Weatherly Heights Elementary School Library

Volunteer Handbook 2013-2014

eth !obson Librarian

Volunteer Handbook 2013-2014

Weatherly Heights Library Vision Statement "s an integral #art o$ Weatherly Heights School% the library &ill be a leader in #ro'iding materials and in$ormation access to em#o&er 21st century learners(

Weatherly Heights Library Mission Statement )he Weatherly Heights Elementary Library% an integral #art o$ the total curriculum% is the 'ehicle that #ro'ides o##ortunities $or students to master the common core and 21st *entury Learning Standards through in$ormation skills and technology( )he librarian $acilitates interdisci#linary connections across the content areas through collaboration and instruction( "s a resource center% Weatherly Library #ro'ides materials and technology to students% #arents and $aculty to enhance learning and broaden #ers#ecti'es( Weatherly Library+s #rogram su##orts the instructional goals o$ the school by #ro'iding the $ollo&ing,

*ollaborati'e #lanning bet&een $aculty and the librarian -n$ormation Literacy instruction that de'elo#s and shar#ens the student+s ability to access% e'aluate and use in$ormation in the library and beyond "cti'ities that encourage the student to strategically and creati'ely e.#lore #ossibilities in media use /#rint and digital0 1##ortunities $or the student to gain insight through discussion and e.#loration o$ ideas relating literature to real-li$e e.#eriences "n en'ironment conduci'e to research and inde#endent study " collection o$ classic and contem#orary materials that build strong content kno&ledge and encourage the #rogressi'e de'elo#ment o$ reading com#rehension

Volunteer Handbook 2013-2014

Welcome!
)hank you $or generously 'olunteering your time to hel# in our library2 )he Weatherly Heights Library is a busy #lace &ith lots o$ e.cellent resources and materials $or our students and sta$$( 3our #resence is 'ery much a##reciated and in'aluable in su##orting our library #rogram throughout the year( )his handbook is designed to outline the #rocedures &e $ollo& in circulating and shel'ing library materials( Each task is organi4ed under a se#arate heading( Should you ha'e any 5uestions% #lease do not hesitate to ask( Library Hours 6 Scheduling Library Hours 7onday - 8riday 9,4: - 2,4: Scheduling )he #lan is to ha'e t&o #eo#le scheduled at all times in order to allo& at least one #erson at the desk and one #erson shel'ing and organi4ing( ;lease #lan to &ork the entire slot you $or &hich you are scheduled( )he schedule is designed to #ro'ide the best #ossible co'erage $or the library( )he time you 'olunteer is im#ortant( )his year% Weatherly Library is utili4ing VolunteerS#ot as our #re$erred method o$ scheduling 'olunteer shi$ts( 7orning co'erage is 'itally im#ortant% as &ell as 8riday a$ternoons2 "bsences -$ you need to cancel% #lease try to arrange a substitute $rom the 'olunteer list( -$ you are unable to $ind a substitute% #lease let 7s( !obson kno& at least 1 day ahead i$ at all #ossible( We understand that this &ill not al&ays be #ossible /illnesses ne'er seem to $it nicely into our schedules20% and in those circumstances% <ust call the o$$ice and lea'e a message $or 7s( !obson( ;erks "s a 'olunteer% you ha'e the #ri'ilege o$ borro&ing books( )hey &ill be due back a$ter 2 &eeks% but may be rene&ed i$ there is not a &aiting list

Volunteer Handbook 2013-2014

S-=>--> When you arri'e% #lease sign-in at the 1$$ice( 3ou &ill be gi'en a school 'isitor #ass to be &orn $or the duration o$ your 'isit( ;lease acce#t this in a s#irit o$ concern $or the &el$are o$ our students( *L"SS SESS-1>S E'ery &eek% each ;re-?-2nd grade class comes to the library $or 30 minutes( Students in grades 3-: come bi&eekly $or :0 minutes( Students &ill #artici#ate in a literature and@or library skills lesson during the $irst #art o$ class% and then &ill ha'e an o##ortunity to bro&se and select books that they &ill bring to the circulation desk( "$ter checking out their books% students should read 5uietly in a designated area(

