This post was published to OM SAP at 8:32:41 AM 10/27/2010

SAP FI Certification Material

1.1 Organizational Units
1. Clie t At hi!hest le"el i #$P s%ste& 'ata e te(ed at )lie t le"el used *o( all o(!a i+atio al u its #a)h )lie t has its ow set o* &aste( data 1. ,&po(ta t o(!a i+atio al u its i -, Co&pa % )ode: , depe de t le!al e tit% -o( e.te( al pu(pose /usi ess A(ea -o( i te( al pu(pose Ca be used a)(oss )o&pa % )odes Ca ha"e *i a )ial state&e t *o( ea)h /usi ess A(ea

1. C(eate )o&pa % )ode steps Cop% )o. )ode Copies : 'e*i itio 0)o&pa % a&e1 2lobal pa(a&ete(s 0COA3 -is)al %ea(3 Co )ode de*ault1 Tables 2/4 a/)5s A))ou t dete(&i atio 6ow edit this data Add(ess Co&pa % )ode )u((e )%: This is )o&pa % )ode / lo)al )u((e )%. All othe( )u((e )ies a(e *o(ei! )u((e )ies. 4a !ua!e 7e% Cou t(% 8e%: This is ho&e )ou t(%. All othe( )ou t(ies a(e *o(ei! )ou t(ies

1.1

Exercise: Organizational Units

1. Cop% )o&pa % )ode T)ode: #C01 'ata : M$03

Cha !e )o&pa % )ode de*i itio T)ode: SP$O 9 #S: 'e*. 9 -A: #dit3 )op%3 'el: Che)8 )o. )ode: #dit )o&pa % )ode data 'ata: Co. )ode M$03 Cou t(% ;S Cu((e )% ;S' 4a !ua!e #6

1. # te( )o&pa % )ode 2lobal Pa(a&ete(s Co&pa % )ode M$03 Co&pa % 1000 COA ,6T -is)al <ea( =a(ia t 33 -ield status "a(ia t 1000 Posti ! Pe(iod M$0> =a(ia t

1.1

Variant Principle
1. =a(ia t P(i )iple: A 3 step &ethod to assi! p(ope(ties to o e / &o(e ob?e)ts 2. Steps: 'e*i e "a(ia t 0 74 -is)al %ea( "a(ia t1 'ete(&i e "alues *o( the "a(ia t de*i ed: =a(ia t p(ope(ties Assi! "a(ia t to ob?e)ts : Assi! "a(ia t 74 to ob?e)t )o&pa % )ode

1.1

Fiscal Year
1. Fiscal Year Variant: 'e*i e a *is)al %ea( with posti ! pe(iods -is)al %ea( )o tai posti ! pe(iods @ Spe)ial posti ! pe(iods Ma.i&u& pe(iods A 1B S%ste& de(i"e pe(iod *o( a do)u&e t *(o& the posti ! date Spe)ial posti ! pe(iod: ;sed *o( %ea(e d )losi ! t(a sa)tio s. Posti ! date *alls i last pe(iod3 )a post i spe)ial posti ! pe(iod #.!.: -< with PP A 12 a d spe)ial pe(iod A 4. T(a sa)tio date *alls i 12th posti ! pe(iod )a post i 4th spe)ial 01Bth1 pe(iod. 2. Year Independent Fiscal Year Variant: -<= uses sa&e u&be( o* pe(iods ea)h %ea( Posti ! pe(iod sta(t a d e ds o the sa&e date e"e(% %ea(

Ca be Cale da( <ea( .Ce(e PP A 12 &o ths o* the %ea( Ca be o )ale da( %ea( Ce(e PP D 12 &o ths o* the %ea(. PP )a be *(o& 1 to 1B. 6eed to assi! e d date *o( ea)h posti ! pe(iod 6eed to assi! i di)ato( :/@ as (eEui(ed e.! Ap( to Ma(. -o( Fa 3 -eb G Ma( %ea( shi*t o* :1 as belo !s to old *is)al %ea(

1.1

Exercise: Fiscal Year

1. Hhe is the %ea( spe)i*i) *is)al %ea( "a(ia t usedI O e *is)al %ea( has *ewe( posti ! pe(iods tha othe(s Sta(t a d # d dates o* posti ! pe(iods di**e( *(o& %ea( to %ea( 1. Mai tai a -is)al <ea( =a(ia t T)ode: O/2J 'ata: -<= : 33

1. Assi! -is)al <ea( =a(ia t 0331 to )o&pa % )ode M$03 T)ode: O/37 1. C(eate a -<= 06o )ale da( %ea( -<=1 T)ode: O/2J 'ata: -<= 'es)(iptio 6u&be( o* posti ! pe(iods 6u&be( o* spe)ial pe(iods P(o"ide e)essa(% %ea( shi*t B4 4 pe(iods 4 0 #a)h pe(iod has 4 &o ths1 1

1. 'e*i e base )u((e )%: T)ode: SAP 6et wea"e( 9 2e e(al setti !s 9 Cu((e )ies 9 Che)8 #.)ha !e $ate T%pe

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1.1

Master Data:
General Ledger Acco nts
1. Cha(t o* A))ou ts: A "a(ia t that )o tai basi) o* 24 a/)

Cas a 4 )ha(a)te( ,' 'e*i e p(ope(ties o* 24 a/) li8e la !ua!e3 4e !th o* 24 a))ou ts COA assi! ed to a )o&pa % )ode

