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BW Financial solution: General Ledger (GL)

S. Casi January, 2008

Summary

1. Functional coverage of BW General Ledger


BW solutions covering General Ledger process Blue Planet SAP tables available in BW GL BW GL Data availability Functional coverage of Blue Planet GL solution Functional coverage of BW GL solutions BW GL technical features:
o o o o

Technical features/ ODS/info-Cubes ZXFIGLM02 BW ODS/Multi-providers content: GL (including new NA fields in financial solution) BW Dimensions BW Key Figures

2. BW GL Query design
List of GL Central reports (including both existing reports + new NA Ers): o Business requirements and Key figures & characteristics o Where is located the GL infoprovider o BW GL multicubes/multiproviders

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Summary

3. Functional coverage of BW GL+AR+AP Optimized infoprovider


Functional coverage of BW GL+AR+AP solutions BW GL+AR+AP technical features
o

Technical features/ ODS/info-Cubes ZXFIGLM03 (including new NA fields in financial solution)

4. BW GL+AR+AP Query design


List of GL+AR+AP Central reports (including both existing reports + new NA Ers): o Business requirements and Key figures & characteristics o Where is located the GL infoprovider

5. Mapping of BP vs BW GL fields
Mapping table of Blue planet (SAP) fields versus BW InfoObjects

6. Appendix
BW GL Query design

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Functional coverage of BW General Ledger

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BW solutions covering General Ledger process

General Ledger solution in BW cover the need of HUB units requested during the financial decommissioning in BP. The solution in BW was not created to replace the exiting reporting solution covered by Blue Planet but to answer specific reporting need. Based on these need specific solutions were created. Not all the data available in each SAP tables were transferred from BP to BW. During the presentation you will see which data and from which source these data are available.

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BW solutions covering General Ledger process

General Ledger reporting is based on the solutions of data needed:

GL solution: GL Optimized Cube + ODS

Multiprovider ZXFIGLM02

GL solution: GL-AR-AP Optimized + ODS GL solution

Multiprovider ZXFIGLM03

Note: General Ledger solution deployed in BW covers the need requested by major Alcatel-Lucent units during the financial decommissioning of Concerto DWH (ERs2113 - 2405). BW GL solution was not created to replace the exiting reporting solution covered by Blue Planet but to answer to specific reporting need.

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Blue Planet SAP tables available in BW GL solutions

Blue Planet SAP tables available in BW GL Solution


Main tables recovered in BW are the followed BSEG = Actual line items of document (for Account type = A (Asset), M (Stock Accounts) and S (G/L Account)). Those account type are recovered in BSEG sub-tables: => BSIS = Open items => BSAS = Closed items BKPF = Header of document BSET = Tax table,
under deployment for NAR project Alcatel University has to update the slide with this info. Note: not all the data available in each SAP table are transferred from BP to BW. Multiple sources & availability of data are explained in next pages.

Master data available in GL solution


The Master data available of this Solution are : GL Accounts, Profit Center, Asset, Customer (Debitor)
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BW GL Data availability
Loading of data in SAP tables

Dependancies on loading transactional data into SAP tables

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Functional coverage of Blue Planet GL solution

BW GL solution are covering the GL processes in BP.


Here below the link for the Training documentation of AR processes: http://aww.quickplace.alcatel.com/QuickPlace/cioes/PageLibraryC1257043002EE020.nsf/h_Toc/D52699BB5B3C9CA9C125704300335CAF/?O penDocument

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Functional coverage of BW GL solutions Multiprovider ZXFIGLM02 : GL Optimized Cube + ODS


Inside this Multiprovider are stored the data coming from all the B/S and PL accounts of BP chart of accounts (BSEG-KOART = S (G/L Account), M (Stock Account) and A (Asset)). Behind you can see an example of what is loaded in the in GL Multicube from an invoice posted in BP.

To take care that in this solution there are not the Reconciliation Accounts data.

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BW GL technical features
BW Dimensions Linked to the Dimensions of the Multiprovider, we will have all the Characteristics defined from the users during the development of the GL solution. Characteristic are regrouped based on Categories (Customer, Header Data..). For example under Customer Dimension, we will have all the major Customer Figures as Customer, HFM code, Domestic/Export etc

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BW GL technical features
Technical features: ODS/Info-Cubes ZXFIGLM02 Currently The GL General Ledger solution (ZXFIGLM02) is a Multiprovider solution based on 2 infoproviders linked to Blue Planet: Cube General Ledger Optimized ZXFIGC02
ZXFIGLM02

ZXFIGO03

ZXFIGC02

ODS General Ledger Line Items BP + Hub UnitsZXFIGO03

IMPORTANT: All the queries have to be created on this Multiprovider.

