10 March, 2014

Fundamentals of Projects Management

MPM-I
Ejaz Ahmed Bajwa
Lecture-6
Project Management Framework and Project
Integration Management
Project Management Framework
(10 Knowledge Areas & 5 Process Groups)
Integration Management
Scope Management
Time Management
Cost Management
Quality Management
Human Resource Management
Communication Management
Risk Management
Procurement Management
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Initiation
Planning
Implementation/
Execution
Closure
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Monitoring, Evaluation &
Control
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Stakeholders Management
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Project Management
Integration Management
1. Develop Project Charter
2. Develop Project Management Plan
3. Direct and Manage Project Work
4. Monitor and Control Project Work
5. Perform Integrated Change Control
6. Close Project/Phase
Main Slide
10 March, 2014 4
Project Management
Scope Management
1. Plan Scope Management
2. Collect Requirements
3. Define Scope
4. Create Work Breakdown Structure
5. Validate Scope
6. Control Scope
Main Slide
10 March, 2014 5
Project Management
Time Management
1. Plan Schedule Management
2. Define Activities
3. Sequence Activities
4. Estimate Activities Resources
5. Estimate Activities Duration
6. Develop Schedule
7. Control Schedule
Main Slide
10 March, 2014 6
Project Management
Cost Management
1. Plan Cost Management
2. Estimate Cost
3. Determine Budget
4. Control Costs
Main Slide
10 March, 2014 7
Project Management
Quality Management
1. Plan Quality Management
2. Perform Quality Assurance
3. Control Quality
Main Slide
10 March, 2014 8
Project Management
Human Resources Management
1. Plan Human Resource Management
2. Acquire Project Team
3. Develop Project Team
4. Manage Project Team
Main Slide
10 March, 2014 9
Project Management
Risk Management
1. Plan Risk Management
2. Identify Risks
3. Perform Qualitative Risk Analysis
4. Perform Quantitative Risk Analysis
5. Plan Risk Responses
6. Control Risks
Main Slide
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Project Management
Communication Management
1. Plan Communication Management
2. Manage Communication
3. Control Communication
Main Slide
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Project Management
Procurement Management
1. Plan Procurement Management
2. Conduct Procurement
3. Control Procurement
4. Close Procurement
Main Slide
10 March, 2014 12
Project Management
Project Stakeholder Management
1. Identify Stakeholders
2. Plan Stakeholder Management
3. Manage Stakeholder Engagement
4. Control Stakeholder Engagement
Main Slide
10 March, 2014 13
Phases of Project Management
Knowledge
Areas
Project Management Process Groups
Initiation Planning Execution Controlling Closing
Project
Integration
Management
Develop
Project
Charter
Develop
Project
Management
Plan
Direct and
Manage
Project Work
Monitor
& Control
Project Work
Perform
Integrated
Change
Control
Close
Project/Phase
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Phases of Project Management
Knowledge
Areas
Project Management Process Groups
Initiation Planning Execution Controlling Closing
Project Scope
Management
Plan Scope
Management
Collect
Requirement
Define Scope
Create WBS
Validate
Scope
Control Scope
10 March, 2014 15
Phases of Project Management
Knowledge
Areas
Project Management Process Groups
Initiation Planning Execution Controlling Closing
Project Time
Management
Plan Schedule
Management
Define Activities
Sequence
Activities
Estimate Activity
Resource
Estimate Activity
Duration
Develop Schedule
Control
Schedule
10 March, 2014 16
Phases of Project Management
Knowledge
Areas
Project Management Process Groups
Initiation Planning Execution Controlling Closing
Project Cost
Management
Plan Cost
Management
Estimate Costs
Determine Budgets
Control Costs
10 March, 2014 17
Phases of Project Management
Knowledge
Areas
Project Management Process Groups
Initiation Planning Execution Controlling Closing
Project
Quality
Management
Plan Quality
Management
Perform Quality
Assurance
Control
Quality
10 March, 2014 18
Phases of Project Management
Knowledge
Areas
Project Management Process Groups
Initiation Planning Execution Controlling Closing
Project
Human
Resource
Management
Plan Human
Resource
Management
Acquire
Project Team
Develop
Project team
Manage
Project team
10 March, 2014 19
Phases of Project Management
Knowledge
Areas
Project Management Process Groups
Initiation Planning Execution Controlling Closing
Project
Communication
Management
Plan
Communication
Management
Manage
Communication
Control
Communication
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Phases of Project Management
Knowledge
Areas
Project Management Process Groups
Initiation Planning Execution Controlling Closing
Project
Risk
Management
Plan Risk
Management
Identify Risks
Perform
Qualitative
Risk Analysis
Perform
Quantitative
Risk Analysis
Plan Risk
Responses
Control Risks
10 March, 2014 21
Phases of Project Management
Knowledge
Areas
Project Management Process Groups
Initiation Planning Execution Controlling Closing
Project
Procurement
Management
Plan
Procurement
Management
Conduct
Procurement
Control
Procurements
Close
Procurements
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Phases of Project Management
Knowledge
Areas
Project Management Process Groups
Initiation Planning Execution Controlling Closing
Project
Stakeholder
Management
Identify
Stakeholders
Plan
Stakeholder
Management
Manage
Stakeholder
Engagement
Control
Stakeholder
Engagement
Project Integration Management
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Inputs
Project SoW
Business Case
Agreements
EEFs
OPAs
Tools
&Techniques
Expert
Judgment
Facilitation
Technique
Outputs
Project
Charter
Develop Project Charter
Includes processes and activities to identify, define, combine,
unify and coordinate with various P.M processes and activities
with P.M process groups.
