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Ph: 0161-2400556; 2401960-79.

Ext: 254
E-mail: rgrcell@hotmail.com
Fax: 0161-2400556

REVIVING GREEN REVOLUTION CELL


(SIR RATAN TATA TRUST)
COMMUNICATION CENTRE BUILDING
PAU CAMPUS, LUDHIANA
Auditing of Accounts of SRTT projects
for financial year 2008-09 and 2009-10

The following Books of Accounts and allied Registers / Files relevant to the
accounts in-respect of SRTT/ NRTT grants are being maintained by the RGR Cell
1.
2.
3.
4.
5.
6.
7.

Original Audited Balance Sheet dated 03-08-2009, Revised Balance Sheet


dated 17-02-2010 for the financial year 2008-09 and Audited Balance
Sheet dated 29-09-2010 for the financial year 2009-10.
Cash Book for the financial years 2008-09 and 2009-10
Bank Book for the financial years 2008-09 and 2009-10
Journal Register for the financial years 2008-09 and 2009-10
Ledger for the financial years 2008-09 and 2009-10
Bills/ Vouchers files for the financial years 2008-09 and 2009-10
Counter files of cheque books
Account No. CA30357741304
Sr. No. Ch. No.
Period
1.
350001-50
19-05-08 to 11-08-08
2.
351601-50
21-08-08 to 26-03-09
3.
363501-37
26-03-09 to 31-03-09
363538-50
01-04-09 to 02-06-09
4.
352451-500
02-06-09 to 21-08-09
5.
364101-150
21-08-09 to 20-10-09
6.
364751-800
20-10-09 to 18-01-10
7.
010501-515
25-01-10 to 16-02-10
010516-550
CANCELLED
8.
010551-600
CANCELLED
Saving Bank Account No. 31061992414
Sr. No. Ch. No.
Period
1.
824876-925
19-02-10 to 31-03-10
2.
824926-943
31-03-10
Saving
Sr. No.
1.
2.

Bank Account No. 30874018931


Ch. No.
Period
823476 to 500
10-11-09 to 19-03-10
824601 to 612
19-03-09 to 31-03-10

8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.

Receipt Book
Opening of Bank Account files
Monthly bank statements and reconciliation files
Fixed Assets Register
List of Fixed Assets and its locations
Consumable Stock Register for the financial years 2008-09 and
2009-10
Permanent and Valuable Articles Records Register
Demand Issue Voucher files for the financial years 2008-09 and
2009-10
Dispatch Register / Receipt Register
Postal receipts file for the financial years 2008-09 and 2009-10
Memorandum of Association and Rules & Regulation files
Registration of Society under Society Registration Act.1860
Minutes Register
General Body meeting files
Governing Body meeting files
Financial & Administrative Rules of the RGR Society
T.D.S. Quarterly Returns files u/s 94J for the financial year
2008-09 and 2009-10
T.D.S. quarterly Returns files u/s 92B for the financial year
2008-09 and 2009-10
T.D.S. quarterly Returns files u/s 94C for the financial year
2009-10
SRTT/ NRTT projects files
Matching Grant contribution by the State Government
(Management of financial contribution from the State
Government towards the SRTT projects by the RGR Cell)
Project Approval Committee file
Recruitment to the position of Field Officers/ Project Officer
files
Personal files of Office Staff, Consultants, Field Officers
Grant of Exemption u/s 10(23C) (iv) of Income Tax Act, 1961
Grant of Registration u/s 12A of the Income Tax Act, 1961
Grant of certificate u/s 197 of Income Tax Act, 1961
Income Tax Returns files
Report on the financial systems review and Audit of RGR Cell
conducted by M/s P.M. Bavishi & Co.
Compliance to the Audit Observations
Original Fixed Deposit for Rs. 30.00 lac
Attendance Registers

Ph: 0161-2400556; 2401960-79. Ext: 254


E-mail: rgrcell@hotmail.com
Fax: 0161-2400556

REVIVING GREEN REVOLUTION CELL


(SIR RATAN TATA TRUST)
COMMUNICATION CENTRE BUILDING
PAU CAMPUS, LUDHIANA

List of Fixed Assets & its Locations (SRTT/ NRTT)


Sr. No.
1
2
3
4

Name of the Fixed Asset Quantity


Air conditioner (split
voltas vertis gold 1.5
one
ton)
Air conditioner (split 3
One
star voltas 1.0 ton)
Computer Revolving
One
chair (18x18)
Revolving chair (20x28)
Two

Location
Room No. 25
Room No. 23
Room No. 22

Visitors chairs (soft


handle 18x21)

Five

Visitors chairs (hard


handle 18x21)

Thirteen

Visitors chairs (soft


handle)

Ten

Computer (HCL)

Two

Refrigerator

One

10

Desert Cooler

Three

11

Digital Camera

One

12

Compaq Parsario laptop


Inverter with Battery and
Trolley

One

Room No. 23 & 25


Room No. 21-2
Room No. 22-2
Room No. 24-1
Room No. 21-2
Room No. 22-2
Room No. 24-9
Room No. 23-5
Room No. 25-5
Room No. 22-1
Room No. 24-1
Room No. 24
Room No. 21-1
Room No. 22-1
Room No. 24-1
Issued to Mr. Baljinder Singh,
Sr. Development Officer
Issued to Amarjit Singh, F.O

One

Room No. 24

13

14

15

Mobile Sets (4 Huwai, 2


Samsung)

Mobile sets (Nokia)

Six

Two

These mobiles were purchased


during the financial year 200809 & 2009-10 and which have
been declared unserviceable
Issued to Baljinder Singh and
Amarjit Singh one each for
mKRISHI project

Remarks

16

Mobile sets (Spice)

Three

17

Office table (6x3)

Two

18

Office Table (5x2.5)

One

19

Office table (4x2.5)

Five

20

Computer Table (4x2)

Three

21
22
23
24
25
25
26

Printer (HP L. Jet 2015)


Printer (HP all in one)
Printer (Colour printer)
Filling cabinet
Steel Almirah
Software tally 9
Software MS-2007

One
One
One
One
One
One
Two

27

Telephone sets (Beetel)

Two

28

Telephone Set (BSNL)

One

29

U.P.S (APC)

Two

30

Vertical Blinds
U.S. B. Hard Disk
external

One

Issued one each to Dr. G.S.


Chahal, Executive Director,
Dr. A.S. Dhatt Advisor
Agriculture, SRTT and
Mr. Baljider Singh for official
purpose
Room No. 23-1
Room No. 25-1
Room No. 24
Room No. 21-2
Room No. 22-2
Room No. 24-1
Room No. 22-1
Room No. 24-2
Room No. 24
Room No. 24
Room No. 24
Room No. 24
Room No. 24
Installed in computer
Installed in Computer
Room No. 24-1
Room No. 25-1
Room No. 24
Room No. 22-1
Room No. 24-1
Installed in Room No. 25

One

Issued to Mr. Baljinder Singh

Four

Room
Room
Room
Room

31
32

Book Cases

No.
No.
No.
No.

22-1
23-1
24-1
25-1