Excels Keyboard Shortcuts

This list gives you a glance of (nearly) all shortcut combinations in Excel. Please take the time to read it. I'm sure you'll find many of them usefull.

Shortcut key Ctrl+A Ctrl+B Ctrl+C Ctrl+D Ctrl+ Ctrl+! Ctrl+" Ctrl+# Ctrl+K Ctrl+$ Ctrl+% Ctrl+& Ctrl+' Ctrl+S Ctrl+( Ctrl+V Ctrl ) Ctrl+* Ctrl++ Ctrl+, . / 0 0 1 2 3 4 5 -6 --. Ctrl+7 Ctrl+8 Ctrl+9 Ctrl+: Shi;t Shi;t+ -

Action Select "old %o&y #ill 'o(n #ind )oto *e&lace Italic Insert +y&erlink !e( 1orkbook 2&en Print #ill *ight Save 3nderline Paste %lose %ut *e&eat 3ndo +el& Edit Paste !ame *e&eat last action 1hile ty&ing a formula$ s(itch bet(een absolute.relative refs )oto !ext Pane S&ell check Extend mode *ecalculate all (orkbooks ctivate 4enubar !e( %hart Save s Insert %urrent Time Insert %urrent 'ate %o&y 5alue from %ell bove bove %o&y #romula from %ell ll

Menu equivalent comments !one #ormat$ %ells$ #ont$ #ont Style$ "old Edit$ %o&y Edit$ #ill$ 'o(n Edit$ #ind Edit$ )oto Edit$ *e&lace #ormat$ %ells$ #ont$ #ont Style$ Italic Insert$ +y&erlink #ile$ !e( #ile$ 2&en #ile$ Print Edit$ #ill *ight #ile$ Save #ormat$ %ells$ #ont$ 3nderline$ Single Edit$ Paste #ile$ %lose Edit$ %ut Edit$ *e&eat Edit$ 3ndo +el&$ %ontents and Index !one Insert$ !ame$ Paste Edit$ *e&eat. 1orks (hile not in Edit mode. !one Edit$ )oto !one Tools$ S&elling !one Tools$ 2&tions$ %alculation$ %alc$!o( !. Insert$ %hart #ile$ Save !one !one Edit$ Paste S&ecial$ 5alue Edit$ %o&y !one +el&$ 1hat6s This7 s

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+old do(n shift for additional functions in Excel6s menu 1hat6s This7

Shi;t+ . Shi;t+ / Shi;t+ 0 Shi;t+ 1 Shi;t+ 2 Shi;t+ 4 Shi;t+ 5 Shi;t+ -6 Shi;t+ -Shi;t+ -. Ctrl+ / Ctrl+ 0 Ctrl+ 1 Ctrl+ 2 Shi;t+Ctrl+ 2 Ctrl+ 3 Ctrl+ 4 Ctrl+ 5 Ctrl+ -6 Ctrl+ --

Edit cell comment Paste function into formula #ind !ext #ind Previous Pane dd to selection %alculate active (orksheet 'is&lay shortcut menu !e( (orksheet Save 'efine name %lose 89$ *estore (indo( si:e !ext (orkbook (indo( Previous (orkbook (indo( 4ove (indo( *esi:e (indo( 4inimi:e (orkbook 4aximi:e or restore (indo( Inset ;.0 4acro sheet

Insert$ Edit %omments Insert$ #unction Edit$ #ind$ #ind !ext Edit$ #ind$ #ind !ext !one !one %alc Sheet !one Insert$ 1orksheet #ile$ Save Insert$ !ames$ 'efine #ile$ %lose *estore 1indo($ ... 1indo($ ... 89$ 4ove 89$ Si:e 89$ 4inimi:e 89$ 4aximi:e !one in Excel ,-. In versions &rior to ,- < Insert$ 4acro$ ;.0 4acro #ile$ 2&en Insert$ %hart... #ile$ Save #ile$ Exit s

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Ctrl+ -. Alt+ Alt+ . Alt+ 0 Alt+ 4 Alt+ -Ctrl+Shi;t+ / Ctrl+Shi;t+ 2 Alt+Shi;t+ Alt+Shi;t+ . Alt+< Ctrl+= Ctrl+Shi;t+A Alt+Do>n arro> Alt+: Ctrl+Shi;t+? Ctrl+Shi;t+@ Ctrl+Shi;t+A Ctrl+Shi;t+B Ctrl+Shi;t+C Ctrl+Shi;t+D

#ile 2&en Insert %hart Save Exit 4acro dialog box 5isual "asic Editor s

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Tools$ 4acro$ 4acros in Excel ,- Excel Tools$4acros < in earlier versions ,-./000 Tools$ 4acro$ 5isual "asic Editor Excel ,-./000 ll ll ll ll ll ll ll ll Excel ,> ll ll ll ll ll ll ll

%reate name by using names of Insert$ !ame$ %reate ro( and column labels Previous 1indo( !e( (orksheet Save utoSum Toggle 5alue.#ormula dis&lay Insert argument names into formula 'is&lay uto%om&lete list 1indo($ ... #ile$ Print Insert$ 1orksheet #ile$ Save !o direct e=uivalent Tools$ 2&tions$ 5ie($ #ormulas !o direct e=uivalent !one #ormat$ Style #ormat$ %ells$ !umber$ %ategory$ )eneral #ormat$ %ells$ !umber$ %ategory$ !umber #ormat$ %ells$ !umber$ %ategory$ Time #ormat$ %ells$ !umber$ %ategory$ 'ate #ormat$ %ells$ !umber$ %ategory$ %urrency #ormat$ %ells$ !umber$ %ategory$ Percentage

