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GUIDE FOR APPLICANTS

Table of Contents
1. GENERAL DESCRIPTION OF CONEX PROGRAMME .................................................................... 4 2. ABOUT THE EXPERIENCED AND VERY EXPERIENCED PROFESSOR FELLOWSHIPS ..................... 5 a. Who can apply? Eligible Researchers, Mobility Requirements ............................................. 5 b. What kind of research can be funded? The UC3M Departments and ANEP areas .............. 5 c. Duration and Contract Conditions ........................................................................................ 6 3. HOW TO SUBMIT AN APPLICATION .......................................................................................... 9 1. CEMS Registration ................................................................................................................. 9 2. Create a draft proposal ....................................................................................................... 10 3. Instructions to complete Part A of the application.......................................................... 11 4. Instructions to complete Part B of the application.......................................................... 15 5. How to submit and modify your proposal .......................................................................... 17 4. EVALUATION AND SELECTION PROCESS ................................................................................. 19 a. Eligibility Check.................................................................................................................... 19 b. First and Second Evaluation Steps. Evaluation Criteria....................................................... 19 c. Ethics review ....................................................................................................................... 24 d. Outcome of the results ....................................................................................................... 24 e. Feedback to applicants........................................................................................................ 24 f. Redress ................................................................................................................................ 24

5. The Project Phase .................................................................................................................... 25 6. CALL TIMETABLE AND LIFECYCLE OF THE FELLOWSHIPS ........................................................ 26 7. CONTACT INFORMATION ........................................................................................................ 28 DEFINITIONS .................................................................................................................................. 29 ANNEX 1: ANEP Areas .................................................................................................................... 30 ANNEX 2: Research departments and institutes at the UC3M ...................................................... 36 ANNEX 3: Ethical Issues Table........................................................................................................ 38

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Universidad Carlos III de Madrid (UC3M) is a Spanish public university of excellence which stands out for its teaching, research, innovation and social commitment. It is located in Madrid, the top5 European transportation hub and one of the most important culture heritage of the world. The UC3M is a young university, founded in 1989 and provides teaching of the highest quality and focused primarily on cutting-edge research and knowledge transfer. It has 17.898 students, being similar in size to some of the major European universities. 8% of students at UC3M are foreign and this proportion is notably higher at both masters (22%) and doctoral (44%) levels. UC3M is included in the QS ranking of the top 50 universities under 50 years old. UC3M is one of the top 10 Spanish universities to be awarded European research projects in ICT, Aerospace and Socio-economics Sciences. The UC3M has signed 440 agreements with universities in 52 countries. These include some of the world top universities (13 of which are in the top 50 of the Shanghai Ranking). The UC3M is the 1st university in Spain and 3rd in Europe in terms of undergraduate students taking part in the Erasmus student exchange.

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1. GENERAL DESCRIPTION OF CONEX PROGRAMME


On October 1, 2013, Universidad Carlos III de Madrid (UC3M) launched a new fellowship programme for incoming mobility called CONEX - CONnecting EXcellence to UC3M. CONEX is co-funded by the European Commission through the Marie Curie-COFUND programme (PCOFUNG-GA-2012-60371), Banco Santander, the Ministry of Economy and Competitiveness (COFUND2013-40258) and other funds. This fellowship programme offers experienced and very experienced professors of any nationality a unique opportunity to progress in their career development through an excellent training. CONEX will run for five years (2013-2018) and will employ 20 professors with more than 4 years of experience and 8 professors with more than 10 years of experience to carry out a break-through research project for three years in any of the UC3Ms scientific fields. Researchers, who must not have been a resident in Spain in the last three years prior to the call deadline, are fully free in the choice of their research topic, department and supervisor/mentor, to allow their career development to benefit from the fellowship as much as possible. To support the researchers in their career advancement, all researchers will have a supervisor or mentor and are required to set up a Personal Career Development Plan. The selection process, recruitment and project execution will follow the guidelines of The European Charter for Researchers and Code of Conduct for the Recruitment of Researchers (http://ec.europa.eu/euraxess/index.cfm/rights/europeanCharter) CONEX is also expected to have positive effects on UC3M, in particular through its policy of Concentrating talent and on the Spanish landscape in general. CONEX supports the objectives of the activity heading life-long learning and career development and other European policies, such as the Innovation Union. For this first call, the CONEX programme offers: 6 fellowships with a minimum duration of 36 months to Very Experienced Professors (>10 years research experience). The main objective of this scheme is to allow the researchers to set up their own, new research lines in UC3M. The researchers excellence will be promoted and recognized, with the aim of highlighting personal achievements and supporting their further development and international recognition. 10 fellowships with a minimum duration of 36 months to Experienced Professors (4 10 years research experience). The main objective of scheme 2 is to provide researchers with training to deepen and/or broaden their skills and start or consolidate their own independent research team or project.

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2. ABOUT THE EXPERIENCED AND VERY EXPERIENCED PROFESSOR FELLOWSHIPS


The CONEX programme offers fellowships for incoming mobility at UC3M for extended periods of research to a specific target group: postdoctoral, highly-qualified scientists in different stages of their careers from Ph.D. holders with 4-10 years of experienced to very experienced researchers with an established scientific career. a. Who can apply? Eligible Researchers, Mobility Requirements The criteria for the applicants, who intend to establish and conduct their research activity at UC3M, are as follows: 1. Applicants must have the degree and research experience appropriate to the CONEX scheme they apply to (please see below) 2. Applicants may be of any nationality. 3. Applicants must engage in international mobility. Researchers who wish to apply must not have resided or carried out their main activity in Spain during the three years prior to the call deadline (except for holidays or similar situations). The research experience requested for each scheme is: CONEX Very Experienced Professors This scheme is directed at Ph.D. holders with more than 10 years of research experience and a track record of significant research achievements at least in the last 10 years. CONEX Experienced Professors This scheme is aimed at Ph.D. holders with 4-10 years of research experience. In both cases, the years of experience are measured from the date of his/her first Ph.D. The time limit to fulfil this condition is from the date the contract for the fellowship is signed up to four months after the publication of the resolution and evaluation results by the Office of the University Rector. The research career breaks which are eligible are: Maternity leave and parenthood: a discount of two years (two months for a man) for each child. This discount must be applied, if it is beneficial for the candidate. Compulsory military service: a discount that will be equal to the duration of the mandatory military service, if it is beneficial for the candidate. Prolonged certified illness (over ninety days) Candidates can only submit one application in this call

b. What kind of research can be funded? The UC3M Departments and ANEP areas Incoming researchers will benefit from a world-class university. The UC3M offers a theoretical, practical, applied and innovative learning environment, which will ensure that researchers can achieve their full potential. Applicants are fully free in the choice of the Department or Research Institute they wish to work at within the UC3M. The application can include more than one department indicating a priority order, but the proposal can only be executed in one of them. Further information about research at UC3M: www.uc3m.es/research CONEX International Incoming Fellowships Guide for Applicants - First Call for Applications: CONEX-2014-1