1. 'e*i itio o* Cha(t o* A))ou ts T)ode: O/13 'e*i e: COA 8e% 'es)(iptio Mai te a )e la !ua!e 4e !th o* 24 a/) Ma ual / Auto&ati) )(eatio o* )ost ele&e ts 2(oup )ha(t o* a))ou t /lo)8ed / u blo)8ed. ,* COA blo)8ed3 o 24 a/) )a be )(eated *o( this COA

1. 'i(e)to(% o* 24 a/) i COA: T)ode: S#38 9 $-S7P400

1. O e COA )a be assi! ed to o e / &o(e )o&pa % )odes 0"a(ia t p(i )iple1

2. COA )o tai i *o(&atio about 24 i Company code segment and COA segment Co. code Segment: To use o e o* the 24 a))ou t *(o& COA eed to )(eate a )o&pa % )ode se!&e t Co t(ol data /a 8 / , te(est , *o(&atio Chart of Acco nt Segment: T%pe / 'es)(iptio 7e% wo(d i COA , *o(&atio i COA

1. /ala )e sheet a/)

/ala )e C/- to the sa&e a/)

1. P/4 a/): /ala )e )a((ied *o(wa(d to (etai ed ea( i !s a/) a d bala )e set to +e(o A 8e% is assi! ed to $# a/) whi)h is the e te(ed i the P/4 state&e t a/) t%pe

1. A))ou t 2(oup *o( 24 a/) 2(oupi ! o* si&ila( t%pes o* a))ou ts. #.!. )ash a/)3 liEuid *u ds a/)3 *i.ed assets a/)3 #.pe se a/) A))ou t !(oup has a u&be( (a !e. -o( 2/4 a))ou ts it5s alwa%s i te( al u&be( assi! &e t A))ou t !(oup )o t(ols the displa% o* *ields 0-ield status: 'ispla%/ Cha !e ...1 i the 24 &aste( 0-S001

1. -ield Status -ield status e able )o t(ol a d displa% o* 24 a/)5 &aste( data *ields -ield status (a 8i !: Stat s Cide 'ispla% $eEui(ed Optio al Field Stat s 6ot used -ield displa% o l% -ield (eEui(ed "alue !an" 1 2 3 4

1. $e)o )iliatio a))ou t This is a "e do( / )usto&e( 24 a/) i COA. ,ts )o((espo di ! a))ou t e.ist i "e do( / )usto&e( sub led!e( All posti !s to sub led!e( posted to (e)o )iliatio 24 a/) i 24 $e)o )iliatio a/) t%pe: ': Custo&e(s3 7: =e do(s3 Assets Ca ot post di(e)tl% to (e)o )iliatio a/) 'etails o* )usto&e( / "e do( (e)o )iliatio a/): S#38 9 $-'7=K00

1. 4i e ,te& 'ispla% Show ea)h t(a sa)tio as a li e i a 24 a/) displa% 4i e ,te& displa% ot possible i *ollowi ! )ases: $e)o )iliatio a/) 04i e ite& displa% i sub led!e(1 $e"e ue a/) 0Sales1

Mate(ial Sto)8 a/) Ta. a/) 0Ta. a&ou t pe( li e ite& )he)8ed whe do)u&e t displa%ed1

1. Ope ,te& Ma a!e&e t: These a/) ha"e li e ite& displa% a)ti"ated Ope ,te& displa% &a dato(% *o( a/) with o**setti ! e t(ies O, &a a!e&e t used *o( *ollowi ! a/) t%pes: /a 8 )lea(i ! a/) 2$,$ a/) Sala(% )lea(i ! a/)

1. A))ou t Cu((e )% Ca sele)t )o&pa % )ode )u((e )% / 4o)al )u((e )% as A))ou t )u((e )% Ca also sele)t *o(ei! )u((e )% as a))ou t )u((e )% Hhe(e 4C A A/C )u((e )%3 )a post i a % )u((e )% Hhe(e -C A A/C )u((e )% )a post i o l% the -C to this 24 a/).

1. O l% bala )e i 4o)al )u((e )%: ,* sele)ted t(a sa)tio *i!u(es to this a/) posted i lo)al )u((e )% o l% To be sele)ted *o( )lea(i ! a/) li8e 2$,$ to a"oid di**e(e )e due to e.)ha !e (ates *lu)tuatio <ou would set this i di)ato( *o( a))ou ts i whi)h %ou do ot wa t the s%ste& to update t(a sa)tio *i!u(es sepa(atel% b% )u((e )%.

1. 24 a))ou t )(eatio -S00 -SP0 -SS0 O/<2 O/<7 O e step )e t(all% COA Se!&e t Co. Code se!&e t Cop% )o. )ode se!&e t *(o& a othe( )o&pa % )ode Cop% COA Se!&e t *(o& a othe( COA

1.1

! sto"er # Vendor Acco nts

1. Custo&e( / =e do( Maste( 'ata ha"e 3 se!&e ts 2e e(al data: At )lie t le"el

Co&pa % )ode data: A % )o&pa % )ode that wishes to do busi ess with )usto&e( / "e do( has to ha"e a )o&pa % )ode se!&e t Custo&e(: Sales a(ea se!&e t =e do(: Pu()hasi ! o(!. Se!&e t

1. S#38 9 $-/,'#10 / $-/,7$10: To t(a s*e( )usto&e( / "e do( &aste( data *(o& Sou()e Co&pa % )ode to a othe( )o&pa % )ode

1. Ca a)ti"ate auto&ati) dupli)atio )he)8

2. A))ou t 2(oup *o( )usto&e( / =e do(: O )e a )usto&e( / "e do( )(eated )a ot )ha !e its a/) !(oup i -, Co t(ols *ield status o* )usto&e( / "e do( &aste( (e)o(ds Co t(ols )usto&e( / "e do( u&be( (a !e

