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Week 4
Lecture aims
Project Product Descriptions Product Based Planning
Business Case
Activity description
Overview
Business Case
Options considered Reasons for selection of final option Primary and secondary objectives Stakeholder analysis
Directing a Project
Project Mandate Project Brief Starting Up
PID
Initiating a Project
Highlight Report
Closing a Project
Project Plan
Team Plan
Planning
PRINCE 2
Project Brief
contains
the process of developing a written scope statement as the basis for future project decisions, in particular, the criteria used to determine if the project or phase has been completed successfully
Scope planning: - Defines the boundary of the project and confirms common understanding of the project scope amongst the stakeholders. - Forms the basis of agreement between client and contractor by identifying both the project objectives and major deliverables.
Product Principles
The purpose of a project is to fulfil stakeholder expectations in accordance with the business justification require understanding of:
the products required the quality expectations for them.
The set of agreed products defines the scope of a project and provides the basis for planning and control.
Product Description
Purpose
Understand the detailed nature, purpose and function of the product
Quality criteria: to what quality specification must the product be produced Quality method: what kind of quality checking for example, test, inspection or review
Quality tolerance
The PBS is an excellent tool for quantifying the scope of work as a list of work packages and an essential tool for ensuring the estimate or quotation includes the complete scope of work.
Plumbing
Electrical
Piping
Sewerage
Wiring
Appliances
PBS Principles
Mutually Exclusive
Each branch describes a distinct project output or deliverable Each subordinate element belongs to only one superior element
Collectively Exhaustive
Together all branches represent the entire project scope
the PBS requires a delicate balance to address different needs of various disciplines and project location
Aeroplane
Wings
Fuselage
Engines
Landing Gear
Cabin Furnishing
Control Systems
of the beneficial features of the WBS is its ability to uniquely identify by a number or code all the elements of work in a numerical and logical manner.
LEVEL 0 LEVEL 1
Civil 1.1.0 13,000 Plumbing 1.2.0 8000 Electrical 1.2.0 11,000 House 1.0.0 30,000 33000
LEVEL 2
Foundations 1.1.1 5,000 Wall/Roof 1.1.2 8,000 Piping 1.2.1 6,000 Sewerage 1.2.2 3,000 Wiring 1.2.1 3,000 Appliances 1.2.2 8,000
Project Requirements
Identify a venue Check availability, facilities and price before booking Identify and book suitable speakers
Project Requirements
Produce 100 delegate handouts containing
Printed agenda covering agreed programme
CONFERENCE PBS
Conference
1 Venue
2.Attendees
3 Speakers
4 Publicity
5 Delegate Handouts
6 Conference Logistics
LEVEL 3
Business Case
The Business Case is a description of the reasons for the project and the justification for undertaking the project and the expected business benefits
Drives the decision-making processes and is used continually to align the projects progress to the business objectives/benefits
Business Cases need to be developed according to any organisational standards and the nature of the project.
Options
This section should describe in outline the various options that have been considered to deliver the required outcome. The chosen option should be indicated, together with a summary of the reasons why.
Benefits expected
Define the current status of each benefit in quantifiable terms OR loss that will occur if project is NOT done
Risks
summary of the key risks facing the project that may seriously affect delivery of the outcome.
Initiation
Business Case is updated to provide more detailed information on the benefits, risks, options and costs.
Risks
Risk is a major factor to be considered during the management of any project.
Risk can be defined as uncertainty of outcome (whether positive opportunity or negative threat).
Selected option
High level description of Final Concept Expected Performance Parameters
Risk
Quality
Failure to meet Failure to obtain Inadequate adoption projected appropriate approval of management revenue targets practices Market developments will adversely affect plans. Failure to achieve satisfactory contractual arrangements requirements Poor leadership
Quality
Fitness for purpose Satisfying stated customer needs
Examine
Local and International Standards
Customer Requirements
Lecture recap
At the end of todays session, students should have understood:
Business Case