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MICROSOFT EXCEL
PART I.
By mouse:
1. At the task bar, click the START button.
2. Select Programs
3. Click Microsoft Excel
By keyboard:
1. Press CTRL+ESC to access the start button or simply strike the WIN key (the one in
between CTRL and ALT).
2. Press P to select Programs
4. Use the arrow keys to highlight the program and then press the ENTER key.
WHAT IS EXCEL?
Title Bar
Formula Bar
Menu Bar
Minimize Button
Maximize / Restore
Close button
Name
Box
Selected
cell
Column /
Heads
Row
Worksheet area
Scrollbars
Sheet Tabs
Status bar
Data series:
1. At A1, type MONDAY,
then press enter.
2. Select or place cursor on
A1. Place the mouse
pointer on the lower
right corner of the
selected cell until it
turns into a thin cross.
3. Click and drag.
Resulting Series
3, 4, 5
98, 97, 96
5, 7, 9
Tuesday, Wednesday
March, April, May
Qtr2, Qtr3, Qtr4
1994, 1995, 1996
Team 2, Team 3, Team 4
2nd Quarter, 3rd Quarter
G2
B4: F7
B9: F9
Selecting a Range:
(ex. from B4: F7)
1. Move the mouse pointer to the upper left corner of a range (B4).
2. Click and hold the left mouse button.
3. Drag the mouse to the lower right corner of the range (F7) and release the mouse
button.
4. Release the mouse button. The selected range will be highlighted.
Selection
1. Cell
2. Range
3.
4.
5.
6.
7.
Technique
Click the cell you want to select.
Click the first cell in the range. Hold down the left mouse button
and drag across the cells you want to include.
Non Contiguous ranges Select the first range. Hold down the Ctrl key and select the next
range. Do this for each range you want to select.
Row
Click on the row heading number at the left edge of the
worksheet.
Column
Click on the column-heading letter at the top edge of the
worksheet.
Entire Worksheet
Click Select All button (the blank rectangle in the upper left
corner of the worksheet above row 1 and left of column A.)
Range that is out of Press F5 (Goto) and type the range address in the Reference text
view
box. For example, type Z50 and press Enter. To select the range
R100 to T250, type R100: T250 and press Enter.
5.
6.
2. Hold down Ctrl key and strike the plus (+) sign. An insert box appears.
3. Using the arrow keys to select whether you want to insert an entire column or row
and press ENTER when through.
MOVING CELL CONTENTS (CLICK and DRAG instead of CUT and PASTE)
Cutting and pasting is a valuable function for reorganizing your worksheet. You cant cut
cells and paste it elsewhere. This operation moves cell contents, the formulas, and any
attached to the moved cell.
1. Select the desired cell or range of cell.
COPYING CELL CONTENTS (CLICK and DRAG instead of COPY and PASTE)
1. Select the desired cell or range of cell.
Click and Drag Between Worksheet. You can drag cells between
worksheets. First select the range. Then hold down the Ctrl key and the Alt
key to copy or just the Alt key to move, while dragging the range to the tab
for the other worksheet. Continue to drag the range from the sheet up to the
new location in the worksheet until the range appears where you want.
Worksheets use formula to perform calculations on the data you enter. With the
formulas, you can perform addition (+), subtraction (-), multiplication (*), and division
(/) using the values contained in various cells.
Every formula must begin with an equal sign (=).
If you begin a formula with a plus sign (+), Excel converts it to an equal sign
(=). Thats because lotus 1-2-3, another spreadsheet program, uses the plus
sign as its opening formula-entry character.
MATHEMATICAL OPERATORS:
Operator
+
What it Does
Addition
Subtraction
Multiplication
Division
Equal to
<
Less than
<=
>
Greater than
>=
<>
Not equal to
Percentage
Exponentiation
ORDER OF OPERATION:
1.
2.
3.
4.
1562
1900
1560
200
3500
4500
1560
1700
1400
500
2500
4500
2000
1900
3. Hold down Ctrl and Shift key and strike exclamation mark ! (Ctrl+Shift+!)
Now try these:
1. Select A3: E3
Or:
1. To add the data, place the cursor where you want to place the formula.
2. Type =SUM(
3. Click A1 cell and drag to A5 cell (Range of Cell), then type the close parenthesis.
4. Execute ENTER.
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Or:
1. Place the cursor where you want to place the formula, hold down the Alt key and strike the
EQUAL SIGN (Alt + =), if the formula is correct, execute ENTER.
Type the data as shown below:
1. To add the data, select the cells where you want to place the formula.
2. Click the AutoSum Toolbar or use Alt + =.
CREATING CHARTS
1. Select the data you want to chart. If you typed names or other labels (for example, Jan,
Feb) and you want to include them in the chart, make sure you select them.
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USING FUNCTIONS
Formula vs. Functions
Formula allows you to do addition, subtraction, multiplication, division and can contain
functions. Excel uses prebuilt worksheet functions to perform math, text or logical calculations
or to find the information about the worksheet. Functions allow you speed up your calculations
compared to writing a formula.
For example, you could create a formula =A1+A2+A3+A4+A5+A6+A7+A8 or use the
function =SUM (A1: A8).
Every function consist of the following three elements.
Function
AVERAGE
Example
=AVERAGE (range of cell)
Description
Calculates the mean or average
of a group of numbers.
COUNT
COUNTA
MAX
MIN
SUM
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