A purchase order needs to be created, and the vendor is known Business Process Description Overview A purchase order is a legal

document issued by the buyer to the vendor to supply materials or service at the agreed price, terms and conditions. The Purchase Order forms the basis for all follow on activities like !oods "eceipt, #nvoice $erification, etc. The Purchase Orders can be created directly by entering all the re%uired data, copying already created purchase order, with reference to an "&'()ontract or with reference to a P". Purchase Order creation is possible only if sufficient budget allocation is there for the &und )enters. #t is not possible to create Purchase Orders for a $endor who is blocked for procurement or not maintained in source list for that item. Also it is not possible to create PO for 'uantity more than the P" %uantity. All the price components which are to be paid to vendors and re%uires to be inventoried has to be included in PO. #t is possible to add different vendors for delivery costs. The ta* codes should be correctly maintained in PO for the purpose of proper allocation etc The payment term defaulted from $endor +aster or "&' has to be verified and changed if re%uired. The incomplete Purchase Orders can be saved as ,O-D document and later completed and saved through )hange PO menu #nput "e%uired &ields &ield $alue()omments $endor $endor number Purchasing Organi.ation /000 Purchasing !roup Purchasing !roup code Date Purchase order date Account assignment category where costs will be allocated Delivery Date Anticipated Delivery Date Plant &or which plant we are buying the material Output "esults )omments

Purchase order document can be changed, displayed or printed which can then be mailed to vendor Tips and Tricks The Purchase Orders can be created directly by entering all data re%uired for creating PO or by copying another PO or with reference to "&'()ontract(P". To create a purchase order by copying e*isting document 1PO("&'(P"2, you can either select the desired document in the document overview .and adopt it in the current purchase order in the right hand area of the screen using the ADOPT button .#n addition you can drag it onto the shopping basket symbol with the left hand mouse button. )lick the Personal 3ettings button on the tool bar, this function is for default information for purchase order header data and also purchase order item data. This will reduce the amount of redundancy in the data entry, i.e. plant, company code. One Purchase Order may be created for several purchase re%uisitions Procedural 3teps /./. Access transaction by4

$ia +enus -ogistics +aterials +anagement Purchasing Purchase Order )reate $endor(3upplying Plant 5nown. $ia Transaction )ode /.7. Double click +67/8

On screen 9)reate Purchase order: On screen select Domestic Purchase order in this screen. ;ou can also select other document if you want to create other. ,ere drop down menu is available.

)lick to enter the organi.ation data. 3creen will change in the header< enter data as given in the table below4 &ield 8ame "(O() Description Purchasing Org. " 6nter the purchasing organi.ation code. 6*ample4 /000 Purch. !roup " 6nter the purchasing !roup which is procuring the material 6*ample4 P0/ )ompany )ode " 6nter the company code under which above purchasing Organi.ation is. 6*ample4 /000 After entering the organi.ation data enter the vendor or material supplier in the field here drop down is available. )lick to see the drop down. &ield 8ame "(O() Description 3earch term O Te*t that describes the vendor in more detail. 6*ample4 +#)O8 $endor O Description of the vendor. 6*ample4 /0000= )lick .

3ystem displays all possible entries available as per data entered "estrict value range 1/2 / 6ntries found

To select re%uired $endor )lick . )lick . $endor selected 8ow go to, here the system will pick up the data automatically from the vendor master but if you want to change the data you can change the data. ,ere drop down menu is available. 8ow go to to maintain the te*t. After maintaining the te*t if you want to see or change the vendor address click and do the amendments. 8ow !o to and click to enter the #tems and other data as per the table given below4 &ield 8ame "(O() Description Account Assignment " 5ey that identifies specific settlement receiver types such as cost centers, internal orders, work orders, asset accounts, or pro>ect ?B3 elements. 6*ample4 5 Drop down menu is available here. #tem )ategory O ,ow the procurement of a material is controlled. Drop down menu is available here. 6*ample4 3tandard

+aterial " ,ere you will enter the material to be purchased from the $endor. ,ere also drop down menu is available.

@se the following to select the material. 6*ample A"O, D6+O #n the figure above enter the search criteria for the material for e*ample A"O, D6+O and click . The following result will appear on the screen select the line item and click to select the material. 3hort Te*t " 6nter here short description about the material, if the te*t is not automatically picked up from the material master. PO 'uantity " 6nter here %uantity to be ordered. 6*ample /0 Order unit " ,ere we enter the order units of measurement. ,ere also drop down menu is available. 6*ample4 5! )ategory of delivery date O ,ere you can enter delivery date format. ,ere also drop down menu is available. 6*ample4 Day format Delivery date " 6nter the delivery date. ;ou can use the calendar provided by the system. 6*ample4 7=.07.700B 8et price " 6nter the net price of the material here 6*ample4 /000 #8" +aterial group " 6nter the material group to which that material belongs. ,ere also drop down menu is available. This field is also automatic picked up field. 6*ample4 +/000/

Plant " 6nter the plant code for which you are purchasing the material. ,ere also drop down menu is available. 6*ample4 //00

3torage location O ,ere you will enter where the material is to be stored. Drop Down menu is available here. 6*ample ?,0/ )lick 6nter and system will give you message ;ou will now see the screen &ield 8ame "(O() Description )ost )entre " the purchase is done for which purpose. ,ere also drop down +enu is available. 6*ample4 //0C0 for )D@($D@ (3!@ OP !(- Account " !(- account from which payment will be done. #t will be automatically be picked up from the material group ;ou can change it also. @nloading Point O 3pecifies the point at which the material is to be unloaded. "ecipient destined. O specifies the recipient for whom the material is

)lick to see and to change the Ta* )ode at item level.

3elect to view the ta*es applied on the line item. )lick to go back to the previous screen.

On the main screen in the same tab if you want to change the ta*es select the ta* code from the drop down available After selection again, select to view the ta*es applied on the line item. #f you want to add more conditions click tab and enter the conditions from the drop down ;ou can also maintain the te*t at item level by clicking tab. After completing this all click to check whether here is any error in the purchase order, if there will not any error then on the screen following line will appear. #f there will be some error the system will throw the message on the screen select the line item and click to see the detail of the error. )lose this window now and goto main screen to rectify the error. After rectifying the error again click to check whether here is any error in the purchase order. 8ow click to save the purchase order, after clicking the button the following message will appear