[Registrars Office]

SGVU/Reg/2012-13/

Dated: 13 June 2012

OFFICE - ORDER ANTI RAGGING DOCUMENT: SGVU Ref: Directives of the Supreme Court of India, dated May 16th , 2007 in SLP No (s) 24295 of 2006 University of Kerala Vs Council, Principals, Colleges, Kerala & Ors (with SLP (C) No. 24296 99 / 2004 & W.P. (Crl) No. 173 / 2006 and SLP (C) No. 14356/2005). 1. INTRODUCTION: The Honble Supreme Court of India admitted and heard the above referred SLPs in relation to the menace of ragging in Technical Institutions / Universities / Colleges in the Country. In this connection, a committee headed by Dr. R.K. Raghavan, former Director of CBI, for giving specific recommendations on effective prevention of ragging in educational institutions was constituted by the apex court. Accordingly, the Committee had carried out a very detailed study on the various factors contributing for ragging and collected the public opinion. Further, the committee had submitted a detailed report with suitable recommendations and measures required to effectively curb the menace. The recommendations of the Committee were duly accepted and the directives have been issued to all the educational institutes for necessary implementation by the Honble Court. In addition, the UGC and AICTE has also issued detailed instructions on the subject. Keeping in view the above, a revised Anti Ragging document has been prepared by the University. 2. WHAT CONSTITUTES RAGGING (DEFINITION OF RAGGING): Ragging constitutes one or more of any of the following acts: any conduct by any student or students whether by words, spoken or written or by an act which has the effect of teasing, treating or handling with rudeness a fresher or any other student; indulging in rowdy or undisciplined activities by any student or students which causes or is likely to cause annoyance, hardship, physical or psychological harm or to raise fear or apprehension thereof in any fresher or any other student; asking any student to do any act which such student will not in the ordinary course do and which has the effect of causing or generating a sense of shame, or torment or embarrassment so as to adversely affect the physique or psyche of such fresher or any other student;
Page 1

ANTI RAGGING DOCUMENT: SGVU

any act by a senior student that prevents, disrupts or disturbs the regular academic activity of any other student or a fresher; exploiting the services of a fresher or any other student for completing the academic tasks assigned to an individual or a group of students. any act of financial extortion or forceful expenditure burden put on a fresher or any other student by students; any act of physical abuse including all variants of it: causing bodily harm or any other danger to health or person; any act or abuse by spoken words, emails, posts, public insults which would also include deriving perverted pleasure, vicarious or sadistic thrill from actively or passively participating in the discomfiture to fresher or any other student; any act that affects the mental health and self-confidence of a fresher or any other student with or without an intent to derive a sadistic pleasure or showing off power, authority or superiority by a student over any fresher or any other student.

3.

MEASURES FOR PREVENTION OF RAGGING: The application form for admission/enrolment shall have a printed affidavit, in English language (Copy attached as annexure 1). The affidavit should be filled up and signed by the candidate to the effect that he/she is aware of the law regarding prohibition of ragging as well as the punishments, and that he/she, if found guilty of the offence of ragging and/or abetting ragging, is liable to be punished appropriately. The application form shall also contain a printed affidavit, in English language (Copy attached as annexure 2) which should be filled and signed by the parent/guardian of the applicant to the effect that he/she is also aware of the law in this regard and agrees to abide by the punishment meted out to his/her ward in case the latter is found guilty of ragging and/or abetting ragging. A student seeking admission to the hostel shall have to submit another affidavit along with his/her application for hostel accommodation (Copy attached as annexure 3)that he/she is aware of the law in this regard and agrees to abide by the punishments meted out if he/she is found guilty of ragging and/or abetting ragging. The parent / guardian of the applicant taking admission to the hostel should also fill and sign affidavit to the effect that he / she is also aware of the law in this regard and agrees to abide by the punishment meted out to his / her ward in case the letter is found guilty of ragging and / or abetting ragging. (Copy attached as annexure 4)