Project Integration Management
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Inputs
Project Charter
Output from
other Processes
EEFs
OPAs
Tools
&Techniques
Expert
Judgment
Facilitation
Technique
Outputs
Project
Management
Plan
Develop Project Management Plan
Project Integration Management
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Inputs
Project
Management
Plan
Approved
Change
Requests
Agreements
EEFs
OPAs
Tools
&Techniques
Expert
Judgment
PMIS
Meetings
Outputs
Deliverables
Work
Performance
Data
Change
Requests
P.M plan update
Project
Document
Update
Direct and Manage Project Work
Project Integration Management
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Inputs
P.M Plan
Schedule Forecasts
Cost Forecasts
Validated Changes
Work Performance
Measurements
EEFs
OPAs
Tools
&Techniques
Expert Judgment
Analytical Technique
PMIS
Meetings
Outputs
Change Requests
Work Performance
Reports
P.M Plan update
Project Documents
update
Monitor and Control Project Work
Project Integration Management
10 March, 2014 27
Inputs
P.M Plan
Work Performance
Reports
Change Requests
EEFs
OPAs
Tools
&Techniques
Expert Judgment
Change Control Tools
Meetings
Outputs
Approved Change
Requests
Change Log
P.M Plan update
Project Documents
update
Perform Integrated Change Control
Project Integration Management
10 March, 2014 28
Inputs
P.M Plan
Accepted Deliverables
OPAs
Tools
&Techniques
Expert Judgment
Analytical Techniques
Meetings
Outputs
Final
Product/Service/Result
OPAs updates
Close Project or Phase
Business Case
Whether or not Project worth investment, includes CBA,
NPV,IRR,
Market Demand
Organizational Need
Customer request
Technological Advancement
Legal Requirements
Ecological impacts
Social Needs
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Project Integration Management
Enterprise Environmental Factors
Factors beyond the control of Project team, influence, constrain or
direct the project, limit or enhance options, positive or negative
influence on outcomes
Government and Industry Standards
Regulatory Environment
Organizational Culture , Structure and Governance
Geographic Distribution of facilities and Resources
Marketplace conditions , commercial scenario
Infrastructure, PMISs
Existing H.R, Personnel administration
Organizational Work Authorization systems
Political Conditions
Organizations established communication Channels
Stakeholders Risk Tolerance
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Project Integration Management
10 March, 2014
Organizational Process Assets
Plans, Policies, procedures, processes, knowledge base specific
to performing organization
Processes and Procedures
Organizational Standard Processes, procedures, policies
(formal or informal)
Management and Decision making styles
Corporate Knowledge Base
Templates , Organizational Knowledge base
Historical information, Culture
Lessons Learnt
Past experience of similar Projects
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Project Integration Management
10 March, 2014
Project Integration Management
Facilitation Techniques
Helps in execution of Project processes/activities
Brain Storming
Conflict Resolution
Problem Solving
Meeting Management
Decision Making Art
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Project Integration Management
Analytical Techniques
Applied to forecast potential outcomes, based on project
variables and their interrelationship
Regression Analysis [Statistical Technique to estimate relationship among variables]
Grouping Method [Grouping of variables in terms of types and frequency]
Causal Analysis [Cause and Effect relationship, why?]
Root Cause Analysis [Problem solving technique, identify root causes of problems]
Forecasting Methods [Time Series, Scenario Building, Simulations]
Fault Tree Analysis [Top-Down , Deductive Failure analysis]
Trend Analysis [Identify patterns, predict future keeping in view the past]
Variance Analysis ANOVA [Difference between two means]
Earned Value Analysis [Measure Progress, estimate cost and time variances]
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Project Integration Management
Expert Judgment
Consultant's advice/opinion
SMEs
Professional and Technical Associations
Change Control Board (CCB)
Industry Group
PMO
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Thanks