NOTICE - CITY OF WIXOM REQUEST FOR BID

BIOCHEMICAL OXYGEN DEMAND (BOD) INCUBATOR

The City of Wixom will receive sealed bid proposals for the purchase of one Biochemical Oxygen Demand (BOD) Incubator, for use in the Citys wastewater treatment plant laboratory, according to the specifications of the City of Wixom. Sealed bid proposals will be received until 10:00 A.M. prevailing Eastern Time, Thursday, February 7, 2013 at which time proposals will be opened and read. Proposals shall be address as follows and delivered to: CITY OF WIXOM CITY CLERKS OFFICE 49045 Pontiac Trail Wixom, MI 48393-2567

All proposals must be signed by a legally authorized agent of the proposing firm.

ENVELOPES MUST BE PLAINLY MARKED

BOD INCUBATOR
AND MUST BEAR THE NAME OF THE PROPOSER

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I.

PROPOSALS

The CITY OF WIXOM (hereafter referred to as CITY) is seeking bid proposals from qualified Contractors (hereafter referred to as FIRM) for the purchase of approximately One (1) Biochemical Oxygen Demand (BOD) Incubator (see specifications for details). At any time prior to the specified time and date set for the bid proposal submission, a Firm may withdraw their bid. Any bid modification must be in writing, executed by the authorized person, and submitted prior to the final submission due date. Bids received after the submission deadline may be considered only if no other bids are received by the deadline. The City reserves the right to disqualify any Firm on the basis of any real or apparently conflict of interest that is disclosed in the proposal submitted or at any time to the City, at the sole discretion of the City. The City further reserves the right to reject, for any reason whatsoever, any, part of, or all proposals. The City may re-issue a Request for Bids (hereafter referred to as RFB), extend the time frame for submission under this RFB, or request more information than required herein from any and all bidders. However, this RFB does not commit the City to enter into an agreement; to pay any costs incurred in the preparation of a bid proposal to this request or in subsequent exclusive negotiations, or to procure or contract for the project. Two (2) copies of sealed bid proposals must be received at the City of Wixom - City Clerks Office, 49045 Pontiac Trail, Wixom, Michigan 48393 no later than 10:00 A.M., Thursday, February 7, 2013. Proposals must be clearly marked BOD Incubator. All questions regarding product specifications and technical issues in this RFB shall be directed to City of Wixoms Water and Sewer contractor, United Water Environmental Services, Inc. Contact Mr. Bill Briggs, Laboratory Manager, at 248-960-0870, Monday through Friday (7:30 a.m. - 3:00 p.m.). Other than requests for information submitted to Bill Briggs, all bidders shall refrain, under penalty of disqualification, from direct or indirect contact for the purpose of influencing the selection or creating bias in the selection process with any person who may participate in the selection process, including the City Manager, Department Heads or any other individual consultant or evaluation panel. This is intended to create a level playing field for all potential bidders, assure that decisions are made in public and protect the integrity of the solicitation process. By submission of a bid proposal, a bidder certifies that the bidder has not paid or agreed to pay any fee or commission, or any other thing of value contingent on the award of this contract to any employee, official, or current contractor of the City. The bidder certifies that the financial information in this statement has been arrived at independently and without consultation, communication, or agreement, for the purpose of restricting competition as to any matter relating to such costs with any other bid proposal or bidder. The bid proposals shall not be considered confidential and no information contained therein shall be treated by the City as either confidential, proprietary or trade secret information. The contents of the bid proposals shall be considered public records of the City. Any bidder submitting a proposal hereunder further acknowledges and agrees that the City is a public entity, which is required to abide by laws governing public records and shall not be liable for disclosures required by law. All materials submitted in response to this RFB shall become the property of the City upon delivery to the address set forth above.

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II.

SCOPE OF SERVICES (Specifications for BOD Incubator) A. DESCRIPTION This BID specification shall be for one Thermo Scientific BOD Incubator, Model 815, or equivalent. PHYSICAL PARAMETERS The successful bidder will propose to furnish a unit meeting all of the physical parameters as furnished on the manufactures published standard specification sheets. Specifically,

B.