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The University is organized into 27 departments and 26 university research institutes. The three areas of the CONEX programme are: 1. Engineering, Applied Mathematics and Physics 2. Social Sciences & Law 3. Humanities, Library Science & Communication

The CONEX programme fully complies with the concept of individual driven mobility with regards to providing the fellows a free choice of their research topic, but applicants must select the most appropriate scientific sub-area/s on their application form in order to be evaluated by the proper panel (Step 1 of the evaluation process see point 4 for further information about the evaluation process-) Please see Annex I: ANEP Areas. Applicants are also fully free in the choice of their supervisors. All UC3M group leaders who are willing to host a CONEX fellow can act as a supervisor/mentor of this fellow. Therefore, the freedom of the applicants to choose their own research topic, department and supervisor allows for the project to be tailored to the very specific and individual needs of the researcher. This in turn will support the researcher in deepening and/or diversifying their scientific areas of expertise and in expanding their professional networks. Through the CONEX fellowships, the researchers will have the opportunity to advance their scientific careers, taking one step further to strengthening or attaining an independent research position.

c. Duration and Contract Conditions CONEX offers fellowships with a minimum duration of 36 months. Successful applicants will be offered an employment contract within 30 days after the evaluation process. They are expected to start their fellowship within 4 months after the publication of the resolution from the Office of the Rector. In conformity with Spanish legislation, experienced and postdoctoral researchers are employed with an employment contract which entitles them to full Social Security coverage. The Social Security scheme regulated by law covers, among other things, health and accident insurance, pension and unemployment benefits, maternity leave, temporary or permanent disability and family benefits. The condition of being contracted in this program is incompatible with other contractual or statutory links that could take away from the exclusivity of dedication to research. Economic Conditions All the payments included herein are subject to the fiscal obligations and Social Security costs which, if applicable, are established by current Spanish legislation. Living allowance Very Experienced Professors will receive a minimum gross living allowance of 65,861.69/ year. This amount shall be paid in 12 monthly installments CONEX International Incoming Fellowships Guide for Applicants - First Call for Applications: CONEX-2014-1

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Experienced Professors will receive a minimum gross living allowance of 37,019.85 / year. This amount shall be paid in 12 monthly installments. The duration and living allowance amount is a minimum and will be negotiated subject to additional non-sporadic academic/research activities. Payments from academic teaching activities (courses, conferences or speaking engagements) or research (books or articles) may be authorized, as long as they are of a sporadic and not habitual nature. Monthly mobility allowance In addition to the living allowance, all fellows will receive a gross monthly mobility allowance of: 684 per researchers with no family 977 per researchers with family.

This amount shall be paid in 12 monthly installments. Family is defined as persons linked to the researcher by (i) marriage, or (ii) a relationship with a status equivalent to a marriage recognised by the national legislation of the country of the beneficiary or of the nationality of the researcher, or (iii) dependent children who are currently being cared for by the researcher. The reference date for determining the family situation is the relevant deadline for submission of the application. No changes to the allowance will be made if the family status of the researcher changes after that date. Research expenses Moreover, each grant holder will receive a contribution to the research expenses of: 782 per month for Very Experienced Professors 391 per month for Experienced Professors

This contribution will be managed by UC3M for expenses related to the participation of the researcher in research and training activities (except bonus payments) such as meetings, conference attendance, training actions, courses, etc. Fellowship start and Duration The holders of the contract are expected to start their fellowship within four months after the publication of the resolution with the ranking list from the Office of the University Rector. Beneficiaries may request another start date for personal reasons. All fellowships have a minimum duration of 36 months. Extensions to these periods may be made under UC3M regulations. When a fellow takes a maternity/paternity leave during the fellowship period, the fellowship will automatically be extended for an equivalent period, in line with statutory maternity entitlements. In all cases, the extension of the fellowships will not be funded by the CONEX programme if they run beyond September 30, 2018. Any other extensions of the fellowship will be negotiated in a case-by-case situation.

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Documentation In order to execute the labour contract, the beneficiary of the fellowship must present the following documents at the University Human Resources and Organization Service (Servicio de Recursos Humanos y Organizacin) before the anticipated date of incorporation: A copy of his/her identity card or passport. A certified photocopy of his/her degree. A photocopy of his/her Social Security number (if the beneficiary does not have one, it shall be necessary to apply for one in any Social Security office). Bank account information. A passport photo. Non-European Union beneficiaries must present the corresponding work permit which allows them to work under contract. Documents to prove the family condition to determine the mobility allowance. Proof that the candidate has been engaged in international mobility, not having resided or carried out their main activity in Spain during the three years prior to the call deadline.

The documents must be notarized if necessary. Intellectual Property Rights Concerning intellectual property rights regulations, UC3M ensures that researchers can benefit from the exploitation (if any) of their R&D results through legal protection and, in particular, through appropriate protection of intellectual property rights, including copyrights. The Technology Transfer Office and the Scientific Park at UC3M will work in close collaboration with researchers to actively identify and manage results with a potential to be transferred into products for the benefit of society. The Spanish Universities Law recognizes the right of researchers to benefit from the income obtained through exploitation of the results of which he/she is the inventor.

