Академический Документы
Профессиональный Документы
Культура Документы
0/06/09/2000
Table of Contents
ORGANIZATION STRUCTURE................................................................................................................3 CO"PA#$ COD%............................................................................................................................................& B'(I#%(( A)%A............................................................................................................................................& C*A)T OF ACCO'#T(...................................................................................................................................& CO#T)OLLI#+ A)%A....................................................................................................................................., OP%)ATI#+ CO#C%)#..................................................................................................................................., ....................................................................................................................................................................., ....................................................................................................................................................................., MASTER DATA ............................................................................................................................................5 +%#%)AL L%D+%).........................................................................................................................................C'(TO"%).....................................................................................................................................................%#DO)........................................................................................................................................................6 .....................................................................................................................................................................6 CO(T C%#T)%(..............................................................................................................................................7 CO(T C%#T)% (TA#DA)D *I%)A)C*$.........................................................................................................7 CO(T C%#T)% +)O'P /ALT%)#AT% *I%)A)C*I%(0.....................................................................................7 P)OFIT C%#T)%(...........................................................................................................................................1 P)OFIT C%#T)% (TA#DA)D *I%)A)C*$......................................................................................................1 P)OFIT C%#T)% +)O'P( /ALT%)#AT% *I%)A)C*I%(0.................................................................................9 CO(T %L%"%#T( /P)I"A)$ A#D (%CO#DA)$0............................................................................................9 )%.%#'% A#D CO(T %L%"%#T +)O'P........................................................................................................9 ACTI.IT$ T$P%(.........................................................................................................................................11 (TATI(TICAL K%$ FI+')%( /(KF0..............................................................................................................12 GENERAL LEDGER ..................................................................................................................................13 +/L PO(TI#+ 2 (TA#DA)D.........................................................................................................................1& +/L PO(TI#+ 2 OFF(%TTI#+.......................................................................................................................1+/L PLA##I#+ / (TA#DA)D 0.....................................................................................................................17 "A#'AL CL%A)I#+ /(TA#DA)D0..............................................................................................................19 ACCOUNTS RECEIVABLE...................................................................................................................... ! C'(TO"%) I#.OIC%( /(D A#D (" "OD'L% )%LAT%D0...........................................................................20 C'(TO"%) I#.OIC%( /FI +%#%)AT%D0 .....................................................................................................22 C'(TO"%) DO3# PA$"%#T /(TA#DA)D0...............................................................................................2, "A#'AL ACCO'#T CL%A)I#+ /C'(TO"%)0.............................................................................................26 "A#'AL I#CO"I#+ PA$"%#T( ...............................................................................................................21 "A#'AL O'T+OI#+ PA$"%#T( ...............................................................................................................&0 PO(TI#+ OF PA)K%D DOC'"%#T( / (TA#DA)D 0 .....................................................................................&2 C'(TO"%) DO3# PA$"%#T CL%A)I#+....................................................................................................&, C'(TO"%) C)%DIT "%"O /FI +%#%)AT%D0 .............................................................................................&6 ACCOUNTS "A#ABLE..............................................................................................................................3$ .%#DO) I#.OIC%( ...................................................................................................................................&1 .%#DO) C)%DIT "%"O /I#.OIC% )%LAT%D0............................................................................................,0 .%#DO) DO3# PA$"%#T /(TA#DA)D0....................................................................................................,2 "A#'AL CL%A)I#+ /.%#DO)0..................................................................................................................,, .%#DO) I#.OIC% / (TA#DA)D 0 /DI)%CT FI I#.OIC%(0............................................................................,6 .%#DO) C)%DIT "%"O / (TA#DA)D 0 /DI)%CT FI )%LAT%D0..................................................................,1
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"A#'AL O'T+OI#+ PA$"%#T( ...............................................................................................................-0 PO(TI#+ OF PA)K%D DOC'"%#T( / (TA#DA)D 0 .....................................................................................-2 .%#DO) DO3# PA$"%#T /CL%A)I#+0......................................................................................................-, CLOSING O"ERATIONS..........................................................................................................................55 FO)%I+# C'))%#C$ .AL'ATIO# /BALA#C%(0...........................................................................................-FO)%I+# C'))%#C$ .AL'ATIO# 2 OP%# IT%"(........................................................................................-7 )%+)O'PI#+ OF )%C%I.ABL% A#D PA$ABL%(...........................................................................................-9 B'(I#%(( A)%A AD9'(T"%#T....................................................................................................................60 C'(TO"%) / .%#DO) BALA#C% I#T%)%(T CALC'LATIO# ........................................................................62 "AI#TAI# +)/I) CL%A)I#+ ACCO'#T .....................................................................................................6, P%)IODIC )%PO)TI#+ .................................................................................................................................66 BALA#C% CA))I%D FO)3A)D /FI0 ...........................................................................................................61 "AT%)IAL D%BIT / C)%DIT .......................................................................................................................69 "AT%)IAL P)IC% C*A#+% ........................................................................................................................70 3IT**OLDI#+ TA: ...................................................................................................................................71 "ERIODIC "ROCESSING.........................................................................................................................%3 D'##I#+ #OTIC% /C'(TO"%)0..................................................................................................................7& A'TO"ATIC CL%A)I#+ ..............................................................................................................................7D'##I#+ #OTIC% /.%#DO)0......................................................................................................................76 "RO&IT AND COST "LANNING.............................................................................................................