1. 6u&be( $a !e: Ca be i te( al / e.te( al #a)h u&be( (a !e )a be assi! ed to o e / &o(e a))ou t !(oup

1. Spe)ial Custo&e( / =e do( &aste( (e)o(d These a(e o e ti&e )usto&e( / "e do( 6o i *o(&atio about )usto&e( / "e do( e te(ed i the &aste( (e)o(d Custo&e( / =e do( i *o(&atio e te(ed at the ti&e o* do)u&e t posti ! Spe)ial )usto&e( / "e do( &aste( (e)o(d )a& be used *o( &o(e tha o e Custo&e( / "e do(

1. 'ual Co t(ol P(i )iple Ca de*i e )e(tai )usto&e( / "e do( *ields i SP$O as se siti"e. -o( e.!. "e do( ba 8 add(ess

6ow i* these *ields a(e )ha !ed )usto&e( /"e do( is blo)8ed *o( pa%&e t /lo)8 (e&o"ed whe a se)o d pe(so with autho(i+atio )o *i(&s / (e?e)t su)h )ha !e

1.1

Exercise General Ledger$ ! sto"er$ Vendor

1. Cop% 24 A))ou t !(oup T)ode: O/'4 'ata: Cop% *(o& SA7O #$2 Cop% To C'0> A#0>

1. C(eate a 24 a/) i 24 a/) !(oup A#0> T)ode: -S00 'ata: 17B4JJ 0#.pe se a/)1

1. 'ispla% COA: T)ode: SAP #as% 9 -A 9 24 9 , *o S%ste& 9 24 $epo(ts 9 Maste( 'ata 9 24 a/) list

1. $e)o )iliatio a/) 0=e do( / Custo&e(1 )o tai total o* sub led!e( t(a sa)tio *i!u(es

2. C(eate a/) !(oup *o( )usto&e( T)ode: SP$O 9 -A 9 A$/AP 9 CA 9 M' 9 P(epa(atio *o( )(eati ! CM' 9 'e*i e a/) !(oup with s)(ee la%out 'ata: Cop% *(o& 7;6A to '0>

1. Assi! u&be( (a !e to a/) !(oup 0'0>1 T)ode: SP$O 9 -A 9 A$/AP 9 CA 9 M' 9 P(epa(atio *o( )(eati ! CM'

1. C(eate )usto&e( A/C i the a))ou t !(oup '0> T)ode: -'01 / Sap #as%

1. Sea()h te(& *ield i =e do( &aste( (e)o(d Co t(olled b% *ield status !(oup Sea()h te(& A: $eEui(ed e t(% so appea( Sea()h Te(& /: Supp(essed e t(% so ot appea(

1. 'e*i e se siti"e *ields *o( dual )o t(ol T)ode: SP$O 9 -A 9 A$/AP 9 =e do( a/) 9 Maste( data 9 P(epa(atio *o( )(eati ! "e do( &aste( : 'e*i e se siti"e *ields *o( dual )o t(ol

1. Co *i(& )usto&e( / "e do( &aste( )ha !es 0'ual )o t(ol1 Custo&e(: -'0J =e do(: -70J

1. 6u&be( Assi! &e t 24 a/): O l% e.te( al u&be( assi! &e t Custo&e( / =e do( &aste( $e)o(d: Ca ha"e eithe( e.te( al / i te( al u&be( assi! &e t

1. C(eate a =e do( a/) !(oup T)ode: SP$O: -A: A$/AP 9 M' 9 P(epa(atio *o( )(eati ! "e do( &aste( (e)o(d 9 'e*i e s)(ee la%out

1. Assi!

u&be( (a !e to "e do( a/) !(oup

2. C(eate =e do( a/): T)ode: -701

1.1

%an& Acco nts

1. /a 8 &aste( $e)o(d /a 8 &aste( (e)o(d table: /67A Cha !e to ba 8 &aste( (e)o(d / 'ispla% o* ba 8 )ha !es: S#38 9 $-/7A/40

1. Couse /a 8 Couse ba 8 )o tai ba 8 &aste( data /a 8 a))ou t i *o(&atio *o( ele)t(o i) pa%&e t 24 a/) *o( ea)h ba 8 a))ou t i the C/

1. /a 8 T%pe: , )usto&e( / "e do( &aste( (e)o(d *ield ba 8 t%pe is used to disti !uish di**e(e t ba 8s Hhile p(o)essi ! "e do( i "oi)e 0M,$O/-/B01 use( )a )hose the ba 8 to whi)h pa%&e t will be &ade b% APP b% sele)ti ! ba 8 t%pe i pa(t e( ba 8 *ield

1. C(eate /a 8 &aste( (e)o(d: -,01

2. 'e*i e C/: -,12

3. C(eate a sa"i ! a/): -,12

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1.1

Doc "ent !ontrol

Doc "ent 'tr ct re
1. 'o)u&e t P(i )iple: A do)u&e t is sa"ed *o( e"e(% posti ! #"e(% do)u&e t is ide ti*ied b%: 'o)u&e t u&be( Co&pa % )ode -is)al <ea( 0T)ode: -/031