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3. HOW TO SUBMIT AN APPLICATION


All applications must be made through the online system called the CONEX Electronic Management System (CEMS): https://aplicaciones.uc3m.es/Cems Proposals must be submitted electronically using the CEMS. Proposals arriving by any other means are regarded as not submitted, and will not be evaluated. The official language for this call is English; applications which are submitted in any other language will not be eligible. Each application consists of the following parts: Part A: Administrative forms: o Information on the researcher o Proposal Information Part B: Scientific and technical forms: o B.0- Motivation of the applicant o B.1- Curriculum vitae of the candidate o B.2- Description of the project o B.3- Impact of the fellowship o B.4. Ethical and security-sensitive issues All documentation must be submitted before the deadline. New documentation or modifications of the submitted documentation may not be accepted after the call deadline. 1. CEMS Registration All applicants must register in the CEMS in order to write and submit the proposal.

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Please, fill in the e-mail field with your individual e-mail address (take into account that this e-mail address will be the main field to access your application) Password characteristics: First character must be a letter, it must contain at least 4 characters and no more than 15 characters and no characters other than letters, numbers and the underscore may be used.

Once registered, check your mailbox as a confirmation e-mail of your registration will be sent within a few minutes. 2. Create a draft proposal You can log in to the CEMS portal using your e-mail as a username and the password entered in the registration step.

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The menu consists on:

Open Positions: The schemes open for that call. Contact: To contact Conex Helpdesk My Submissions: The application saved or submitted. Remember you can modify and resubmit your application at any time before the deadline date. Logout: To leave the online application system.

Go to Open Positions Tab: After logging in, the applicant must choose one of the Conex schemes and select the corresponding Submit Application button.

In order to fill in your application, you will find three different tabs:

Call Details: Please check you have selected the right scheme:

Researcher Info: Form to be filled in. Proposal Information: Form to be filled in and including the uploading of Part B.

3. Instructions to complete Part A of the application Part A is the administrative data about the research proposal and the researcher, including the departments or research institutes chosen and the areas for evaluation.

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3.1. Go to Researcher Info

Please notice that fields in green in the Researcher Info online form are compulsory.

Information on the Researcher


Family Name Family Name at Birth First Name Middle Name Title Gender Passport Documentation Type 1st Nationality 2nd Nationality Date of birth Nationality at birth Contact Address: Street name Number Town Postal Code Country Phone 1 Phone 2 E-mail Ph.D. Information: Doctorate / Date of Award Dissertation title Institution The complete street name and details. The street number. Optional. The town. The postal code. Please select one country. Please insert complete phone number including country and city/area code. Example +32-2-2991111 Optional. Pre-filled in by the system. Please specify the date of award of your Ph.D. (DD/MM/YYYY) Name of the doctorate or keywords. Name of the institution. Pre-filled in by the system. Your last name at birth. Optional. Pre-filled in by the system. Your first name(s) as given on Passport or Identity Card. Optional. Please choose one of the following: Prof. / Dr. Indicate female or male as appropriate. Please insert your passport number. Mandatory. Optionally, you can add your Spanish identification number: DNI or NIE Please select one country. Please select one country. Please specify your date of birth (DD/MM/YYYY). Please select your nationality of birth.

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Country Please select one country. You can add more than one Ph.D. degree. Research Experience: Full time post-Ph.D. researcher Number of years of postdoctoral full-time research experience (See definitions)

Place of activity or residence during the previous three years (most recent first): Indicate the period(s) and the country/countries in which you have legally resided and/or had your main activity (work, studies) during the last three years up until the deadline for the submission of the application. (*) Proof that the candidate has been engaged in international mobility living abroad at least three years prior to the deadline of the call will be provided by the funded fellows during the recruitment phase. Period from DD/MM/YYYY To Duration Country Institution DD/MM/YYYY In months (click on the calculator icon to get an autocalculated number of months) Please select one country. Name of the institution. If not applicable, please write N/A

You can add as many rows as you need. Career breaks: Among the eligible breaks: maternity leave and parenthood, compulsory military service, Prolonged certified illness. (See point 2.a. for more information) (*) Proof of the breaks during the research career may be properly documented by the funded fellows during the recruitment phase. Did you have breaks during your Yes/No. Optional research career? From DD/MM/YYYY To Reason DD/MM/YYYY Free text. There is a limit of 500 characters.

You can add as many rows as you need. Mobility Allowance: Are you eligible for the family-related mobility allowance? SI Yes/No. (See point 2.c. for more information)

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3.2. Go to Proposal Information Please notice that fields in green in the Proposal Information online form are compulsory.

Proposal Information
Proposal Number Proposal Acronym Filled in by the system. A short title or acronym will be used to identify the proposal. It should be of no more than 20 characters (use standard alphabet and numbers only; no spaces, symbols or special characters, please). The same acronym should appear on each page of Part B. The title should be no longer than 200 characters Filled in by the system: CONEX Very Experienced Professors CONEX Experienced Professors 1. Engineering, Applied Mathematics and Physics 2. Social Sciences & Law 3. Humanities, Library Science & Communication Please choose the Priority Area (ANEP areas) (See Annex 1) by which you would like your proposal to be evaluated. Mandatory. You can choose a secondary area that you consider most relevant to your proposal. Optional. You can choose a third area that you consider most relevant to your proposal. Optional. Please enter free text keywords that you believe best characterise the scope of your research proposal. There is a limit of 200 characters. The abstract (summary) should, at a glance, provide the reader with a clear understanding of the objectives of the Page 14 of 39

Proposal Title Scheme

Scientific UC3M Area

Priority Area 1

Area 2 Area 3 Keywords

Abstract

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research proposal and how they will be achieved. The abstract will be used as the short description of your research proposal in the evaluation process. The abstract must be written in English. There is a limit of 2000 characters (spaces and line breaks included). Does this proposal include any of Yes/No. Please see the part of the application related to the sensitive ethical issues Ethical and security-sensitive issues detailed in the Research Ethical Issues table of Part B? UC3M Department/institute (1st Please choose your first option for the department or Option) research institute where you wish to work (See Annex 2 for further information). Mandatory. UC3M Department/institute (2nd Please choose your second option for the department or Option) research institute where you wish to work. Optional. UC3M Department/institute (3rd Please choose your third option for the department or Option) research institute where you wish to work. Optional. Tentative Starting Date Tentative starting date of the contract if your proposal is successful. Mandatory field but not binding for the applicant in the event of obtaining a Conex fellowship.

