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SHIPPING INSTRUCTIONS
TO VENDOR
SATORP
Jubail Export Refinery Project,
Package 5B (Plant Utilities)
Rev. No. : 02
Page 1 of 62
02
17-Sep-2009
S.H.KANG
J.Y.PARK
T.Y.CHO
H.C.KIM
01
31-Aug-2009
S.H.KANG
J.Y.PARK
T.Y.CHO
H.C.KIM
21-Aug-2009
S.H.KANG
J.Y.PARK
T.Y.CHO
H.C.KIM
REV.
DATE
DESCRIPTION
ISSUER
CHECKER
REVIEWER
APPROVER
REVISION LOG
Rev.
No.
Rev. Date
Revised
Page
00
21-Aug-2009
First Issue
01
31-Aug-2009
02
17-Sep-2009
Revision Description
Page 2 of 62
TABLE OF CONTENTS
1.
GENERAL
1.1
1.2
1.3
1.4
1.5
1.6
2.
PACKING INSTRUCTIONS
2.1
2.2
2.3
2.4
General
Packing Requirements
Package No.
Documents attached to or Contained in the Package
3.
MARKING INSTRUCTIONS
3.1
3.2
3.3
3.4
3.5
General
Lettering
Ink
Color of Marking
Metal Tag
4.
PACKING INSPECTION
4.1
4.2
4.3
4.4
4.5
General
Vendor's Inspection
Witness Inspection
Modification of Package
Reporting
5.
SHIPPING INSTRUCTIONS
5.1
5.2
5.3
5.4
5.5
Delivery Conditions
Delivery Information and Documents
Shipping Documents
Shipping Advice
Other Documents and/or Certificates
GENERAL
Page 3 of 62
1.1
1.1.1
Rev. No. : 02
Page 4 of 62
Owner
Contractor
Job No.
: 09130D
Final Destination :
1.1.2
This specification forms a part of Material Requisition and/or Purchase Order that may be awarded
for the supply of the Goods and any deviations from this specification shall have the prior approval
of Purchaser.
Definitions
In this specification, the following terms shall have meanings and functions hereby assigned to
them;
1)
COMPANY (Owner) shall mean SAUDI ARAMCO TOTAL Refining and Petrochemical
Company (SATORP) including its legal successors and assigns with such entity being the
client of Purchaser and the Owner of Jubail Export Refinery Project in the Kingdom of Saudi
Arabia (hereinafter referred as K.S.A.).
2)
3) Goods shall mean all equipment, materials, machinery, articles services and all items to be
provided by Vendor all as defined within the P.O.
Page 5 of 62
4) Purchaser (SKEC) shall mean SK Engineering & Construction Co., Ltd., and includes its
legal successors and/or assigns.
5) Purchase Order (hereinafter called the P.O.) shall mean the P.O. issued by the Purchaser
to the Vendor for the supply of the Goods and the performance of the Works as defined
therein
6) Job Site shall mean the location of the Jubail Export Refinery Project in K.S.A. where the
Goods shall be installed.
7)
Vendor shall mean the company, entity or person including their regal assigns and/or
successors (to the extent approved by the Purchaser) who, at its own risk and account, has
accepted the P.O. for the supply of the Goods.
8)
Words importing person, personnel or party shall include natural person, firm, corporation or
any organization having legal capacity.
9)
Words importing the singular only also include the plural and vice versa where the context
requires.
10) Words completely capitalized mean the same as words which only begin with a capital letter
and vice versa where spelled the same (i.e. CONTRACTOR means Contractor, COMPANY
means Company, etc)
1.3
Communication
In connection with all communications relating to packing, marking and shipping for Goods
delivery, Vendor shall invariably state Purchasers Job No., Project Name, and P.O. No. to avoid
confusion with other projects.
1.4
Page 6 of 62
1.5.1
Vendors execution relating to packing, marking, shipping and transportation, etc. shall be
coordinated by Purchaser.
1.5.2
Tel
Fax : 82-2-3700-7380
E-mail
: YKPARK-A @ skec.co.kr
C.C.
Tel No.
: 82-2-3700-8947
Fax No.