ANTI RAGGING DOCUMENT: SGVU

Page 2

All above affidavit should be on Non Judicial Stamp Paper of Rs. 10/- duly counter signed by Notary / Oath Commissioner. The University shall maintain a proper record of the affidavits obtained to ensure its safety and may be made available to any regulatory body on demand. Each batch of freshers shall be divided into small groups and each such group shall be assigned to a member of staff. Such staff member should interact individually with each member of the group on daily basis to ascertain the problems/difficulties, if any faced by the freshers in the Institution and extend necessary help. In case of freshers admitted to a Hostel it shall be the responsibility of the teacher incharge of the group to co-ordinate with the warden of the Hostel and to make surprise visits to the rooms in the hostel where the members of the group are lodged. Freshers will be lodged in a separate hostel block wherever possible and where such facilities are not available, the college/institution shall ensure that seniors access to freshers accommodation is strictly monitored by wardens, Security Guards and Staff. The University will seek the assistance of professional counselors at the time of admissions to counsel freshers in order to prepare them for the life ahead, particularly for adjusting to the life in hostels. At the commencement of the academic session Dean / Principal / VP shall convene and address a meeting of various functionaries/agencies, like Wardens, representatives of students, parents/guardians, faculty, to discuss the measures to be taken to prevent ragging and steps to be taken to identify the offenders and punish them suitably. The freshers admitted to the University may contact telephonically / personally for help and guidance to any of the following officers / faculty members of the University: (i) Dean / Principal / VP of the School to which the student belongs. (ii) Any member of Anti Ragging Committee (iii) Any member of Proctor Board (iv) Any member of Anti Ragging Squad (v) Any Faculty member of the University (vi) Any other Staff of the University The freshers should desist from doing anything against their will even if ordered by the seniors, and that they have nothing to fear as the institution cares for them and shall not tolerate any atrocities against them. The academic calendar of events and activities laid down by the institution are available on University website. To make the students aware of the dehumanizing effect of ragging, and the approach of the institution towards those indulging in ragging, big posters (preferably with different colors for the provisions of law, punishments, etc.) shall be prominently displayed on all Notice Boards of all departments,
Page 3

ANTI RAGGING DOCUMENT: SGVU

hostels and other buildings as well as at vulnerable places Some of such posters shall be of permanent nature in certain vulnerable places. The posters shall contain mobile numbers of the Anti Ragging Helpline. The University shall tighten security in its premises, especially at the vulnerable places. If necessary, intense policing shall be resorted to at such points at odd hours during the early months of the academic session. The faculties/departments/units of the University shall have induction arrangements (including those which anticipate, identify and plan to meet any special needs of any specific section of students) in place well in advance of the beginning of the academic year with a clear sense of the main aims and objectives of the induction process. Mobile Phones and other communication devices are permitted in residential areas including hostels to provide access to the students particularly freshers, to reach out for help from teachers, parents and Institution authorities.

4.

Monitoring Mechanism: Anti-ragging Committee : Complying with the directives of the Honble Supreme Court of India and the UGC, the University has constituted an Anti Ragging Committee (Attached as annexure 5) for ensuring that NO RAGGING takes place in SGVU. It shall be the duty of the Anti-Ragging Committee to ensure compliance with the provisions of these Regulations as well as the provisions of any law for the time being in force concerning ragging; and also to monitor and oversee the performance of the Anti-Ragging Squad in prevention of ragging in the institution. Anti-Ragging Squad: The University has also constituted a smaller body for each of its School known as the Anti-Ragging Squad (Attached as annexure - 6) for maintaining vigil, oversight and patrolling functions and shall remain mobile, alert and active at all times.
It shall be the duty of the Anti-Ragging Squad to be called upon to make surprise raids on hostels, and other places vulnerable to incidents and having the potential for ragging and shall be empowered to inspect such places.