YES

NO

Does the proposed product have exterior dimensions of 29 in L X 32 in W X 75 in H? Does the proposed product have a chamber dimension of 20 in L X 26 in W X 57 in H? Does the proposed product have a chamber volume of 20 cu ft?

YES

NO

YES

NO

YES

NO

Are six shelves (holding up to 297 300 ml BOD bottles) supplied with the proposed product? Is the total interior shelf area 15.8 sq ft?

YES

NO

B.

OPERATIONAL FEATURES The successful bidder will propose to furnish a unit meeting all of the operational features as furnished on the manufactures published standard specification sheets. Specifically,

YES YES

NO NO

Does the proposed product employ a mechanical convection technique? Does the proposed product operate over a temperature range of -100C to +500C? Does the proposed product adhere to the following temperature uniformities? +/- 0.9 0C at -100C +/- 0.5 0C at 200C +/- 0.5 0C at 370C +/- 0.6 0C at 500C Does the proposed product have a temperature sensitivity of +/- 0.1 0C? Does the proposed product have a recovery time of 10 minutes at 200C (after 30 second door opening)? Does the proposed product have a BTU output of 2730?
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YES

NO

YES YES

NO NO

YES

NO

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C.

ELECTRICAL SPECIFICATIONS The successful bidder will propose to furnish a unit meeting all of the electrical specifications as furnished on the manufactures published standard specification sheets. Specifically,

YES YES

NO NO

Does the proposed product operate on 120 V? Additionally does the proposed product operate at 60 Hz, 800 Watts, and 7.0 Amps?

D.

ADDITIONAL FEATURES The successful bidder will propose to furnish a unit with all of the additional features as listed on the manufactures published standard specification sheets. Specifically,

YES YES YES YES YES YES YES

NO NO NO NO NO NO NO

Does the proposed product have high and low temperature protection? Is your product furnished with RS-232 and recorder jacks? Does your product have a gasketed door with a key lock? Does the proposed product feature front panel calibration? Is your product microprocessor controlled? Are dry contacts for an alarm hookup provided? Are door shelves arranged so that an additional 36 300 ml BOD bottles may be stored in the door shelves? Does the proposed product have an easy-to-read front panel display? Does the unit feature push button temperature set point selection?

YES YES

NO NO

E.

DOMESTIC CONTENT The manufacturer shall submit documentation certifying compliance to the Made in the USA requirements as specified by the Federal Trade Commission. Products that are made in Michigan shall be given extra consideration. NO Does your product qualify as Made in the USA per the requirements of the FTC? Is your product Made in Michigan?

YES

YES

NO

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G.

WARRANTY

The manufacturer shall provide a minimum 1-year warranty. YES NO Does the proposed product provide a 1 year warranty?

H.

REQUIRED DOCUMENTATION (Summation) The following documentation submittals are required: 1. Product specification sheets. 2. Made in the USA or Made in Michigan compliance statement. 3. Product warranty documentation.

