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Morris County Community Development Grant Programs

Who, What, Why and How?

Community Development
Table of Contents
1. 2. 3. 4. 5. 6. 7. 8.

2011 Annual Report Criteria for Eligibility Eligible and Ineligible Activities Priorities in the 5 Year Consolidated Plan Six Critical Questions for Community Development Applications Who is the Community Development Revenue Sharing Advisory Committee? Application Review Guidelines Program Year 2013 Schedule

Morris County Division of Community Development

2011 Annual Report

For the period 7/1/116/30/12 The Division of Community Development administers 3 Federal programs for Morris Countys 39 municipalities: Community Development Block Grant program (CDBG) HOME Investment Partnerships program (HOME) Emergency Solutions Grant program (ESG) Funds come from the US Department of Housing & Urban Development (HUD), which provided Morris County with $3,234,927 in 2011

CDBG CDBG Improvements


$ 166,552 Spent
On completed activities

2011 HUD Grant Award

HOME, $1,030,692, 32% ESG, $155,339, 5%

Water and Sewer Town of Boonton, Water Tank Town of Boonton, Water System Improvements Town of Butler, Water Main Replacement Township of Long Hill, Sewer Pump

CDBG, $2,048,896, 63%

$ 257,797 Spent

On completed activities

12 9 40 17 16 11 8

Served at Adult Care Day Program Developmental Day Care Scholarships Scholarships for Summer Camp Households Receiving Caregiver Respite Care Child Care Scholarships at Homeless Shelter Case Management, Youth Aging out of Foster Care Support Services, Individuals with Special Needs

100% of 2011 Funds Expended Benefited Low/Mod Income Morris County Households
The CDBG program has flexibility in allowing communities to carry out activities that are tailored to their unique housing and community development needs. It represents an important partnership among federal and local governments and the non-profit sector in carrying out activities which improve the lives and neighborhoods of low and moderateincome families.

552 Individuals receiving Housing Counseling 161 Culinary Arts Training,Individuals with Special Needs 11 Scholarships, Special Needs, High School Equivalency 386 Abused and Neglected Children, Case Supervisors 149 Abused and Neglected Children, Clinical Counseling

CDBG Activity Category Expenditure %

Services 17% Improvements 11%

The CDBG program is a competitive application process with funding recommendations made by a citizen advisory committee. CDBG funds target 4 major categories: Facilities, Housing, Improvements and Services.

Housing 35%

Facilities 37%

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Program Year 2011


$ 536,612 Spent
On completed activities

Fire Stations/Equipment Township of Roxbury, Exhaust System and Bays Netcong, Hilltop Firehouse, Roof Replacement Public Facilities and Improvements American Legion #344, Rehab & Accessibility Neighborhood Facilities Church of the Redeemer, Rehab to Parish House St. Peters Episcopal Church, Kitchen Renovation Interfaith Food Pantry, Parking Area Improvements Health Facilities Daytop Village, Window Replacement Senior Centers Jefferson Senior Center, Refurbishment Parks, Recreational Facilities Town of Morristown, Caldwell Park, Improvements

CDBG-Housing CDBGAccomplishments
529 Fix-It Clients, minor repairs

$ 516,950 Spent
On completed activities

42 Households, Countys Homeowner Rehab Program 16 Units, Mt. Kemble Home, Plumbing Rehab

St. Peters Episcopal Church

HOME Investment Partnerships Program

HOME provides grants to localities, often in partnership with local nonprofit groups, to fund a wide range of activities that build, buy, and/or rehabilitate affordable housing for rent or homeownership. Accomplishments

$ 284,370 Spent

On completed activities

1st Time Homebuyers Individual Development Accounts3 HHs Housing Constructed: Jewish Service/Developmentally Disabled, 1 Rental Group Home, Township of Hanover Morris Habitat, 1 For Sale Unit, Township of Pequannock Rose House, 8 SROs at Community Residence, Twp. Of Hanover Tenant Based Rental Assistance, 10 Households

Emergency Solutions Grant

ESG is a formula grant program for communities to renovate buildings, services, operating costs and homeless prevention.