4. Instructions to complete Part B of the application The template of Part B can be downloaded on the CONEX Call for Application webpage and its use is mandatory. In order to fill it in, open the template Part B (rtf file) and edit it. Once it is completed, convert it to PDF format and then upload it in the CEMS (Proposal Information Form).

The following parameters must be respected for the layout: Page Format A4 Font Type Font Size Times New At least 11 Roman Line Spacing Single Margins 2 cm side 1.4 cm bottom

The information to be included and the maximum length of each section is described below. Page limits must be strictly adhered to. Each proposal page must carry a header presenting the PIs last name and the acronym. Regardless of any page limits specified in this guide, the pdf file must not exceed 5 Mbytes. CONEX International Incoming Fellowships Guide for Applicants - First Call for Applications: CONEX-2014-1

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Cover Page: Proposal full title Proposal acronym Name of the Principal Investigator (PI) Proposal summary: copy/paste of abstract from administrative form A Part B.0 Motivation of the applicant (maximum 1 page) Part B.1- Curriculum vitae of the candidate (maximum 7 pages) To include the applicants CV and a list of main achievements, such as:

Research experience. Research results including patents, publications, teaching etc., taking into account the level of experience. Independent thinking and leadership qualities, supervision of Ph.D. International commitment, participation and directions of research projects.

Part B.2- Description of the project (maximum 6 pages): In the description of the proposed project, the applicant must take into account the evaluation criteria of this part:

Scientific / technological quality, including any interdisciplinary and transdisciplinary aspects of the proposal. Innovative nature and originality of the project. Ambitious objectives. Novel or unconventional concepts and/or approaches. Methodology and approach. Suitability of the methodology. Feasibility of the project. Achievable objectives.

Part B.3- Impact of the fellowship (maximum 4 pages) In the description of the impact of the fellowship, the applicant must take into account the evaluation criteria of this part:

Potential impact and benefit of this fellowship on his/her research career. Clarity of the training plan (Experienced Professor scheme) or research plan (Very Experienced Professor scheme) Potential of the scheme to further improve the prospects of reaching and/or reinforcing a position of professional maturity, diversity and independence. Benefit of the mobility to UC3M and specific departments/institutes at the UC3M.

Part B.4. Ethical and security-sensitive issues All CONEX-funded research shall comply with the relevant national, EU and international ethics-related rules and professional codes of conduct. Where necessary, the beneficiary(ies) shall provide the CONEX Management Team with a written confirmation that it has received (a) favourable opinion(s) from the relevant ethics committee.

B4.1 Ethical Issues Description (maximum 2 pages) If the answer to any of the questions of the Ethical Issues Table (see below) is yes, you must provide in this section a brief explanation of the ethical issue involved and how it

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will be dealt with appropriately. Please specify as well any authorisation or permission you already have for the proposed work.

B4.2 Ethical Issues Table: The applicant must complete the Ethical Issues Table to identify any ethical aspects of the proposed work. This table has to be completed even if there are no issues (simply confirm that none of the ethical issues apply to the proposal).

You can find a model of the Ethical Issues Table in Annex 3. 5. How to submit and modify your proposal Modifications to applications are possible at any time before the deadline. You can save your data at any time, pressing the button, and submit your application several times before the deadline date. Each subsequent submission overwrites the previously submitted version. The latest version available at the deadline is considered the one submitted. Before submitting the application, you must upload Part B:

Log in to the CEMS Go to the Proposal Information tab. At the bottom you will find the browse button to locate the part B file. .

Next, you can press the Submit button

The system will offer you an application summary after an automatic check and will give warning messages if mandatory fields are not completed.

Remember: Without submission, all the uploaded data (Forms and Part B) are simply saved in the database without forming an application package and without being recognised as a submitted application. Before the final submission of the application in the online system, the candidate must accept the following compulsory declarations: REQUESTS to be admitted to the selection process referred to by the present petition, DECLARES that the recorded information is true, and that he/she meets the necessary conditions to Yes Please confirm that you meet the conditions to participate in this call and you give express consent to data

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participate in the aforementioned call, including the required degree, committing to show proof of all the information that appears on this application. GRANTS EXPRESS CONSENT for the information provided to be subjected to automated handling and included in the Computerized Files of the University, necessary for the processing of this application, with the knowledge that the right to access, rectify, and cancel the handled information may be exercised before the staff responsible for the file. (Decision of May 20, 2004, passed by the President of the Universidad Carlos III de Madrid.) I acknowledge that I am aware of the eligibility requirements to apply to the CONEX Fellowship Programme as specified in the Official Call Text (1 March 2014 Resolution by the President of Universidad Carlos III de Madrid), and certify that, to the best of my knowledge, my application is in compliance with all these requirements.

protection.

Yes Please confirm that you are eligible according to all requirements established in the CONEX Official Announcement please pay particular attention to Section 4, Eligibility criteria. The candidate must take into account that in order to execute the labour contract, the beneficiary of the fellowship must present different documents at the University before the date of incorporation please see Section 11 of the call text, Contract Execution, for more information.

The system makes an automatic validation so in case you have not filled in all the compulsory fields, you will have a new Application Summary with the missing fields marked with Upon reception of the complete application in the CEMS system, the applicant will receive an e-mail to confirm that he/she has entered the selection process, along with an application reference. After the call deadline, no update of the proposal will be accepted. Only the material that the application contains within the given page limits will be evaluated. However, a readonly access to the submitted application is granted in case the PI wishes to verify what has been submitted. CONEX Application Checklist I. Choose the call and scheme for which you want to apply. II. Fill in the forms and save the forms. III. Upload the Part B file. IV. Save the proposal. V. SUBMIT THE PROPOSAL! CONEX International Incoming Fellowships Guide for Applicants - First Call for Applications: CONEX-2014-1