%% (TATI(TICAL K%$ FI+')%(.........................................................................................................................77 CO(T C%#T)%( ...........................................................................................................................................77 ACTI.IT$ P)IC%( .......................................................................................................................................71 P)OFIT C%#T)%( .......................................................................................................................................71 P)OFITABILIT$ (%+"%#T( .......................................................................................................................71 ACTUAL "OSTING 'REGULAR AS (ELL AS "ERIOD)END*.........................................................$! (TATI(TICAL K%$ FI+')%(.........................................................................................................................10 CO(T C%#T)%( ...........................................................................................................................................10 I#T%)#AL O)D%)(.....................................................................................................................................11 ...................................................................................................................................................................11 P)OFIT C%#T)%(........................................................................................................................................11 (%).IC% O)D%)( ......................................................................................................................................11 (AL%( O)D%)( 3*IC* A)% CO(T OB9%CT( /OT*%) T*A# "AK% TO (TOCK0..............................................11 P)OFITABILIT$ (%+"%#T( ........................................................................................................................11 MANAGEMENT RE"ORTING.................................................................................................................$3 CO(T C%#T)% ACCO'#TI#+ .....................................................................................................................1& I#T%)#AL O)D%)(......................................................................................................................................1& P)OFIT C%#T)% ACCO'#TI#+...................................................................................................................1& (AL%( O)D%)( / (%).IC% O)D%)(............................................................................................................1, P)OFITABILIT$ A#AL$(I(...........................................................................................................................1,
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Organization Structure
Company Code
Minimum one company code is required in SAP R/3 system. Audited Accounts for KBL eMAD wi !e required to inc ude t"e same in t"e accounts of Kir os#ar Brot"ers Limited $KBL%. KBL e-MAD s"a present its financia statements as per t"e requirements of Sc"edu e &' to t"e (ompanies Act) *+,- so t"at conso idation process wit" KBL accounts wi !e smoot". Code KB*. Name Kir os#ar Bros Ltd. /-MAD
Business Area
As e0p ained !y KBL) t"e company is required to disc ose its se1ments as !ased on product 1roups $2 Se1ments% and 1eo1rap"ic ocations i.e. a!out 3. se1ments $'ndia and a ot"er countries%. R/3 wi pro3ide se1menta data !ased on product 1roups $defined as !usiness areas%) w"i e 1eo1rap"ic ocation wise information wi !e a3ai a! e t"rou1" Profit (enter Accountin1. Additiona !a ance s"eet re ated data suc" as fi0ed assets) !an# !a ances etc. need to !e compi ed !y t"e accounts department. C BA.* BA.5 BA.3 BA.7 BA., BA.BA.9 BA.2 BA.+ Name 'ndustria Pumps 4roup Pro6ect and /n1ineered Pumps 4roup &a 3es 4roup Mac"ine 8oo s 4roup A1ricu tura and Domestic Pumps 4roup Printin1 Press 4roup Anti-(orrosion Products 4roup :t"er Products (ommon Ser3ices
Chart of Accounts
:ne company code can use on y one ("art of Accounts and "ence on y one wi !e defined. Code KB(A Name Kir os#ar Bros ("art of Accounts
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Controlling Area
At east one contro in1 area is required to acti3ate t"e (: Modu e and one company code can !e assi1ned to on y one contro in1 area. Code KB*. Name Kir os#ar Bros Ltd. /-MAD
Operating Concern
At east one operatin1 concern is required to !e defined to acti3ate Profita!i ity Ana ysis. A decision in ta#en !y t"e pro6ect mana1ement to acti3ate Profiat!i ity Ana ysis modu e at a ater date. 8"erefore it wi not !e acti3ated !ut t"e 8:B/ document contains t"e procedure for future. 8"e operatin1 concern w"en acti3ated wi !e (ostin1 Based . Code KB*. Name Kir os#ar Bros Ltd. /-MAD
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Master Data
General Ledger
8"e 4/L master wi !e of - di1its as in t"e e1acy system. 't wi "e p in maintainin1 t"e user comfort. 8"ese 4/L accounts wi !e o1ica y 1rouped into account 1roups wit"in c"art of account $KB(A%. 8"e account 1roups and num!er ran1es for t"e 4/L masters are as fo ows; ype of GL Lia!i ities Assets 'ncome /0penses Account Group L'AB ASS8 '<(: /=PS Num!er "ange *..... to *+++++ 5..... to 5+++++ 3..... to 3+++++ 7..... to 7+++++
(reation of new 4/L account and c"an1es t"ereto in ("art of Account wi !e contro ed centra y !y (orporate >inance and Accounts Department) Pune. Disp ay aut"ority s"ou d !e a3ai a! e to a t"e users. 8"e entire 1enera ed1er accounts e0cept for contro $Reconci iation% accounts wi !e su!6ect to ine item mana1ement. Most of t"e !a ance s"eet accounts wi !e su!6ect to open item mana1ement. //>( accounts are to !e maintained in forei1n currency.
Customer
(ustomer master s"ou d contain data re1ardin1 "is comp ete name) comp ete posta address) te ep"one num!er) fa0 num!er) /-mai address) name of contact person) w"et"er re1istered dea er or unre1istered) in case of re1istered dea er "is re1istration num!ers under oca sa es ta0) centra sa es ta0) wor#s contract ta0) income ta0) e0cise act) type of customer) w"et"er "e is a 3endor a so. (ustomers s"ou d !e !ifurcated into 3arious types suc" as; Dea ers) Direct (ustomers) 'ndustria Sector) 4o3ernment / Semi 4o3ernment ?nderta#in1s) :ri1ina /quipment Manufacturers) 8urn#ey Pro6ect (ustomers) Associate (oncerns) :3erseas ( ients) :ne 8ime $Stray% (ustomer. 8"e ran1e of accounts num!ers wi !e of - di1its w"ic" is a ocated as under;
Customer Group Name /0ports @ KBL 'n and @ KBL :ne-time cust.- KBL
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A"ene3er new customer master is to !e opened t"e requirin1 department wi forward a requisition in specific format to concerned department. :n t"e !asis of suc" requisition) new customer master wi !e opened. 'n case of c"an1e it wi !e informed to t"e concerned department to effect t"e c"an1es in master record.
#endor
&endor master s"ou d contain data re1ardin1 "is comp ete name) comp ete posta address) te ep"one num!er) fa0 num!er) /-mai address) name of contact person) re1istration num!ers under oca sa es ta0) centra sa es ta0) wor#s contract ta0) income ta0) e0cise act. 't s"ou d a so !e mentioned w"et"er "e is sma -sca e industria ist) type of 3endor) w"et"er "e is a customer a so. &endors s"ou d !e !ifurcated into 3arious types suc" as; /mp oyee) >actories and offices of KBL) Anci ary ?nits) Sma Sca e 'ndustries) and :3erseas Supp iers) (ontractors) Associate (oncerns and ot"ers. 8"e ran1e of accounts num!ers wi !e of - di1its w"ic" is a ocated as under; >actories and offices of KBL 5....* to 5..5..-KB>A Anci ary ?nits 5..5.* to 5*....-KBA? Sma Sca e 'ndustries 5*...* to 55....-KBSS :3erseas Supp iers 55...* to 55,...-KB:S (ontractors 55,..* to 53....-KB(8 Associate (oncerns 53...* to 53*...-KBA( :t"ers 53**.* to 57....-KB:8 (apita 4oods 53*..* to 53**..-KB(4 /mp oyees .....* to 5..... - KB/M $/mp oyeeBs tic#et num!er wi !e "is account num!er in AP Led1er% >o owin1 wi !e t"e respecti3e Reconci iation Accounts in 4enera Led1er for a!o3e ran1e of accounts; *7.3.. @ Depot Led1er (ontro in1 Account for ran1e of accounts wit" num!ers 5....* to 5..5... *7.7.. @ Ad3ance Led1er (ontro in1 Account for ran1e of accounts wit" num!ers *... to 5..... *7.,.. @ Accounts Paya! e (ontro in1 Account for a t"e remainin1 accounts. /3ery 3endor wi "a3e unique account num!er for /-MAD operations. A"ene3er new 3endor is to !e opened) t"e requirin1 department wi forward a requisition in specific format to concerned department. :n t"e !asis of said request) new account wi !e opened. 'n case of c"an1e it wi !e informed to t"e concerned department to effect t"e c"an1es in master record.
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Cost Centres
(ost centres wi !e defined to ref ect ocation and product 1roup. 8"e cost centre num!ers wi !e numeric of fi3e di1its. 8"e num!erin1 o1ic wi !e as fo ows; >irst two num!ers Last t"ree num!ers Location $e.1. Pune) Mum!ai% Product 1roup $e.1. DB) KPD) and Mini%
>or eac" ocation) common cost centres wi a so !e created to co ect costs) w"ic" are not direct y a oca! e. :ne additiona common cost centre wi a so !e created at ocations wit" ser3ice centres for ser3ice mana1ement. (om!ination of product 1roups wi form a product di3ision $e.1. industria pumps) 3a 3es%. Product di3ision wi not form part of cost centre num!erin1 o1ic !ut wi !e ref ected t"rou1" su!-1roupin1s $nodes% in cost centre standard and a ternate "ierarc"ies.