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BW GL technical features GL Solution : New architecture for NAR Project

Multiprovider FIGL

General ledger Line Item Cube For NAR Company Codes


General Ledger Optimized Hub +SSU ZXFIGC02 General Ledger Optimized NAR ZNFIGC02

General Ledger Line Items BP + Hub Units ZXFIGO03

General Ledger NAR Line Items BP + Hub Units ZNFIGO03

BW BP
General Ledger: Line Items 0FI_GL_4
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BW GL technical features
BW ODS/Multi-providers content: GL Where: ODS a kind of large data table / data storage for transactional data

InfoCube transformation of ODS into facts + dimensions (according to a star scheme). MultiCube a combination of InfoCubes only containing LINKS/Indices/Pointers organized in the same way like an InfoCube with characteristics, key figures .. Infoprovider a combination of InfoCubes, ODS, characteristics, key figures only containing LINKS/Indices/Pointers organized in the same way like an InfoCube with characteristics, key figures .. Info Set a meta data object w/o own datastorage. At the point/time of data analysis the data are read from defined data sources. Data sources can be ODS and other info objects.
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BW GL technical features
Key figures and dimensions The Multiprovider is an aggregated source of data, based in Dimensions and Key Figures enabling query designing.

Dimension = Vendor Time Product Sales Organisation ..and Key Figures = Amounts Quantities Costs Taxes

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BW GL technical features
BW Dimensions Example of all Characteristic in cube ZXFIGLC02 General Ledger Line Items BP + Hub Units

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BW GL technical features
BW Dimensions
Below certain Characteristic you can find the Attributes. The Attributes are linked to the Master Data, if set in the report, it will be appear in a separate column link to the Characteristic. See in the picture on the right the structure of the Dimensions: under the Slow-Line Item ZXFIGLM039 there are several Characteristics one it the Sales Order ZXSO_WBS . Below we have the folder Attributes that list the different information link to the Sales Order Different attributs from Sales Order Master Data: Company Code, Created on , Customer PO number etc.

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BW GL technical features
BW Dimensions Example of Attributes under the Characteristic Customer Sales Order/WBS

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BW GL technical features BW Key Figures


The Key Figures represent the ratio of the report. In GL infoprovider (ZXFIGLM02) the key figures of the General Ledger amounts are expressed in Local Currency (LC) and Document Currency (DC); the values are coming from BSEG with restriction on account type (KOART =A, S and M). Main Key Figures to use for GL Solution:
Amount (0DEB_CRE_DC): Debit or Credit Amount in Doc Cur Debit/Credit Amount (0DEB_CRE_LC): Debit or Credit Amount in Local Cur (Company Code Cur)

Tax Informations
Tax Amount (0TAX_AMOUNT): Tax Amount in DC Tax Amount in LC (ZXTAXELC): Tax Amount in LC

Exchange rate informations


Exch.rate-acct. (0EXRATE_ACC)

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BW GL Query design

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BW GL Central reports
List of GL central reports
Central report on AR solution available in BW Tool: Enter in BW environment, then lunch the application for Business Explorer selecting RRMX. Then Open the query from the folder and then select the Button Role. Choose then Blue Planet Central Reports and then select the Folder Financial Reporting. Then open the folder General Ledger where there are the Central Reports listed in alphabetic order: GL Account & Vendor Dependencies Mileage Expenses by Employee P&L Accounts by Plant

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BW GL GL Accounts & Vendor Dependencies


Business requirements and Key figures & Characteristics
In this report the GL Counterparts reported are in fact all the GL accounts generated by a posting related to a Vendor. It means that for all the items which are not the Vendor posting, we must be able to link it with the Vendor. Major assumption : For any accounting document there will never be more than one Vendor involved.

Characteristic Restriction
There is a filter in Vendor characteristic, any posting that has not a vendor has not to be taken in account. All the these fields are in the selection criteria Below an extract of the report

Layout
GL Accounts & Vendor Dependencie

Selection screen

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BW GL GL Accounts & Vendor Dependencies


Business requirements and Key figures & Characteristics Key Figures and Characteristic
Characteristics present in the layout Free Characteristics

Key figures

Layout

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BW GL Milage Expenses by Employee


Business requirements and Key figures & Characteristics
At year end report has been generated for the Belgian fiscal authorities informing them about the amounts paid for KM-expenses by employee. Today to identify all the KM expenses of employee 1 doc. type used for 2 G/L accounts.