Ctrl+Shi;t+ -. Print

#ormat Style dialog box )eneral format %omma format Time format 'ate format %urrency format Percent format

Ctrl+Shi;t+E Ctrl+Shi;t+F Ctrl+Shi;t+G Ctrl+Shi;t+H Ctrl++ Ctrl+I Ctrl+Ctrl+. Ctrl+/ Ctrl+0 Ctrl+1 Ctrl+2 Ctrl+3 Ctrl+4 Ctrl+5 Ctrl+6 Ctrl+Shi;t+J Ctrl+Shi;t+K Alt or -6 Ctrl+Lab

Ex&onential format Place outline border around selected cells *emove outline border Select current region Insert 'elete #ormat cells dialog box "old Italic 3nderline Strikethrough Sho(.+ide ob?ects Sho(.+ide Standard toolbar Toggle 2utline symbols +ide ro(s +ide columns 3nhide ro(s 3nhide columns ctivate the menu In toolbar@ next toolbar

#ormat$ %ells$ !umber$ %ategory$ #ormat$ %ells$ "order #ormat$ %ells$ "order Edit$ )oto$ S&ecial$ %urrent *egion Insert$ (*o(s$ %olumns$ or %ells) 'e&ends on selection 'elete$ (*o(s$ %olumns$ or %ells) 'e&ends on selection #ormat$ %ells #ormat$ %ells$ #ont$ #ont Style$ "old #ormat$ %ells$ #ont$ #ont Style$ Italic #ormat$ %ells$ #ont$ #ont Style$ 3nderline #ormat$ %ells$ #ont$ Effects$ Strikethrough Tools$ 2&tions$ 5ie($ 2b?ects$ Sho( ll.+ide 5ie($ Toolbars$ Stardard !one #ormat$ *o($ +ide #ormat$ %olumn$ +ide #ormat$ *o($ 3nhide #ormat$ %olumn$ 3nhide !one !one !one !one

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Shi;t+Ctrl+Lab In toolbar@ &revious toolbar Ctrl+Lab In a (orkbook@ activate next (orkbook

Shi;t+Ctrl+Lab In a (orkbook@ activate &revious !one (orkbook Lab Shi;t+Lab Enter Shi;t+Ctrl+ Shi;t+Ctrl+ + Shi;t+Ctrl+& !ext tool Previous tool 'o the command #ont 'ro& 'o(n 9ist #ont tab of #ormat %ell 'ialog box Point si:e 'ro& 'o(n 9ist !one !one !one #ormat$ %ells$ #ont #ormat$ %ells$ #ont #ormat$ %ells$ #ont

CTRL combination shortcut keys

TIP Download or print a Quick Reference Card: Keyboard Shortcuts - Ctrl keys !PD"#

KEY
CTR$%P&'p CTR$%P&Dn CTR$%S*I"T%! CTR$%S*I"T%+ CTR$%S*I"TCTR$%S*I"T%/ CTR$%S*I"T%1 CTR$%S*I"T%2 CTR$%S*I"T%3 CTR$%S*I"T%4 CTR$%S*I"T%5 CTR$%S*I"T%7

DESCRIPTION
Switches between worksheet tabs( fro) left-to-ri&ht Switches between worksheet tabs( fro) ri&ht-to-left 'nhides any hidden rows within the selection ,pplies the outline border to the selected cells Re)o.es the outline border fro) the selected cells ,pplies the 0eneral nu)ber for)at ,pplies the Currency for)at with two deci)al places !ne&ati.e nu)bers in parentheses# ,pplies the Percenta&e for)at with no deci)al places ,pplies the Scientific nu)ber for)at with two deci)al places ,pplies the Date for)at with the day( )onth( and year ,pplies the Ti)e for)at with the hour and )inute( and ,6 or P6 ,pplies the 8u)ber for)at with two deci)al places( thousands separator( and )inus si&n !-# for ne&ati.e .alues Selects the current re&ion around the acti.e cell !the data area enclosed by blank rows and blank colu)ns# In a Pi.otTable( it selects the entire Pi.otTable report :nters the current ti)e Copies the .alue fro) the cell abo.e the acti.e cell into the cell or the "or)ula <ar Displays the Insert dialo& bo= to insert blank cells Displays the Delete dialo& bo= to delete the selected cells :nters the current date ,lternates between displayin& cell .alues and displayin& for)ulas in the worksheet Copies a for)ula fro) the cell abo.e the acti.e cell into the cell or the "or)ula <ar Displays the Format Cells dialo& bo= ,pplies or re)o.es bold for)attin& ,pplies or re)o.es italic for)attin& ,pplies or re)o.es underlinin& ,pplies or re)o.es strikethrou&h ,lternates between hidin& and displayin& obGects Displays or hides the outline sy)bols *ides the selected rows *ides the selected colu)ns Selects the entire worksheet If the worksheet contains data( CTR$%, selects the current re&ion Pressin& CTR$%, a second ti)e selects the entire worksheet Khen the insertion point is to the ri&ht of a function na)e in a for)ula( displays the Function r!uments dialo& bo= CTR$%S*I"T%, inserts the ar&u)ent na)es and parentheses when the insertion point is to the ri&ht of a function na)e in a for)ula ,pplies or re)o.es bold for)attin& Copies the selected cells 'ses the Fill Do"n co))and to copy the contents and for)at of the top)ost cell of a selected ran&e into