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'rofit Centres
Profit centres wi !e defined to ref ect ocation) product 1roup and SB?. 8"e profit centre num!ers wi !e numeric of se3en di1its. 8"e num!erin1 o1ic wi !e same as t"at of cost centres for ocation and product 1roup; >irst two num!ers <e0t t"ree num!ers Last two num!ers Location $e.1. Pune) Mum!ai% Product 1roup $e.1. DB) KPD) Mini% SB?
8"e cost centres wi !e attac"ed to t"e respecti3e profit centres. (om!ination of product 1roups wi form a product di3ision $e.1. industria pumps) 3a 3es%. Product di3ision wi not form part of profit centre num!erin1 o1ic !ut wi !e ref ected t"rou1" su!-1roupin1s $nodes% in profit centre standard and a ternate "ierarc"ies.
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8"e secondary cost e ements wi !e created wit" a num!er ran1e of ,..... to ,+++++. 8"e fo owin1 secondary cost e ement cate1ories wi !e used wit"in t"e 1i3en num!er ran1es.
Category
5* 3* 7* 75 73 - 'nterna sett ement - :rder/pro6ect resu ts ana ysis - :3er"eads - Assessment - 'nterna acti3ity a ocation
Num!er range
,..... ,5.... ,7.... ,-.... ,2.... to to to to to ,*++++ ,3++++ ,,++++ ,9++++ ,+++++
8"e secondary cost e ements wi !e created wit" an inter3a of *... /.1. (ost e ements of cate1ory 5* wi !e ,..*..) ,..5..),..3.. and so on.
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KBL...
KBL*..
:t"er income 'ncome from in3estments Misce aneous receipts 'ncome from a1ricu ture Profit on sa e of asset Reco3ery of !ad de!ts Profit on sa e of in3estments Roya ty recei3ed
Materia cost (ost of 1oods so d Stores and spares consumed Processin1 c"ar1es
Personne re ated e0penses Sa aries) wa1es E !onus Payment under &RS (ontri!ution to P> E state insurance (ontri!ution to superannuation fund Aor#men E staff we fare e0penses Pro3ision for 1ratuity
4enera e0penses Power E fue Repairs to !ui din1s Repairs to mac"inery Rent Rates E ta0es 'nsurance /0cise duty paid 8ra3e in1 E con3eyance Ad3ertisin1 E pu! icity Posta1e E te ep"one
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KBL-** KBL-*5 KBL-*3 KBL-*7 KBL-*, KBL-*KBL-*9 KBL-*2 KBL-*+ KBL-5. KBL-5* KBL-55 KBL-53 KBL-57 KBL-5, KBL-5KBL-59 KBL9.. KBL2.. KBL+..
8ransportation Lease rent 4enera /0penses Donations DirectorsB fees DirectorsB tra3e in1 e0penses DirectorsB remuneration Mana1in1 directorBs remuneration Bad de!ts written off Roya ties E fees A1ricu tura e0penses Loss on sa e / scrappin1 of fi0ed assets Pro3ision for dou!tfu de!ts / ad3ances Loss on sa e of in3estments Ser3ices Recei3ed from Press Ser3ices Recei3ed from Fead :ffice /0cess Pro3ision Depreciation 'nterest Paid (as" Discount
KBL++.
:t"er secondary costs 'nterna sett ement :rder / pro6ect resu t ana ysis :3er"eads Assessment 'nterna acti3ity a ocation
8"e fo owin1 !a ance s"eet 1roup wi !e created for reportin1 of in3entory) accounts recei3a! e and accounts paya! e in P(A.
KBLBS
Ba ance s"eet accounts KBLBS-'<& KBLBS-AR KBLBS-AP 'n3entory Accounts recei3a! e Accounts paya! e
Acti)ity ypes
Acti3ity types wi !e used for ser3ice acti3ity for ser3ice mana1ement modu e. 8"e acti3ity type names wi !e a p"anumeric. (ommon acti3ity types wi !e created for a product di3isions. 8"ese are as fo ows;
L&T In4or5ation T c6nolog7 Li5it 8 11 o4 1,
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Code
A8.*FR A8.*DG A8.5FR A8.5DG A8.3FR A8.3DG
Name
?pto E 'nc udin1 Super3iosors ?pto E 'nc udin1 Super3iosors A!o3e Super3iosors) upto E inc . Mana1ers A!o3e Super3iosors) upto E inc . Mana1ers A!o3e Mana1ers A!o3e Mana1ers
*nit
Four Day Four Day Four Day
Cost (lement
,2.*.. ,2.5.. ,2.3.. ,2.7.. ,2.,.. ,2.-..
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General Ledger
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 53rd Au1 5... Sr. No of O B( document >'..* AS-0S Business 'rocess Name2 4enera Led1er 'age no.2 *. to *2 Name of Business 'rocess 2
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and for t"e purpose of statutory comp iance. Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) (ost (enter 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
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O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 53rd Au1 5... Sr. No of O B( document 2 >'..5 AS-0S Business 'rocess Name2 4enera Led1er 'age no.2 *. to *2 Name of Business 'rocess 2
Su!-module2 4L
D1007TBP/FICO /1.0/19/01/2000
Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) (ost (enter. 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
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O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 53rd Au1 5... Sr. No of O B( document 2 >'..5 AS-0S Business 'rocess Name2 4enera Led1er 'age no.2 *. to *2 Name of Business 'rocess 2
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8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) 4/L account 0nputs. data recei)ed from other function for this process7 % if any & 2 Ges. 8"e data is recei3ed from (:-((A. Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
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O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 53rd Au1ust 5... Sr. No of O B( document 2 >'..3 AS-0S Business 'rocess Name2 4enera Led1er 'age no.2 *. to *2 Name of Business 'rocess 2
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
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Accounts "ecei)a!le
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date ; 57t" Au1ust 5... Sr. No of O B( document 2 >'..7 AS-0S Business 'rocess Name2 Accounts Recei3a! e 'age no.2 53 to 2+ Name of Business 'rocess 2
Su!-module 2 AR
3erify t"e
D1007TBP/FICO /1.0/19/01/2000
Description of reports to !e used i.e. purpose of such report2 8"is Report is used for t"e purpose of documentation) mana1ement information) for faci itatin1 t"e audit process and for t"e purpose of statutory comp iance.
Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area 0nputs. data recei)ed from other function for this process7 %if any&2 SD modu e wi re ease in3oice for accountin1 after a t"e processes of inquiry) order) despatc" and !i in1. Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
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O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.., AS-0S Business 'rocess Name2 Accounts Recei3a! e 'age no.2 53 to 2+ Name of Business 'rocess 2
22 o4 1,
D1007TBP/FICO /1.0/19/01/2000
Sa es 8a0 re1ister Report on user defined A1e wise) payment terms wise) 1roup wise) re1ion wise c assification of in3oices and credit notes on / to customers Document Re1ister !ased on document type) postin1 date) period etc. (ustomer 8ria !a ances Description of reports to !e used i.e. purpose of suc" report; 8"is Report is used for t"e purpose of documentation) mana1ement information) for faci itatin1 t"e audit process and for t"e purpose of statutory comp iance. Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter 0nputs. data recei)ed from other function for this process7 %if any&2 <i Output from this !usiness process sent to other functions7 % if any & 2 <i Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit
Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
2& o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'..AS-0S Business 'rocess Name2 Accounts Recei3a! e 'age no.2 53 to 2+ Name of Business 'rocess 2
2, o4 1,
D1007TBP/FICO /1.0/19/01/2000
8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter. 0nputs. data recei)ed from other function for this process7 %if any&2 Down Payment Request Output from this !usiness process sent to other functions7 %if any&2 Ges. Money receipts wi !e sent to t"e customer) pay in s ip wi !e used for !an# transactions) ad3ices for interest wi !e mai ed to customer. Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
2- o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'..9 AS-0S Business 'rocess Name2 Accounts Recei3a! e 'age no.2 53 to 2+ Name of Business 'rocess 2
Su!-module 2 AR
D1007TBP/FICO /1.0/19/01/2000
Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit
Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
27 o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'..2 AS-0S Business 'rocess Name2 Accounts Recei3a! e 'age no.2 53 to 2+ Name of Business 'rocess 2
Su!-module 2 AR
D1007TBP/FICO /1.0/19/01/2000
Report on a1e wise c assification of customers) due date-wise ana ysis of dues from customers) Profit center-wise information on dues from customers. Document Re1ister !ased on document type) postin1 date) period etc.
Description of reports to !e used i.e. purpose of suc" report; 8"is Report is used for t"e purpose of documentation) mana1ement information) for faci itatin1 t"e audit process and for t"e purpose of statutory comp iance.
Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
29 o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'..+ AS-0S Business 'rocess Name2 Accounts Recei3a! e 'age no.2 53 to 2+ Name of Business 'rocess 2
Su!-module 2 AR
D1007TBP/FICO /1.0/19/01/2000
Any document.output 4ould !e printed for this !usiness process2 Ges 0f 6es mention name of such document 2 Remittance Letter 0f 6es7 4hether re5uired format of document . output is attached2 Ges 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit
Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
&1 o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.*. AS-0S Business 'rocess Name2 <ot in As-'S 'age no.2 Name of Business 'rocess 2
Su!-module 2 AR
D1007TBP/FICO /1.0/19/01/2000
Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit
Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
&& o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.** AS-0S Business 'rocess Name2 Accounts Recei3a! e 'age no.2 53 to 2+ Name of Business 'rocess 2
Su!-module 2 AR
D1007TBP/FICO /1.0/19/01/2000
Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
&- o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.*5 AS-0S Business 'rocess Name2 Accounts Recei3a! e 'age no.2 53 to 2+ Name of Business 'rocess 2
Su!-module 2 AR
D1007TBP/FICO /1.0/19/01/2000
Sa es 8a0 re1ister Report on user defined A1e wise) payment terms wise) 1roup wise) re1ion wise c assification of in3oices and credit notes on / to customers. Document Re1ister !ased on document type) postin1 date) period etc. Description of reports to !e used i.e. purpose of suc" report; 8"is Report is used for t"e purpose of documentation) mana1ement information) for faci itatin1 t"e audit process and for t"e purpose of statutory comp iance. Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter 0nputs. data recei)ed from other function for this process7 %if any&2 <i Output from this !usiness process sent to other functions7 % if any & 2 <i Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit
Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
&7 o4 1,
D1007TBP/FICO /1.0/19/01/2000
Accounts 'aya!le
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.*3 AS-0S Business 'rocess Name2 Accounts Paya! e 'age no.2 +* to +9 Name of Business 'rocess 2
#endor 0n)oices
Module2 >'(: ,lo4 Chart of Business 'rocess 2 Anne0ure - Detailed description of Business 'rocess2 "e5uirement2 Accountin1 in mu tip e currency. 'n3oice from 3endor wit" comp ete detai s suc" as reference of purc"ase order) date) description of materia ) quantity) rate) discount) 3a ue) detai s of duties and ta0es) terms of payment etc. :pen items in 3endor account s"ou d appear. Line items in 3endor account s"ou d appear. A1e-wise c assification of dues to 3endors. Due date-wise c assification of dues to 3endors. >aci ity for two-way $i.e. wit"out 4R<% and t"ree-way in3oice 3erification. 4enerate accountin1 Documents >aci ity to Disp ay and c"an1e $Limited e0tent% t"e accountin1 document >aci ity to par# t"e document and su!sequent postin1/cance ation of t"e par#ed document. Location specific document num!ers to !e 1enerated interna y. 'rocess2 8"e in3oices of 3endors wi come to accountin1 c er# and wi !e posted wit" reference to Purc"ase :rder and 4R< posted $if any% in MM modu e. Sometimes >' a so wi recei3e in3oices of 3endors direct y from t"em $e.1. supp y of stationery etc. items%. 'n3oice 3erification acti3ity wi !e done !y >' on y. 'n3oice 3erification wi !e two-way as we as t"ree-way. 8wo-way means in3oice 3erification wit"out 4R<. 8"ree way means in3oice 3erification wit" 4R<. 't wi !e accounted usin1 ocation specific document types. 'f on in3oice 3erification it is o!ser3ed t"at t"e 3endor "as raised t"e in3oice for e0cess amount) a de!it note wi !e raised on 3endor. 'n suc" case correct amount wi !e de!ited to 'n3entory Account) e0cess amount wi !e de!ited to t"e 3endorBs account and tota in3oice amount wi !e credited to t"e 3endorBs account. 'f "e "as raised in3oice for fewer amounts) t"e 3endorBs in3oice wi !e passed for correct amount. 'n case user is not "a3in1 aut"oriIation) "e wi par# t"e document and senior user
L&T In4or5ation T c6nolog7 Li5it 8 &1 o4 1,
Su!-module 2 AP
D1007TBP/FICO /1.0/19/01/2000
"a3in1 aut"oriIation wi post / cance t"e par#ed document. Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 Ges Statement of account of t"e 3endor. 'nformation to arri3e at t"e amount of Purc"ase set off a3ai a! e. Report on A1ewise c assification of creditors) due date-wise ana ysis of dues to 3endors) product 1roup/ ocation wise paya! es. Document Re1ister !ased on document type) postin1 date) period etc. &endor 8ria Ba ance. &endor wise purc"ases. Description of reports to !e used i.e. purpose of such report2 8"is Report is used for t"e purpose of documentation) mana1ement information and for faci itatin1 t"e audit process and for t"e purpose of statutory comp iance. Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter. 0nputs. data recei)ed from other function for this process7 % if any & 2 Purc"ase :rder) 4R<. Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
&9 o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date ; 57t" Au1ust 5... Sr. No of O B( document 2 >'.*7 AS-0S Business 'rocess Name2 Accounts Paya! e 'age no.2 +* to +9 Name of Business 'rocess 2
