2

Downtown Oakland Association Association

YTD Cash Summary-April 2014

YTD Budget

Actual

Annual Budget

Notes

Cash Available
Prior Year Reserve and Assessment
Income

Unallocated Carry Forward

Less Reserve

Total Cash Available

$877,886.84

$908,878.44

$70,641.18
$40,000.00

$30,830.18
$40,000.00

$908,528.02

$899,708.62

$19,500.04

$7,371.53

$970,096.49
Includes board authorized allocations of
$12,037.00 to increase budget reserve,
$13,000.00 to increase sponsorship of Free
B Shuttle, and $14,774.00 to expand safety
$70,641.18 ambassador services.
$40,000.00

$1,000,737.67

Expenses
DISI

ORG

$58,500.00 Please see attached

Variance due to board approved increased
Shuttle sponsorship-offset by Unallocated
$206,392.49 Carry Forward funds. Please See Attached

$72,906.20

$78,425.37

$221,734.72

$209,469.91

$665,204.00 Please see attached

Total Expenses

$314,140.96

$295,266.81

$930,096.49 Please see attached

Cash Remaining

$594,387.06

$604,441.81

SOBO

$70,641.18

10:27 AM
4/26/14
Cash Basis

Downtown Oakland Association

April 2014 Expenses
Curr. Actual

Curr.Budget

Curr. Variance

Percent

YTD Actual

YTD Budget

YTD Variance

Percent

Ann. Budget

Variance Explanation

EXPENSES
DISTRICT IDENTITY (DISI)
DISI Projects
Banner Program
Marketing
Merchant/Retail Support
Misc.
Public Relations
Public Space Development
Total DISI Projects
Special Events
Arts & Culture
CBD Sponsored Events
Holiday Event
Total Special Events
TOTAL DISI

0.00
17.50
0.00
270.00
1,250.00
0.00
1,537.50

291.67
875.00
250.00
125.00
1,250.00
166.66
2,958.33

-291.67
-857.50
-250.00
145.00
0.00
-166.66
-1,420.83

0.0%
2.0%
0.0%
216.0%
100.0%
0.0%
51.97%

0.00
120.00
0.00
727.88
5,023.65
0.00
5,871.53

1,166.68
3,500.00
1,000.00
500.00
5,000.00
666.64
11,833.32

-1,166.68
-3,380.00
-1,000.00
227.88
23.65
-666.64
-5,961.79

0.0%
3.43%
0.0%
145.58%
100.47%
0.0%
49.62%

3,500.00
10,500.00
3,000.00
1,500.00 Includes payments to DISI Strategic Planning facilitator.
15,000.00
2,000.00
35,500.00

0.00
0.00
0.00

833.34
750.00
333.34

-833.34
-750.00
-333.34

0.0%
0%
0.0%

0.00
1,500.00
0.00

3,333.36
3,000.00
1,333.36

-3,333.36
-1,500.00
-1,333.36

0.0%
50.0%
0.0%

0.00

1,916.68

-1,916.68

0.0%

1,500.00

7,666.72

-6,166.72

19.57%

23,000.00

1,537.50

4,875.01

-3,337.51

32%

7,371.53

19,500.04

-12,128.51

37.8%

58,500.00

0.00
0.00
0.00
0.00

541.67
166.66
208.34
166.66

-541.67
-166.66
-208.34
-166.66

0%
0%
0%
0%

0.00
125.00
0.00
0.00

2,166.68
666.64
833.36
666.64

-2,166.68
-541.64
-833.36
-666.64

0.0%
18.75%
0.0%
0.0%

6,500.00
2,000.00
2,500.00
2,000.00
1,215.00 Paid in full
2,448.00 Paid in full
3,663.00
500.00

10,000.00
9,000.00 Includes sponsorship of EBBC Bike to Work Day
4,000.00

ORGANIZATION
Non-Personnel Expenses
Accounting Expenses
Computer Service & Support
Consulting & Legal Expenses
Fees & Permits
Insurance
Directors & Officers
General Liability
Total Insurance
Misc.
Occupancy
Rent

0.00
0.00
0.00
76.00

0.00
0.00
0.00
41.66

0.00
0.00
0.00
34.34

0%
0%
0%
182%

1,120.00
2,448.00
3,568.00
133.00

1,215.00
2,448.00
3,663.00
166.64

-95.00
0.00
-95.00
-33.64

92.18%
100.0%
97.41%
79.81%

1,824.50

1,757.84

66.66

104%

6,930.41

7,031.36

-100.95

98.56%

21,094.00

Total Occupancy expenses

Office Furniture & Equipment
Postage, Shipping & Delivery
Printing & Copying
Supplies
Telephone & Telecommunications

1,824.50
157.03
88.50
161.19
200.24
166.58

1,757.84
125.00
41.66
250.00
291.66
208.34

66.66
32.03
46.84
-88.81
-91.42
-41.76

104%
126%
212%
64%
69%
80%

6,930.41
264.55
115.84
161.19
1,069.04
666.05

7,031.36
500.00
166.64
1,000.00
1,166.64
833.36

-100.95
-235.45
-50.80
-838.81
-97.60
-167.31

98.56%
52.91%
69.52%
16.12%
91.63%
79.92%

21,094.00
1,500.00
500.00
3,000.00
3,500.00 Includes purchase of ink for printer
2,500.00