1. 'o)u&e t Se!&e t 'o)u&e t Ceade( 'o)u&e t 4i e ,te&s 02: JJJ li e ite&s1

1. 'o)u&e t T%pe T)ode : O/A7 'o)u&e t T%pe de*i ed at )lie t le"el G appli)able *o( all )o&pa % )odes 'o)u&e t T%pes : A/ 0Post all 24 a)13 '2 0 Custo&e( a d 2413 $= 0Custo&e( , "oi)e13 $# 0 MM billi ! do)u&e t1 'o)u&e t T%pe Co t(ols: P(ope(ties: 6u&be( $a !e $e"e(se 'o)u&e t T%pe Autho(i+atio !(oup A/C T%pes Allowed: Asset Custo&e( =e do( Mate(ial 24 Co t(ol data: 6e!ati"e Posti !s pe(&itted , te()o&pa % posti ! 6et do)u&e t T%pe: s%ste& auto&ati)all% dedu)t )ash dis)ou ts *(o& "e do( i "oi)es that a(e posted with this do)u&e t t%pe $eEui(ed du(i ! do)u&e t # t(%: $e*e(e )e 6u&be( 'o)u&e t Ceade( te.t

1. 'o)u&e t 6u&be( $a !e: Ca be i te( al / e.te( al ;p to a -utu(e -is)al <ea( : /e!i i ! o* e.t *is)al %ea( s%ste& uses u&be( *ollowi ! the last u&be( o* the )u((e t *is)al %ea( -o( #a)h -is)al <ea(: S%ste& sta(ts with a ew u&be( ea)h *is)al %ea( A do)u&e t u&be( (a !e )a be assi! ed to 0021 &ultiple do)u&e t t%pes

1. Posti ! 7e% P7 de*i ed at )lie t le"el G so "alid *o( all )o&pa % )odes P7 Co t(ol: '/C i di)ato(

A))ou t t%pe that )a be posted 0 Custo&e( / =e do( / 24/ Asset / Mate(ial1 Othe( Att(ibutes Hhethe( li e ite& )o e)ted with pa%&e t 0 sele)t whe(e i )o&i ! / out!oi ! pa%&e t t(a sa)tio s1 , di)ato( whethe( P7 used *o( e te(i ! spe)ial 24 t(a sa)tio s Mai tai *ield status: 0-ield status : Supp(ess3 $eEui(ed3 Optio al1 2e e(al 'ata 0Assi! &e t u&be(3 Te.t3 , "oi)e (e*e(e )e1 Additio al a/) assi! &e ts 0Cost )e te(3 PC3 Sales O(de(1 Pa%&e t t(a sa)tio s 0'ue date3 =alue date3 Pa%&e t te(&s3 $easo )ode1

1. -ield Status =a(ia t -S= is a 2(oup o* -ield status !(oups 0 20013 20033 20043 200>1 -ield status !(oup: ,s a !(oup o* si&ila( *eatu(es. #.! -S2 2001: !e e(al )ha(a)te(isti)3 2003: Mate(ial )o su&ptio a/) !e e(al data3 additio al a/) assi! &e t et) &aste( *ields3 2004 : Cost A))ou t !e e(al data3 pa%&e t t(a sa)tio s3 additio al a/) assi! &e ts et) -S2 assi! ed to 24 a/) i t)ode -S00 to de)ide *ield status o* these 24 a/) du(i ! t(a sa)tio s -S= is assi! ed to a )o&pa % )ode

1.1

Posting Periods
1. Posti ! Pe(iod PP is de*i ed i -is)al <ea( =a(ia t ;suall% )u((e t PP is ope a d all othe( PP )lose to p(e"e t posti ! to i )o((e)t PP Ca ha"e as &a % PP ope as (eEui(ed

1. Posti ! Pe(iod =a(ia t Se"e(al )o&pa % )odes )a use the sa&e PP=

1. Posti ! pe(iod )he)8 PP *o( a do)u&e t is dete(&i ed b% the posti ! date PP= &ust )o tai the a/) t%pe @

Othe( a/) t%pes a(e *o( *u(the( )o t(ol o* a))ou ts '/7/S/M. A))ou t t%pe @ &ust alwa%s be ope i* posti ! to be &ade to a % othe( a/) t%pe

1. <ea( # d Closi ! 'u(i ! %ea( e d 2 pe(iods a(e ope . Spe)ial PP *o( the last *is)al %ea( a d o(&al PP *o( the )u((e t *is)al %ea( #.!. -<: Ap( to Ma(. , Ap( Spe)ial PP 13 a d o(&al PP 1 a(e ope

1.1

Posting A t(orizations
1. Tole(a )e 2(oup T)ode: SP$O:-A:-A2S 9 'o)u&e t 9 4i e ,te& 9 'e*i e tole(a )e !(oup pe( e&plo%ee Spe)i*% ;ppe( li&it *o( *ollowi !: A&ou t pe( do)u&e t: Ma.i&u& pe(&itted posti ! a&ou t pe( do)u&e t *o( this use( !(oup. A&ou t pe( Ope ,te&: Ma.i&u& posti ! a&ou t pe(&itted pe( )usto&e( o( "e do( ite& *o( this use( !(oup Cash dis)ou t pe( 4i e ,te&: Ma.i&u& )ash dis)ou t pe()e ta!e (ate whi)h &a% be assi! ed b% a e&plo%ee o* the use( !(oup. The pe()e ta!e (ate is )he)8ed du(i ! the e t(%3 )ha !e a d )lea(i ! o* ope ite&s

1. Ca )(eate a % u&be( o* tole(a )e !(oup 2. Tole(a )e !(oup LMMMMMN bla 8 applies to all use( ot assi! ed to a % spe)i*i) tole(a )e !(oup

1.1

Exercises:
1. Si&ple do)u&e t posti ! 24 a/) posti ! =e do( , "oi)e -/>0 -/B0

=e do( C(edit Me&o Custo&e( , "oi)e Custo&e( C(edit Me&o 'e*i e/ 'ispla% / Cop% do)u&e t u&be( (a !e 'ispla% )usto&e( li e ite&

