ministry placement as well as allocating time out to attend to ongoing learning. As you undertake the formation and learning programme as a candidate and then prepare to leave the college, try not to think that learning and formation end at that point. Rather, think that you are continuing this exciting journey of being formed for the ministry which you are called to and which will be a life-long work. If you do youll find your time in college as well as your future ministry is enhanced, that you will contribute to your self-care and that you will be energised for ministry.

The third phase of ministerial education is a three year sustained and intentional mentoring and support programme for newly ordained ministers. The transition from the core phase of formation to the ministry situation is widely acknowledged to be one of significant challenge. Presbyteries have primary responsibility for the oversight of the Third Phase of Ministry Formation. The CTM works with the Presbyteries to provide a specifically designed programme of support in the form of peer reflection groups and in-service retreats. This is the Orientation to Ministry Programme (OMP). OMP gatherings include worship, peer reflection on ministry practice, ongoing development of ministry identity, and further education on ministry skills, culture and context. In the first year of Phase Three the newly ordained ministers gather together three times; in the second and third year, there are two group meetings. On one of those occasions all those in the third Phase gather together.

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General Information
Financial assistance Candidates are encouraged to find resources (e.g. AUSTUDY) to assist them during their time of formation. They should discuss any questions in relation to support with the Formation Coordinator or the Finance Officer. Candidates entitled to financial assistance from the Church should apply annually for the Educational Financial Assistance (EFA) grant from the UCTC on forms available from the Finance Officer. Applications for EFA are confidential. The grant, which is means tested, is tax-free and a statement to this effect is available from the Finance Officer for submission to the Deputy Commissioner of Taxation. Further funds are available for housing support on application to the Finance Officer. Centrelink/Family Allowance Supplement/Health Care Card Families whose income reduces significantly may be eligible for this benefit as well as for rental assistance. A candidate may also be entitled to a Health Care Card. Contact your local DSS office for further information. These benefits are only valid for a specified period and normally have to be applied for annually. Benefits of the Health Care Card are: discount on medical prescriptions bulk billing by General Practitioners discount for the winter quarter of gas and electricity bills, water consumption for Melbourne water rates, vehicle registration fees some picture theatres will accept it as a concession card education assistance allowance (through your childs school) Loans Emergency loans are available through a Theological Students Assistance Fund. Candidates who have temporary financial difficulties or particular financial problems should contact the Finance Officer or Formation Coordinator in the first instance. Taxation Taxation enquiries should be referred to the Finance Officer who will advise you about exemptions and eligibility for Government assistance such as AUSTUDY. A letter from the UCTC can be provided if required. Insurance Candidates are provided with basic cover by the Synod for personal accidental death or injuries incurred while engaging in activities related to candidature free of charge. For further information, please contact the Synod Insurance Officer on 9251 5200. Student accommodation Accommodation for single and married candidates attending UCTC is the responsibility of the candidate. Those who are not in their own homes or within commutable distance can arrange to speak to the Finance Officer or the Formation Coordinator should they require advice or assistance. Commencement Event Candidates and staff of UCTC share in a two-day commencement event in February. In 2014 it is on February 20-21. In addition to times of reflection and meditation, it provides opportunity for new candidates to begin to integrate into the Theological College community. Photocopying A photocopier is available for student use in the Dalton McCaughey Library. Photocopier cards are available at the desk at a small fee per copy. Please observe the copyright laws. Car Parking Parking is not available for candidates on campus. All day meter parking is available around College Crescent. Free all day parking is available in the car parks in Royal Park, (allow enough time for the brisk walk). Travel Concessions Travel concessions are available for UFT Students. All enquiries should be directed to the UFT office, which issues the necessary documents. Tertiary Student Concession Card These cards allow you to travel 7 days a week on any tram, train or bus within the metropolitan area at around half the normal cost. Application forms are available from any train station, tram or bus depot. This form must be completed and accompanied by a recent photo of you before being stamped and signed at the UFT office. 18