CTR$%S*I"T%9 CTR$%S*I"T%: CTR$%S*I"T%; CTR$%S*I"T%Plus !%# CTR$%6inus !-# CTR$%> CTR$%? CTR$%@ CTR$%A CTR$%B CTR$%C CTR$%D CTR$%E CTR$%F CTR$%H CTR$%I CTR$%J CTR$%,

CTR$%< CTR$%C CTR$%D

CTR$%"

CTR$%0 CTR$%* CTR$%I CTR$%K CTR$%$ CTR$%8 CTR$%L CTR$%P CTR$%R CTR$%S CTR$%T CTR$%' CTR$%M

CTR$%K CTR$%N CTR$%O CTR$%P

the cells below Displays the Fin# an# Re$lace dialo& bo=( with the Fin# tab selected S*I"T%"E also displays this tab( while S*I"T%"D repeats the last Fin# action CTR$%S*I"T%" opens the Format Cells dialo& bo= with the Font tab selected Displays the %o To dialo& bo= "E also displays this dialo& bo= Displays the Fin# an# Re$lace dialo& bo=( with the Re$lace tab selected ,pplies or re)o.es italic for)attin& Displays the Insert &y$erlink dialo& bo= for new hyperlinks or the E#it &y$erlink dialo& bo= for selected e=istin& hyperlinks Displays the Create Table dialo& bo= Creates a new( blank workbook Displays the O$en dialo& bo= to open or find a file CTR$%S*I"T%L selects all cells that contain co))ents Displays the Print tab in 6icrosoft Lffice <acksta&e .iew CTR$%S*I"T%P opens the Format Cells dialo& bo= with the Font tab selected 'ses the Fill Ri!ht co))and to copy the contents and for)at of the left)ost cell of a selected ran&e into the cells to the ri&ht Sa.es the acti.e file with its current file na)e( location( and file for)at Displays the Create Table dialo& bo= ,pplies or re)o.es underlinin& CTR$%S*I"T%' switches between e=pandin& and collapsin& of the for)ula bar Inserts the contents of the Clipboard at the insertion point and replaces any selection ,.ailable only after you ha.e cut or copied an obGect( te=t( or cell contents CTR$%,$T%M displays the Paste S$ecial dialo& bo= ,.ailable only after you ha.e cut or copied an obGect( te=t( or cell contents on a worksheet or in another pro&ra) Closes the selected workbook window Cuts the selected cells Repeats the last co))and or action( if possible 'ses the 'n#o co))and to re.erse the last co))and or to delete the last entry that you typed

TIP The CTR$ co)inbations CTR$%:( CTR$%Q( CTR$%6( and CTR$%Q are currently unassi&ned shortcuts

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Function keys
TIP Download or print a Quick Reference Card: Keyboard Shortcuts - "unction keys !PD"#

KE Y
"A

DESCRIPTION

"B

"C "D

"E "F

"S

"H

Displays the E(cel &el$ task pane CTR$%"A displays or hides the ribbon ,$T%"A creates an e)bedded chart of the data in the current ran&e ,$T%S*I"T%"A inserts a new worksheet :dits the acti.e cell and positions the insertion point at the end of the cell contents It also )o.es the insertion point into the "or)ula <ar when editin& in a cell is turned off S*I"T%"B adds or edits a cell co))ent CTR$%"B displays the print pre.iew area on the Print tab in the <acksta&e .iew Displays the Paste Name dialo& bo= ,.ailable only if there are e=istin& na)es in the workbook S*I"T%"C displays the Insert Function dialo& bo= Repeats the last co))and or action( if possible Khen a cell reference or ran&e is selected in a for)ula( "D cycles throu&h all the .arious co)binations of absolute and relati.e references CTR$%"D closes the selected workbook window ,$T%"D closes :=cel Displays the %o To dialo& bo= CTR$%"E restores the window siRe of the selected workbook window Switches between the worksheet( ribbon( task pane( and Poo) controls In a worksheet that has been split ! )ie" )enu( *ana!e This +in#o"( Free,e Panes( S$lit +in#o" co))and#( "F includes the split panes when switchin& between panes and the ribbon area S*I"T%"F switches between the worksheet( Poo) controls( task pane( and ribbon CTR$%"F switches to the ne=t workbook window when )ore than one workbook window is open Displays the S$ellin! dialo& bo= to check spellin& in the acti.e worksheet or selected ran&e CTR$%"S perfor)s the *o-e co))and on the workbook window when it is not )a=i)iRed 'se the arrow keys to )o.e the window( and when finished press :8T:R( or :SC to cancel Turns e=tend )ode on or off In e=tend )ode( E(ten#e# Selection appears in the status line( and the arrow keys e=tend