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4. EVALUATION AND SELECTION PROCESS


a. Eligibility Check All applicants and proposals are checked for eligibility. If the applicant and/or proposal is not eligible, UC3M will send a notification to the ineligible applicant, informing him/her of the reason(s) for the ineligibility of the applicant and/or the proposal. This notification will be sent within 15 calendar days after the deadline. Eligibility criteria: 1. Applicants must have the degree and research experience appropriate to the CONEX scheme they apply to. 2. Applicants must engage in international mobility. Applicants must have lived outside of Spain for at least 3 years prior to the deadline of the call. 3. Applicants should propose proposals for a stay of 36 months. 4. Proposals must be complete, as indicated in point 3. 5. Proposals must be submitted through the CEMS before the call deadline. 6. Proposals must be executed at a Department or Research Institute at Universidad Carlos III de Madrid. 7. Proposals must include only one candidate. 8. The application must include a tentative starting date of the contract according to point 6 of the Call Text. Applicants must take into account that this date is compulsory when filling in the application form, but tentative and not binding in case of a successful application. Proposals from ineligible applicants / ineligible proposals will not be evaluated.

b. First and Second Evaluation Steps. Evaluation Criteria. All eligible proposals will be included in the evaluation process. UC3M aims to finalize the evaluation process and inform the applicants of the evaluation results by September 30, 2014. Evaluation process The evaluation process is a two-step evaluation process, with a final score of up to 100 points. The first step of the evaluation is carried out by the National Evaluation and Foresight Agency (ANEP). The second step involves evaluation by the UC3M Selection Committee. Evaluation in step one will focus on the scientific and technological quality of the proposal and the applicant. Evaluation in step two will focus on the expected impact of the fellowship on the career of the researcher. First Step The first step of the evaluation procedure is a scientific and technical peer-review evaluation, by evaluators selected by the ANEP (Spanish Evaluation and Foresight Agency, within the State Department of Research of the Ministry of Science and Innovation). The selection process will follow the guidelines of The European Charter for Researchers and Code of Conduct for the Recruitment of Researchers (http://ec.europa.eu/euraxess/index.cfm/rights/europeanCharter). The selection committees will bring together diverse expertise and knowledge and will have an adequate gender balance CONEX International Incoming Fellowships Guide for Applicants - First Call for Applications: CONEX-2014-1

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and, where appropriate and feasible, include members from different sectors (public and private) and disciplines, including from other countries and with relevant experience to assess the candidate. Each proposal will be read by two evaluators, and a consolidated evaluation report will be written. Each proposal will receive a score of up to 80 points. The reviewers will also indicate whether, in their view, the proposal deals with sensitive ethical issues. Second Step Step 2 involves a strategic evaluation and a remote interview by a selection panel. Step 2 is carried out by a UC3M Selection Committee. This Selection Committee is composed of three professors which have no direct or indirect interest in the proposal submitted. One member of this committee will be female. The selection procedure will be monitored by two representative authorities of the UC3M. The UC3M Selection Committee will receive the evaluation reports and the ordered list of candidates with the scores received from the ANEP for the scientific and technical evaluation (up to 80 points). The Selection Committee will evaluate only those proposals which have reached a minimum threshold of 45 points. The Selection Committee will look at the strategic aspects of the application in relation to the objectives of the CONEX programme. The UC3M Selection Committee can assign up to 20 points to each proposal (15 points related to the strategic aspects of the application and 5 points for the interview). Recommendations for improvements to be discussed as part of a possible negotiation phase are given, if needed, by the Selection Committee. Moreover, evaluators will decide whether an ethical review will be necessary. The Selection Committee will provide a score for each proposal. Interview Candidates who have passed the threshold will be invited to an interview with the UC3M Selection Committee. The interview may be conducted by tele- or videoconference or Skype. The language of the interview will be English, but the candidate and the committee can agree to use Spanish. Both languages are used for teaching at UC3M.

1. Evaluation process

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The final score for each proposal will be the sum of a maximum of 80 points awarded by the Evaluation Committee in the ANEP and a maximum 20 points awarded by the UC3M Selection Committee. Selection criteria The selection criteria for the fellows and proposals are the following: 1. Academic excellence of the candidate 2. Excellence of the project 3. Impact of the fellowship 4. Selection, through an interview with the delegate representative For each criterion and sub-criterion, the research experience of the applicant will be taken into account. For example, researchers applying to scheme 1 are expected to present more highimpact publications and patents than researchers applying to scheme 2.

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Table 1. Selection criteria for the CONEX fellowship call Academic excellence of the candidate (*) Excellence of the project

Impact of the fellowship Evaluation by UC3M Selection Committee Potential impact and benefit of this fellowship on his/her research career

Evaluation by ANEP Scientific / technological quality, including any interdisciplinary and transdisciplinary aspects of the proposal. Innovative nature and originality of the project. Ambitious objectives. Novel or unconventional concepts and/or approaches.

Research experience.

Strategic view of the applicant (scheme 1)

Research results including patents, publications, teaching, etc., taking into account the level of experience.

Clarity of the training plan (scheme 2) or research plan (scheme 1)

Scientific view of the applicant

Independent thinking and leadership qualities, supervision of Ph.D.

Methodology and approach. Suitability of the methodology. Ambitious objectives.

Potential of the scheme to further improve the prospects of reaching and/or reinforcing a position of professional maturity, diversity and independence Benefit of the mobility to UC3M (or specific groups at UC3M)

Motivation of the applicant

International commitment, participation and directions of research projects.

Feasibility of the project. Achievable objectives.

(*) The candidates academic excellence will be based on the evaluation of the merits of each candidate (research experience, high-impact publications, patents, leadership, supervision of Ph.D. students, international collaborations, international commitment, participation and direction of research projects funded in open calls FP7, NSF,-, collaborations with companies/organizations). Moreover, the ANEP will take into account the following bibliometric indicators:

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Bibliometric indicators of scientific production Field 1: Engineering, Number of published Applied papers in indexed journals Mathematics and in the last 10 years in Web Physics Of Science (Thomson).

Field 2: Social Sciences & Law 2.1. Economics, Business and Finance Field 2: Social Sciences & Law 2.2. Law and other Social Science fields

Number of published papers in indexed journals in the last 10 years in Web Of Science (Thomson).

Number of published documents (journals, books and book chapters) in the last 10 years.

Field 3. Humanities, Number of published Library Science and documents (journals, books Communication and book chapters) in the last 10 years.