Uniting Church Candidates Association The UCCA is the official student body of the Uniting Church Synod of Victoria & Tasmania. It provides: a peer support programme to assist new candidates, who will be introduced to their peer support person (buddy) on new candidates day; a number of social activities during the year, including the Valedictory Dinner at the end of 2nd semester when we farewell the exit students. You are encouraged to participate in as many activities as possible. All candidates are eligible to be members, and students who are not candidates may become associate members. The UCCAs three objectives are to: advance and represent the interests of members; foster a Christian Community at UCTC; support and join with other students of the UFT to further the interests of members. The UCCA meets at the commencement event and then on a Friday at least twice a year. The Executive meets regularly in the interim. Copies of the constitution are available from the Executive. If you require any assistance during the year please do not hesitate to contact any member of the Student Executive: President Beth Donnelly elizabethgdonnelly@gmail.com Secretary Veronica Bradley vbr38181@southernphone.com.au Treasurer Jin Seon Park parkjinseon@hanmail.net CTM Board Rep Ian David Turnnidge iandavid@gmail.com UCCA Fee: $ to be advised - payable by 1 April 2014 to be forwarded to the UCCA Treasurer. In addition to the UCCA, membership of the UFT Theological Students Association (TSA) is open to all students of the UFT and free of charge. Any queries relating to the UFT TSA should be directed to Beth Donnelly People studying at the UFT come from many denominations and provide a great opportunity to learn from other cultures and denominations. There may also be opportunity for involvement in social activities organised by other constituent Theological Colleges. A UFT Student Card will be issued early first semester (you will need a recent passport size photo of yourself). This will enable you to: belong to the Dalton McCaughey Library; obtain discounted entry to some picture theatres; discount at some retail stationery and bookshops, 19

and computer software; concession entry to AFL home and away games excluding Geelong games. Dont hesitate to show your student card at tourist attractions. Membership of both the UCCA and UFT TSA is voluntary, however all Uniting Church students are encouraged to participate in these associations in order to gain the maximum benefit from their time in college.

Dalton McCaughey Library (DML) The DML is located at the University Oval end of the CTM. It has one of the most extensive collections of religious and theological books in the Southern Hemisphere. The staff of the DML conduct orientation sessions at the beginning of the academic year and are most willing to advise on library resources and services. Office hours: Monday Tuesday Wednesday Thursday Friday Saturday Sunday Contact: 8.45 am - 7.30 pm 8.45 am - 6.30 pm 8.45 am - 7.30 pm 8.45 am - 6.30 pm 8.45 am - 5.00 pm some afternoons, check with library Closed 9340 8888 info@dml.vic.edu.au www.dml.vic.edu.au

COMMONLY USED ABBREVIATIONS

United Faculty Of Theology (UFT) The UFT comprises three partner Colleges: Jesuit Theological College (JTC), Trinity College Theological School of the Anglican Church (TCTS) and (Uniting Church Theological College (UCTC). These three partners are committed to ecumenical cooperation in offering theological education and ministerial formation. This means that most of the teaching in the UCTC in the Synod of Victoria & Tasmania is provided through the structures of the UFT and details of the subjects offered are to be found in the UFT handbook. The UFT office is located in offices fronting onto the car park of the CTM building. Lectures are held in lecture and seminar rooms in the CTM, TCTS and the JTC campuses. Enquiries about UFT classes, fees, enrolments, timetable, assignments and examinations should be directed to the UFT office. Office hours: Monday Thursday: Friday: Contact: 9.00 am - 5.00 pm (closed 1 pm - 1.45 pm) Closed 9340 8890 admin@uft.edu.au www.uft.edu.au UCA UCTC CTM EMWG UCCA FC FE CPE UFT UFT TSA UD DML MoW MoD PoD EFA TCTS JTC Uniting Church in Australia Uniting Church Theological College Centre for Theology & Ministry Education for Ministry Working group, Assembly Uniting Church Candidates Association Formation Committee Field Education Clinical Pastoral Education United Faculty of Theology United Faculty of Theology Theological Students Association University of Divinity Dalton McCaughey Library Minister of the Word Minister of Deacon Period of Discernment Educational Financial Assistance Trinity College Theological School Jesuit Theological College

University of Divinity, Melbourne The Vice-Chancellors Office of University of Divinity is located at 21 Highbury Grove, Kew 3101 and other sections are located throughout Melbourne as well as in teaching centres in Adelaide, Sydney and Perth. The UCTC, through its association with the UFT, is affiliated to the University of Divinity which is authorised to issue degrees and diplomas in Divinity, by Act of Victorian Parliament in 1910. In 2012 what has been known as the Melbourne College of Divinity (MCD) became the MCD University of Divinity. Office hours: Monday - Friday Contact: 9.00 am 4.30 pm 9853 3177 admin@mcd.edu.au, www.mcd.edu.au