III. INVOICING/BILLING PROCEDURE Invoices shall be submitted to the City of Wixom, Attn: Department of Public Works, 49045 Pontiac Trail, Wixom, MI 48393. Payment will be processed within 30 days after product is received and approved by Public Works Director. No pre-payments, deposits, or partial payments will be authorized. Failure to submit your invoices to address above may result in delay of payment. IV. REQUIRED DOCUMENTS In the submission of its Proposal, a Firm shall submit the following documents to the City, and shall guarantee the accuracy of such information by signature of its authorized representative: 1. Statement of Qualifications and Experience 2. References 3. Completed Fee Proposal Form V. GENERAL CONDITIONS SUPERVISION AND CONTROL. The Firm shall report directly to the United Water Environmental Services, Inc. - Mr. Brill Briggs, Laboratory Manager, at 248-960-0870, Mr. Richard Bacon, Operations Manager, at 248-960-0870 and/or City of Wixom - Director of Public Works, Michael Howell at 248-624-0141, and process requests through the City of Wixom Department of Public Works. INDEMNIFICATION. The Firm shall be solely responsible for and shall indemnify, defend and hold harmless the City of Wixom, its agents, officers, employees and other vendors from and against any and all claims, suits, damages and losses, specifically including, but not limited to those for loss of use of property, for damage to any property, real or personal, for injury to or the death of any person, including, but not limited to, its employees, agents and officers and for all other liabilities whatsoever, including related expenses and actual attorneys fees, in any way sustained or alleged to have been sustained, indirectly or by reason of or in connection with the performance of services, or from any other acts or omissions of the bidder, its employees, agents or officers. ONGOING EMPLOYMENT DISCLAIMER. Any proposal accepted or contract entered into as the result of this RFP will not constitute, create, give rise to or otherwise recognize an ongoing or continuing agreement or relationship, partnership or formal business organization of any kind between the City and the bidder as Citys vendor. The rights and obligations of the parties shall only be those expressly set forth therein. The selected Firm will be required to agree that as part of any contract entered into as the result hereof, that no person supplied by it in the
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performance of the contract is an employee of the City. Any contracting party shall have the total responsibility for all salaries, wages, bonuses, retirement, withholdings, and workmans compensation. This requirement includes responsibility for unemployment compensation, other benefits and taxes and premiums appurtenant thereto concerning such persons provided by such party in the performance of the contract, and shall save and hold the City harmless with respect thereto. NON-DISCRIMINATION. The Firm shall, when applicable, comply with the requirements of all Federal, State, and local laws, ordinances and regulations relating to minimum wages, social security, unemployment compensation insurance, and Workers Compensation, and shall not discriminate against any employee or applicant for employment because of race, sex, creed, color or national origin. ASSIGNABILITY. Any contract resulting from an award of this RFP shall not be assigned or transferred by the Firm to any entity not connected with the bidder without the prior written consent of the other and the United Water Environmental Services, Inc. or City of Wixom. TERMINATION. This Agreement may be terminated without cause by the City upon thirty (30) days written notice. In such case, the Firm shall be compensated by the respective City for all work completed prior to termination upon delivery of products completed to the City. The Firm hereby recognizes that the City is a political body corporate, and that in the event the City fails to appropriate monies sufficient to pay its obligations herein, the City may terminate this agreement without incurring any liability therefore, other than compensation for any work completed by Firm prior to termination. APPLICABLE LAW. Any and all disputes arising under any contract to be negotiated hereunder or out of the proposals herein shall be governed according to the laws of the State of Michigan. The Firm agrees that the venue for any action to enforce provisions of the contract shall be in the State of Michigan. In the performance of services, bidder further agrees to comply with all applicable State, Federal, and local statutes, ordinances, and regulations, and obtain any and all permits applicable to the performance of such services. ***********************************************************************************************************

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CITY OF WIXOM FEE PROPOSAL FORM BIOCHEMICAL OXYGEN DEMAND (BOD) INCUBATOR We the undersigned as Firm, propose to furnish to the City of Wixoms Wastewater Treatment Plant according to the conditions and instructions attached hereto and made a part thereof according to the attached terms and conditions.

(QTY 1) Thermo Scientific Model 815 BOD Incubator

$___________

TRANSPORTATION: (Location of Delivery) FOB Destination: City of Wixom, Wastewater Treatment Plant, 2059 Charms Road, Wixom, MI 48393. Freight and any related transportation charges must be included in your bid price(s).

Comments: __________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________

Company ___________________________________________________________________ Address ____________________________________________________________________ City _____________________________________ State ____________ Zip ______________ Telephone ______________________________ Fax ________________________________ Name (printed) _______________________________ Title: ___________________________ Cell phone _________________________ E-mail: ___________________________________

Signature:____________________________________________________________________

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