Bibliometric indicators of impact and visibility Total number of citations of candidates papers in the last 10 years and normalised according to his/her research field. Number of publications in the first quartile according to WoS. Total number of citations of candidates papers in the last 10 years and normalised according to his/her research field. Number of publications in the first quartile according to WoS. Number of publications in journals, which are included in the European Reference Index for the Humanities (ERIH) in the INT1 category (international publications with high visibility and influence), or number of published papers in indexed journals in Web Of Science. Number of publications in journals, which are included in the European Reference Index for the Humanities (ERIH) in the INT1 category (international publications with high visibility and influence), or number of published papers in indexed journals in Web Of Science.

The weight of the four evaluation criteria and sub-criteria will be different for applicants in the two schemes, to allow for their different research experiences and training needs. Please see the table below for the maximum number of points awarded for each evaluation criterion per scheme. Table 2. Evaluation criteria and scores for each scheme Evaluation Criteria Excellence of applicant Excellence of the project Impact of the fellowship Interview Total Score CONEX International Incoming Fellowships Guide for Applicants - First Call for Applications: CONEX-2014-1 Very Experienced Professors 50 30 15 5 100 Experienced Professors 40 40 15 5 100

First Evaluation

Second Evaluation

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c. Ethics review The ethical rules for CONEX are fully in line with the Seventh Framework Programme (FP7) rules on ethical issues (http://cordis.europa.eu/fp7/ethics_en.html). Applicants must indicate in their proposal whether their research deals with ethical issues. During the evaluation process, both the Evaluation Committee from the ANEP and the UC3M Selection Committee will check whether the statements from the applicants are correct and whether ethical issues are dealt with adequately. An ethical review will take place for those fellows that are ultimately selected for funding and for whom some ethical issues in the Ethical Issue Table have been identified. After the evaluation process, if needed, the Selection Committee will appoint ethics experts in the relevant area to carry out this ethical review. They may propose recommendations, regarding the ethical issues assessed, and these recommendations will be included in the Evaluation Report. d. Outcome of the results All applicants receive an Evaluation Report with the results of the evaluation, including the scores and the comments of the peer-review evaluators, his/her position in the final ranking and the comments of the panel. The comments of the evaluators include the strengths and weaknesses identified in their proposals. e. Feedback to applicants For each scheme, a resolution from the Office of the University Rector with a ranking list of the successful candidates who have passed the threshold will be published. The results will not be published prior to 30 September (August is not an official working period for the University). In the 30 days after the publication of the evaluation results, the University will contact successful applicants following the priority order until completing the number of scholarships provided in the call for each scheme. Unsuccessful applicants will receive an Evaluation report. f. Redress

Unsuccessful applicants will also receive information about the possibility of starting a redress procedure, in line with the provisions of the Spanish law Ley 30/1992, de 26 de noviembre, de Rgimen Jurdico de las Administraciones Pblicas y del Procedimiento Administrativo Comn. The applicants will have 15 days to submit a request for redress after receiving feedback about the evaluation of their proposal. A template for the redress will be available on the website. The Selection Committee will reply within one month of the date of the redress. Redress requests cannot be made with regards to scientific judgments of the reviewers and Selection Committee, but only with regards to procedural issues or perceived incorrect application of eligibility criteria.

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5. The Project Phase


Successful applicants who join the UC3M will receive the Guide for Practical Issues in order to facilitate the arrival of visiting international researchers. This guide provides information on the administrative procedures to be carried out in Spain and provides practical support to researchers in any administrative procedures outside UC3M: opening a bank account, applying for a foreigners identification number (NIE), registering with Social Security, requesting a health card at the Health Centre, registering with the Official Registry for Foreigners and further issues. a. Scientific Reporting Researchers contracted under the CONEX programme must submit an interim scientific report within 30 days after the first and second annual deadline of the project. These reports must describe the project, give relevant information on its development as well as the preliminary results obtained, and describe any changes compared to the original proposal. Within 30 days after the end of the project, the fellows must submit their final scientific report. All interim and final scientific reports must be sent to the CONEX management team. Researchers will be provided with the Guide for Reporting, which will include the relevant information and templates for reporting. b. Suspension of Fellowships As is indicated in the Call text, the contract modifications which are allowed are: Interruptions Interruptions in situations of temporary incapacity for a period equal to or greater than three consecutive months because of maternity, adoption or transitional or permanent foster care of minors under the age of six will be of a duration equal to those legally established for said cases. In accordance with current regulations, the fellowship will be extended for the same period of time it was interrupted for any of the reasons cited in the previous section. Contract termination UC3M, as the employer of funded fellows, has the right to cancel a fellowship that has already been awarded in the following situations: a. The fellowship has been accepted but has not commenced within the timeline, unless for justified reasons (e.g., difficulties in obtaining the necessary documents). b. The fellowship is interrupted without justified reasons. c. A justified suspension of a maximum of 30 days is not considered a cause for cancellation. d. The evaluation of interim and final scientific reports has not successfully been passed. Contract Resignation Should the fellow not be able to conclude his/her fellowship period for personal reasons, he/she must promptly notify the CONEX management team.

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6. CALL TIMETABLE AND LIFECYCLE OF THE FELLOWSHIPS

Publication date: March 1 2014

Deadline date: May 29 2014

Evaluation: June September 2014

Signature of first contracts: October 2014

Evaluation results Sept 2014 Se

Deadline: May 29, 2014 at 12:00 a.m. CET

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CONEX Call for Applications Applications Forms Guide for Applicants FAQs Online Application System

Call Publication

Stage 1: Call publication


st

1 March, 2014

Acknowledgment of Receipt

Receipt of applications

Stage 2: Application Submission

29 May, 2014
Guide for Evaluators ANEP documentation

th

1st Step Evaluation

Stage 3: External review

Threshold 45 points
Guide for Evaluators

Up to 80 points

2nd Step Evaluation


Interview

Stage 4: Internal review

Up to 20 points 30 September, 2014*


th

Evaluation results Employment contract Guide for practical issues Visa for researchers

Concession Resolution & Negotiations

Stage 5: Selection & Incorporation


st

1 October, 2014

Accept?