-/B> -/70 -/7> -/61

-/416

2. /utto T(ee: A))ess s)(ee "a(ia ts3 A/C assi! &e ts3 Celd do)u&e ts

3. Ma8e the te.t *ield &a dato(% *o( 24 a/) At )lie t le"el: 24 a/) posti ! do)u&e t t%pe: A/. -o( do)u&e t t%pe A/ i t)ode O/A7 &a8e the te.t *ield as (eEui(ed e t(% At )o&pa % )ode le"el: -i d out -S= *o( the )o&pa % )ode i O/<B. -o( this -S= i *ield status !(oup 2001 02e e(al1 &a8e the te.t *ield as (eEui(ed. 6ow assi! this -S2 to the 24 a/) i -S00

1. 'e*i e "a(ia t *o( ope PP T)ode: SP$O:-A:-A2S:'o)u&e t:PP: 'e*i e "a(ia t *o( ope posti ! pe(iod

1. 'e*i e whi)h pe(iods a(e ope *o( a posti ! pe(iod "a(ia t T)ode: O/>2

1. Assi! PP= to a )o&pa % )ode T)ode: SP$O:-A:-A2S:'o)u&e t:PP: 'e*i e "a(ia t *o( ope posti ! pe(iod

1. C(eate a tole(a )e !(oup S;P= T)ode: SP$O:-A:-A2S 9 'o)u&e t 9 4i e ,te& 9 'e*i e tole(a )e !(oup pe( e&plo%ee

1. Assi! tole(a )e !(oup S;P= to %ou( ,' SAP;S#$ T)ode: SP$O:-A:-A2S 9 'o)u&e t 9 4i e ,te& 9 'e*i e tole(a )e !(oup pe( e&plo%ee

1
1.1

Posting !ontrol
De)a lt Val es
1. ;si ! editi ! optio )o *i! s)(ee *o( di**e(e t "iews 'o)u&e t e t(%: -ields hidde 0*o( spe)i*ied use(1 i* ot (ele"a t 'o)u&e t displa%: ;se list "iewe( *o( di**e(e t displa% optio s Ope ,te&s:

1. Hhe use( lo! i his ,' has *ollowi ! p(ope(ties: 4a !ua!e 'ate *o(&at 'e)i&al otatio

1. Ca )o t(ol: Hhethe( *is)al %ea( is p(oposed whe do)u&e t displa%ed / )ha !ed CP; date p(oposed as "alue date

1. Ma.i&u& e.)ha !e (ate di**e(e )e betwee e.)ha !e (ate i do)u&e t heade( a d e.)ha !e (ate i table TC;$$. ,* it e.)eed wa( i ! displa% )a be set

1.1

!(ange !ontrol
1. 'o)u&e t Cha !e 'o)u&e t heade(: O l% te.t a d (e*e(e )e *ields )a be )ha !ed 4i e ,te&: 6o )ha !e )a be &ade to a&ou t3 a))ou t a d P7

1. 1.

Hhe a do)u&e t is )ha !ed *ollowi ! i *o(&atio is lo!!ed -ields that was )ha !ed 6ew a d Old "alues ;se( who &ade )ha !es Ti&e a d date o* )ha !e 'ispla% )ha !ed do)u&e ts T)ode : S#38 9 $-/A/400

1.1

Doc "ent *e+ersal

1. Ca (e"e(se 243 Custo&e(3 a d "e do( do)u&e t

2. 'o)u&e t )a be (e"e(sed b%: 6o(&al (e"e(sal posti ! 6e!ati"e posti !

1. $e"e(sal $easo s: The (easo *o( the (e"e(se posti ! is oted i the (e"e(sed do)u&e t. The *ield is the(e*o(e used as i *o(&atio as to wh% a (e"e(sal was e)essa(%. The (easo *o( (e"e(sal also dete(&i es: Hhethe( the (e"e(se do)u&e t is allowed to ha"e a alte( ati"e posti ! date Hhethe( the (e"e(se do)u&e t is to be )(eated *(o& e!ati"e posti !s

1. 'o)u&e ts with )lea(ed ite&s )a -/$A

ot be (e"e(sed. $eset the )lea(ed ite&s i

1.1

Pa,"ent -er"s and !as( Disco nts

1. Te(&s o* pa%&e t # able the s%ste& to )al)ulate )ash dis)ou t a d , "oi)e due date. To )al)ulate , "oi)e due date a d )ash dis)ou t s%ste& eeds *ollowi ! i *o(&atio : /ase 4i e 'ate: 'ate *(o& whi)h , "oi)e due date is )al)ulated Cash dis)ou t O a d Cash dis)ou t Te(&s

1.

Te(&s o* pa%&e t )a be spe)i*ied i )usto&e( / "e do( &aste( (e)o(d i : Co&pa % )ode se!&e t Sales A(ea se!&e t Pu()hase O(!. se!&e t

1.