It shall also be the duty of the Anti-Ragging Squad to conduct an on-thespot enquiry into any incidents of ragging referred to it by the Head of the institution or any member of the faculty or any member of the staff or any student or any parent or guardian or any employee of a service provider or by any other person, as the case may be; and the enquiry report along with recommendations shall be submitted to the Anti-Ragging Committee for action. Provided that the Anti-Ragging Squad shall conduct such enquiry observing a fair and transparent procedure and the principles of natural justice and after giving adequate opportunity to the student or students accused of ragging and other witnesses to place before it the facts,
Page 4

ANTI RAGGING DOCUMENT: SGVU

documents and views concerning the incidents of ragging, and considerations such other relevant information as may be required. Proctor Board: A Proctor Board has been constituted by the University. (List of members is attached as Annexure 7) The Board is responsible for maintaining discipline and to ensure uninterrupted activities of the School / University. The Board will also ensure that the students joining the University are not subjected to ragging in any form. Any complaint of ragging will be referred to the Anti Ragging Committee for taking action as laid down by law. Anti Ragging notices and flex displayed on the campus shall be updated accordingly by the Proctor Board.

5.

Actions to be taken against students for indulging and abetting ragging: The punishment to be meted out to the persons indulged in ragging will be exemplary and justifiably harsh to act as a deterrent against recurrence of such incidents. A First Information Report (FIR) will be filed without exception by the Head of School with the local police authorities for every single incident of ragging. The Anti-Ragging Committee of the institution shall take an appropriate decision, with regard to punishment or otherwise, depending on the facts of each incident of ragging and nature and gravity of the incident of ragging. a) Depending upon the nature and gravity of the offence as established the possible punishments for those found guilty of ragging at the school level shall be any one or any combination of the following:(i) (ii) (iii) Cancellation of admission Suspension from attending classes Withholding/withdrawing scholarship/fellowship and other benefits (iv) Debarring from appearing in any test/examination or other evaluation process (v) Withholding results (vi) Debarring from representing the institution in any regional, national or international meet, tournament, youth festival, etc. (vii) Suspension/expulsion from the hostel (viii) Rustication from the University / School for period ranging from 1 to 4 semesters (ix) Expulsion from the University / School and consequent debarring from admission to any other institution / University. (x) Collective punishment: when the persons committing or abetting the crime of ragging are not identified, the institution shall resort to collective punishment as a deterrent to ensure community pressure on the potential raggers. b) An appeal against the order of punishment by the Anti-Ragging Committee shall lie,
Page 5

ANTI RAGGING DOCUMENT: SGVU

(i)

(ii) 6.

In case of an order of Head of School / Department which is constituent part, of the University, to the President (ViceChancellor) of the University; In case of an order of President (Vice Chancellor) of the University, to its Chairman (Chancellor) as the case may be. or the Head of the

Action to be taken against the Principal Institution/Faculty Members/Non-Teaching staff:

The Head of the Institution along with other administrative authorities should take adequate measures for prevention of ragging. Any lapse on the part of these authorities shall make them liable for criminal action for negligence of duty. The Principal or Head of the Institution/Department shall obtain an affidavit from every employee of the University including teaching/non-teaching staff, contract labor employed in the premises either for running canteen or as watch and ward staff or for cleaning or maintenance of the building, lawns etc. that he/she would report promptly any case of ragging which comes to his/her notice (attached as Annexure 8). A provision shall be made in the service rules for issuing certificates of appreciation to such members of the staff who report ragging which will form part of their service records. Departmental enquiries shall be initiated, in addition to penal consequences against such heads of the Institution/Faculty members/non-teaching staff who display an apathetic or insensitive attitude towards complaints of ragging and would not take timely steps in the prevention of ragging and punishing those who rag. The Principal or the Head of the Institution/Faculty Members/NonTeaching staff, if found negligent in taking necessary measures for ensuring safety of students and preventing the ragging would be declared unfit for holding any post in the University. The University / School authorities shall intimate the incidents of ragging occurred in their premises along with actions taken to the Regulatory bodies like UGC, AICTE etc. from time to time.

