72 common question during project management audit

1. Do Project Management Processes exist for planning, organizing, monitoring and controlling all aspects of the project? 2. Is there a clear definition of responsibilities for monitoring the realization of the sub process ! phase objecti"es and related ris#s? $. %hich project management processes exist &documented or not' (ithin the organisation e.g. cost, resource and time related processes to ensure the project is managed efficientl) and effecti"el)? *. Do Project Management guidelines and processes exist (ithin the organisation ! project organisation to ensure +ualit)? ,. -a"e customer and sta#eholder needs been clearl) understood to ensure that all project related processes focus on meeting their needs? .. Is there a clear di"ision of responsibilit) "ersus authorit) bet(een the organisation, project team, customers and sta#eholders? /. Do project progress e"aluations exist? If so, (hat do the) e"aluate? 0. Do +ualit) attributes exist (ithin the Project Management Process? 1.g. appro"als, documentation, pre"entati"e and correcti"e action, re"ie(s, traceabilit), training, "erification, etc. 2. -a"e management pro"ided an organizational structure that is conduci"e to support the project objecti"es? 13. Does management ma#e project decisions based on data and factual information? 11. -as a project manager been appointed and defined (ith accountabilit), authorit) and responsibilit) for managing the project? 12. -as a s)stem been put in place to collect and anal)ze the information gained during ! after a project for use in a continual impro"ement process? 1$. %ho is responsible for managing all of the interdependencies amongst the project processes? 1*. Does an appro"ed project and +ualit) plan exist? If so, is it #ept up to date, and b) (hom? 1,. -as the project plan been prepared to allo( for traceabilit) &measuring and assessing objecti"es! deli"erables'? If not, is there an alternati"e means of traceabilit)? 1.. Is the objecti"e of the project to fulfil the re+uirements of a contract? If so, are contract re"ie(s performed? 1/. Is the retention of project related records managed?

10. 4re re"ie(s and progress e"aluations included in the Project Plan? If so, do these re"ie(s include pre"entati"e ! correcti"e action measures? 12. %hat project interfaces exist? 4re the) identified in the Project Plan and ho( are the) managed? 1.g. liaison (ith customer ! sta#eholders, reporting lines, functions (ithin the project organisation. 23. 5"er and abo"e the project organisation, does the project consist of project interaction teams? 1.g. ris# management teams, measuring project performance, project communication. 21. Does the 6hange Management Process include a control mechanism for documentation? 22. 4t project closure, are all the project records retained for a specified time? 2$. 4t project closure, is a complete project re"ie( conducted irrespecti"e of the reason for project closure? 2*. -o( are the customer re+uirements translated into acti"ities to ensure project objecti"es are achie"ed? 2,. Is there supporting e"idence of alternati"e approaches and solutions? 2.. In the definition of acti"ities, has the project manager ! project leader in"ol"ed the personnel (ho are responsible for carr)ing out the acti"ities? 2/. -a"e the acti"ities been defined in such a (a) that its outputs are measurable? 20. 4re the acti"ities defined, carried out in accordance to the project plan? 22. -a"e re"ie(s been planned on the acti"ities? $3. 4re "ariations from the defined acti"ities being updated on the Project Plan? $1. Does a time related process exist to determine the dependencies and duration of acti"ities to ensure timel) completion of the project? $2. Is there a clear timetable? $$. -as the project defined and documented inter relationships, logical interactions and interdependencies? 1.g. project net(or# diagrams. $*. %ho is responsible for establishing the duration of the acti"ities (ithin the project? $,. -as the 7estimation of duration7 been lin#ed to project resource planning? $.. -as time allocation been planned for +ualit) practices (ithin the project? $/. %hat is the format of the project schedule? $0. -a"e #e) e"ents, milestones, progress e"aluations, critical and near critical acti"ities been identified in the schedule?

$2. 6hanges that affect the project objecti"es before implementation? *3. -o( often is the schedule re"ised?

does the customer! sta#eholder agree to these

*1. -o( are the project costs managed to ensure that the project is completed (ithin the original budget constraints? *2. -a"e project costs been clearl) identified and documented? If so, b) (hom? *$. -a"e the project costs been lin#ed to the acti"it) definition process? **. -as the project cost estimation in"ol"ed significant cost related ris#? If so, ho( are these managed? *,. -as the project budget been established based on the project cost estimation process and is it accordance (ith the appro"ed accounting procedures (ithin the organisation? *.. Is the project budget consistent (ith the project re+uirements, assumptions, ris#s and contingencies? Is this documented? */. %hat is the process for project purchasing ! expenditure re+uirements? *0. -as this process been documented and communicated to those responsible for authorising expenditure or authorizing (or# that ma) ha"e cost implications? *2. 4re project expenditure records re"ie(ed, managed and maintained? ,3. 4re the root causes for budget "ariances, both fa"orable and unfa"orable identified? If so, is this part of a project budget re"ie(? ,1. -as resource planning and control been applied on the project? ,2. Does a resource plan exist for the project? ,$. -o( does the project ensure that the remaining resources are sufficient to meet the project objecti"es? ,*. -as a project organisational structure been established? ,,. Is the project organisational structure encouraging for communication and co operation bet(een the project participants? ,.. Is the project organisational structure appropriate for project scope, size and local conditions? ,/. Does the project organisational structure identif) customer ! sta#eholders? ,0. 4re accountabilit), authorit), responsibilit) and job descriptions defined and documented? ,2. -o( often is the project organisational structure re"ie(ed for "alidit) and ade+uac)? .3. %ere selection criteria prepared for staff allocation?

.1. -as education, #no(ledge and experience been accounted for in the allocation of project staff? .2. -as the project manager been in"ol"ed in the appointment of #e) team members? .$. Is project staff efficienc) and effecti"eness being monitored? .*. Is the project team being recognized and re(arded? .,. Does the project en"ironment encourage excellence, good (or#ing relationships, trust, respect and open communication? ... -o( often are ris#s identified through the project life c)cle? ./. -o( are these ris#s managed? .0. Is probabilit) of the occurrence and impact of the identified ris# assessed? .2. %hat techni+ues are being used in the project to prioritize, manage and record the identified ris#s and their resolutions? /3. 4re ris#s that ma) impact time schedules or project budget, identified and maintained separatel)? /1. Does the project plan consist of a contingenc) plan? /2. Do project ris#s form part of project progress reports?