Te(&s o* Pa%&e t de*aulted: -, , "oi)e: # te(ed i )o&pa % )ode se!&e t Sales O(de(: # te(ed i Sales A(ea Se!&e t Pu()hase O(de(: # te(ed i Pu()hase O(!. Se!&e t

1. C(edit Me&os C(edit Me&os (elated to , "oi)es: # te( , "oi)e u&be( i , "oi)e (e*e(e )e *ield u de( pa%&e t Tab du(i ! )(edit &e&o e t(%. , "oi)e Te(&s o* Pa%&e t )opied to the )(edit &e&o , "oi)e a d )(edit &e&o due o the sa&e date C(edit Me&o ot (elated to the , "oi)e -o( )(edit &e&o te(&s o* pa%&e t to be "alid e te( = i i "oi)e (e*e(e )e u de( pa%&e t Tab

1.1

!ross !o"pan, code -ransactions

1. C(oss )o&pa % )ode t(a sa)tio s T(a sa)tio s i "ol"e 2/ &o(e )o&pa % )odes. #.!.: 1 )o&pa % )ode pu()hase *o( &ultiple )o&pa % )odes 1 )o&pa % )ode pa%s *o( &ultiple )o&pa % )odes 1 )o&pa % )ode sells *o( &ultiple )o&pa % )odes

1. O e do)u&e t )a be posted i o e )o&pa % )ode so i )(oss )o&pa % )ode t(a sa)tio s%ste& post do)u&e t i both )o&pa % )odes The do)u&e ts a(e li 8ed b% a )lea(i ! a/) The(e a(e two o( &o(e do)u&e ts li 8ed with a )o&&o (e*e(e )e : 1st )o&pa % )ode @ 1st )o&pa % )ode do)u&e t u&be( @ -is)al <ea(

1. Ta. posti ! i )(oss )o&pa % )ode t(a sa)tio s Hhole a&ou t o* ta. posted to the )o&pa % )ode o* 1st li e ,* ta. is to be dist(ibuted use (epo(t: S#38 9 $-/;ST10

1.1

Exercise
1. # su(e do)u&e t assi! &e t *ield is ot )ha !ed i t)ode -/020 $est(i)tio at )o&pa % )ode le"el1 T)ode : SP$O 9 -A 9 -A2S 9 'o)u&e t 9 4i e ,te& 9 'o)u&e t )ha !e (ules 6e w e t(ies 9 -ield a&e assi! &e t 0/S#2:K;6O$1 9 Appli)able *o( what a/) t%pe 0S/7/'/A1 9 Co&pa % )ode 2. # su(e do)u&e t assi! &e t *ield is ot )ha !ed i t)ode -/020 $est(i)tio at )lie t le"el1 T)ode : O/A7 3. P(e(eEuisite *o( e!ati"e (e"e(sal: Co&pa % )ode allow e!ati"e posti ! 0O/<B1 $e"e(sal (easo )ode allow e!ati"e posti ! 0 SP$O: -A: 24 9 /T 9 Ad?ust&e t posti ! 9 'e*i e (easo *o( (e"e(sal1 4. -, 'o)u&e t (e"e(sal : -/08 >. $eset )lea(ed ite&s: -/$A B. C(eate a ew te(&s o* Pa%&e t T)ode : SP$O 9 -A 9 A$/AP: /T 9 , )o&i ! i "oi)es / C(edit Me&os 9 Mai tai te(&s o* pa%&e t 9 6ew e t(ies Te(&s o* pa%&e t AC03 Custo&e( /la 8 =e do( 'e*ault base li e date O 6o. o* da%s O 6o. o* da%s 6o. o* da%s /la 8 Sele)t Posti ! date OO /la 8 2O 14 30

#.pla atio a(ea o* pa%&e t te(&s auto&ati)all% de*aulted

7. Assi! te(&s o* pa%&e ts to "e do(s T)ode: #as% 9 a))ou ts 9 -A 9 AP 9 M$ 9 Cha !e 9 Co&pa % )ode data 9 Pa%&e t t(a sa)tio s 8. /aseli e 'ate 'ate s%ste& uses to )al)ulate "e do(/ )usto&e( i "oi)e due date a d )ash dis)ou t a&ou t J. Ta.es steps: C(eate a ew ta. )ode 0-TPP1 Assi! a 24 A/C to ta. )ode to e able auto&ati) posti !s 0-TPP1 'e*i e the ta. )ode to be used i e ?o% t(a sa)tio 0 O/KT3 SP$O 9 -A 9 -A2S 9 A$/AP 9 /T 9 Out!oi ! i "oi)e 9 'e*i e ta. )ode pe( t(a sa)tio 1 Post a )usto&e( / "e do( i "oi)e to show auto&ati) posti ! 10.C(eate a ew ta. )ode T)ode : -TPP Cou t(% Ta. )ode A))ou t T%pe A))t 7e% Ta. Pe()e t COA Ta. a/) 2/ 03 Output ta. MHS 20O ,6T 17>000

11.Co *i!u(e auto&ati) posti !s *o( )(oss )o&pa % )ode t(a sa)tio s T)ode: O/<A 12.'ispla% )(oss )o&pa % )ode do)u&e ts T)ode: #as% 9 A))ou ts: -A 9 AP 9 'o)u&e t 9 C(oss )o&pa % )ode t(a sa)tio s T)ode : -/;2 / -/;3 / -/;8

1
1.1

!learing
!learing
1. Two wa%s to )lea( O, A))ou t )lea(i ! 0-:321 Post with )lea(i !

2. 'o)u&e ts with O, )a 3. Post a )usto&e( , "oi)e T)ode: -/70 Custo&e( a/) '( To sales a/) >000 >000

ot be a)hie"ed

4. Post a )usto&e( )(edit &e&o T)ode: -/7> Sales a/) '( To Custo&e( a/) >000 >000

>.