On completed activities

$ 44,557 Spent

Family Shelter: Homeless Solutions, Inc. Shelter Nights: Jersey Battered Womens Services Case Management: Interfaith Council for Homeless Families Homelessness Prevention: Morris County Office of Temporary Assistance

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Program Year 2009


$ 191,639 Spent
On completed activities

Stimulus Funds
In 2009, the Division of Community Development received additional Federal funds as part of the American Recovery and Reinvestment Act:

Handicapped Centers Delta Community Supports, Kitchen & Bathroom Rehab Community Hope, Inc, Safety Improvements & Renovations Public Facilities and Improvements Borough of Netcong, Salt Dome Health Facilities Daytop Village, Mendham Twp., Dormitory Renovation

$608,627 in CDBG-Recovery funds, which were intended for shovel-ready activities and benefitting people most affected by the economic downturn. $931,156 in HPRP funds; the Homeless Prevention and Rapid ReHousing Program targeted households affected directly by the economic downturn and were most likely to become housing stabilized within 18 months.

CDBG-Housing $ 722,806 Spent CDBGAccomplishments

On completed activities

186 Fix-It Clients received minor repairs Madison Housing Authority, Renovations 28 Households Served by Countys Homeowner Rehab Program

HOME Investment Partnerships Program

HOME provides grants to localities, often in partnership with local nonprofit groups, to fund a wide range of activities that build, buy, and/or rehabilitate affordable housing for rent or homeownership. Accomplishments

$ 374,727 Spent

On completed activities

1st Time Homebuyers Downpayment Assistance4 Households Housing Constructed: : Morris Habitat, 2 For Sale Units, Morristown : Abiding Peace, 7 Senior Rentals, Mt. Olive Tenant Based Rental Assistance to 9 Households

Emergency Shelter Grant

ESG is a formula grant program for communities to renovate buildings, services, operating costs and homeless prevention.

On completed activities

$ 44,482 Spent

Shelter Nights: Homeless Solutions, Inc. Shelter Nights: Jersey Battered Womens Services Drop-In Center: Our Place, Morristown


Community Development Block Grant Eligible
o Acquisition of Real Property o Public Facilities and Improvements, including: Senior and Handicapped Centers Recreational and Neighborhood Facilities Fire Protection Facilities and Apparatus Parking Facilities Street Improvements, Sidewalks and Curbs Water, Sewer, Drainage, and Other Public Utilities o Demolition Activities o Public Services, including Child Care Scholarships, Senior/Handicapped Vehicles o Removal of Architectural Barriers (exceptions: activities which only benefit disabled children) o Rehabilitation and Preservation Activities, including: Rehabilitation of Public Residential Structures, including Public Housing Rehabilitation of Private Residential and Non-Residential Properties Code Enforcement Energy Conservation Activities Historic Preservation Renovation of Closed School Buildings o Planning Activities o Shelter and Services for Persons Having Special Needs o Economic Development


Public Works or Improvements to: Buildings and Facilities for the Conduct of Government Facilities used for Exhibitions, Spectator Events and Cultural Purposes o Purchase of Equipment, Furnishings and Personal Property o Operating and Maintenance Expenses o General Government Expenses


Eligible Streetoutreach Emergencyshelter HomelessnessPrevention RapidRehousingAssistance HMIS(HomelessManagementInformationSystem)

Eligible Acquisition: o ForDevelopment o ForFirsttimehomebuyers o ForRehabilitation Construction Rehabilitation Allowableexpensesundertheseactivitiesinclude: Acquisitioncosts Propertysiteimprovements Conversioncosts(e.g.,frombusinesstoresidential) Demolition Financingcosts Developmentrelatedsoftcosts: o Legalfees o Architectural o Engineering Construction/rehabilitationhardcosts(e.g.,painting,window replacement,building)