Characteristic Restriction
The Document type filtered in the report is the one that identify the KM expenses of employee (IE = Exp. Voucher) All the others fields are in the selection criteria.

Mileage_Expenses_ by_Employee

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BW GL Milage Expenses by Employee


Business requirements and Key figures & Characteristics
Key Figures
In the first 2 Key Figures are reported the Amounts in Local Currency related the Private car and Company car identified with the 2 different GL accounts. The other 2 Calculated Key Figures represent the formula applied to the previous amount to have the Total KM with Company Car and the Total KM with Private Car. Key figures

Characteristics present in the layout

Free Characteristics

Layout

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BW GL P&L Account by plant


Business requirements and Key figures & Characteristics
This report provide the Amounts in Document Currency and Local Currency of P&L accounts. The analysis is done by GL accounts, Vendor, Document number, Document type, Plant, Cost Center, Posting date, Posting key and Currency.

Characteristic Restriction
No specific restrictions, all these fields are in the selection criteria

Feuille de calcul Microsoft Excel

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BW GL P&L Account by plant


Business requirements and Key figures & Characteristics
Key Figures and Characteristic
The amounts reported are the one on Document Currency and the one in Local Currency.

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BW GL multicubes/multiproviders where is located the GL infoprovider


Inside the InfoArea are reported all the cubes and infoprovider split for Solution. Under each infoprovider is attached the list of Central reports and Local queries that has been created based on this solution. When you Open the Query choose the push button InfoArea. Open then Reporting Area FI Financial Accounting

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BW GL multicubes/multiproviders Where are located the infoprovider


Open the folder of General Ledger. Inside there are the list of all the cubes and the InfoProvider that is part of General Ledger solution (GL Optimized Cube + ODS - ZXFIGLM02). Under the Infoprovider GL Optimized Cube + ODS (ZXFIGLM02) there are the list of all Central Reports, Local Queries that was created under it.

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BW GL multicubes/multiproviders
List of the principal Local queries created from the Key users
1.Consolidated Stored Purchases 2. Asset Acquisition 3. Subcontracting analysis 4. Periodic CCA Calculation 5. Mileage expenses by employees (France) 6. Turnover Analysis by Vendor EVOLIUM 7. Detailed invoice on asset 8. Turnover Analysis 9. Thailand integration 10. Withholding tax follow up 11. Net Sales Basis 12. Sales Commissions

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Functional coverage of BW GL+ AR + AP Optimized infoprovider

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Functional coverage of BW GL+AR+AP solutions


Content of Infoprovider ZXFIGLM03
This is a Multiprovider in which are stored data coming from Solution GL, AR and AP infocubes. For this solution data are coming from: - AR Reconciliation accounts (BSEG-KOART =D) - AP Reconciliation accounts (BSEG-KOART =K) - B/S and PL accounts (BSEG-KOART = S and M) Behind you can see an example of what is loaded in the in GL+AR+AP Infoprovider from an invoice posted in BP in AR and AP side.

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Functional coverage of BW GL+AR+AP solutions


Content of Infoprovider ZXFIGLM03

This Multiprovider was created to deliver the solution related 2 Treasury reports.

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BW GL+AR+AP technical features


Technical features: ODS/Info-Cubes ZXFIGLM03
The GL+AR+AP Optimized + ODS GL solution (ZXFIGLM03) is a Multi-cube solution based on 3 Info-Cubes and 1 ODS (for slow detailed data) linked to Blue Planet: - Cube Customer Line Items BP ZXFIARC02 (see details of this cube in AR training documentation) - Cube Vendor Line Items BP ZXFIAPC04 (see details of this cube in AP training documentation) Cube General Ledger - Optimized ZXFIGC02 ODS General Ledger Line Items BP + Hub units - ZXFIGO03 ZXFIGLM03

IMPORTANT: All the queries have to be created on this Multiprovider.