Posti ! with Clea(i ! , "oi)e is posted to )usto&e( Custo&e( pa%s i "oi)e a d pa%&e t assi! ed to the Ope ,te& , "oi)e )lea(ed with abo"e pa%&e t G bala )e is +e(o

1. Clea(i ! t(a sa)tio )(eates a )lea(i ! do)u&e t Clea(i ! do)u&e t o li e ite&s as o a))ou t posti !

1. Clea(i ! T)ode:

Auto&ati): -.13 Ma ual: -:03

1. Auto&ati) Clea(i ! P(o!(a& P(o!(a& !(oups ite&s i a 24 a/) whe(e the% ha"e sa&e e t(ies i the *ollowi ! *ields: 24 a/) u&be( Cu((e )% Spe)ial 24 i di)ato( -i"e de*i itio )(ite(ia 0 Assi! &e t *ield1 ,* bala )e is Ke(o i 4o)al )u((e )%3 p(o!(a& )lea(s the ite&s A))ou t to be )lea(ed de*i ed i SP$O Auto&ati) P(o!(a& does ot )lea( *ollowi ! ite&s: 6oted ,te&s 0O l% i *o(&atio 1 Statisti)al posti ! 0 Sa&e a/) both '/C posti !1 'ow Pa%&e ts ,te&s with withholdi ! ta. e t(ies Assi! &e t -ield: =alue )o&es *(o& so(t *ields i -S00

1.1

-olerances:
1. Tole(a )es: $ules that de*i e a))eptable di**e(e )es du(i ! posti !

1. T%pes o* Tole(a )es: #&plo%ee Tole(a )e 2(oup: ;ppe( li&it *o( posti ! t(a sa)tio Pe(&itted pa%&e t di**e(e )es 24 a/) Tole(a )es Pe(&itted pa%&e t di**e(e )es 0Clea(i ! a/)3 2$,$1

Custo&e( / =e do( Tole(a )e 2(oup p(o"ides *o( Pe(&itted pa%&e t di**e(e )es Posti ! (esidual ite& *o( pa%&e t di**e(e )es

1. Tole(a )e 2(oup de*i ed i 2 steps: 2(oup 'e*i itio : Tole(a )e !(oup de*i ed b%: 2(oup 8e% Co&pa % )ode Cu((e )% )ode The 7e% LMMMN bla 8 is (eEui(ed as &i i&u& tole(a )e !(oup

1.

Tole(a )e 2(oup Assi! &e t: #&plo%ee Tole(a )e 2(oup: Assi! ed to e&plo%ees 24 a/) Tole(a )e 2(oup: Assi! ed to 24 a/) i -S00 Custo&e( / =e do( Tole(a )e 2(oup: Assi! ed to )usto&e( / "e do( i )usto&e(/ "e do( &aste( (e)o(ds ,* o tole(a )e !(oup assi! ed the bla 8 tole(a )e !(oup applies

1. Auto&ati) )lea(i ! o* Pa%&e t di**e(e )es Pa%&e t di**e(e )es should be with i both tole(a )e 0a&ou t G O1 to be )lea(ed auto&ati)all% # t(ies i tole(a )e !(oup alwa%s )lea(ed i 4o)al )u((e )% / )o&pa % )ode )u((e )%

1. Ma ual P(o)essi ! o* Pa%&e t 'i**e(e )es Ci!h pa%&e t di**e(e )es )a be &a uall% p(o)essed as *ollows: Pa(tial Pa%&e t: Post as pa(tial pa%&e t. 'o)u&e t (e&ai s ope $esidual ,te&: Post pa%&e t di**e(e )es as (esidual ite&. O(i!i al do)u&e t a d pa%&e ts a(e )lea(ed. A ew do)u&e t is )(eated *o( the (esidual ite& H(ite o**: The di**e(e )e is w/o** to a a/). Ma ual a/) assi! &e t *o( w/o**

1.1

*eason !odes:
1. $easo )odes used to a al%+e a d post pa%&e t di**e(e )es 2. To assi! &o(e tha o e (easo )ode to a pa%&e t di**e(e )e )li)8 dist(ibute di**e(e )es 3. $easo )ode *u )tio s: Co t(ol t%pe o* pa%&e t notice se t to the )usto&e( Co t(ol a))ou t to whi)h (esidual ite& posted #.)lusio o* (esidual ite& *(o& )(edit li&it )he)8

1.1

Exc(ange *ate Di))erences

1. Hhe )lea(i ! ope ite&s a!ai st pa%&e t (e)ei"ed e.)ha !e (ate di**e(e )e &a% o))u( due to e.)ha !e (ate *lu)tuatio . This is posted to e.)ha !e (ate di**e(e )e (eali+ed a))ou t 2. #.)ha !e (ate di**e(e )e also o))u(s whe "aluati ! *o(ei! )u((e )% ope ite&s *o( *i a )ial state&e ts. These a(e posted to sepa(ate #.)ha !e (ate di**e(e )e a))ou t a d (e"e(se i e.t pe(iod.

1. C(eate a $easo Code !oods da&a!ed i t(a sit 0K031 to w/o** di**e(e )e to 24 a/) &apped to this (easo )ode T)ode: SP$O 9 -A 9 A$/AP 9 /T 9 , )o&i ! pa%&e ts 9 , )o&i ! pa%&e ts 2lobal setti !s 9 O"e(pa%&e t / ; de(pa%&e t 9 'e*i e $easo )odes 'ata: $easo )ode K03 Te.t C 'a&a!ed i T(a sit Cha(!e o* di**e(e )e "ia a sepa(ate a/)

T%pe o* )o((espo de )e with )usto&e(

2. Map 24 a/) to $easo )ode T)ode: O/P4 'ata: 881000

1
1.1

!as( .o rnal
!as( .o rnal
1. Cash Fou( al: A tool *o( &a a!i ! )ash. Suppo(ts posti ! )ash (e)eipt a d pa%&e ts 2. -eatu(es: C(eate sepa(ate )ash ?ou( al *o( ea)h )u((e )% Post to )usto&e( / "e do( / 24 a))ou t 0'/7/S1 $u se"e(al )ash ?ou( al *o( a )o&pa % )ode

