FINANCIAL ACCOUNTING SYSTEM

ABSTRACT
The main aim of the project “financial accounting system” is to develop a Software package
for managing and keeping track of the fees collected in a College in various departments.
The user can get the following details.
 Can maintain the students’ individual fees details.
 Can calculate the fees collected per department in the college.
This project has been implemented using C (Programming Language)

REQUIREMENT ANALYSIS:
Description:
It gives detailed description about students details, fee structure for students joining under
various quota.
Criticality:
It allows modification of a student’s detail by specifying his admission number and calculates
the fees collected per department separately.
Dependencies:
The system can operate on all kind of systems.

DETAILED SYSTEM DESIGN

This section contains the detailed description of the system design. Most components
described in the system architecture section will require a more detailed discussion. Other lower-level
components may need to be described as well.
Definition :
The specific purpose and semantic meaning of the component describe this. This may need to refer
back to the requirement specification.

Constraints:
Any relevant assumption, limitation, or constraints for this component are essential. This should
include constraints on timing ,storage ,or component state..

The design of a software can be effectively analyzed through

1.ER diagram
2. Data flow diagram
ER diagram:
The entity relationship diagram for the design of relational database systems which is used to
represent the data objects and their relationships.

Data Flow diagram:

It explains all the essential things like how the data flow into, through and out of the system. To
Exhibit the requirements for the flow of data, we use dataflow diagrams. The system may be a software
system or hardware system , a combination of both and a set of procedures.

EXISTING SYSTEM:
The existing system uses ‘file concept’ in c to perform the manipulation on a students’ detail.
It request for name, department, current year, fees for the current year and hostel fees and finallly the
total fees collected is displayed. These details are stored in separate text files and they provide the
necessary detail by making use of the unique file pointer for each detail.

PROPOSED SYSTEM:
The proposed system is built using the same concept of the existing system but the breakup for
fees in various criteria is elaborated. The coding exceeds 300 lines and it is proposed to be reduced to
at most 200 lines or may be lower than that. The storage space required for the files created after
execution has been reduced.
DESIGN CONCEPTS

ENTITY RELATIONSHIP DIAGRAM:

STUDENT JOIN COLLEGE OFFER

S S

COURSES
COLLECT
S

I
N
FEES
1. TUITION
2. TRANSPORT
DEPARTMENTS
3. OTHER
1. IT
4. HOSTEL
2. ECE
5. CAPITATION
3. EEE
4. CSE
OPTS
DATA FLOW DIAGRAM:

LEVEL 0:

LEVEL 1:
MODULE DESCRIPTION:
The main page displays a list of colleges and vel’s srinivasa college can be selected from that
list whose admission detail are to be manipulated.
The main menu has the following functionality and they are explained in brief

1. NEW RECORD- It creates a new file and writes the various details (that are entered
by the user) of a student to that file.
2. OPEN PARTICULAR RECORD- This option opens the already saved file in the
read mode and it displays the detail about a particular student based on his admission
number.
3. DISPLAY RECORD- This option displays the fees collected in a particular
department. It stores the department name as the file pointer
4. ADD RECORD- This option opens already saved file in the append mode and adds a
particular detail of a student onto the same department.
5. MODIFY RECORD- This option opens the saved file in append mode and allows
the user to modify a student’s detail.
6. REMOVE RECORD- This option removes the detail by deleting the file pointer that
is the admission number of the student.

CODING FOR FINANCIAL ACCOUNTING SYSTEM:

#include<stdio.h>
#include<conio.h>
void createrecord();
void readrecord();
void addrecord();
void openrecord();
void modifyrecord();
void removearecord();
void func();

struct vels_record
{
int ano,ayr;
char ename[20],dept[20];
char quota;
double cf,tf,ttf,of,tot,hf;
}vrec;

FILE *fp;
double tot;

void main()
 {
int k,i,n;
clrscr();
gotoxy(15,13);
cputs("FINANCIAL ACCUONTING");
getch();
clrscr();
printf("\n\tVELS INSTITUTIONS\n\n");
printf("\n\n\t1.VELS COLLEGE OF ARTS AND SCIENCE\n\n\t2.VELS COLLEGE OF
PHARMACY\n\n\t3.VELS INSTITUTION OF HOTEL MANAGEMENT\n\n\t4.VELS
SRINIVASA COLLEGE OF ENGINEERING & TECHNOLOGY\n\n\t5.VELS
ACCADEMY OF MARINE EDUCATION & TRAINING\n\n\t6.VELS ACCADEMY OF
MARINE STUDIES");
printf("\n\n\t\t\t\tENTER YOUR CHOICE:");
scanf("%d",&k);
if(k==4)
{
clrscr();
printf("\n\n\n\n\n\nVELS SRINIVASA COLLEGE OF ENGINEERING AND
TECHNOLOGY");
printf("\n\n (affliated to ANNA UNIVERSITY and approved by AICTE)");
getch();
clrscr();
printf("\n\n\t\t\tVELS SRINIVASA COLLEGE OF ENGINEERING AND TECHNOLOGY");
printf("\n\n\t THIS COLLEGE HAS\n\n\t\t>A WELL DEFINED
INFRASTRUCTURE\n\t\t>GOOD HOSTEL FACILITIES\n\t\t>HYGEINIC AND CLEAN
FOOD IS GIVEN BY MESS\n\t\t>THE COURSES OFFERED BY OUR
INSTITUTION\n\t\t\t1.B.TECH-INFORMATION TECHNOLOGY\n\t\t\t2.B.E.-
COMPUTER SCIENCE ENGINEERING\n\t\t\t3.B.E.-ELECTRONIC AND
COMMUNICATION ENGINEERING\n\t\t\t4.B.E.-ELECTRICAL AND ELECTRONIC
ENGINEERING");
getch();
clrscr();