ZXFIAPC04

ZXFIARC02

ZXFIGC02

ZXFIGO03

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BW GL+AR+AP technical features New architecture for NAR


BW
GL+AP+AR Optimized + ODS GL ZXFIGLM03

Cube Customers line items BP ZXFIARC02

NA - Cube Customers line items BP ZNFIARC02

Cube Vendor Line Item BP ZXFIAPC04

NA - Cube Vendor Line Item BP ZNFIAPC04

General Ledger Optimized Hub +SSU ZXFIGC02

General Ledger Optimized NAR ZNFIGC02

ODS Customers line item BP ZXFIARBP

FIAP: ODS Vendor Line item BP ZXFIAP04

General Ledger Line Items BP + Hub Units ZXFIGO03

General Ledger NAR Line Items BP + Hub Units ZNFIGO03

BP
Customers: Line Items (Extraction Linked to 0FI_GL_4)) 0FI_AR_4
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Vendors: Linte Items (Extraction Linked to 0FI_GL_4) 0FI_AP_4


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General Ledger: Line Items 0FI_GL_4

BW GL+AR+AP Query design

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BW GL+AR+AP Central reports


List of GL-AR-AP central reports
Central report on GL-AR-AP solution available in BW Tool: Enter in BW environment, then lunch the application for Business Explorer selecting RRMX. Then Open the query from the folder and then select the Button Role. Choose then Blue Planet Central Reports and then select the Folder Financial Reporting. Then open the folder General Ledger where there are the Central Reports listed in alphabetic order: Counterpart Treasury Analysis Flash Treasury Analysis

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BW GL-AR-AP Counterpart Treasury Analysis


Business requirements and Key figures & Characteristics
This report provide all the Counterpart postings of Flash account. It represent all the movement in Treasury in a period In this report a special hierarchy is used for G/L Account

Characteristic Restrictions
The list of the GL accounts involved in the Counterpart report is given by a Set of GL Accounts (as in the example).

Below an extract of the report

Feuille de calcul Microsoft Excel

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BW GL-AR-AP Counterpart Treasury Analysis


Business requirements and Key figures & Characteristics
Key Figures
The Key 2 key figures are the Sum in DC and LC of the 3 amounts that have below: Amount from BS or P&L Receivable Amount Amount Payable All these values come from the 3 info-cubes that are part of the solution.
Amount coming from GL solution (specify which account) Amount of reconciliation accounts coming from AR solution Amount of reconciliation accounts coming from AP solution

Characteristics present in the layout

Free Characteristics

Layout

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BW GL-AR-AP Flash Treasury Analysis


Business requirements and Key figures & Characteristics
The target of this report is select all the lines items of all the FI documents which have at least one line item posted on one of the accounts mentioned in the set GL accounts set Flash accounts. As all the line items of each documents are selected, the balance of each accounting document is equal to zero, therefore the overall result also.

Characteristic Restrictions
All the these fields are in the selection criteria.

Below an extract of the report

Feuille de calcul Microsoft Excel

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BW GL-AR-AP Flash Treasury Analysis


Business requirements and Key figures & Characteristics
Key Figures
The Key 2 key figures are the Sum in DC and LC of the 3 amounts that have below: Amount for P&L and BS accounts Receivable Amount Amount Payable All these values come from the 3 infocubes that are part of the solution.
Amount coming from GL solution (specify which account) Amount of reconciliation accounts coming from AR solution Amount of reconciliation accounts coming from AP solution

Characteristics present in the layout

Free Characteristics

Layout

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BW GL multicubes/multiproviders where is located the GL infoprovider


Inside the InfoArea are reported all the cubes and infoprovider split for Solution. Under each infoprovider is attached the list of Central reports and Local queries that has been created based on this solution. When you Open the Query choose the push button InfoArea. Open then Reporting Area FI Financial Accounting

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BW GL multicubes/multiproviders Where are located the infoprovider


Open the folder of General Ledger. Inside there are the list of all the cubes and the InfoProvider that is part of General Ledger solution (GL+AR+AP Optimized Cube + ODS - ZXFIGLM03). Under the Infoprovider GL Optimized Cube + ODS (ZXFIGLM02) there are the list of all Central Reports, Local Queries that was created under it.

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Mapping of BP vs BW GL fields

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Mapping table of Blue planet (SAP) fields versus BW InfoObjects

Mapping table of Blue planet (SAP) fields versus BW InfoObjects: This map will be updated By BI A&S

Feuille de calcul Microsoft Excel

List of Characteristic, Key Figures, Calculated Key Figures and Restricted Key Figures in GL Solution.