Total Non-Personnel Expenses

ORG/Special Projects
Annual Breakfast Meeting
Business Attraction & Retention
Shuttle

2,674.04

3,799.49

-1,125.45

70%

13,033.08

18,860.96

-5,827.88

69.1%

0.00
0.00
18,000.00

0.00
83.34
5,000.00

0.00
-83.34
13,000.00

0%
0%
360%

0.00
0.00
18,000.00

0.00
333.36
5,000.00

0.00
-333.36
13,000.00

0.0%
0.0%
360.0%

18,000.00

5,083.34

12,916.66

354%

18,000.00

5,333.36

12,666.64

337.5%

11,000.00

1,250.00
10,592.16

1,250.00
10,594.63

0.00
-2.47

100%
100%

5,023.65
42,368.64

5,000.00
42,378.52

23.65
-9.88

100.47%
99.98%

15,000.00
127,135.49

Total ORG/Special Projects

Personnel & Related
Public Relations
Staff Personnel

49,257.00
5,000.00
1,000.00
5,000.00 Increased funding authorized by board at the March meeting$13K difference offset by Unallocated Carry Forward funds.

10:27 AM
4/26/14
Cash Basis

Downtown Oakland Association

April 2014 Expenses
Curr. Actual

Curr.Budget

Curr. Variance

Percent

YTD Actual

YTD Budget

YTD Variance

Percent

Ann. Budget

Variance Explanation

Training & Prof. Develop.

Total Personnel & Related

0.00
11,842.16

333.34
12,177.97

-333.34
-335.81

0%
97%

0.00
47,392.29

1,333.36
48,711.88

-1,333.36
-1,319.59

0.0%
97.29%

4,000.00
146,135.49

TOTAL ORGANIZATION

32,516.20

21,060.80

11,455.40

154%

78,425.37

72,906.20

5,519.17

107.57%

206,392.49

SOBO
Landscaping Staff Person
Maintenance
Misc. SOBO Expenses
PROW Maintenance

1,583.00
18,000.00
21.95
391.35

1,583.34
18,000.00
361.59
3,333.34

-0.34
0.00
-339.64
-2,941.99

100%
100%
6%
12%

4,643.00
70,820.01
5,240.35
3,074.97

6,333.36
72,000.00
1,446.36
13,333.36

-1,690.36
-1,179.99
3,793.99
-10,258.39

73.31%
98.36%
362.31%
23.06%

Security

34,439.38

30,683.66

3,755.72

112%

125,691.58

122,734.64

2,956.94

102.41%

Watering
Total SOBO
TOTAL EXPENSE

0.00
54,435.68
88,489.38

1,471.75
55,433.68
81,369.49

-1,471.75
-998.00
7,119.89

0%
98%
108.75%

0.00
209,469.91
295,266.81

5,887.00
221,734.72
314,140.96

-5,887.00
-12,264.81
-18,874.15

0.0%
94.47%
93.99%

19,000.00
216,000.00
4,339.00 Includes reimbursement to PSC for storage cage expansion
40,000.00 Includes costs associated with art deco clock repair, CCTV
data storage and expansion of ambassador storage
368,204.00 Includes board authorized pricing adjustment per contract
ammendment-difference offset by Unallocated Carry
Forward funds.
17,661.00
665,204.00
930,096.49

Combined Occupancy Costs for DOA and LMUDA

Current Rent and Expenses
Square Footage Price Per Sq. Ft.
388 19th
1278
$2.00
390 19th Street (Small Locker Rm)
300
$3.084
Storage Cage in Garage
Monthly Fee
Monthly Internet and Phone Service Monthly Fee
Office Water Service
Total Monthly Cost
Proposed Rent and Expenses
388 19th
1924 Franklin (Ambassador
Operations Center, includes locker
room, break room and Team Lead
and Admin. offices)
Storage Cage in Garage

Monthly Internet Service

Office Water Service
Total Monthly Cost
Monthly Difference

One time expenditure for purchase

of office equipment and furniture
Annual Difference in 2014

Monthly Fee

Monthly Fee

1278

$2.00

2772

$1.353

Monthly Costs
Notes
$2,556.00 no charge for utilities
$925.20
$150.00
$183.00
$70.00
$3,884.20
$2,556.00 No charge for utilities
No charge for utilities. Lease term of 2yrs.,
7 months, commencing on June 1, 2014,
followed by a two year lease option to
bring us to end of BID term.
$3,750.52
$150.00
Phone and internet for 388 19th and
$257.90 internet only for 1924 Franklin
$70.00
$6,784.42
$2,900.22 Will run variance in occupancy line item in
each district budget for 2014, for increased
rent between June 1st and December 31st,
Not to exceed
Will run a variance in office furniture and
$5,000.00.
equipment line item in each district budget
$2500.00/district for 2014.
$39,802.59 Includes purchase of office furniture and
equipment.