: 82-2-3700-7562
: JYPARK-L @ skec.co.kr
1.6
Forwarder
1.6.1
Purchaser will designate Forwarder to coordinate and supervise Vendors delivery on behalf of
Purchaser.
1.6.2
Vendor shall give information on packing, marking and shipping to the said Forwarder and execute
Vendors obligation on delivery.
2.
2.1
PACKING INSTRUCTIONS
General
Page 7 of 62
Vendor shall apply export packing in accordance with Packing & Marking Guidelines in the Appendix #1,
and consider suitable methods for transportation to the port of loading, loading on the vessel, off
loading at Saudi Arabian port in K.S.A. transportation and storage at Site for each item.
2.2
Packing Requirements
The following instructions are intended as minimum requirements, and shall not relieve Vendor
from any responsibility, or obligation outlined in the P.O.
2.2.1
Due to climatic extremes encountered in transit (i.e. heat, humidity and drifting sand) and the
transportation method (i.e. truck, sea or air) it is essential that protection and packing is of the most
suitable method for the specification of Goods as specified by Vendor.
Vendor must ensure that Goods shall be adequately protected during transportation from factory to
Site, including one-year storage on Site. Liability for damage to Goods due to defective and/or
insufficient packing, as well as for corrosion due to defective and/or insufficient packing, and
protection, shall be borne by Vendor.
2.2.2
High quality wooden cases and/or crates shall be used. These should be constructed of top quality
softwood or rigid plywood and be solid and robust. Ends should be screwed or nailed in a manner
where no sharp pieces are exposed.
UNDER NO CIRCUMSTANCES SHALL FIBERBOARD, CARDBOARD OR SIMILAR
CARTONS BE USED AS OUTSIDE PACKING.
2.2.3
All items of a fragile nature shall be suitably packed with special precaution against risk of
breakage.
responsible for suitable inner packing, including blister package and wrapping of any items subject
to damage from moisture and/or corrosion. Provision must also be made to include desiccant
materials, i.e. silica gel where appropriate.
2.2.4
Hay, straw or similar vegetable fibers, subject to disease or fungus shall not be used in packing.
2.2.5
All heavy equipment shall be securely fastened to the bottom of the case with bolts and with nuts
and shall be blocked and braced to prevent movement. All exposed ends and open flanges shall be
protected and covered against damage using caps sealed with waterproof tape and blanks bolted
Page 8 of 62
over each flange face using a suitable gasket material to ensure a watertight joint. Large
equipment, which does not require to be completely enclosed by packing, shall be palletized or
skidded. Heavy and/or oversize cargo, expected to be loaded on the deck of a vessel, shall be
secured by Vendor for protection and covering against any damage from the elements and due to
handling, especially on any kind of instruments, exposed end and open flanges and any mechanical
parts.
2.2.6
Do not consolidate any two or more orders in any one package, before prior agreement with
Purchaser.
2.2.7
Lifting/Slinging Points
Provide each Goods with lifting and sling points that will distribute the load equally and keep the
item in a stable, horizontal position when lifted by one hook. Note that it is a requirement for all
items to be designed for a single point lifting system.
Vendor shall provide spreader beams for Goods that requires such apparatus to facilitate safe
handling and lifting.
2.2.8
Lashing Points
Provide each Goods with appropriate lashing points to secure the load during handling and
transport.
2.2.10
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shrink film and vacuum-sealed. Before outer packing, each electrical & instrument equipment shall
be packed rigidly and stuffed with shock absorbent material and outer packing shall be rigid and
strong enough to withstand impact on every side of the package. Details of Electrical and
Instrument Item shall be referred to SATORP Packing & Marking Guidelines in the attachment
C of Appendix #1 of these instructions.
2.2.11
Accessories
All accessories (such as articles of consumption) when available at time of shipment of main
equipment, must be either packed and clearly marked and included in a main packing case,
attached to base boards, or if size and dimensions deem separate shipment, then shall be properly
protected for short term storage in accordance with relevant P.O. specification and then packed in
accordance with para.2.2.2 or 2.2.3.
The above kinds of accessories should be packed separately in independent inner packages of
which content's details are to be shown on the packing list as per respective categories.
2.2.12 Tagging
1) Marking Tag No.
The purpose of marking tags No is to facilitate identification between supplied Goods and
packing list and/or the relevant drawing at Site.