Feuille de calcul Microsoft Office Exce

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Appendix

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BW Query design
Naming Convention for new Local queries

Rule to be applied by BW super/key users for naming convention of new BW Local queries:
Country (ISO code): FR, DE, US, BE InfoProviders name: ZXFIAPM01 Counter: Q### Additional Text if needed
Separate each part with an _

First part: Second part: Third part: Fourth part:

Example of new BW local query on AP solution (Multi-Cube ZXFIAPM01):

US_ZXFIAPM01_Q002__Due_amounts_follow-up

Note: NAR BW Leads can create protected local queries with technical codification starting with U1_
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BW Authorization Variables
Authorization variables Due to the new authorization philosophy in BW Version 7.0, when an authorization relevant object is inserted in an infoprovider, it is automatically activated for all solutions based on this infoprovider. The authorization checks activated for one solution (ex. For InfoObject Company code)

will become homogeneous FOR ALL INFOPROVIDERS and for ALL QUERIES (cubes/multicubes/ODS) based on the same solution.
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BW Authorization Variables
Authorization variables in new Local queries

Local queries must contain all the info-objects (characteristics) relevant for authorisation activated in the infoprovider.

No automatic embedding of authorization objects exist.


At time of creation of new local queries key users can follow one of these options :
1. Create a new local query based on the Template of Query created for each Financial solutions (the template include the authorization objects); 2. Create a new local query based on existing Central Reports (available in Bex menu); 3. Create a new local query directly from the infoprovider and add manually all the authorization variables activated.

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BW Authorization Variables
1st Option - Local query like a copy of the Template of Query - 1/2 1st OPTION : Create a local query like a copy of the Template of Query

created for each BW Financial solutions


For each BW Financial solution, a Template of Query has been created with all the necessary authorization variables.

The Template of Queries for financial solutions are the following:


For AP solution: Template of Query ZXFIAPM01 (tech. name: ZX_ZXFIAPM01_Q001) For AP-GL solution: Template of Query ZFIAPM01 (tech. name: ZX_ZFIGLAPM1_Q001) For AR solution: Template of Query ZXFIARMC1 (tech. name: ZX_ZXFIARMC1_Q001) For AR-GL solution: Template of Query ZFIGLARM1 (tech. name: ZX_ZFIGLARM1_Q001) For GL solution: Template of Query ZXFIGLM02 (tech. name: ZX_ZXFIGLM02_Q001) For GL-AP-AR solution: Template of Query ZXFIGLM03 (tech. name: ZX_ZXFIGLM03_Q001)

Super users can create a copy of these Template of Queries.


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BW Authorization Variables
1st Option - Local query like a copy of the Template of Query Example of TEMPLATE OF QUERIES defined for AP solution: - 2/2

BW AP solution Authorization objects activated in AP infoprovider

Authorization object defined in Template of Query ZXFIAPM01 (tech. name: ZX_ZXFIAPM01_QUERY_TEMPLATE)

Note: only Company code is Visible in Selection screen. If you want to make the other authorization visibles, you can change them in your local query.

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BW Authorization Variables
2nd Option - Local query like copy of Central Report 2nd OPTION: Create a new local query like a copy of existing Central

Reports (available in Bex menu)

=> With this option, all authorization variables are already included in the Central reports.
Note: all the filters, conditions, restricted key figures, etc. will be copied as well from Central reports. Pay attention to them!

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BW Authorization Variables
3rd Option - Creation from InfoProvider - 1/3 3st OPTION: Create a new local query directly from the infoprovider and

add manually all the authorization variables


For queries created directly from infoprovider, the authorization objects indicated below must be inserted manually by key users. Example of
BW AP solution AUTHORIZATION OBJECTS: AP solution

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BW Authorization Variables
3rd Option - Creation from InfoProvider - 2/3 The list of authorization objects activated for each BW financial solution and the list of authorization variables that can be used are listed in this excel file:

Author variables_v4

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BW Authorization Variables
3rd Option - Creation from InfoProvider - 3/3 If authorization variables are not inserted in the local queries, the following error message will be displayed: NO AUTHORIZATION

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BW Account Types in General ledger

The following account types are available in Blue Planet:


RECONCILIATION ACCOUNT TYPES K Vendors D Customers A Fixed Assets OTHER ACCOUNT TYPES M Stock account S G/L accounts

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www.alcatel-lucent.com

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