"I

"AJ

"AA

"AB

the selection S*I"T%"H enables you to add a nonadGacent cell or ran&e to a selection of cells by usin& the arrow keys CTR$%"H perfor)s the Si,e co))and !on the Control )enu for the workbook window# when a workbook is not )a=i)iRed ,$T%"H displays the *acro dialo& bo= to create( run( edit( or delete a )acro Calculates all worksheets in all open workbooks S*I"T%"I calculates the acti.e worksheet CTR$%,$T%"I calculates all worksheets in all open workbooks( re&ardless of whether they ha.e chan&ed since the last calculation CTR$%,$T%S*I"T%"I rechecks dependent for)ulas( and then calculates all cells in all open workbooks( includin& cells not )arked as needin& to be calculated CTR$%"I )ini)iRes a workbook window to an icon Turns key tips on or off !Pressin& ,$T does the sa)e thin& # S*I"T%"AJ displays the shortcut )enu for a selected ite) ,$T%S*I"T%"AJ displays the )enu or )essa&e for an :rror Checkin& button CTR$%"AJ )a=i)iRes or restores the selected workbook window Creates a chart of the data in the current ran&e in a separate Chart sheet S*I"T%"AA inserts a new worksheet ,$T%"AA opens the 6icrosoft Misual <asic "or ,pplications :ditor( in which you can create a )acro by usin& Misual <asic for ,pplications !M<,# Displays the Sa-e s dialo& bo=

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Other use.ul shortcut keys

8LT: Download or print a Quick Reference Card: Keyboard Shortcuts - 6iscellaneous !PD"#

KEY
,$T

DESCRIPTION

Displays the Key Tips !new shortcuts# on the ribbon "or e=a)ple( ,$T( K( P switches the worksheet to Pa&e $ayout .iew ,$T( K( $ switches the worksheet to 8or)al .iew ,$T( K( I switches the worksheet to Pa&e <reak Pre.iew .iew ,RRLK 6o.e one cell up( down( left( or ri&ht in a worksheet K:OS CTR$%,RRLK K:O )o.es to the ed&e of the current data re&ion in a worksheet S*I"T%,RRLK K:O e=tends the selection of cells by one cell CTR$%S*I"T%,RRLK K:O e=tends the selection of cells to the last nonblank cell in the sa)e colu)n or row as the acti.e cell( or if the ne=t cell is blank( e=tends the selection to the ne=t nonblank cell $:"T ,RRLK or RI0*T ,RRLK selects the tab to the left or ri&ht when the ribbon is selected Khen a sub)enu is open or selected( these arrow keys switch between the )ain )enu and the sub)enu Khen a ribbon tab is selected( these keys na.i&ate the tab buttons DLK8 ,RRLK or 'P ,RRLK selects the ne=t or pre.ious co))and when a )enu or sub)enu is open Khen a ribbon tab is selected( these keys na.i&ate up or down the tab &roup In a dialo& bo=( arrow keys )o.e between options in an open drop-down list( or between options in a &roup of options DLK8 ,RRLK or ,$T%DLK8 ,RRLK opens a selected drop-down list <,CKSP,C Deletes one character to the left in the "or)ula <ar : ,lso clears the content of the acti.e cell In cell editin& )ode( it deletes the character to the left of the insertion point D:$:T: Re)o.es the cell contents !data and for)ulas# fro) selected cells without affectin& cell for)ats or co))ents In cell editin& )ode( it deletes the character to the ri&ht of the insertion point :8D :8D turns :nd )ode on In :nd )ode( you can then press an arrow key to )o.e to the ne=t nonblank cell in the sa)e colu)n or row as the acti.e cell If the cells are blank( pressin& :8D followed by an arrow key )o.es to the last cell in the row or colu)n :8D also selects the last co))and on the )enu when a )enu or sub)enu is .isible CTR$%:8D )o.es to the last cell on a worksheet( to the lowest used row of the ri&ht)ost used colu)n If the cursor is in the for)ula bar( CTR$%:8D )o.es the cursor to the end of the te=t CTR$%S*I"T%:8D e=tends the selection of cells to the last used cell on the worksheet !lower-ri&ht corner# If the cursor is in the for)ula bar( CTR$%S*I"T%:8D selects all te=t in the for)ula bar fro) the cursor position to the endTthis does not affect the hei&ht of the for)ula bar :8T:R Co)pletes a cell entry fro) the cell or the "or)ula <ar( and selects the cell below !by default# In a data for)( it )o.es to the first field in the ne=t record Lpens a selected )enu !press "AJ to acti.ate the )enu bar# or perfor)s the action for a selected co))and In a dialo& bo=( it perfor)s the action for the default co))and button in the dialo& bo= !the button with the bold outline( often the OK button# ,$T%:8T:R starts a new line in the sa)e cell CTR$%:8T:R fills the selected cell ran&e with the current entry S*I"T%:8T:R co)pletes a cell entry and selects the cell abo.e :SC Cancels an entry in the cell or "or)ula <ar Closes an open )enu or sub)enu( dialo& bo=( or )essa&e window