[Narhari Sharma] Registrar

ANTI RAGGING DOCUMENT: SGVU

Page 6

ANNEXURE: 1 Format of Anti Ragging undertaking to be obtained from the Students on stamp paper of Rs. 10/- each duly signed by Notary at the time of registration. I......S/o / D/o Mr. / Mrs. . with registration numberadmitted to the ...... Programme in ...... of Suresh Gyan Vihar University, Jaipur, do hereby undertake on this, day............................ month....................year.......................the following with respect to above subject and Office order No: . 1) That I have read and understood the directives of the Honble Supreme Court of India on anti ragging and the measures proposed to be taken in the above references. (Available at http: // www.gyanvihar.org). That I understand the meaning of Ragging and know that ragging in any form is a punishable offence and the same is banned by the Court of Law. That I have not been found or charged for my involvement in any kind of ragging in the past. However, I undertake to face disciplinary action / legal proceedings including expulsion from the College/University if the above statement is found to be untrue or the facts are concealed, at any stage in future. That I shall not resort to ragging in any form at any place and shall abide by the rules / laws prescribed by the Courts, Govt. of India and the College/ University authorities for the purpose from time to time.

2) 3)

4)

Signature of Deponent VERIFICATION Verified that the contents of this affidavit are true to the best of my knowledge and no part of the affidavit is false and nothing has been concealed or misstated therein.

Place: Date: Signature of Deponent Address: Telephone / Mobile No.:

Solemnly affirmed and signed in my presence on this the (day) of .. (month), (year) after reading the contents of this affidavit. Notary / Oath Commissioner

ANTI RAGGING DOCUMENT: SGVU

Page 7

ANNEXURE: 2

Affidavit to be submitted by Parent / Guardian of all Students taking Admission in the University on Non Judicial Stamp Paper of Rs. 10/-

I,....Father / Mother / Guardian of who has been admitted to the Program with registration number do hereby undertake on this, day............................... month....................year.......................the following with respect to above subject and Office order No: . 1) That I have read and understood the directives of the Honble Supreme Court of India on anti ragging and the measures proposed to be taken in the above references. (Available at http: // www.gyanvihar.org). That I understand the meaning of Ragging and know that ragging in any form is a punishable offence and the same is banned by the Court of Law.

2)

3)

That I agree to abide by the punishment meted out to my ward in case he / she is found guilty of ragging and / or abetting ragging.

Signature of Deponent VERIFICATION Verified that the contents of this affidavit are true to the best of my knowledge and no part of the affidavit is false and nothing has been concealed or misstated therein.

Place: Date: Signature of Deponent Address: Telephone / Mobile No.:

Solemnly affirmed and signed in my presence on this the (day) of .. (month), (year) after reading the contents of this affidavit.

Notary / Oath Commissioner

ANTI RAGGING DOCUMENT: SGVU

Page 8

ANNEXURE: 3 Format of Anti Ragging undertaking to be obtained from the Students on stamp paper of Rs. 10/- each signed by Notary at the time of registration to Hostel.

I....... S/o /D/o Mr. / Mrs. student of ....... wants to take admission in University Hostel. I do hereby undertake on this, day................................. month....................year.......................the following with respect to above subject and Office order No: . . 1) That I have read and understood the directives of the Honble Supreme Court of India on anti ragging and the measures proposed to be taken in the above references. (Available at http: // www.gyanvihar.org). That I understand the meaning of Ragging and know that ragging in any form is a punishable offence and the same is banned by the Court of Law. That I have not been found or charged for my involvement in any kind of ragging in the past. However, I undertake to face disciplinary action / legal proceedings including expulsion from the College/University if the above statement is found to be untrue or the facts are concealed, at any stage in future. That I shall not resort to ragging in any form at any place and shall abide by the rules / laws prescribed by the Courts, Govt. of India and the College/ University authorities for the purpose from time to time.