VOLUNTEER TASKS !uties and Aes#onsibilities Regular Duties *hecks books in and out to students and sta$$ - see +Library *irculation+ $or more details Shel'e books - see +Shel'ing ooks+ $or more details Shel$-read - this means reading across shel'es one book at a time to make sure all books are in the #ro#er #lace( )his is a tedious task% but absolutely 'ital to the library( When something is out o$ #lace% it is as good as lost2
Careful shelf-reading is one of the most important jobs you will do in the library. Straighten shel'es and other materials - shel'es need to be straightened on a daily basis%

and stray books and other materials should be #icked u# as they are s#otted and returned to the #ro#er location( Occasional Requests =ather books $or teachers ;re#are class materials *reate library dis#lays Light cleaning

Volunteer Handbook 2013-2014

!R ULAT!ON "RO E#URES )he "triuum #rogram should already be u# and running &hen you arri'e( -$ $or some reason it isnBt% the sign in in$ormation is located in the dra&er to the le$t o$ the circulation com#uter(
!ouble click the icon on the deskto# and you &ill be at the sign in &indo&( 1nce logged into "triuum% choose either *heck 1ut or *heck -n(

hec$ing %oo$s !n -n most cases% classes coming to the library &ill be returning books $rom the #re'ious &eek( Students &ill #lace their returned books in the return dro# or on the desk at the circulation desk( )hey &ill then sit do&n in #re#aration $or the dayBs lesson or acti'ity( "t that time% books should be checked-in &ith the circulation system using the $ollo&ing ste#s,

*lick to o#en *heck -n screen

)his is the *heck -n Screen 7ake sure the barcode area is highlighted@selected be$ore beginning(

Volunteer Handbook 2013-2014

&Notes' %oo$s in (oor con)ition or *ith tattere) co+ers nee) to be re(aire) be,ore being shel+e)- "lease set them asi)e to be (.t in the %oo$ Hos(italCCWhen checking books in% #lease glance at the screen and@or listen $or the di$$erent sounds a$ter each scan $or a #ossible message% e(g( D)his co#y is on holdEF 7ake note o$ the message% inserting it inside the book% and set the book aside( *lose out the message screen /uncheck ;rint o#tion0% and #roceed to the ne.t book( "$ter a book is scanned% it is ready to be #laced on the a##ro#riately marked return cart( HOL#S -8 a book that is being checked in has a hold #laced on it% "triuum &ill alert you &ith a &histling sound and a #o#-u# &indo&( 8ind the H1L! sli#s and record the studentBs name /last% $irst0 and date $rom the &indo&( "t the to# o$ the sli# /abo'e the &ord H1L!0% &rite the studentBs name again so that is 'isible abo'e the #ages( 7s( !obson &ill contact the a##ro#riate teacher and &rite Dnoti$iedF at the end o$ the day( 7ake sure books on hold that do not ha'e a noti$ied date on them are #ointed out to 7s( !obson(

RENEW!N/ %OOKS Students may rene& books% but they must bring the book in to the library to rene& it( Aene&als are $or the a##ro#riate circulation #eriod /the same as a regular check-out0 Students may rene& books u# to 3 times i$ the book is not on the reser'e list( Aeser'ed books may not be rene&ed G #lease &arn students that they &ill not be able to rene& the book again( Students &ill hold on to the books they &ant to rene& and #resent them during check out time( /-$ you are on the check out screen be sure to s&itch back to the check in screen to rene& a book(0 Hel#$ul hint- kee# both the check in and check out screens o#en and go back and $orth as needed(

*hecking 1ut ooks ook Limits )he circulation #eriod is one book $or one &eek $or kindergarten and $irst grade% t&o books $or one &eek $or second graders% and t&o books $or t&o &eeks $or third% $ourth% and $i$th graders( )eachers may check out 30 books $or 30 days and 'olunteers may check out : books $or 14 days( "ll #atrons are $inancially res#onsible $or lost or damaged materials( 1'erdue
Volunteer Handbook 2013-2014

notices are sent out as needed to $aculty and students alike( Students e.ceeding the o'erdue item limit &ill not be able to check out additional items( -$ the student has a $ine or $ee% they &ill not be able to check out additional items until it is #aid( -$ hel#ing a #atron &ith checkout /not Sel$ *heckout0 8rom the to# menu% click on *heck 1ut icon