It also closes full screen )ode when this )ode has been applied( and returns to nor)al screen )ode to display the ribbon and status bar a&ain *L6: 6o.es to the be&innin& of a row in a worksheet 6o.es to the cell in the upper-left corner of the window when SCRL$$ $LCK is turned on Selects the first co))and on the )enu when a )enu or sub)enu is .isible CTR$%*L6: )o.es to the be&innin& of a worksheet CTR$%S*I"T%*L6: e=tends the selection of cells to the be&innin& of the worksheet P,0: 6o.es one screen down in a worksheet DLK8 ,$T%P,0: DLK8 )o.es one screen to the ri&ht in a worksheet CTR$%P,0: DLK8 )o.es to the ne=t sheet in a workbook CTR$%S*I"T%P,0: DLK8 selects the current and ne=t sheet in a workbook P,0: 'P 6o.es one screen up in a worksheet ,$T%P,0: 'P )o.es one screen to the left in a worksheet CTR$%P,0: 'P )o.es to the pre.ious sheet in a workbook CTR$%S*I"T%P,0: 'P selects the current and pre.ious sheet in a workbook SP,C:<,R In a dialo& bo=( perfor)s the action for the selected button( or selects or clears a check bo= CTR$%SP,C:<,R selects an entire colu)n in a worksheet S*I"T%SP,C:<,R selects an entire row in a worksheet CTR$%S*I"T%SP,C:<,R selects the entire worksheet If the worksheet contains data( CTR$%S*I"T%SP,C:<,R selects the current re&ion Pressin& CTR$%S*I"T%SP,C:<,R a second ti)e selects the current re&ion and its su))ary rows Pressin& CTR$%S*I"T%SP,C:<,R a third ti)e selects the entire worksheet Khen an obGect is selected( CTR$%S*I"T%SP,C:<,R selects all obGects on a worksheet ,$T%SP,C:<,R displays the Control )enu for the :=cel window 6o.es one cell to the ri&ht in a worksheet 6o.es between unlocked cells in a protected worksheet 6o.es to the ne=t option or option &roup in a dialo& bo= S*I"T%T,< )o.es to the pre.ious cell in a worksheet or the pre.ious option in a dialo& bo= CTR$%T,< switches to the ne=t tab in dialo& bo= CTR$%S*I"T%T,< switches to the pre.ious tab in a dialo& bo=

T,<

Table of Contents: 1. Navigate Inside Worksheets 2. Work with Data Selections 3. Insert and Edit Data 4. Format Data 5. Form las and Names !. "anage " lti#e Worksheets $. "anage " lti#le Work%ooks &. 'ario s E(cel Feat res ). Work with the E(cel *i%%on 1+. Data Forms 11. ,ivot -a%les 12. -he *est 1. Navigate Inside Worksheets .rrow /e0s "ove one cell #1 down1 le2t1 or right in a worksheet. ,age Down3,age "ove one screen down 3 one screen # in a worksheet. 4# .lt5,age "ove one screen to the right 3 to the le2t in a worksheet. Down3.lt5,age 4# -a%3Shi2t5-a% "ove one cell to the right 3 to the le2t in a worksheet. 6trl5.rrow /e0s "ove to the edge o2 ne(t data region 7cells that contains data8 9ome "ove to the %eginning o2 a row in a worksheet. 6trl59ome "ove to the %eginning o2 a worksheet. 6trl5End "ove to the last cell with content on a worksheet. 6trl52 Dis#la0 the Find and *e#lace dialog %o( 7with Find selected8. 6trl5h Dis#la0 the Find and *e#lace dialog %o( 7with *e#lace selected8. Shi2t5F4 *e#eat last 2ind. 6trl5g 7or 258 Dis#la0 the :;o -o: dialog %o(.

6trl5.rrow <e2t36trl5.rrow *ight 9ome3End .lt5.rrow Down End

Inside a cell= "ove one word to the le2t 3 to the right. Inside a cell= "ove to the %eginning 3 to the end o2 a cell entr0. Dis#la0 the . to6om#lete list e.g. in cell with dro#downs or a to2ilter. - rn :End: mode on. In End mode1 #ress arrow ke0s to move to the ne(t non%lank cell in the same col mn or row as the active cell. From here se arrow ke0s to move %0 %locks o2 data1 home to move to last cell1 or enter to move to the last cell to the right.

> # 2. Work with Data Selections Select Cells Shi2t5S#ace Select the entire row. 6trl5S#ace Select the entire col mn. 6trl5Shi2t5? 7asterisk8 Select the c rrent region aro nd the active cell. 6trl5a 7or Select the entire worksheet or the data@containing area. ctrl5Shi2t5s#ace%ar8 ,ressing ctrl5a a second time then selects entire worksheet. 6trl5Shi2t5,age 4# Select the c rrent and #revio s sheet in a work%ook. 6trl5Shi2t5o Select all cells with comments. Shi2t5.rrow /e0s E(tend the selection %0 one cell. E(tend the selection to the last cell with content in row or 6trl5Shi2t5.rrow /e0 col mn. Shi2t5,age E(tend the selection down one screen 3 # one screen. Down3Shi2t5,age 4# Shi2t59ome E(tend the selection to the %eginning o2 the row. 6trl5Shi2t59ome E(tend the selection to the %eginning o2 the worksheet. E(tend the selection to the last sed cell on the worksheet 6trl5Shi2t5End 7lower@right corner8. Manage ctive Selections - rn on e(tension o2 selection with arrow ke0s F& witho t having to kee# #ressing shi2t. .dd another 7adAacent or non@adAacent8 range o2 cells Shi2t5F& to the selection. 4se arrow ke0s and shi2t5arrow ke0s to add to selection. Select onl0 the active cell when m lti#le cells are Shi2t5Backs#ace selected. 6trl5Backs#ace Show active cell within selection. 6trl5. 7#eriod8 "ove clockwise to the ne(t corner o2 the selection. Enter3Shi2t5Enter "ove active cell down 3 # in a selection. -a%3Shi2t5-a% "ove active cell right 3 le2t in a selection. 6trl5.lt5.rrow "ove to the right 3 to the le2t %etween non@adAacent *ight36trl5.lt5.rrow <e2t selections 7with m lti#le ranges selected8. Esc 6ancel Selection. Select inside cells Select or nselect one character to the le2t 3 to Shi2t5.rrow <e2t3Shi2t5.rrow *ight the right.