Community Development Block Grant & HOME Investment Partnerships Priorities 2010-2014
There are four categories of activities covered by the CDBG and HOME programs. The following activities received high and medium priority. Housing: Types of Activities Rental Housing Subsidies Homeowner Rehab Homeownership Assistance Rehab of Multi-Unit Residential Modernization of Public Housing Residential Units Acquisition for Rehabilitation Production of New Rental Units (See chart at end for income breakdown) Production of New Owner Units (See chart at end for income breakdown) Sub Populations identified as having priority needs: Special Needs: People with severe mental illness, developmentally disabled and physically disabled Seniors Public Housing People with HIV/AIDS and their families Single women with children Veterans Aging out youth College grads Latinos/Latinas Facilities Parks/Recreational Facilities Senior Centers Firehouses Centers serving homeless individuals Facilities serving veterans Facilities serving youth suffering substance abuse addictions Non Residential Historic Preservation

Improvements: Water/sewer Flood/drainage Street These priorities were identified through the development of the 2010-2014 Consolidated Plan, Input was provided by the public, municipal representatives and non profit providers.

Services Transportation Childcare Senior services Handicapped Services Employment training Recreation/ Respite care and employment training for special needs population Youth Services Substance Abuse Public Services Health Services Abused and Neglected Children Provision of food to low income families, including nutrition training Legal aid


Household Income <=30% MFI Household Composition Elderly-Renters Small Related-Renters Small Related-Owners Small Related-Owner Small Related-Owner # Units 20 10 25 62 61

>30 to <=50% MFI >50 to <=80% MFI

Household Income <=30% MFI Household Composition Unrelated - Renters Elderly-Owners Large Related-Owners Unrelated-Owners Small Related-Renters Elderly-Owner Large Related-Owner Unrelated-Owner Small Related-Renter Elderly-Owner Large Related-Owners Unrelated-Owner # Units 6 5 5 7 4 11 11 17 8 11 12 16

>30 to <=50% MFI

>50 to <=80% MFI

These priorities were identified through the development of the 2010-2014 Consolidated Plan, Input was provided by the public, municipal representatives and non profit providers.

Six Critical Questions for Community Development Applications

1) Does your proposal satisfy any of the Strategies identified in the 5 year Consolidated Plan? 2) Does your proposed activity serve Low/Moderate income individuals? 3) Can you complete your: Community Development Block Grant activity in 1 years? Emergency S Grant activity in 1 year? HOME Investment Partnerships Program activity in 5 years?

4) Do you have all other sources of funding in place? 5) Do you have the institutional capacity to manage your proposal? 6) If you are applying for HOME or ESG funds, have you satisfied the match requirement?


Who Is the Community Development Revenue Sharing Advisory Committee (CDRS)?

In order to select activities for funding, the Division of Community Development and its participating municipalities formed the Community Development Revenue Sharing Advisory Committee (CDRS). The committee is composed of: 2 members from each participating municipality (2 x 37) 2 Freeholder appointed At Large members = 76 members CDRS members are responsible for working with citizen groups and interested individuals to enhance participation in the Community Development process. They also serve as liaisons to the Board of Chosen Freeholders, the municipalities and the Division of Community Development. The 37 participating municipalities in Morris County are organized into 7 regions so as to provide service and leadership to municipalities with common interests. Each of the 7 regions elects a Regional Coordinator and Alternate. These Regional Coordinators develop procedures by which the entire CDRS Advisory Committee will function. Each of the 7 regions selects a representative and alternate to sit on the four subcommittees: Housing Public Facilities Public Improvements Public Services The subcommittee members review grant applications, hear presentations and present a prioritized list of activities and funding recommendations for consideration to the Regional Coordinators. The Regional Coordinators review the subcommittee recommendations and formulate the program funding recommendation to be presented and voted upon by the full CDRS Advisory Committee. The program is presented to the Board of Chosen Freeholders for their review and approval.