2) Attachment of Tag
Tags shall be individually attached to every part, or materials in principle. However, for
small pieces, having same kind and size and packed in one bag or box, etc. only one tag
may be attached on the outside of such container.
If Goods are packed in crate, tags shall be enclosed in clear polyethylene bags and
sealed with waterproof tape.
SATORP
Jubail Export Refinery Project,
Package 5B (Plant Utilities)
Contract No. 3000235434 (OOK) & 3000235435 (IK)
Rev. No. : 02
Page 10 of 62
that the packing list of each package can be made out correctly.
2) Vendor shall confirm the compliance between tag description and that of packing list
to avoid Non Conformance during receiving inspection at Site .
2.2.14
In the event that Vendor recommends his standard packing method, it shall be required prior
approval of Purchaser before application.
2.3
Package No.
2.3.1
Package No.
Vendor shall assign a package number and a shipment number in the event of multiple shipments
to each package in accordance with the following
SA-JER-PU551-UTIL-54-4000
01-up
SKECs Purchase Order No.
Example :
-.SA-JER-PU551-UTIL-54-4000-1st-05 : 5th package of 1st shipment of P.O.No. SA-JERPU551-UTIL-54-4000
-.SA-JER-PU531-UTIL-54-2000-2nd-10 : 10th package of 2nd shipment of P.O.No. SA-JERPU531-UTIL-54-2000
2.3.2
Page 11 of 62
3.
MARKING INSTRUCTIONS
3.1
General
All packages in which Goods are packed, shall be clearly marked for easy identification and
sorting purposes.
3.2
Lettering
Letters, figures, marks, etc. used for marking shall be stencil-printed or sprayed with standard
block, style lettering, and hand writing shall not be acceptable, unless otherwise specified. Size of
letters or marks shall be optimum for each package, unless otherwise specified.
3.3
Ink
Ink to be used for marking shall be oil print in principle, and fading, discoloring and spreading of
marking due to wind, rain and other climatic conditions shall not be caused on any marking.
3.4
Color of Marking
SATORP
Jubail Export Refinery Project,
Package 5B (Plant Utilities)
Contract No. 3000235434 (OOK) & 3000235435 (IK)
Rev. No. : 02
Page 12 of 62
The following colors of ink shall be used for marking in principle. In case the surface of package to
be stenciled is obscured with such colored paints, the marking shall be made in contrasting color
such as white paint.
Kind of Mark
3.5
Color
Red
Black
Metal Tag
When it is impossible to indicate main shipping mark on package, a metal tag shall be attached to
the package. Metal tags shall be attached directly to the body of Goods.
4.
PACKING INSPECTION
4.1
General
4.1.1 Packing inspection shall be made by Vendor and/or Purchaser and/or Company in accordance with
the following procedure.
4.1.2
Any inspections shall not relieve Vendor from any responsibilities, or obligations under the terms
and conditions of the Purchase Order.
4.2
Vendor's Inspection
4.2.1
Packing Inspection shall be performed by Vendor in accordance with the requirements of these
instructions, unless the witness inspection stated hereunder will be performed.
4.2.2
Vendor shall also inspect strength and protection of packing if they bear various conditions during
transportation and quantity of the contents, etc. in each package, on his own responsibility.
4.3
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Witness Inspection
Purchaser reserves the right to attend the inspection. The witness inspection may be performed by
Company and/or Purchaser or appointed representative at Vendor's plant.
4.4
Modification of Package
4.4.1
4.4.2
In case any damages or unexpected expenses occur due to delay of shipment, owing to the said
modification, Vendor shall be responsible for the said damages or expenses.
4.5
Reporting
4.5.1
After the inspection, Vendor shall furnish the report using Vendor's own format with the
following photographs without regard to attendance of Purchaser, or his representative at the
inspection.
4.5.2
Vendor shall take photographs, showing Main Shipping Mark, exterior, interior views of packages
(how Goods are protected and fixed on the load bearing) etc. per one package.
5.
SHIPPING INSTRUCTIONS
5.1
Delivery Conditions
5.1.1
Trade Terms
The Goods shall be delivered on the basis of the conditions stipulated in the P.O.