Incorporation

Start of the project


31 January, 2015
st

* AugustInternational is not an official Incoming working period for the University CONEX Fellowships Guide for Applicants - First Call for Applications: CONEX-2014-1

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7. CONTACT INFORMATION
If you have questions about any aspect of the CONEX Programme in general and the First Call for Applications in particular, send an e-mail to conex@uc3m.es Please make sure to submit any enquiries at least 2 days before the deadline so the Help Desk can have sufficient time to provide an answer in time. In any case, we recommend you visit our Frequently Asked Questions webpage first. CONEX Helpdesk Universidad Carlos III de Madrid Edificio Juan Benet Avda. de la Universidad, 30. 28911 Legans (Madrid) SPAIN Email: conex@uc3m.es Web Page: uc3m.es/conex

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DEFINITIONS
Research experience: This is measured from the date when the researcher obtained the doctorate. Career breaks such as maternity leave and parenthood, compulsory military service or prolonged certified illness are taken into account. Full-time research experience: This is the researchers full-time postdoctoral research experience at the time of recruitment. Only time spent on postdoctoral research activities should be included. Any periods of part-time activity in research should be translated into fulltime experience (e.g., 3 years half time = 1.5 years full-time). Please note that the candidate may be asked to produce evidence of this experience. Mobility: At the time of the relevant deadline for submission of applications, researchers shall not have resided or carried out their main activity (work, studies, etc.) in Spain in the three years prior to the deadline date.

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ANNEX 1: ANEP Areas

BMED COM CS DER ECO FFI FI HA IEL IME INF MCLI MTM PS QMC TM TQ

Biomedicine Electronic and Telecommunications Technology Social Sciences Law Economic Sciences Philology and Philosophy Physics and Earth and Space Sciences History and Arts Electrical, Electronic and Automatic Control Engineering and Technology Mechanical, Naval and Aeronautical Engineering and Technology Computer Science and Technology Clinical Medicine and Epidemiology Mathematics Psychology Chemistry Materials Science and Technology Chemical Technology and Engineering

A brief description of each area can be found below:

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BMED

Biomedicine Includes: - Cellular and Molecular Biology - Immunology - Cardiovascular - Neuroscience - Anatomy - Hepatology - Cellular death - Genetics - Cancer - Endocrinology - Metabolic Diseases - Microbiology - Drug Discovery - Molecular Pharmacology - General and Systems Pharmacology - Cellular and Systems Physiology Electronic and Telecommunications Technology Includes: - Electronics - Optical Communications - Photonics technology - Signal processing - Telematics Social Sciences Includes: - Audiovisual Communication - Human Geography - Journalism - Marketing - Political Science and Administration - Sociology - Techniques of Social Research Law Includes: - Administrative Law - Civil Law - Constitutional Law - Criminal Law - Criminal Procedure Law - European Community Law - Private International Law - Procedural Law - Public International Law Economic Sciences Includes:

COM

CS

DER

ECO

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Applications to banking systems and services Applied Economics Business Organisation Corporate Governance Corporate Social Responsibility Economic Theory Economics of Organisations Empirical Finance Fundamentals of Economic Analysis Game Theory Household Economics Industrial Economics Information Economics International Economics Labour Economics Macroeconomics Mathematical Economics Microeconometrics Regulation, Competition and Business Behaviour

FFI

Philology and Philosophy Includes: - Classical Philology - Comparative Literature - English Literature - Gender Studies - General Linguistics - Greek Linguistics - Language - Literature - Literature Theory - Logic - Modern Philology - Philosophy - Philosophy of Logic and Language - Philosophy of Science - Spanish Literature Physics and Earth and Space Sciences Includes: - Astronomy and Astrophysics - Atomic, Molecular and Optical - Particles - Statistical Physics, Biophysics and Nonlinear Physics - Theoretical Physics - Condensed Matter History and Arts Includes: - Ancient History - Prehistory and Archaeology

FI

HA

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Arts Medieval history Contemporary History

IEL

Electrical, Electronic and Automatic Control Engineering and Technology Includes: - Control Engineering - Electrical Engineering - Electronic Devices - Microelectronics Mechanical, Naval and Aeronautical Engineering and Technology Includes: - Biomechanics - Computational Fracture Mechanics - Computational Mechanics - Energy - Energy Optimization - Finite Element Method - Machines and Mechanisms - Manufacturing - Materials Modelling - Plastic Forming - Sheet Metal Forming - Structural Mechanics - Thermal Energy Storage Computer Science and Technology Includes: - Advanced Interfaces - Computer Science - High Performance Computing - Information Management - Open Distributed Systems - Smart Systems - Software Engineering Clinical Medicine and Epidemiology Includes: - Cancer - Cardiovascular Diseases - Epidemiology - Health Services - Infectious Diseases - Metabolic Diseases - Neurology - Psychiatry - Surgery Mathematics

IME

INF

MCLI

MTM

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Includes: - Algebra - Applied Mathematics - Geometry - Mathematical Analysis - Numerical Analysis - Topology Psychology Includes: - Evaluation - Methodology - Personality - Psychobiology - Psychological Treatments - Social psychology Chemistry Includes: - Analytical Chemistry - Biological Chemistry - Biotechnological Chemistry - Catalysis - Environmental Chemistry - Inorganic Chemistry - Molecular Materials - Nanochemistry - Organic Chemistry - Organometallic Chemistry - Physical Chemistry - Supramolecular Chemistry Materials Science and Technology Includes: - Binders - Building materials (characterisation, preparation and applications) - Characterisation and modelling of polymer colloids useful in biomedical applications - Construction Technology - Durability - Electrical Supplies - Magnetic Alloys - Magnetic Materials - Magnetic Sensors - Magneto Caloric Effect - Magneto Resistance - Magneto Transport - Materials for Energy (batteries, catalysis) - Polymerisation in Disperse Medium - Reuse of Waste

PS

QMC

TM

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Solid State Chemistry Sustainability Synthesis

TQ

Chemical Technology and Engineering Includes: - Advanced Separation Processes - Biotechnological Processes - Environmental Remediation - Environmental Technologies - Preparation and Application of Adsorbents and Catalysts - Sustainable Management of Energy - Utilisation of Waste Biomass