8ind ;atron Ae#ort *lass% Select ro&se

"sk their teacher 6 then select

Volunteer Handbook 2013-2014

 "sk $or their L"S)name G choose the correct letter o$ the al#habet to $ind them

Select the student

7ake sure the barcode area is selected and then scan barcode on the back co'er o$ the

book(

Stam# the inside o$ the back o$ the book &ith the correct grade due date /one stam# $or

?-2% another $or 3-:0( )he book is checked out(

Volunteer Handbook 2013-2014

CC>ote, i$ you are checking out students $rom the same class% &hen you select bro&se% youBll be in the same ;atron Ae#ort *lass /their teacher0( CCC3ou can also ask their last name and click search to look them u#% but there might be multi#le students &ith the same last name% so you ha'e to 'eri$y their grade and teacher( Teachers )o check out items to a teacher% $ollo& look $or them under Sta$$ in the ;atron Ae#ort *lass o#tion( )he check-out #rocedure is the same( St.)ent Sel, hec$ !n 0 O.t Self Check In is located near the library entrance( )he screen should look like this,

Students sim#ly scan the barcode on the back co'er and #lace the book on the check in

cart( Students need to listen $or the Dha##yF chime( -$ they hear a car-horn &arning% the book is on hold $or another student and needs to be turned in to the regular book return /or librarian@'olunteer0( )he cart is organi4ed by library section( !ouble checking to see i$ book ha'e truly been checked in is a good habit% but not re5uired( ;roblems seem to take care o$ themsel'esE
Self Check Out is located at the circulation desk(

Volunteer Handbook 2013-2014

 Each student has a library card /their name% teacher 6 grade is on it% as &ell as a

barcode0
)hey must $ind their teacher% then their card( )hey scan their card% then any and all books they ha'e( When done% they #lace their library card in the clear bo&l( )he librarian and 'olunteers

are res#onsible $or $iling the cards G not the students( *ards &ill be in al#habetical order by studentBs last name(

SHELV!N/ "RO E#URES We are 'ery $ortunate to ha'e a 'ery nice collection o$ materials $or our students to en<oy and to use( Ho&e'er% i$ students cannot $ind these books because the shel'es are in disarray% all o$ our other hard &ork is #ointless( Shel'ing books may seem a sometimes tiring and tedious task( Ho&e'er% #ro#er shel'ing is a basic necessity $or a &ell-organi4ed and e$$icient library( 7aterials are shel'ed in these areas,
/80 8iction >on$iction /!e&ey *lassi$ication0% E'erybody 8iction /E0 iogra#hy / -10

)hese materials and their shel'ing #rocedures are described belo&, "$ter books are checked in% they should be #ut on the shel'ing cart( e$ore they are shel'ed% the books should be arranged on the cart according to the area they belong in(

Volunteer Handbook 2013-2014

3ou can determine &here the books belong by reading the label on the s#ine o$ the book( -$ the s#ine label is missing or torn% #lease set that book aside on the circulation desk( )he s#ine label is the Haddress labelB $or the book G it tells you &here in the library the book li'es( )he s#ine label gi'es the bookBs all N.mber% &hich indicates $iction% non$iction% etc( )he *all number o$ a book is the combination o$ letters or numbers and letters $ound on the s#ine o$ the book indicating the location o$ the book in the library( elo& are the ma<or categories o$ books and descri#tions o$ ho& they should be shel'ed( Arrangement o, %oo$s in the Library E'erybody 8iction /E0 a. E'erybody $iction /E0 books are $iled in al#habetical order by author and are located in the e'erybody $iction section o$ the library( b. 8or e.am#le% the labels on a series o$ books on a shel$ might a##ear as $ollo&s, E E E E E %OW %O1 %RA %RA %RA E %RE E %RE E %R!