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Appendix 1:
UCTC Procedures for addressing Concerns during the Formation Programme Scope of the Procedures: The Uniting Church Theological College is committed to establishing and maintaining a positive learning environment. However, during a candidates formation programme, there is the possibility that those working with the candidate may discern areas of Concern in relation to formation. When these Concerns are deemed serious and significant in relation to the continuation of the formation programme, they are to be raised and dealt with using the following process. Throughout the process the candidate must be kept fully informed of the nature of the Concern, the stage of the process and decisions and outcomes reached. All formal meetings and decisions must be documented; where the student has participated in the meeting there will be an agreement with the student to the accuracy of the documentation. Concern Areas of Concern deemed significant in relation to the continuation of the formation programme would include but not be limited to: A lack of capacity and/or competency in key areas of ministry practice Consistent failure in academic studies relative to the candidates ability and background Breach of the UCA Code of Ethics Improper interpersonal behaviour or inadequate relational awareness Demonstrable lack of self-awareness, personal, or spiritual integrity. Other issues that generate significant Concern about the candidates suitability for ministry. Procedures: The following procedures should be undertaken bearing in mind the Terms of Reference for UCTC Procedures. The Faculty will address Concerns according to the procedures below: 1. Initial addressing of concern a. The Formation Coordinator receives in writing the notification of a Concern regarding a candidates ongoing formation. The Concern may be from a faculty member, field education supervisor, Presbytery mentor or other interested party to the candidates formation. 21 b. The Formation Coordinator will bring the Concern to a Formation Committee Executive meeting (especially called or already scheduled). If necessary the committee will determine the validity of the Concern before any further action is taken. The Faculty Advisor may be invited to this part of the meeting. c. The Formation Committee Executive requests the Faculty Advisor and/ or the Formation Coordinator to meet with the candidate to discuss the matter, normally within two weeks, the discussion to include a strategy of how the Concern might be monitored or addressed. d. The Formation Advisor/ Formation Coordinator will invite the candidate (and if desired a support person) to a meeting. A copy of the Formation Committee Executive minute (which will note the kind of Concern) will be given to the candidate prior to this meeting. e. The Formation Advisor/ Formation Coordinator will write a report of the meeting, the report to include: vi. the nature of the Concern stated as clearly as possible vii. the extent to which the candidate acknowledges the Concern viii. the agreed strategy to address the Concern ix. the report to be signed by the candidate and formation advisor/ coordinator after having been agreed upon by all who attend. x. the report is sent to the Formation Committee Executive. xi. The Formation Advisor/ Formation Coordinator will set a date (normally within two months) to evaluate progress. 2. Notification of Continuing Concern If the meeting to evaluate progress signals ongoing Concern, or the Formation Coordinator receives a renewed notice of Concern regarding the candidates ongoing formation, the following procedure should apply: a. The Formation Coordinator brings the notice to the Formation Committee Executive. b. The Formation Committee Executive will ask the Formation Coordinator to inform the members of the Formation Panel of the level of Concern and request a formation panel be called to address the Concern. The panel will normally be held within two weeks of the Executive decision. Faculty will be informed simultaneously.

c. The Formation Panel meets with the candidate, and the resulting report will include: iv. The nature of the Concern stated as clearly as possible v. the extent to which the candidate acknowledges the Concern vi. outline of a strategy to support the ongoing formation of the candidate vii. the report to be signed by the candidate and formation advisor/ coordinator after having been agreed upon by all who attend. viii. the report is sent to the Formation Committee Executive. d. The Presbytery representative on the Formation Panel will normally make a confidential report to the appropriate Presbytery committee (Candidates Committee/ PRC) at this stage. e. The Formation Panel sets a date to meet again (normally within two months) to review the progress of addressing the Concern. At that meeting if significant progress in line with the strategy outlined above is seen the Concern will be deemed to have been resolved. 3. Final notification of Concern When the Formation Panel meets and reviews the candidates progress, the report of the meeting will be forwarded to the Formation Committee Executive. If significant Concern remains or the Formation Panel decides that issue(s) have not been adequately addressed, it may indicate that the candidates ongoing formation is no longer feasible. In these instances the following procedures will apply: a. The formation panel report will state that the issue has been addressed by the faculty advisor and formation coordinator, and by the formation panel, but progress on resolution is unsatisfactory. b. The Formation Committee Executive will inform Faculty and the candidate that a report regarding the ongoing candidature of the candidate will be considered at the next Formation Committee Faculty meeting. c. The Faculty may decide to make a recommendation to go to the Candidates Presbytery reporting that the candidate has not attained satisfactory standards in the course of training or that in the judgement of the faculty the candidate is not considered suitable for the work of the specified ministry. (2.3.2.7(c) Uniting Church Rules and Regulations).

