Tip Sheet for Organizing Your APSC 201 Team Report

(In this Tip Sheet, you is plural!) The formal report, as you know, has many parts. This tip sheet is intended to help you navigate your way through the components of the formal report, by pointing out the main features of the different parts, and reminding you of textbook information and examples. The tip sheet is based on the ppts from Week 7. I hope you find it helpful! (Remember that your report must be bound.) Please remember that you can always ask me any questions about your report. If your team would like to make an appointment to meet with me regarding your report, please be sure to make an appointment well in advance so that I can book the meeting room in PB F. Cover and Title Pages (page 267; example on pages 289-90) Project title (informative title; brief phrase: longer descriptive phase Recipients name Writers names Graphic (optional; if you use one, make sure it is not just a pretty picture o No number given (but it is counted as page i) o Date of submission o o o o Letter/Memo of Transmittal (page 268; example on page 282; block letter format on pages 225-225) o o o o o Include all necessary transmittal information What you have done and why (response to RFP) Can include 1 major recommendation (like an appetizer) Be specific, friendly, polite, concise (it is a short letter) NOT BOUND IN THE REPORT! (paper clip it in just after the title page)

Table of Contents (page 269; see also pages 73-77 for formatting information; example on page 291)) Has a title Has a page number (its page ii; it is shown as page ii) First item listed should be List of Illustrations (page iii) Dot leaders (..12) Headings should be grammatically parallel; the same as in your text; show hierarchy of importance (levels of headings) o References follow the Conclusion and Recommendations (not all reports will have a Recommendations sections thats okay) o Appendices follow the references on the Table of Contents o o o o o

List of Illustrations (followed by Glossary) (page. 271) o Has a title (List of Illustrations) o Has a page number (its page iii) o Usually presented as List of Tables and Figures or List of Tables and List of Figures o Provide the # of the illustration, its title, and its page number o List by order of appearance in text (i.e. by number of illustration) o The Glossary follows the List of Illustrations OR after the Conclusions/Recommendations Executive Summary (come to class next week; all will be revealed) Introduction (come to class next week; all will be revealed) Discussion Sections (page 274) o Begin a new page for each major section, including Introduction and Conclusion and Recommendations o Move from fact to opinion o Use headings and subheadings generously o Go to at least the second level; third is fine too o Use at least one illustration per section o Place excessive detail in appendices (Summary of Interview) o Be sure to refer to appendices in your text o Work on your sentences, paragraphs, and citations o Create a synthesis of your research, showing what has been thought and done on your topic area your job is to pull all these fascinating sources together to create a seamless whole Conclusions/Recommendations (come to class next week; all will be revealed) References (Come to class next week; all will be revealed) Appendix/Appendices (page 270; 275) Summary of Interview Include the following information o Who was present at the interview o Where and when the interview took place o Who the interviewee is (name, credentials as an expert on your topic) o Synopsis of the interview (paragraph style) You CAN include the following information (in a second appendix) o The questions you asked o A transcript of the interview (for example, your notes written up for comprehension, or the emails sent back and forth)