6trl5Shi2t5.rrow <e2t36trl5Shi2t5.rrow *ight Shi2t59ome3Shi2t5End

Select or nselect one word to the le2t 3 to the right. Select 2rom the insertion #oint to the %eginning 3 to the end o2 the cell.

> # !. Insert and "dit Data #ndo $ %edo Shortc&ts 6trl5C 4ndo last action 7m lti#le levels8. 6trl50 *edo last action 7m lti#le levels8. Work with Cli'board 6trl5c 6o#0 contents o2 selected cells. 6trl5( 6 t contents o2 selected cells. 6trl5v ,aste content 2rom cli#%oard into selected cell. 6trl5.lt5v I2 data e(ists in cli#%oard= Dis#la0 the ,aste S#ecial dialog %o(. I2 data e(ists in cli#%oard= Dis#la0 the Insert dialog %o( to insert %lank 6trl5Shi2t5D5E cells. "dit Inside Cells F2 Edit the active cell with c rsor at end o2 the line. .lt5Enter Start a new line in the same cell. 6om#lete a cell entr0 and move down in the selection. With Enter m lti#le cells selected= 2ill cell range with c rrent cell. Shi2t5Enter 6om#lete a cell entr0 and move # in the selection. 6om#lete a cell entr0 and move to the right 3 to the le2t in the -a%3Shi2t5-a% selection. Esc 6ancel a cell entr0. Delete the character to the le2t o2 the insertion #oint1 or delete the Backs#ace selection. Delete the character to the right o2 the insertion #oint1 or delete the Delete selection. 6trl5Delete Delete te(t to the end o2 the line. 6trl5F Insert c rrent date. 7semicolon8 6trl5Shi2t5= Insert c rrent time. 7colon8 "dit ctive or Selected Cells 6trl5d Fill com#lete cell down 76o#0 a%ove cell8. 6trl5r Fill com#lete cell to the right 76o#0 cell 2rom the le2t8. Fill cell val es down and edit 76o#0 a%ove cell 6trl5G val es8. Fill cell 2orm las down and edit 76o#0 a%ove cell 6trl5: 7a#ostro#he8 2orm las8. 6trl5l Insert a ta%le 7dis#la0 6reate -a%le dialog %o(8. 6trl5@ Delete 6ell3*ow36ol mn "en 6trl5@ with row 3 col mn Delete row 3 delete col mn. selected 6trl5Shi2t55 Insert 6ell3*ow36ol mn "en

6trl5Shi2t55 with row 3 col mn selected Shi2t5F2 Shi2t521+1 then m .lt5F1 F11

Insert row3 insert col mn. Insert 3 Edit a cell comment. Delete comment. 6reate and insert chart with data in c rrent range as em%edded 6hart H%Aect. 6reate and insert chart with data in c rrent range in a se#arate 6hart sheet. Insert a h0#erlink.

6trl5k enter 7in a cell with a .ctivate a h0#erlink. h0#erlink8 (ide and Show "le)ents 6trl5) 9ide the selected rows. 6trl5Shi2t5) 4nhide an0 hidden rows within the selection. 6trl5+ 7Cero8 9ide the selected col mns. 6trl5Shi2t5+ 7Cero8 4nhide an0 hidden col mns within the selection?. .lternate %etween dis#la0ing cell val es and dis#la0ing cell 6trl5I 7grave accent8 2orm las. .ccent grave 3not a J otation mark. .lt5Shi2t5.rrow *ight ;ro # rows or col mns. .lt5Shi2t5.rrow <e2t 4ngro # rows or col mns. 6trl5! .lternate %etween hiding and dis#la0ing o%Aects. 6trl5& Dis#la0 or hides the o tline s0m%ols. .lternate %etween hiding o%Aects1 dis#la0ing o%Aects1 and 6trl5! dis#la0ing #laceholders 2or o%Aects. ?Does not seem to work an0more in E(cel 2+1+. Detailed e(#lanation here= htt#=33s #er ser.com3J estions31&31)$3whats@the@ke0%oard@shortc t@to@ nhide@a@ col mn@in@e(cel@2+1+ wh0. d*&st Col&)n Width and %ow (eight Note= there are no de2a lt shortc ts 2or this1 % t workaro nd thro gh access ke0s 2rom #revio s versions .dA st 6ol mn width to 2it content. Select com#lete col mn with 6trl5S#ace .lt5o1 2irst1 otherwise col mn adA sts to content o2 c rrent cell8. *emem%er Format1 ca 6ol mn .dA st. .lt5o1 .dA st 6ol mns width to s#eci2ic val e= H#tion1 6ow1 width cw .lt5o1 .dA st *ow height to 2it content= H#tion1 *ow1 .dA st ra .lt5o1 .dA st *ow height to s#eci2ic val e= H#tion1 *ow1 9eight re > # +. ,or)at Data ,or)at Cells 6trl51 Format cells dialog. 6trl5% 7or ctrl528 .##l0 or remove %old 2ormatting. 6trl5i 7or ctrl538 .##l0 or remove italic 2ormatting. 6trl5 7or ctrl548 .##l0 or remove an nderline. 6trl55 .##l0 or remove strikethro gh 2ormatting.