2)

3)

4)

Signature of Deponent VERIFICATION Verified that the contents of this affidavit are true to the best of my knowledge and no part of the affidavit is false and nothing has been concealed or misstated therein. Place: Date: Signature of Deponent Address: Telephone / Mobile No.:

Solemnly affirmed and signed in my presence on this the (day) of .. (month), (year) after reading the contents of this affidavit.

Notary / Oath Commissioner

ANTI RAGGING DOCUMENT: SGVU

Page 9

ANNEXURE: 4

Affidavit to be submitted by Parent / Guardian of all Students taking Admission to the Hostel on Non Judicial Stamp Paper of Rs. 10/-

I,....Father / Mother / Guardian of who has been admitted to the . Program with registration number .. and wants to be admitted to the University Hostel, do hereby undertake on this, day......................... month....................year.......................the following with respect to above subject and Office order No: . 1) That I have read and understood the directives of the Honble Supreme Court of India on anti ragging and the measures proposed to be taken in the above references. (Available at http: // www.gyanvihar.org). That I understand the meaning of Ragging and know that ragging in any form is a punishable offence and the same is banned by the Court of Law.

2)

3)

That I agrees to abide by the punishment meted out to my ward in case he / she is found guilty of ragging and / or abetting ragging.

Signature of Deponent VERIFICATION Verified that the contents of this affidavit are true to the best of my knowledge and no part of the affidavit is false and nothing has been concealed or misstated therein. Place: Date: Signature of Deponent Address: Telephone / Mobile No.:

Solemnly affirmed and signed in my presence on this the (day) of .. (month), (year) after reading the contents of this affidavit.

Notary / Oath Commissioner

ANTI RAGGING DOCUMENT: SGVU

Page 10

ANNEXURE: 5 ANTI RAGGING COMMITTEE

The following Anti Ragging Committee is constituted to enquire into the cases of alleged ragging reported by Anti Ragging Squad / Student / Any other staff:

1. 2. 3. 4. 5.

Dr. P.B.L. Chaurasia Dr. T.K. Jain Mr. Naveen Hemrajani Mr. Hemant Sharma Ms. Preeti Sharma

Dean, Engineering Dean, ISBM Vice Principal (Engg. Cluster C&D) HMCT ISBM

The committee shall recommend action to be taken against the student (s) found indulge in ragging including lodging of an FIR.

Minimum three members shall form the quorum.

PRO-PRESIDENT

ANTI RAGGING DOCUMENT: SGVU

Page 11

ANNEXURE: 6

ANTI RAGGING SQUADS

HEAD- MR. GAJANAND SHARMA COORDINATOR-MS. PREETI SHARMA / MR. MUKESH BHARADWAJ

Monitoring Squads: Area wise Main Building

MR RAVI SHANKAR SHARMA (CS DEPT) MR SOHIT AGGARWAL (CS DEPT) MR NITESH KAUSHIK( CA DEPT ) MS SHALINI ANAND (IT DEPT) MR. I.P.SINGH (IT)

Round Building
DR. A.S.SHEKHAWAT. MR. MANOJ SHARMA DR. NISHANT GAUR MS. RITU NATH MS. PRIYANKA PUNJABI

Pharmacy Block
MR V.S. JATAV MR S. K. Singh

ISBM Building
MR DEEP MATHUR MS INAKSHI JOHRI
Page 12

ANTI RAGGING DOCUMENT: SGVU

 Mechanical Building
MR AMIT MANDAL MS MANISHA GAUR MR BUDDHI PRAKASH MR.MANU KHARE

E&C Building
MR ABHIRAJA SHARMA MR. ROMIL NEHRA MR MANASWI THAKURIYA MS. SWETA SHARDA

HMCT DEPT
MR MANISH SHRIVASTAVA

Cafeteria & Gym

MS. RAM GARG (ISBM) MR SAURABH GUPTA(CS) MR.VICKY SINGH (ECE) MR MEHRAM JAT (GYM INCHARGE) MR NARESH TAMBHI (SPORTS OFFICER)