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ANNEX 2: Research departments and institutes at the UC3M


Departments - Bioengineering and Aerospace Engineering - Business Administration - Computer Science and Engineering - Continuum Mechanics and Structural Analysis - Criminal Law, Procedural Law and History of Law - Economics - Electrical Engineering - Electronic Technology - Humanities: Geography, Contemporary History and Art - Humanities: Philosophy, Language, Literature Theory - International Law, Ecclesiastical Law and Philosophy of Law - Journalism and Audiovisual Communication - Library Science and Documentation - Materials Science and Engineering and Chemical Engineering - Mathematics - Mechanical Engineering - Physics - Political Science and Sociology - Private Law - Private Social and International Law - Public State Law - Signal and Communications Theory - Social Sciences - Statistics - Systems Engineering and Automation - Telematics Engineering - Thermal and Fluids Engineering

Institutes - Institute "Flores de Lemus" - Institute for Justice and Litigation "Alonso Martnez" - Institute of Business Development (INDEM) - Institute of Chemistry and Materials Technology "lvaro Alonso Barba" - Institute of Classical Studies on Society and Politics "Lucio Anneo Sneca" - Institute of Comparative Public Law "Manuel Garca Pelayo" - Institute of Culture and Technology "Miguel de Unamuno" - Institute of Documentation and Information Management "Agustn Millares" - Institute of Entrepreneurial and Family Business "Conde de Campomanes" - Institute of History and Social Sciences "Figuerola" - Institute of Human Rights "Bartolom de las Casas" - Institute of International and European Studies "Francisco de Vitoria" - Institute of Land, Urbanism and Environment "Pascual Madoz" - Institute of Motor Vehicle Safety "Duque de Santomauro" CONEX International Incoming Fellowships Guide for Applicants - First Call for Applications: CONEX-2014-1

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Institute of Policy and Governance Institute of Social Security "Juan Luis Vives" Institute of Technology Development and Innovation "Pedro Juan de Lastanosa" Intercollegiate Institute of Advanced Research on Evaluation of Science and Universities (INAECU) Interuniversity Institute for Cultural Communication Joint Institute of Social Science (IC3JM) Carlos III de Madrid - Fundacin Juan March University Institute for Modelling and Simulation in Fluodynamics, Nanoscience and Industrial Mathematics "Gregorio Milln Barbany" University Institute of Economics University Institute of Historiography "Julio Caro Baroja" University Institute of Law and Economics (IUDEC) University Institute on Gender Studies University Research Institute for Security and Defence Intelligence "Juan Velzquez de Velasco"

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ANNEX 3: Ethical Issues Table


The Ethical Issues Table is in line with the FP7 form and includes the following information: Please indicate here the page number of Part B of your application on which the ethical issue in question arises.

Research on Human Embryos/ Foetuses Does the proposed research involve human Embryos? Does the proposed research involve human Foetal Tissues/ Cells? Does the proposed research involve human Embryonic Stem Cells (hESCs)? Does the proposed research on human Embryonic Stem Cells involve cells in culture? Does the proposed research on Human Embryonic Stem Cells involve the derivation of cells from Embryos? I CONFIRM THAT NONE OF THE ABOVE ISSUES APPLY TO MY PROPOSAL Research on Humans Does the proposed research involve children? Does the proposed research involve patients? Does the proposed research involve persons not able to give consent? Does the proposed research involve adult healthy volunteers? Does the proposed research involve Human genetic material? Does the proposed research involve Human biological samples? Does the proposed research involve Human data collection? I CONFIRM THAT NONE OF THE ABOVE ISSUES APPLY TO MY PROPOSAL Privacy Does the proposed research involve processing of genetic information or personal data (e.g., health, sexual lifestyle, ethnicity, political opinion, religious or philosophical conviction)? Does the proposed research involve tracking the location or observation of people? I CONFIRM THAT NONE OF THE ABOVE ISSUES APPLY TO MY PROPOSAL Research on Animals Does the proposed research involve research on animals? Are those animals transgenic small laboratory animals? Are those animals transgenic farm animals? Are those animals non-human primates? Are those animals cloned farm animals? I CONFIRM THAT NONE OF THE ABOVE ISSUES APPLY TO MY PROPOSAL

YES

Page

YES

Page

YES

Page

YES

Page

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Research Involving non-EU Countries (ICPC Countries) Is the proposed research (or parts of it) going to take place in one or more of the ICPC Countries? Is any material used in the research (e.g., personal data, animal and/or human tissue samples, genetic material, live animals, etc) : a) Collected and processed in any of the ICPC countries? b) Exported to any other country (including ICPC and EU Member States)? I CONFIRM THAT NONE OF THE ABOVE ISSUES APPLY TO MY PROPOSAL Dual Use Research having direct military use Research having the potential for terrorist abuse I CONFIRM THAT NONE OF THE ABOVE ISSUES APPLY TO MY PROPOSAL

YES

Page

YES

Page

Areas excluded from funding under FP7 (Art. 6): (i) Research activity aimed at human cloning for reproductive purposes; (ii) Research activity intended to modify the genetic heritage of human beings which could make such changes heritable (research relating to cancer treatment of the gonads can be financed); (iii) Research activities intended to create human embryos solely for the purpose of research or for the purpose of stem cell procurement, including by means of somatic cell nuclear transfer. Information on Ethical Issues Guidance notes on informed consent, dual use, animal welfare, data protection and cooperation with non-EU countries are available at:
http://cordis.europa.eu/fp7/ethics_en.html

For real-time updated information on animal welfare, also see:


http://ec.europa.eu/environment/chemicals/lab_animals/home_en.htm

For real-time updated information on data protection, also see:


http://ec.europa.eu/justice/data-protection/index_en.htm

For information on dual use:


http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2009:134:0001:0269:en:PDF

In accordance with Article 12(1) of the Rules for Participation in FP7, International Cooperation Partner Country (ICPC) means a third country which the Commission classifies as a low-income (L), lower-middle-income (LM) or upper-middle-income (UM) country. Link: http://ec.europa.eu/research/participants/data/ref/fp7/206006/wp2013-annex-1-icpc-list_en.pdf

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