-t is necessary to kee# all the books by the same author together( 8or e.am#le% in the E section you &ill $ind #o#ular series o$ books by authors &ith the last names o$ reathed and rett( )he labels $or all books by both o$ these authors &ill be the same, )hey &ill look like the $irst e.am#le sho&n in this section( )ake a moment to se#arate these books by author% so it &ill be easier $or the children to locate the books they &ant( 8iction /8-*0 a. "rranged in al#habetical order according to the authorBs last name( b. "uthorBs names beginning &ith 7B% 7c% and 7ac are $iled as though they are s#elled 7ac and #recede authorsB names beginning &ith 7( E.am#le, 7c*loskey% Aobert 7c*rea% Iames 7ac!onald% etty 7c!o&ell% !a'id 7c=ra&% Eloise 7ac=regor% Ellen 7artin% ;atricia 7ason% 7iriam c. "ll books $iled &ithin each letter are arranged al#habetically according to the s#elling o$ the authorBs last name( E.am#le, Salten% 8eli.

Volunteer Handbook 2013-2014

Sanders% "nn Sa&yer% Auth Schlein% 7iriam Schneider% >ina Scott% Sally Sha&% *harles >on-8iction /000 G JJJ0 a. "rrange in numerical order according to the !e&ey decimal system o$ classi$ication /!!S0( i. -n this system% the books are di'ided into ten classes% according to the sub<ect o$ the book $rom 000 to JJJ b. )he non-$iction books are shel'ed $rom the smallest to the largest number% remembering to include the numbers a$ter the decimal( 7ulti#le titles &ithin the same classi$ication are then arranged al#habetically by authorBs last name( E.am#le, 232-4 232-4 232-4 232-45 232-43 232-463 232-463 232-7 "AT "O" S!L 8UA SAN MUL SAN MUR
iogra#hy / -10

c. -ndicated by the call number / -10 $ollo&ed by the $irst letter or three letters o$ the last name o$ the sub<ect o$ the book( E.am#le, -1 Lin is the call number $or a biogra#hy o$ "braham Lincoln d. ooks are arranged in al#habetical order by sub<ectBs last name% then $irst name% then authorBs last name Ae$erence /AE80 a. )hese books are located at the circulation desk and are not checked out( b. Ae$erence books are arranged numerically according to their !e&ey decimal classi$ication( ;eriodicals a. 7aga4ines% located at shel'es directly behind circulation desk( b. *urrent issues are in $olders and current@#ast issues must stay in the library(

Volunteer Handbook 2013-2014

SHEL9 REA#!N/ When time #ermits% shel$ reading is a most essential task( -t is a <ob that can be #er$ormed at any time and is al&ays a##reciated( -t in'ol'es selecting a section o$ shel'es% and looking at those s#ine labels to make sure the books are on the shel$ in the correct order( )o ensure the entire library is checked regularly% #lease $ollo& the $ollo&ing schedule $or shel$ reading, 7onday- 8iction /"-70 )uesday G 8iction />-K0 6 E'erybody books Wednesday G >on$iction /001-:JJ(JJ0 )hursday G >on$iction /L00-JJJ(JJ0 8riday G iogra#hies 6 7aga4ines Misc Students are allo&ed only one bookmark #er 'isit% not one #er book( )ry to engage the students in chit chat about the book they ha'e selected as they check

outM &e &ant the library to be a $un and e.citing #lace to 'isit( )eachers may check out an unlimited number o$ items- they are e.em#t $rom $ines and due dates( Videos are only $or teacher use( !usting is not any more $un here than it is at home% but it is a necessary e'il- the su##lies are in the &orkroom@7s( !obsonBs o$$ice( Aemember i$ you ha'e e.tra time% #lease read the shel'es( ;lease turn o$$ your cell #hone% or turn it to silent &hile &orking in the library(

;lease res#ect #ri'acy and con$identiality &hile 'olunteering at school( )he time s#ent 'olunteering in the library is $or the bene$it o$ the students and should

not be used to gain access to a teacher $or a D5uick con$erenceF(

Volunteer Handbook 2013-2014

 )he )hree

ears ;hiloso#hy o$ $ree choice reading, sometimes a student &ill choose a di$$icult book because he or she is $ascinated by the sub<ect% and it $eels good to ha'e a Dbig kid bookN about &hat he or she is interested in( 1ther times a student &ill choose an easy book because a little rela.ation is needed a$ter stretching the brain muscle all day( 1$ course% sometimes the student needs to be #aired &ith the book that is <ust right $or a research #ro<ect or $or reading #ractice% and that guidance &ill be #ro'ided by the teacher(

Volunteer Handbook 2013-2014