'rocess2 &endor (redit Memo wit" comp ete detai s $suc" as reference of Purc"ase :rder) Date) &endorBs 'n3oice) Description of materia ) Muantity) Rate) Discount) Reason for credit memo) detai s of duties and ta0es% wi come to Accounts Department) w"o wi 3erify !ased on supportin1 and ot"er documents a3ai a! e. 'f on 3erification it is o!ser3ed t"at t"e 3endor "as issued t"e credit memo for e0cess amount) a credit note wi !e issued to 3endor. 'n suc" case tota amount of credit memo wi !e de!ited to t"e 3endor account) e0cess amount wi !e credited to t"e 3endorBs account and !a ance amount wi !e credited to t"e respecti3e 'n3entory//0penses account. 'f "e "as issued t"e credit memo for esser amounts) t"e 3endorBs credit memo wi !e passed for correct amount usin1 ocation specific document types. 'n case user is not "a3in1 aut"oriIation) "e wi par# t"e document and senior user "a3in1 aut"oriIation wi post / cance t"e par#ed document. Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 Ges Statement of account of t"e 3endor. 'nformation to arri3e at t"e amount of Purc"ase set off a3ai a! e. Report on A1e wise c assification of creditors) due date wise ana ysis of dues to 3endors) product-1roup/ ocation wise paya! es. Document Re1ister !ased on document type) postin1 date) period etc. Description of reports to !e used i.e. purpose of such report2 8"is Report is used for t"e purpose of documentation) mana1ement information and for faci itatin1 t"e audit
L&T In4or5ation T c6nolog7 Li5it 8 ,0 o4 1,
D1007TBP/FICO /1.0/19/01/2000
process and for t"e purpose of statutory comp iance. Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter. 0nputs. data recei)ed from other function for this process7 % if any & 2 Purc"ase :rder) 4R< and 3endor (redit Memo request from MM. Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
,1 o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date ; 57t" Au1ust 5... Sr. No of O B( document 2 >'.*, AS-0S Business 'rocess Name2 Accounts Paya! e 'age no.2 +* to +9 Name of Business 'rocess 2
'rocess2 (as"ier wi recei3e Payment request containin1 t"e name of t"e 3endor) reason for payment and instructions for deduction of ta0 at source from Purc"asin1 Department for Ad3ances in accordance wit" Purc"ase order after du y 3erified !y t"e appropriate aut"ority. (as"ier wi prepare t"e c"eque and 3ouc"er on t"e !asis of Payment Request. 't wi !e 3erified and si1ned !y t"e aut"oriIed personne . Accountin1 document wi !e posted in SAP R/3 for t"e Ad3ance payment and >' wi 1enerate Remittance Letter t"rou1" SAP R/3 system. Suc" 3ouc"ers wi !e entered into t"e !oo#s of accounts t"rou1" ocation specific document type J Ban# / (as" Kourna J. 'n case etter of credit) !an# 1uarantee 1i3en) it wi !e accounted as statistica information. Gaps2 <i Any reports re5uired related to current !usiness process 2 <o 0f 6es 7 4hether re5uired format of such report is attached2 <A Description of reports to !e used i.e. purpose of such report2 <A Any document.output 4ould !e printed for this !usiness process2 Ges 0f 6es mention name of such document 2 Remittance Letter 0f 6es7 4hether re5uired format of document . output is attached2 Ges 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e
,2 o4 1,
D1007TBP/FICO /1.0/19/01/2000
8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (entre 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
,& o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.*AS-0S Business 'rocess Name2 Accounts Paya! e 'age no.2 +* to +9 Name of Business 'rocess 2
Su!-module 2 AP
D1007TBP/FICO /1.0/19/01/2000
Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
,- o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.*9 AS-0S Business 'rocess Name2 Accounts Paya! e 'age no.2 +* to +9 Name of Business 'rocess 2
'rocess2 Purc"ase orders wi !e created usin1 MS-word and wi not !e entered in MMpurc"asin1. 8"e in3oices of 3endors wi come to accounts department. $e.1. supp y of stationery etc. items% wit" comp ete detai s suc" as reference of purc"ase order) date) description of materia ) quantity) rate) discount) 3a ue) detai s of duties and ta0es) terms of payment etc. (onfirmation for receipt of materia wi a so come to accounts department. Document confirmin1 receipt of materia / ser3ice wit" reference to Purc"ase / Sa es :rder a1ainst w"ic" t"e materia is purc"ased and seria num!ers of t"e products purc"ased. 'n3oice and receipt document wi !e matc"ed. Accounts department wi do in3oice 3erification acti3ity on t"e !asis of a3ai a! e supportin1 documents suc" as purc"ase order) materia receipt document. 'f on in3oice 3erification) it is o!ser3ed t"at t"e 3endor "as raised t"e in3oice for e0cess amount) a de!it note wi !e raised on 3endor. 'n suc" case correct amount wi !e de!ited to respecti3e purc"ase account) e0cess amount wi !e de!ited to t"e 3endorBs account and tota in3oice amount wi !e credited to t"e 3endorBs account. 'f "e "as raised in3oice for esser amounts) t"e 3endorBs in3oice wi !e passed for correct amount t"rou1" ocation specific document types. 'n case user is not "a3in1 aut"oriIation) "e wi par# t"e document and senior user "a3in1 aut"oriIation wi post / cance t"e par#ed document. Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 Ges Statement of account of t"e 3endor. 'nformation to arri3e at t"e amount of Purc"ase set off a3ai a! e.
L&T In4or5ation T c6nolog7 Li5it 8 ,6 o4 1,
D1007TBP/FICO /1.0/19/01/2000
Report on A1ewise c assification of creditors) due datewise ana ysis of dues to 3endors) cost centre wise information on dues to 3endors. Document Re1ister !ased on document type) postin1 date) period etc.
Description of reports to !e used i.e. purpose of suc" report; 8"is Report is used for t"e purpose of documentation) mana1ement information) for faci itatin1 t"e audit process and for t"e purpose of statutory comp iance.
Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit
Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
,7 o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.*2 AS-0S Business 'rocess Name2 Accounts Paya! e 'age no.2 +* to +9 Name of Business 'rocess 2
'rocess2 8"e credit memo of 3endors wit" comp ete detai s $suc" as reference of purc"ase order) date) 3endor in3oice) date) description of materia ) quantity) rate) discount) 3a ue) reason for credit memo) detai s of duties and ta0es) terms of payment etc.% wi come to accounts department du y appro3ed !y appropriate aut"ority wit" required supportin1 documents. 8"is credit memo wi !e 3erified wit" ori1ina in3oice of t"e 3endor and supportin1 as referred a!o3e. After 3erification) t"e 3endor credit memo wi !e accounted for in t"e System. 'f on 3erification it is o!ser3ed t"at t"e 3endorBs credit memo is for e0cess amount) a credit note wi !e issued to 3endor. 'n suc" case correct amount wi !e de!ited to appropriate 4enera Led1er Account) e0cess amount wi !e credited to t"e 3endorBs account. 'f "e "as raised credit memo for esser amount) t"e 3endorBs credit memo wi !e passed for t"e amount stated in credit note and t"e de!it note wi !e raised for t"e differentia amount t"rou1" ocation specific document types. 'n case user is not "a3in1 aut"oriIation) "e wi par# t"e document and senior user "a3in1 aut"oriIation wi post / cance t"e par#ed document. Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges Statement of account of t"e 3endor. 'nformation to arri3e at t"e amount of Purc"ase set off a3ai a! e. Report on A1ewise c assification of creditors) due date-wise ana ysis of dues to 3endors) product 1roup / ocation wise) se1ment wise information on dues to 3endors. Document Re1ister !ased on document type) postin1 date) period etc. 0f 6es 7 4hether re5uired format of such report is attached2 Ges
L&T In4or5ation T c6nolog7 Li5it 8 ,1 o4 1,
D1007TBP/FICO /1.0/19/01/2000
Description of reports to !e used i.e. purpose of suc" report; 8"is Report is used for t"e purpose of documentation) mana1ement information) for faci itatin1 t"e audit process and for t"e purpose of statutory comp iance.
Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter. 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit
Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
,9 o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.*+ AS-0S Business 'rocess Name2 Accounts Paya! e 'age no.2 +* to +9 Name of Business 'rocess 2
'rocess2 Payments wi !e made to 3endors on y on receipt of payment request containin1 name of t"e 3endor) reason for payment and instructions for deduction of ta0 at source from Purc"asin1 Department. 8"e Payments wi !e made to 3endors in accordance wit" t"e terms of Payment as stated in Purc"ase :rder. Based on t"is information) c"eque wi !e prepared in t"e name of t"e 3endor. Accounts Department wi enter t"e a!o3e payment in t"e system specifyin1 a1ainst w"ic" in3oice $t"rou1" ocation specific document type J Ban# / (as" Kourna J% and Remittance Letter wi !e 1enerated t"rou1" SAP R/3 system. Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 Ges Statement of account of t"e 3endor. Report on A1ewise c assification of creditors) due date-wise ana ysis of dues to 3endors) profit center-wise information on dues to 3endors. Document Re1ister !ased on document type) postin1 date) period etc. Description of reports to !e used i.e. purpose of suc" report; 8"is Report is used for t"e purpose of documentation) mana1ement information) for faci itatin1 t"e audit process and for t"e purpose of statutory comp iance. Any document.output 4ould !e printed for this !usiness process2 Ges 0f 6es mention name of such document 2 Remittance Letter
L&T In4or5ation T c6nolog7 Li5it 8 -0 o4 1,
D1007TBP/FICO /1.0/19/01/2000
0f 6es7 4hether re5uired format of document . output is attached2 Ges 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area) Profit (enter. 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit
Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
-1 o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.5. AS-0S Business 'rocess Name2 <ot in As-'s 'age no.2 Name of Business 'rocess 2
Su!-module 2 AP
D1007TBP/FICO /1.0/19/01/2000
Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
-& o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.5* AS-0S Business 'rocess Name2 Accounts Paya! e 'age no.2 +* to +9 Name of Business 'rocess 2
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
-, o4 1,
D1007TBP/FICO /1.0/19/01/2000
Closing Operations
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 55rd Au1ust 5... Sr. No of O B( document 2 >'.55 AS-0S Business 'rocess Name2 4enera Led1er @ ( osin1 :perations 'age no.2 *2 Name of Business 'rocess 2
-- o4 1,
D1007TBP/FICO /1.0/19/01/2000
8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
-6 o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.53 AS-0S Business 'rocess Name2 4enera Led1er @ ( osin1 :perations 'age no.2 *2 Name of Business 'rocess 2
Su!-module 2 4L @ ( osin1
D1007TBP/FICO /1.0/19/01/2000
Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
-1 o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57 Au1ust) 5... Sr. No of O B( document 2 >'.57 AS-0S Business 'rocess Name2 4enera Led1er @ ( osin1 :perations 'age no.2 *2 Name of Business 'rocess 2
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects
-9 o4 1,
D1007TBP/FICO /1.0/19/01/2000
R R Kittur
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57 Au1ust) 5... Sr. No of O B( document 2 >'.5, AS-0S Business 'rocess Name2 4enera Led1er @ ( osin1 :perations 'age no.2 *2 Name of Business 'rocess 2
D1007TBP/FICO /1.0/19/01/2000
M R Ra6wade R R Kittur
61 o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.5AS-0S Business 'rocess Name2 4enera Led1er @ ( osin1 :perations 'age no.2 *2 Name of Business 'rocess 2
'rocess2 At t"e mont"-end) appropriate aut"ority wi decide to w"om to c"ar1e t"e interest) !ased on w"ic" customers wi !e se ected At t"e mont"-end) accountin1 document wi !e 1enerated for interest in case of a t"e se ected customers as stated aforesaid 'nterest on !usiness deposit and ad3ances recei3ed from customers wi !e ca cu ated on annua !asis 'nterest wi !e ca cu ated for eac" in3oices 'n case of Sma -Sca e 3endors) it wi !e ca cu ated at t"e year-end for o3erdue in3oices <ecessary accountin1 documents wi !e 1enerated Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 Ges Description of reports to !e used i.e. purpose of such report2 't is required for sendin1 information to t"e customer. Any document.output 4ould !e printed for this !usiness process2 Ges 0f 6es mention name of such document 2 (redit <ote for interest 0f 6es7 4hether re5uired format of document . output is attached2 Ges 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e
62 o4 1,
D1007TBP/FICO /1.0/19/01/2000
8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
6& o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.59 AS-0S Business 'rocess Name2 4enera Led1er @ ( osin1 :perations 'age no.2 *2 Name of Business 'rocess 2
6, o4 1,
D1007TBP/FICO /1.0/19/01/2000
Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit
Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
6- o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.59 AS-0S Business 'rocess Name2 4enera Led1er @ ( osin1 :perations 'age no.2 *2 Name of Business 'rocess 2
'eriodic "eporting
Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 8o 1enerate t"e Reports at t"e mont"/year end 'rocess2 At t"e mont" end as we as year-end fo owin1 reports wi !e 1enerated on paper as we as in e ectronic form Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges *. Ba ance S"eet and Profit and Loss Account in Sc"edu e &' format on quarter y !asis at (ompany as we as Se1ment e3e . 5. Ba ance S"eet and Profit and Loss Account in Mana1ement Reportin1 >ormat on mont" y !asis. 3. Ba ance S"eet and Profit and Loss Account in !ot" t"e a!o3e formats wit" actua 3ersus actua of pre3ious year and actua iIe 3ersus p anned on quarter y and mont" y !asis. 7. Data retention s"ou d !e for a minimum period of ei1"t years. ,. Dai y and mont" y cas" f ow statement actua 3ersus p anned and 3ariance. -. 8ria !a ance for eac" ed1er i.e. 4enera Led1er) Accounts Recei3a! es) Accounts Paya! es etc. 9. Statement of account for eac" accounts wit" ine items s"owin1 detai s of open items and c eared items. 2. Ba ance confirmation of customers and &endor. $separate y for specia 4/L accounts% +. List of sc"edu es attac"ed to Ba ance S"eet and Profit and Loss Account. *.. Kourna Listin1 for eac" document type on mont" y !asis **. >aci ity to print a t"e documents *5. List of !i s of e0c"an1e *3. Directory of c"art of accounts at Business Area e3e *7. Directory of c"art of accounts at company code e3e *,. Account assi1nment manua *-. 4 L Account List $ Muery % *9. Document of dup icate in3oice num!ers *2. Recurrin1 entry ori1ina documents *+. 8a0 Re ated Reports 5.. >:B &a ue of /0ports of 4oods and Ser3ices $Product-wise and (ountry-wise%. As per sc"edu e &' of t"e (ompanies Act) and as per Section 2.FF( of t"e 'ncome 8a0 Act. 5*. (. '. >. &a ue of 'mports $Raw Materia s and (apita 4oods%