3. Steps

i )(eati ! a ew )ash Fou( al: Spe)i*% *ollowi ! Co&pa % )ode i whi)h )ash ?ou( al will be )(eated 24 a/)5s to whi)h CF e t(ies will be posted Cu((e )% i whi)h CF (u s

'pecial GL -ransactions
1. T%pes o* Spe)ial 24 t(a sa)tio s 'ow Pa%&e ts: 'ow Pa%&e t $eEuest 'ow Pa%&e t /ill o* #.)ha !e /O# $eEuest /O# Othe( T(a sa)tio s , di"idual "alue Ad?ust&e ts 0P/''1 2ua(a tee , te(est

2. 'ow pa%&e t $eEuest 6oted ,te&s3 6ot i )luded i 24 O l% 1 li e $e&i de(s

Pa%&e t P(o!(a& a d 'u i ! P(o!(a& )a a))ess oted ite&s -/4>6 : 6oted ,te&s 'P $eEuest 9 'ow pa%&e t (e)ei"ed 9 'P (eEuest )o side(ed 9 Custo&e( , "oi)e (e)ei"ed 9 'P )lea(ed a!ai st )usto&e( , "oi)e

3. 'ow Pa%&e t Pa(t o* -i a )ial state&e t. C(eate a p(ope( posti ! i 24 a/) -/4>6 9 Spe)ial 24 ite&s

4. 2ua(a tee Auto&ati) o**setti ! e t(ies 'ispla%ed i 6otes to a))ou ts Custo&e( alte( ati"e $e)o )iliatio a/) '( To 2ua(a tee Clea(i ! a/) 2ua(a tee Clea(i ! a/) '(

To Custo&e( alte( ati"e (e)o )iliatio a/)

>. Co *i!u(atio o* Spe)ial 24 T(a sa)tio s: F#$P C stom er 21003 A%C ,ype &'%$%S%A %M* ' ' ' ' !econciliation a%c &F'()* 140000 Spl -. Indica tor A # 2 'escription Alternati+e !econciliation &F#$P* 1JB100 !econciliati on a%c Spl. ,ransacti on ,ype 2 Alternati+ e !econcili ation a%c 1JB000 170000 142000 1JB100

'ow Pa%&e t $eEuest 'ow Pa%&e t $ese("e *o( /ad 'ebt 2ua(a tee

140000 140000 140000 140000

1.1
1.1.1

Exercises
Enter a G arantee: T)ode: -:38 T)ode: eas% 9 A/C 9 -A 9 A$ 9 'o)u&e t # t(% 9 Othe( 9 Statisti)al Posti ! 'ata: 'o)u&e t T%pe P7 Custo&e( 'ue o 'A 0J 1001JB A*te( 3 &o ths

2. 'ispla% 2ua(a tee T)ode: -/4>6 0Sele)t spe)ial 24 t(a sa)tio 1

3. $e"e(se Statisti)al Posti ! / 2ua(a tee T)ode: -:1J T)ode: eas% 9 A/C 9 -A 9 A$ 9 'o)u&e t 9 Spe)ial 24 T(a sa)tio 9 $e"e(se statisti)al posti !

1.1.1.1 !reate a Do/n Pa,"ent *e0 est: T)ode: -:37 'ata: Spe)ial 24 i di)ato(: A

2. 'ispla% 'ow Pa%&e t $eEuest o* Custo&e( T)ode: -/4>6 Sele)t 6oted ,te&s

3. C(eate a 'ow pa%&e t a!ai st the 'P (eEuest )(eated ea(lie( T)ode: -:2J

4. Post a Custo&e( , "oi)e T)ode: -/70

>. Clea( Custo&e( , "oi)e a!ai st dow pa%&e t T)ode: -:3J Custo&e( Cli)8 p(o)ess 'P 'ouble )li)8 T(a s*e( Posti ! Sa"e 1.1.1.1 1ndi+id al Ad2 st"ents 3P%DD4 ;se Spe)ial 24 t(a sa)tio # to &a8e a i di"idual "alue ad?ust&e t o* B000 T)ode: -:21 T)ode: #as% 9 A/C 9 -A 9 A$ 9 '# 9 Othe( 9 T(a s*e( w/o )lea(i ! 'ata: 4ast da% o* )u((e t &o th 1J 1001JB # 40 1001JB

Posti ! date

P7 Custo&e( Spe)ial 24 , di)ato( P7

24 a/) 0 /ad 'ebt / ; )olle)tible1 A%C /ntry /ad 'ebt / ; )olle)tible #.pe se a/) 02101001 '( To Allowa )e *o( /ad debt 0P/'': 142000 alte( ati"e (e)o )iliatio a/) *o( )usto&e( 1001JB1 //S a))ou t

210100

B000

B000

2. $e"e(se , di"idual =alue Ad?ust&e t / P/'' T)ode: -/08

5eld # Par& Doc "ents

1. 2 wa%s o* sa"i ! -, do)u&e ts w/o *ull% )o&pleti ! it: 2. Celd do)u&e t: 'o)u&e t is i )o&plete 6o do)u&e t u&be( is assi! ed 6o a/) bala )e a(e updated 6ot )o side(ed *o( (epo(ts 'o)u&e t )a be *ou d u de( o l% use( ,'

3. Pa(8 'o)u&e t: 'o)u&e t u&be( is assi! ed Co side(ed *o( (epo(ts 'o)u&e t )a be *ou d with a % use( ,'

Ca be used as pa(t o* p(i )iple o* dual )o t(ol