5.1.2
5.1.3
Delivery Place
Page 14 of 62
5.1.5
Transportation of Goods
1) Ocean Transportation
A)
Purchaser and/or Forwarder shall arrange the ocean going vessel or the transportation
equipment in accordance with the notification of expected date of cargo readiness by
Vendor.
On-Deck Cargo
There is possibility that oversize material, which is equal to or greater than 12m long x
3m wide x 3m high, is loaded on the deck of an ocean vessel. Preservation, painting,
rust prevention, protection of openings for these items shall be performed suitable for
on-deck stowage. If special precautions are required on the Goods, Vendor shall inform
Purchaser of detail instruction before shipment.
2)
Air Transportation
In case of air transportation, Purchasers prior approval in writing shall be required. In such
cases, Vendor shall follow Purchasers instruction in relation thereto.
5.1.6
Page 15 of 62
5.1.7
5.2
5.2.1
General
1) Vendor shall prepare and submit the delivery schedule and information and/or documents in the
manner specified in each provision of this instruction and relevant instruction below.
2) These documents and/or information are indispensable for Purchaser and, Forwarder to plan
and arrange necessary preparation for customs clearance, transportation and storing etc., from
Vendors shop to final destination Site.
5.2.2
Content of Documents
1) Pro forma Packing List
A)
Pro forma packing list is used for planning and arranging of ocean and inland
transportation by Purchaser and Forwarder.
Page 16 of 62
Estimated total net weight, gross weight and measurement and numbers of
packages.
In case of any single package which exceeds either one or more of the following
limitation being included, Vendor shall submit heavy and/or bulky cargo sketch of the
applicable package for planning and arranging of ocean and inland transportation by
Purchaser and Forwarder, showing the packing style, dimensions and weight (incl.
center of gravity, sling points, illustration about feet and illustration of main projections)
B) Vendor will clearly indicate where the use of spreader beam is applicable and illustrate the
lifting arrangement.
3)
Packing List
Vendor shall make up correctly detailed packing list in accordance with the basic supplier's list
of materials. Packing list will be used for unpacking inspection at Site.
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Maritime Dangerous Goods Code), Vendor shall submit "Contents Explanation of Chemicals
and/or Dangerous Cargoes".
6) Instructions of Cargo Handling and/or Storage
Cargo handling and/or storage instruction shall be prepared by Vendors for cargo which
requires special attention for handling and/or storage.
5.2.3
Delivery Information
Vendor shall submit the following documents to Purchaser and Forwarder for planning and
arranging ocean transportation etc., which should be submitted by e-mail or registered courier
service before 60 days of P.O. delivery date;
1) Pro forma packing list
2) Heavy and/or bulky cargo sketch
3) Content explanation of chemicals and/or dangerous cargoes
4) Instruction for cargo handling and/or storage
5.2.4
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10) Weight and dimensions for heavy and/or bulky cargo in each package
5.2.5
5.3
Shipping Documents
5.3.1
Vendor shall prepare complete shipping documents including packing list, invoice and certificate
of origin in conformity with documentary requirements of Saudi Customs Regulations.
5.3.2
Vendor must submit them in weather tight envelopes to Purchaser and Forwarder within three (3)
working days after vessel sailed.
A) Main Shipping Marks
Main Shipping Marks shall be clearly described in all shipping documents concerned.
B) Packing List
Vendor shall issue packing list according to packing instruction and Vendor shall submit three
(3) sets copies of packing list to Forwarder.
C) Invoice
Vendor shall submit three (3) sets of original invoices, which should be officially certified by
local chamber of commerce of the exporting country and legalized by Saudi consular mission,
and send three (3) copied sets of invoices to Forwarder.
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D) Certificate of Origin
Vendor shall submit three (3) sets of original certificate of origin, which should be
authenticated by a chamber of commerce of the exported country, duly certifying and attesting
that the exported Goods are of the pure national origin of the exporting country and legalized
by the Embassy of K.S.A., or the Saudi Consulate in the exporting country, and send three (3)
copied sets of certificate of origin to Forwarder, in which there should not be invoice
amounts..
5.4.3
5.5
Shipping Advice
Forwarder or Vendor shall dispatch the copy of the bill of lading by Fax or e-mail to Site for the
shipping advice.
5.6
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