L&T In4or5ation T c6nolog7 Li5it 8 66 o4 1,
Su!-module 2 4L
D1007TBP/FICO /1.0/19/01/2000
55. /arnin1s and e0penditure in forei1n currency. 0f 6es 7 4hether re5uired format of such report is attached2 Ges Description of reports to !e used i.e. purpose of such report2 Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <ot App ica! e 0f 6es7 4hether re5uired format of document . output is attached2 <ot App ica! e 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
67 o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.52 AS-0S Business 'rocess Name2 4enera Led1er @ ( osin1 :perations 'age no.2 *2 Name of Business 'rocess 2
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
61 o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.5+ AS-0S Business 'rocess Name2 <ot in As-'s 'age no.2 Name of Business 'rocess 2
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
69 o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.3. AS-0S Business 'rocess Name2 <ot in As-'s 'age no.2 Name of Business 'rocess 2
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects
70 o4 1,
D1007TBP/FICO /1.0/19/01/2000
R R Kittur
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 5,t" Au1ust 5... Sr. No of O B( document 2 >'.3* AS-0S Business 'rocess Name2 Accounts Paya! e 'age no.2 +* to +9 Name of Business 'rocess 2
8ithholding a:
Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 8o deduct t"e 8DS at t"e time of ad3ances and at t"e time of !oo#in1 in3oices w"ic" e3er is ear ier 8o print / reprint t"e 8DS certificates and Annua Return 8o print t"e ocation wise $not se1ment wise% seria num!ers on 8DS certificate and separate annua return for eac" ocation 'rocess2 At t"e time of down payment necessary ta0 is to !e deducted At t"e time of !oo#in1 in3oices ta0 is to !e deducted 8DS at t"e time of in3oices s"ou d !e net of t"e 8DS deducted at t"e time of down payment :n due date payment wi !e made to t"e account of 4o3ernment :n y after ma#in1 payment to t"e 4o3ernment) 8DS certificate wi !e printed At t"e year-end annua return wi !e fi ed Gaps2 8o print t"e ocation wise $not se1ment wise% seria num!ers on 8DS certificate and separate annua return for eac" ocation. Any reports re5uired related to current !usiness process 2 Ges Annua Return 0f 6es 7 4hether re5uired format of such report is attached2 Ges Description of reports to !e used i.e. purpose of such report2 <ot App ica! e Any document.output 4ould !e printed for this !usiness process2 Ges 0f 6es mention name of such document 2 8DS (ertificate Dup icate 8DS certificate 0f 6es7 4hether re5uired format of document . output is attached2 Ges 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e Su!-module 2 4L
71 o4 1,
D1007TBP/FICO /1.0/19/01/2000
8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
72 o4 1,
D1007TBP/FICO /1.0/19/01/2000
'eriodic 'rocessing
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.35 AS-0S Business 'rocess Name2 <ot in As-'s 'age no.2 Name of Business 'rocess 2
7& o4 1,
D1007TBP/FICO /1.0/19/01/2000
Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
7, o4 1,
D1007TBP/FICO /1.0/19/01/2000
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 57t" Au1ust 5... Sr. No of O B( document 2 >'.33 AS-0S Business 'rocess Name2 <ot in As-'s 'age no.2 Name of Business 'rocess 2 'eriodic 'rocessing Module2 >'(: Su!-module2 AR/AP ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2
Automatic Clearing
"e5uirement2 8o pro3ide faci ity for automatic c earin1 of open items. 'rocess2 8ransaction in customer Led1er) 3endor ed1er and Specia 4enera Led1er wi !e 3erified wit" ori1ina 3ouc"ers and c eared a1ainst respecti3e open ine items. :pen items in customer ed1er wi !e 3erified and c eared a1ainst respecti3e open ine items. :pen items in 3endor ed1er wi !e 3erified and c eared a1ainst respecti3e open ine items. :pen items in specia 1enera ed1er account wi !e 3erified and c eared a1ainst respecti3e open ine items. Gaps2 <i Any reports re5uired related to current !usiness process 2 <o 0f 6es 7 4hether re5uired format of such report is attached2 <o Description of reports to !e used i.e. purpose of such report2 <ot App ica! e Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 <o 0f 6es7 4hether re5uired format of document . output is attached2 <o 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 <ot App ica! e 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ompany code) Business Area. 0nputs. data recei)ed from other function for this process7 % if any & 2 No Output from this !usiness process sent to other functions7 % if any & 2 No Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects
7- o4 1,
D1007TBP/FICO /1.0/19/01/2000
R R Kittur
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 59t" Au1ust 5... Sr. No of O B( document 2 >'.37 AS-0S Business 'rocess Name2 <ot in As-'s 'age no.2 Name of Business 'rocess 2
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects
76 o4 1,
D1007TBP/FICO /1.0/19/01/2000
R R Kittur
Cost Centres
Bud1eted data i.e. re3enue e0penses wi !e compi ed cost centre wise and cost e ement wise e0terna y t"rou1". t"e norma annua !ud1etin1 process carried out in t"e or1aniIation 8"e annua !ud1eted fi1ures s"ou d !e !ro#en up into mont"-wise fi1ures on y in case t"e mont" wise !rea#-up is not equa 8"e data wi !e compi ed in MS-/0ce . 8"e data wi inc ude fi1ures in rupees) its mont"wise distri!ution and e0p anation for t"e e0pense) if any 8"e data wi !e up oaded to SAP system t"rou1" a pro1ram 8"e data wi t"en !e copied to >'-4L p annin1 Any c"an1e in t"e p anned fi1ures wi not !e 1i3en retrospecti3e effect. >or t"is t"e
L&T In4or5ation T c6nolog7 Li5it 8 77 o4 1,
D1007TBP/FICO /1.0/19/01/2000
p annin1 transactions wi !e oc#ed after t"e period $ mont"% is o3er 8"e common cost centre costs wi !e a ocated $t"rou1" assessment% to ot"er cost centres !ased on app ica! e Statistica Key >i1ures
Acti)ity 'rices
8"e "our y prices wi !e determined e0terna y for eac" acti3ity type / cost centre com!ination for eac" financia year. 8"e prices wi !e ca cu ated e0terna y wi !e up oaded t"rou1" a pro1ram.
