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In PW&S standard contracts, various stipulations allow the GNWT to make changes to the original contract. Changes in the contract are used to formally delete, modify, of introduce new conditions to the original contract.
Principles
Although every contract change must be individually evaluated, the following basic principles apply: Legal principles dictate that changes to a contract must be consistent with the general intent of the original contract. All GNWT contracts require that contract changes must be in writing and approved by the GNWT contract authority. Acceptance and signature by the contractor are preferable, but not legally required for most PW&S contracts. Internal PW&S policy dictates that changes should not be used to increase the scope of the original contract by more than 30%. Increases beyond this magnitude should be covered under a separate, competitively priced contract Changes should be documented and processed as soon as practical, and ideally before the work affected has started.
Ambiguous definition of the contract scope (specifications, plans, etc.) Change to the magnitude, design or scope of the work Change in regulatory requirements Late or defective owner-supplied material or equipment Interference or lateness of another PW&S contractor involved in the work Poor contract administration by the owner (late approvals, decisions, or inspections) When these causes are due to actions or lack of action by the GNWT, the contractor may receive additional reimbursement to cover damages. Time Extensions/Delays In addition to influencing the cost of the contract, many changes may also influence the time required to complete the work. Similarly, in some circumstances, time is the only aspect of the contract to be affected. Time extensions are normally not granted for delay caused by factors within the contractors control and responsibility, such as the following: poor planning and organizing inadequate resources (labour, equipment) insufficient weather protection In situations where the contractor causes a delay, the GNWT may assess the contractor costs incurred because of the delay. Time extensions may be granted when completion of the contract has been delayed due to circumstances beyond the contractors
control. For example: strike at the work site or manufacturers plant change in the work that affects magnitude or delivery delay caused directly by the GNWT (work suspensions, late approvals or decisions) delay caused by other GNWT contractors extraordinary weather conditions
appropriate amendment number, is used to identify the amendment. The amendment will outline the change or modifications to the original Purchase Order contract and indicate the revised total contract price. Facsimile/Email Changes Contract amendments and change orders may be issued by facsimile transmission or electronic mail. It is good practice to verify receipt of the transmission. Similarly, formal acceptance of the change order or amendment by the contractor may be received by facsimile or electronic mail.