Library Area
MR. PRAMOD SHARMA ( CHIEF LIBRARIAN)& OTHER LIBRARY STAFF

ANTI RAGGING DOCUMENT: SGVU

Page 13

 Girls Hostel
MS PAYAL VERMA MS SONIA CHOUDHARY Ms. MEESHA GOYAL

Boys Hostel
HEADED BY MR MUKESH BHARADWAJ MR.SANDEEP BHARGAVA (CS) MR. MANISH PAREEK (HOSTEL MANAGER) ALL HOSTEL STAFF

THADI / CHASKA RESTAURANT

MR NARESH TAMBHI (SPORTS OFFICER)

NIGHT ROUND COMMITTEE

MR GAJANAND SHARMA (CS) MR MUKESH BHARDWAJ (ECE) MR. ROMIL NEHRA (ECE) MR. DINESH KUMAR (CS) MR. VIRENDRA KUMAR (IT) MR. KAMLESH LAKHWANI (CS)

ANTI RAGGING DOCUMENT: SGVU

Page 14

ANNEXURE - 7

PROCTORIAL BOARD/PROCTOR TEAM Proctor Board:a) Mr. Gajanand Sharma(CS) - Chief Proctor. b) Ms. Preeti Sharma(ISBM)- Deputy Chief Proctor- (Girls) c) Mr. Mukesh Baradwaj (E&C) - Deputy Chief Proctor SCHOOL PROCTOR COMMITTEES:(a) Gyan Vihar School of Engineering & Technology. Dr.Nishant Gaur(Cluster A) Ms. Dimple Bansal (ECE) Mr. Romil Nehra-(ECE) Ms. Sonia Chaudhari (ECE) Ms. Ritu Jain- (EE) Mr. Manu Khare-(Mech) Mr. Deepak Mahawar-(CS) Ms. Pooja Parnami (CS) Mr. Nitesh Kaushik-(CA) (b) Gyan Vihar International School of Business Management Ms. Jagriti Singh Mr. Deep Kumar Mathur Mr. Ram Garg (c) Gyan Vihar School of Pharmacy Mr S.K.Singh Mr. R.P.Singh (d) Gyan Vihar School of Sciences Mr Vinod Soni (e) \Gyan Vihar School of Hotel Management Mr. Hemant Sharma All cases in which only girls are involved will be dealt with solely by the Deputy Chief Proctor (Girls) and the Lady Proctors In case where both boys and girls are involved, a joint team of Gents and Lady Proctors will function under the control of Chief Proctor. The Board will be responsible for maintaining discipline and ensuring uninterrupted activities of the college. The Board will also ensure that the students joining the University are not subjected to ragging in any form. Any complaint of ragging will be referred to the Chief Proctor for taking action as laid down by law. Anti Ragging notices and flex displayed on the campus shall be updated accordingly. Registrar

ANTI RAGGING DOCUMENT: SGVU

Page 15

ANNEXURE: 8

(Affidavit to be obtained from every employee of the University) I......S/o / D/o. . working as. in the ...... Department / School, of Suresh Gyan Vihar University, Jaipur, do hereby undertake on this, day............................

month....................year.......................the following with respect to above subject and Office order No: .. . 1) That I have read and understood the directives of the Honble Supreme Court of India on anti ragging and the measures proposed to be taken in the above references. (Available at http: // www.gyanvihar.org). I would report promptly any case of ragging which comes to my notice.

2)

Signature of Deponent

VERIFICATION Verified that the contents of this affidavit are true to the best of my knowledge and no part of the affidavit is false and nothing has been concealed or misstated therein.

Place: Date: Signature of Deponent Address: Telephone / Mobile No.:

Solemnly affirmed and signed in my presence on this the (day) of .. (month), (year) after reading the contents of this affidavit.

Notary / Oath Commissioner

ANTI RAGGING DOCUMENT: SGVU

Page 16