d. The Executive Director/ Principal and Formation Coordinator will meet with the candidate, a Presbytery Representative, and a further support person if required, to convey the Facultys recommendation. Appeal Process The UCA regulations allow for an appeal once the Presbytery has made a determination. If the candidate wishes to appeal the recommendation of the Faculty sent to Presbytery, before the Presbytery deals with it, then: a. Within two weeks the candidate notifies the Executive Director of the CTM in writing appealing against the Faculty recommendation on the grounds that the process in arriving at the recommendation has been flawed or unfair in regard to [conditions which show the above process has not been followed]. b. The Executive Director on receiving the Appeal will inform the Presbytery and the Faculty that an Appeal has been received and is in process. In consultation with the parties the Executive Director may determine either i) that mediation on the matters is appropriate, or ii) that the matter be heard by an Appeal Panel constituted by the Executive Director. c. After either process the outcome will be that the Appeal has been resolved either by a decision of the Appeal Panel or by an agreed outcome arising from the mediation process. The final outcome will be communicated to the Presbytery and faculty and candidate with detail as appropriate. Normal procedures Until a Concern is resolved the candidate shall continue normally in accordance with the custom or practice existing before the Concern while discussions take place. Once a recommendation has been made by Faculty to Presbytery, the candidature of the person will be suspended pending a final decision. Notwithstanding the above, at times there may be a need for immediate suspension of a candidate while these processes are addressed. Copies of these guidelines are available from the UCTC office or from the Uniting Church Candidates Association (UCCA).
References Equal Opportunity Act 2010 Fair Work Act 2009 Uniting Church in Australia Rules and Regulations Terms of Reference for UCTC Procedures Approved by Formation Committee Dec 2013

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UCTC Procedures for Addressing Concerns during Formation Programme Process

Concern raised with Formation Co-ordinator

Formation Committee Executive meets to begin support/ assessment procedure

Meeting with the candidate to outline concern and discuss strategies for dealing with Concern

Set a review date (within 2 months)

Concern addressed Notice given to Formation Committee Executive. No further action is required.

Ongoing concerns are raised Formation Coordinator brings the notice to the Formation Committee Executive

The Formation Panel meets with the candidate (within two weeks of the Executive request). Panel sets strategy for dealing with Concern.

The Presbytery representative on the Panel will make a confidential report to the appropriate Presbytery committee (PRC) at this stage.

Panel meets again (within two months) to review progress.

Concern addressed Notice given to Formation Committee Executive. No further action is required. Faculty make a recommendation to Presbytery that the candidature of the person be terminated.

Concern insufficiently addressed Panel report forwarded to the Formation Committee Executive, and further to Formation Committee and Faculty

Candidate may appeal to the Executive Director of the CTM (within two weeks) on the grounds of a flawed or unfair process