Community Development Block Grant Emergency S Grant HOME Investment Partnerships Program

Reviewing Applications:
What is the applicants experience and capacity for carrying out the activity Does applicant have other open grant activities? (See application Summary

Sheet.) What National Objective does it meet? (See Criteria for Eligibility.) Low/Moderate Income Persons, Slum Or Blight or Urgent Need? Does the activity address a Consolidated Plan Need? (See Strategies.) Is activity an eligible activity? (See Eligible Activities.) Review the funding picture Are there "other funds" to help finance this activity? Where are the other funds coming from? What is the status of those funds? Can activity proceed if other funds do not come through? Will the program funds be stockpiled while awaiting other funds? Is the application for a "Phased" activity? Will the activity be able to be completed independently of the other "phases?" Has the match requirement been satisfied for HOME applications? Are there environmental constraints e.g., Highlands, wetlands, floodplains, etc.? Consider the Activity Time of Performance (TOP) Is the activity "ready to go"? Is the TOP reasonable? Can the CDBG activity be completed within 18 months; ESG within 24 months and HOME activity within 5 years?

Ranking and Funding:

Subcommittee (Housing, Improvements, Facilities and Services) consist of

Community Development Revenue Sharing Advisory Committee members (See Who Is the Community Development Revenue Sharing Committee?). Each subcommittee will rank activities to determine funding recommendations. If an activity ranks highly, entire requested amount is recommended. If less than requested amount is recommended, an explanation will be provided in addition to direction as to how the funds should be used. First and Second priority lines are established. First line reflects those activities that the committee determines should get done. The second line reflects those activities that the committee would like to recommend if funds were available. The Subcommittees recommendations are presented to the Regional Coordinators (CDRS members) who vote on entire slate of activities to present to the full CDRS. The full CDRS reviews the three programs and votes to recommend to Freeholders. Freeholders review entire program and vote to approve all three programs.


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Thursday,February14 March4,5 Wednesday,March6 Tuesday,March12 Wednesday,March13 March13April5 Wednesday,March27 Thursday,April18 April19May1 Wednesday,April24 FridayMay10 JulyAugust 1stWeekofSeptember EndofSeptember

OrientationMeeting4:00PMKnoxRoomApplicantTraining PublicHearing&CDRSMeeting5:30PMPerformanceReportandNeeds Cafeteria4thFloorAdministration&RecordsBuilding StaffProvidesTechnicalAssistancetoApplicants ApplicationsDueInOfficeofCommunityDevelopmentby5P.M. StaffReviewsApplicationsForCompleteness;ReceivesCommentsFrom CountyDepartments;CompletesEvaluationFormsOnEachActivity;Prepares ApplicationPackagesForSubcommitteeMember CDRSluncheonApplicationDistribution EveningPresentationsbyApplicantstoSubcommittees3rdand4thFloorsat 30SchuylerPlace(Checkpresentationscheduleforexactlocationandtime) NoticesSentToRegionalCoordinatorsOnFundingLevelsBySubcommittee RegionalCoordinatorsMeetAndRecommendFundingLevelsBy Subcommitteeforthe2012ProgramYear CountyStaffDistributesRecommendedActivitiesAndFundingLevelsTo CDRSCommitteeMembersAndBoardOfChosenFreeholders Freeholders&CDRSCommitteeReviewRecommendedActivityList AnnualActionPlanPublishedForPublicComment PublicHearing5:30P.M.AnnualActionPlanFreeholdersPublicMeeting Room CDRS Meeting 6:00 P.M. To Approve Activity List Freeholders Public MeetingRoom AnnualActionPlanRevisedAsNecessary FreeholdersApproveAnnualActionPlan ActionPlanSubmittedtoHUD AnticipatedHUDAward LegalNoticepublishedforCAPERWith15DayCommentPeriod 90DaysAfterCloseofProgramYear,CAPERisDue