6trl5Shi2t52

Dis#la0 the Format 6ells with Fonts -a% active. ,ress ta% 3( to get to 2ont@siCe. 4sed to %e ctrl5shi2t5#1 % t that seems A st get to the Font -a% in 2+1+.

.lt5: 7a#ostro#he 3 Dis#la0 the St0le dialog %o(. single J ote8 N&)ber ,or)ats 6trl5Shi2t5K .##l0 the 6 rrenc0 2ormat with two decimal #laces. 6trl5Shi2t5L .##l0 the ;eneral n m%er 2ormat. 6trl5Shi2t5M .##l0 the ,ercentage 2ormat with no decimal #laces. 6trl5Shi2t5N .##l0 the Date 2ormat with the da01 month1 and 0ear. .##l0 the -ime 2ormat with the ho r and min te1 and indicate ..". or 6trl5Shi2t5O ,.". .##l0 the N m%er 2ormat with two decimal #laces1 tho sands 6trl5Shi2t5P se#arator1 and min s sign 7@8 2or negative val es. 6trl5Shi2t5Q .##l0 the Scienti2ic n m%er 2ormat with two decimal #laces. *e#eat last 2ormatting action= .##l0 #revio sl0 a##lied 6ell Formatting F4 to a di22erent 6ell ''l- .orders to Cells 6trl5Shi2t5R .##l0 o tline %order 2rom cell or selection 6trl5Shi2t5S 7 nderscore8 *emove o tline %orders 2rom cell or selection 6trl511 then 6trl5.rrow .ccess %order men in :Format 6ell: dialog. Hnce %order *ight3.rrow <e2t was selected1 it will show # directl0 on the ne(t 6trl51 .lt5t? Set to# %order .lt5%? Set %ottom Border .lt5l? Set le2t Border .lt5r? Set right Border .lt5d? Set diagonal and down %order .lt5 ? Set diagonal and # %order ?In 6ell Format in :Border: Dialog Window lign Cells .lt5h1 ar .lign *ight .lt5h1 ac .lign 6enter .lt5h1 al .lign <e2t > # /. ,or)&las and Na)es ,or)&las T Start a 2orm la. .lt5T Insert the . toS m 2orm la. Shi2t5F3 Dis#la0 the Insert F nction dialog %o(. 6trl5a Dis#la0 Form la Window a2ter t0#ing 2orm la name. 6trl5Shi2t5a Insert .rg ments in 2orm la a2ter t0#ing 2orm la name. . Shi2t5F3 Insert a 2 nction into a 2orm la . 6trl5Shi2t5Enter Enter a 2orm la as an arra0 2orm la. .2ter t0#ing cell re2erence 7e.g. TE38 makes re2erence a%sol te F4 7TKEK48 F) 6alc late all worksheets in all o#en work%ooks.

Shi2t5F)

6alc late the active worksheet. 6alc late all worksheets in all o#en work%ooks1 regardless o2 6trl5.lt5F) whether the0 have changed since the last calc lation. *echeck de#endent 2orm las1 and then calc lates all cells in all 6trl5.lt5Shi2t5F) o#en work%ooks1 incl ding cells not marked as needing to %e calc lated. 6trl5Shi2t5 -oggle e(#and or colla#se 2orm la %ar. 6trl5I -oggle Show 2orm la in cell instead o2 val es Na)es 6trl5F3 De2ine a name or dialog. 6trl5Shi2t5F3 6reate names 2rom row and col mn la%els. F3 ,aste a de2ined name into a 2orm la. > # 0. Manage M&lti'e Worksheets Shortc ts to delete1 rename1 or move worksheets are %ased on the old E(cel 2++3 men s which still work in E(cel 2+1+. Shi2t5F113.lt5Shi2t5F1 Insert a new worksheet in c rrent work%ook. "ove to the ne(t 3 #revio s worksheet in 6trl5,age Down36trl5,age 4# c rrent work%ook. Shi2t56trl5,age Select the c rrent and ne(t sheet7s8 3 select and Down3Shi2t56trl5,age 4# #revio s sheet7s8. *ename c rrent worksheet 72ormat1 sheet1 .lt5o then h r rename8 .lt5e then l Delete c rrent worksheet 7Edit1 delete8 .lt5e then m "ove c rrent worksheet 7Edit1 move8 > # 1. Manage M&lti'le Workbooks "ove to the ne(t #ane 3 #revio s #ane in a work%ook that F!3Shi2t5F! has %een s#lit. 6trl5F4 6lose the selected work%ook window. 6trl5n 6reate a new %lank work%ook 7E(cel File8 6trl5-a%36trl5Shi2t5-a% "ove to ne(t 3 #revio s work%ook window. .lt5S#ace Dis#la0 the 6ontrol men 2or "ain E(cel window. "inimiCe c rrent work%ook window to an icon. .lso 6trl5F) restores 7: n@ma(imiCes:8 all work%ook windows. 6trl5F1+ "a(imiCe or restores the selected work%ook window. 6trl5F$ "ove Work%ook Windows which are not ma(imiCed. ,er2orm siCe command 2or work%ook windows which are 6trl5F& not ma(imCed. .lt5F4 6lose E(cel. > # 2. 3ario&s "4cel ,eat&res 6trl5o H#en File. 6trl5s Save the active 2ile with its c rrent 2ile name1 location1 and 2ile 2ormat. F12 Dis#la0 the Save .s dialog %o(. 21+ 7or alt8 - rn ke0 ti#s on or o22.