'rofit Centres
/0penses p anned $!ud1eted% on (ost (entres wi automatica y 1et transferred to Profit centres attac"ed to t"e cost centres Re3enue e ements and Ba ance S"eet accounts $ AR) AP and 'n3entory% wi !e p anned e0terna y. 8"e data wi !e up oaded t"rou1" a pro1ram
'rofita!ility Segments
Data for Sa es Muantities) Re3enues) (ost of 4oods So d) Direct costs and o3er"eads wi !e ca cu ated e0terna y and wi !e up oaded into profita!i ity se1ments $customer 1roup C materia 1roup% t"rou1" a pro1ram 8"e p anned o3er"eads wi not !e a ocated to a particu ar product 8"is p annin1 process wi !e done after one year of 1oin1 i3e on t"e !asis of actua data a3ai a! e for t"e first year Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 <o as t"e standard SAP report is meetin1 t"e requirement Description of reports to !e used i.e. purpose of such report 2 Report to compare p anned &s. actua data Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 0f 6es7 4hether re5uired format of document . output is attached2 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./ 2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2
71 o4 1,
D1007TBP/FICO /1.0/19/01/2000
8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ontro in1 Area ) (ost (entre ) Profit (entre 0nputs. data recei)ed from other function for this process7 % if any & 2 8"e data is recei3ed from !ud1etin1 process in MS-/0ce Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
79 o4 1,
D1007TBP/FICO /1.0/19/01/2000
'rocess2
Cost Centres
Actua costs wi !e posted to t"e cost centres !y fo owin1 sources ; >'-4L postin1 4oods receipts and in3oice 3erification for re3enue purc"ases 4oods issue for free de i3ery / free samp es 4oods issue for scrappin1 of materia and sa e of scrap Sett ement of non-!i a! e ser3ice orders. 8"ese costs wi !e ana yIed and costs w"ic" are resu ted from factory wi !e transferred to factory cost centres t"rou1". de!it ad3ices. Sett ement of interna orders $if any% Repostin1 of costs from one cost centre to anot"er Accrua costs usin1 8ar1et D Actua met"od (ost centre assessment from common cost centres 8"e acti3ity a ocation from cost centres to ser3ice orders wi post credit entries for ser3ices rendered !y t"e cost centre under secondary cost e ements 8"e o3er/under a!sorption on cost centres wi !e assessed to profita!i ity se1ments i.e. a com!ination of customer 1roup and product 1roup
10 o4 1,
D1007TBP/FICO /1.0/19/01/2000
0nternal Orders
'nterna orders wi !e created to capture specific type of e0penses suc" as trade fair) sa es promotion) tenderin1 etc. Actua costs wi !e posted to t"e cost centres !y fo owin1 sources ; >'-4L postin1 4oods receipts and in3oice 3erification for re3enue purc"ases Repostin1 of costs from one cost centre 8"e cost !oo#ed on interna orders wi !e sett ed $transferred% to re e3ant cost o!6ect i.e. cost centre or sa es order
'rofit Centres
Actua data f ows in profit centre accountin1 from a ot"er modu es t"rou1" profit centre assi1nments. 8"e fo owin1 o!6ects of ot"er modu es are assi1ned to profit centres; (ost centre ; - in !asic data 'nterna order ;- in !asic data Materia master;- for eac" p ant in eit"er sa es 1enera /p ant 3iew or costin15 3iew Sa es order; - in account assi1nment of sa es order item. 8"is can !e entered manua y or t"rou1" su!stitution ru es at t"e time of sa es order creation Ser3ice order;- in additiona data) assi1nments Actua Re3enues /costs wi !e posted to a t"e profit centres !y fo owin1 sources ; (osts !oo#ed on cost centres wi automatica y 1et posted to t"e profit centres attac"ed to t"e cost centres Sa es re3enues / deductions and cost of 1oods so d wi !e posted t"rou1". Sa es :rders / !i in1 documents !ased on t"e profit centres assi1ned to t"e sa es orders. 8"e sa es order assi1nment to profit centre wi !e eit"er t"rou1" su!stitution ru e or t"rou1" direct input in t"e sa es order Ba ance s"eet items $AR) AP and 'n3entory% wi !e posted to Profit (entres on periodic !asis i.e. it wi not !e on ine and wi !e transferred after period end process in >' and (: Accounts recei3a! e wi !e transferred to t"e profit centre assi1ned in t"e sa es order / ine item Accounts paya! e wi !e transferred to t"e profit centre of t"e materia purc"ased wit" reference to p ant. 8"e Profit centre is assi1ned for a materia at p ant e3e . 'n case of account assi1ned purc"ases $ i.e. direct y de!itin1 cost centre / interna order / sa es order % AP wi !e transferred to t"e Profit (entre assi1ned to t"e cost o!6ect 'n3entory wi !e transferred to t"e profit centre assi1ned to t"e materia in a particu ar p ant
Ser)ice Orders
Actua costs wi !e posted to ser3ice orders !y fo owin1 sources ;
L&T In4or5ation T c6nolog7 Li5it 8 11 o4 1,
D1007TBP/FICO /1.0/19/01/2000
Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 <o as t"e standard SAP report is meetin1 t"e requirement Description of reports to !e used i.e. purpose of such report 2 Report to compare p anned &s. actua Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 0f 6es7 4hether re5uired format of document . output is attached2 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./ 2 No 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ontro in1 Area ) (ost (entre ) Profit (entre 0nputs. data recei)ed from other function for this process7 % if any & 2 8"e data is recei3ed from !ud1etin1 process in MS-/0ce Output from this !usiness process sent to other functions7 % if any & 2 No Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit
Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
12 o4 1,
D1007TBP/FICO /1.0/19/01/2000
Management "eporting
O-B( Document ,or SA' "./ 0mplementation at +irlos1ar Brothers Limited Date 2 5,t" Au1ust 5... Sr. No of O B( document 2 (:..3 AS-0S Business 'rocess Name2 'nformation System 'age no.2 *., Name of Business 'rocess 2
Management "eporting
Module2 >'(: ,lo4 Chart of Business 'rocess 2 <i Detailed description of Business 'rocess2 "e5uirement2 Profita!i ity at fo owin1 e3e s; Location Product 1roup Product di3ision SB? (ustomer 1roup Sa es :rder /0pense contro up to acti3ity e3e i.e. Mar#etin1) Aare"ousin1 etc. Location wise) product 1roup wise !ifurcation of 3endors $AP%and customer$AR% !a ances as we as in3entory 3a ues 'rocess2 Su!-module 2 (:
0nternal Orders
'nterna orders wi 1i3e information on cost e ement wise costs !oo#ed on interna orders a on1 wit" t"e sett ement cost centre and cost e ement.
D1007TBP/FICO /1.0/19/01/2000
and SB?. 8"is wi a so pro3ide necessary information for meetin1 statutory requirement of se1menta reportin1 !ased on 1eo1rap"ica ocations.
'rofita!ility Analysis
PA wi 1i3e profita!i ity fo ows ; Profita!i ity for any com!ination of c"aracteristics e.1. (ustomer 1roup ) Product 4roup ) 'ndustry) Product "ierarc"y etc at contri!ution e3e $ Sa es @ (:4S @ Direct (osts% Profita!i ity for any com!ination of Product 4roup / (ustomer 1roup at net profit e3e $ Sa es @ (:4S @ Direct (osts @ :3er"eads % Gaps2 <i Any reports re5uired related to current !usiness process 2 Ges 0f 6es 7 4hether re5uired format of such report is attached2 <o as t"e standard SAP report is meetin1 t"e requirement Description of reports to !e used i.e. purpose of such report 2 Any document.output 4ould !e printed for this !usiness process2 <o 0f 6es mention name of such document 2 0f 6es7 4hether re5uired format of document . output is attached2 8hether data records of current !usiness process 4ould !e transferred to system other than SA' "./ 2 <o 0f 6es7 Descri!e in details and attach the format in 4hich data 4ould !e stored in the other system 2 8hich hierarchy le)els 4ould !e associated 4ith this !usiness process % please mention a!out all scenarios & 2 (ontro in1 Area ) (ost (entre ) Profit (entre 0nputs. data recei)ed from other function for this process7 % if any & 2 <o Output from this !usiness process sent to other functions7 % if any & 2 <o Sign-off %Appro)al& for this document 2 Name of eam mem!er Organization.Bus. *nit Signature
KBL - Kir os#ar3adi KBL - Dewas KBL - Pune Fead :ffice KBL - Pune Pro6ects KBL - Pune Area :ffice
1, o4 1,