Presbytery deals with recommendation

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Appendix 2:
Formation panel reviews and reports Annual Review: For the end of year Formation Panel the candidate will prepare a one to two page review on how they see their own progress in formation. The review should be structured in terms of the areas of formation (see p. BM), building on the specific goals the candidate set at the beginning of the year. In this way the ensuing panel discussion will follow on from the panel at the beginning of the year. Reference is made to the Formation Journal. Comment on academic progress is to be included. Preparation of the review helps a candidate assess their own formation, and prepare for discussion with the Formation Panel. The review will only be seen by those immediately involved in these discussions. This review is prepared in discussion with the Formation Advisor and is to be submitted to the Formation Coordinator by the end of October. Formation Panel Report: Following formation panel meetings the candidates Formation Advisor writes a report including how the candidates sense of call is being shaped and nurtured, where the candidate has made progress, the areas of growth that need to be addressed, recommendations on how the current formation plan may be adapted, and how areas of particular concern are being addressed. The report may mention any special needs, issues or recommendations that arise in discussion including comment on academic progress. The report will also note any action that needs to be taken by Faculty and by the Presbytery. The end of year report will make a recommendation regarding satisfactory progress. Any specific concerns must be discussed within the panel before drafting the report. The report is circulated to all panel members who may suggest changes or agree that it is a correct record of the meeting. When the report, with any suggested changes, has full agreement of all panel members present, a hard copy is signed by the candidate, and by the Formation Advisor, on behalf of the panel. The candidates signature indicates that they agree with the report. If the candidate has a strong disagreement with the report they have the opportunity to indicate this in writing to the Formation Committee before the meeting at which their report will be received. The final report for the year, once signed, is submitted to the Formation Committee for consideration at its end of year meeting. On receipt of the report, the Formation Committee will make a recommendation to the Faculty on the candidates progress. A statement of progress will be communicated to the candidates Presbytery. If any serious concerns are raised subsequent to the panel and corresponding report, these will be discussed further with the candidate 24 before any communication with the Presbytery. The panels report resources the wider discernment of the Faculty and the Presbytery, and is used in the candidates ongoing support and consideration of progress. All reports are available to Faculty to enable them to support candidates progress. Note: All documents pertaining to a candidates formation will be handled in accordance with the Theological Colleges Privacy Policy.

APPENDIX 3:
Theological College Privacy Policy The Uniting Church in Australia Synod of Victoria (UCA) acknowledges and respects the privacy of all individuals. We support and endorse the National Privacy Principles contained in the Privacy Amendment (Private Sector) Act 2000 and will comply with these principles whenever personal information as defined by the Act is collected by us. The Theological College is part of the UCA and has responsibility for: engaging in, encouraging and (where appropriate) directing study, teaching and research in the theological and allied disciplines; is responsible to the Assembly MEC for: meeting prescriptions on theological education and for the standard and quality of the education for the Ministries of the Church; for planning and carrying out academic and education functions for both candidates and students, and for determining courses of study and exercising academic oversight; the operation of the Theological College and for ministerial education within the Synod; spiritual and pastoral welfare of candidates in conjunction with the CTM Board and Presbyteries and reports annually to Presbyteries on progress of candidates under their care. The Theological College conducts its activities and functions in accordance with the National Privacy Principles as follows: Collection and use of personal information Personal information is collected and used by the Theological College for the purpose of: Keeping records of staff, students and prospective students of the Theological College; Determining courses of study and levels of financial assistance for candidates; Communicating with staff and students of Theological College, prospective students, CTM Board, EFMWG, Selection Committee and UCA presbyteries. Disclosure of personal information Personal information will only be disclosed to those conducting the business of the Theological College, and office bearers of the relevant presbytery. Your personal information will not be given to a third party without your consent. Your access Should you wish to access our records of your personal information you may do so upon written request to the Principal. Accuracy, up to date We will record your information accurately and update our records on receipt of your written advice. Destruction of personal information We conduct a review of our records in January each year and remove any personal information that is no longer required. Protection of personal information: We protect your personal information from: improper use; unauthorised access; alteration; accidental destruction or loss by restricting access to our files and database to staff responsible for conducting the business of the Theological College. Contact details We ensure that we provide the name of our organisation and our contact details whenever we collect personal information. Enquiries: Uniting Church Theological College, Centre for Theology and Ministry, 29 College Cres, Parkville 3052. Tel: 9340 8830

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Diary Dates for 2014

(Refer to the UFT handbook and website: www.uft.edu.au for information on the UFT study timetable.) UCTC Commencement Event (at CTM) UFT Commencement Day & Lecture (TCTS) 20-21 February 20 February

First Semester Uniting Church Studies June 23 June 27, & July 12 Classes Begin Non-teaching weeks Formation panels for all candidates Joint UFT Formation Day End of first Semester UCTC Valedictory Service 24 February 14 25 April 5 9 May 23 May 30 May 30 May

Last day for 2nd semester enrolments Second Semester

14 July

Classes Begin Non-teaching weeks UFT Valedictory End of second semester Formation panels for continuing candidates

28 July 22 September - 3 October 24 October 31 October 6 7, 10 - 11 November

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