6trl5# ,rint File 7H#ens #rint men 8. F1 Dis#la0 the E(cel 9el# task #ane. F$ Dis#la0 the S#elling dialog %o(. Shi2t5F$ Dis#la0 the -hesa r s dialog %o(. .lt5F& Dis#la0 the "acro dialog %o(. .lt5F11 H#en the 'is al Basic Editor to create "acros. > # 5. Work with the "4cel %ibbon 6trl5F1 "inimiCe or restore the *i%%on.s Select the active ta% o2 the *i%%on and activate the access ke0s. ,ress .lt3F1+ either o2 these ke0s again to move %ack to the doc ment and cancel the access ke0s. and then arrow le2t or arrow right Shi2t5F1+ Dis#la0 the shortc t men 2or the selected command. .ctivate the selected command or control in the *i%%on1 H#en the S#ace3Enter selected men or galler0 in the *i%%on.. Finish modi20ing a val e in a control in the *i%%on1 and move 2oc s %ack Enter to the doc ment. ;et hel# on the selected command or control in the *i%%on. 7I2 no 9el# F1 to#ic is associated with the selected command1 the 9el# ta%le o2 contents 2or that #rogram is shown instead.8 > # 16. Data ,or)s -a%3Shi2t5-a% "ove to the ne(t 3 #revio s 2ield which can %e edited. Enter3Shi2t5Enter "ove to the 2irst 2ield in the ne(t 3 #revio s record. ,age Down3,age 4# "ove to the same 2ield 1+ records 2orward 3 %ack. 6trl5,age Down "ove to a new record. 6trl5,age 4# "ove to the 2irst record. 9ome3End "ove to the %eginning 3 end o2 a 2ield. > # 11. 7ivot Tables .rrow /e0s Navigate inside ,ivot ta%les. Select the 2irst 3 last visi%le item in 9ome3End the list. "ove the selected 2ield into the .lt5c 6ol mn area. "ove the selected 2ield into the Data .lt5d area. Dis#la0 the ,ivot-a%le Field dialog .lt5l %o(. "ove the selected 2ield into the .lt5# ,age area. "ove the selected 2ield into the *ow .lt5r area. 6trl5Shi2t5? 7asterisk8 Select the entire ,ivot-a%le re#ort. arrow ke0s to select the cell that contains the Dis#la0 the list 2or the c rrent 2ield 2ield1 and then alt5.rrow Down in a ,ivot-a%le re#ort. arrow ke0s to select the #age 2ield in a Dis#la0 the list 2or the c rrent #age

,ivot6hart re#ort1 and then alt5.rrow Down Enter S#ace 6trl5ta%ctrl5Shi2t5-a% enter then arrow down 3.rrow 4# .lt5Shi2t5.rrow *ight .lt5Shi2t5.rrow <e2t > # 12. The %est Dialog .o4es .rrow /e0s

2ield in a ,ivot6hart re#ort. Dis#la0 the selected item. Select or clear a check %o( in the list. select the ,ivot-a%le tool%ar. Hn a 2ield % tton= select the area 0o want to move the selected 2ield to. ;ro # selected ,ivot-a%le items. 4ngro # selected ,ivot-a%le items.

"ove %etween o#tions in the active dro#@down list %o( or %etween some o#tions in a gro # o2 o#tions. 6trl5-a%36trl5Shi2t5-a% Switch to the ne(t3 #revio s ta% in dialog %o(. In a dialog %o(= #er2orm the action 2or the selected % tton1 S#ace or select3clear a check %o(. -a%3Shi2t5-a% "ove to the ne(t 3 #revio s o#tion. "ove to an o#tion in a dro#@down list %o( starting with the a ... C letter .lt5a ... alt5C Select an o#tion1 or select or clear a check %o(. .lt5.rrow Down H#en the selected dro#@down list %o(. ,er2orm the action assigned to the de2a lt command % tton Enter in the dialog %o(. Esc 6ancel the command and close the dialog %o(. &to ,ilter Hn the 2ield with col mn head1 dis#la0 the . toFilter list 2or the .lt5.rrow Down c rrent col mn . .rrow Down3.rrow Select the ne(t item 3 #revio s item in the . toFilter list. 4# .lt5.rrow 4# 6lose the . toFilter list 2or the c rrent col mn. 9ome3End Select the 2irst item 3 last item in the . toFilter list. Enter Filter the list %0 sing the selected item in the . toFilter list. 6trl 5 Shi2t 5 < .##l0 2ilter on selected col mn headings. Work with S)art rt 8ra'hics .rrow /e0s Select elements. Esc *emove Foc s 2rom Selection. F2 Edit Selection -e(t in i2 #ossi%le 7in 2orm la %ar8.