while(1)
{
clrscr();
printf("\n\tMAIN MENU ");
printf("\n\n\t\t 1.NEW RECORD");
printf("\n\n\t\t 2.DISPLAY RECORD");
printf("\n\n\t\t 3.OPEN PARTICULAR RECORD");
printf("\n\n\t\t 4.ADD RECORD");
printf("\n\n\t\t 5.MODIFY RECORD");
printf("\n\n\t\t 6.REMOVE RECORD");
printf("\n\n\t\t 7.EXIT");
printf("\n\n\n\t\t\t ENTER YOUR CHOICE ");
scanf("%d",&n);
switch(n)
{
case 1: createrecord();
break;
case 2: readrecord();
break;
case 3: openrecord();
break;
case 4: addrecord();
break;
case 5: modifyrecord();
break;
case 6: removearecord();
break;
case 7: exit();
break;
}
}
}
else
{
printf("\n\n\n\t YOU DONT HAVE RIGHTS TO ENTER OTHER INSTITUTIONS");
getch();
}
}

void func()
{
printf("\n ENTER THE ADMISSION NO : ");
scanf("%d",&vrec.ano);
printf("\n\nENTER THE ACADEMIC YEAR : ");
scanf("%10d",&vrec.ayr);
printf("\n\n\nENTER THE NAME : ");
scanf("%11s",vrec.ename);
printf("\n\n\n\n\nENTER HIS/HER DEPARTMENT : ");
scanf("%7s",vrec.dept);
printf("\n\nENTER TUITION FEES: ");
scanf("%lf",&vrec.tf);
printf("\n\nENTER TRANSPORT FEES: ");
scanf("%lf",&vrec.ttf);
printf("\n\nENTER OTHER FEES: ");
scanf("%lf",&vrec.of);
printf("\n\n\n\n\nENTER WHETHER HIS/HER HOSTEL FEES :" );
scanf("%lf",&vrec.hf);
printf("\n\n\n\n\nENTER WHETHER HIS/HER CAPITATION FEES :" );
scanf("%lf",&vrec.cf);
vrec.tot=vrec.tf+vrec.hf+vrec.cf+vrec.ttf+vrec.of;
printf("\n\nTHE TOTAL FEES IS:%lf",tot);
}

void createrecord()
{
char choice='R';
double tot;
fp=fopen("VELS.TXT","w");
while(toupper(choice)=='R')
{
clrscr();
func();
fwrite(&vrec,sizeof(vrec),1,fp);
printf("\n\t\t\tPRESS R TO CONTINUE ");
printf("\n ANY OTHER KEY TO STOP " );
choice=getche();
 }
fclose(fp);
}

void readrecord()
{
fp=fopen("VELS.TXT","r");
clrscr();
printf("\nA.NO\tAC_YR\tNAME \tDEPT \tTOT_FEES\tHOS_FEES\tTOT_FEES");
printf("\n********************************************************************
");
fread(&vrec,sizeof(vrec),1,fp);
while(!feof(fp))
{
printf("\n%d%10d%10s%7s%13.2lf\t%10.2lf\t%10.2lf\n",vrec.ano,vrec.ayr,vrec.ename,
vrec.dept,
vrec.tf,vrec.hf,vrec.tot);
fread(&vrec,sizeof(vrec),1,fp);
}
fwrite(&vrec,sizeof(vrec),1,fp);
fclose(fp);
printf("\nPRESS ENTER...");
getch();
}

void openrecord()
{
char temp[20],jeff=0;
double TOT=0;
fp=fopen("VELS.TXT","r");
clrscr();
printf("\nENTER THE DEPARTMENT : ");
scanf("%s",temp);
rewind(fp);
fread(&vrec,sizeof(vrec),1,fp);
while(!feof(fp))
{
if(strcmp(vrec.dept,temp)==0)
{
printf("\n\t\t\t\RECORD DETAILS");
Printf("\nA.NO\tAC_YR\tNAME \tDEPT \tTOT_FEES\tHOS_FEES\tTOT_FEES");
printf("\n*******************************************************************
*");
printf("\n %d%10d%10s%7s%13.2lf\t%10.2lf\t%10.2lf\n",vrec.ano,vrec.ayr,
vrec.ename,vrec.dept,vrec.tf,vrec.hf,vrec.tot);
getch();
TOT=vrec.tot+TOT;
jeff=1;
}
fread(&vrec,sizeof(vrec),1,fp);
}
printf("\n\nTOTAL FEES FOR %s is:Rs.%lf\n\n",vrec.dept,TOT);
fclose(fp);
if(jeff==0)
printf("\nNO DESTINATION FILE / FILES FOUND\n\n PRESS ENTER ");
getch();
}

void addrecord()
{
char choice='R';
double tot;
fp=fopen("VELS.TXT","a");
while(toupper(choice)=='R')
{
clrscr();
func();
printf("\n\t\t\tPRESS R TO CONTINUE ");
printf("\n ANY OTHER KEY TO STOP " );
fwrite(&vrec,sizeof(vrec),1,fp);
choice=getche();
}
fclose(fp);
}
void modifyrecord()
{
int temp,jeff=0,n;
fp=fopen("VELS.TXT","r+");
clrscr();
printf("\n MODIFY RECORD " );
printf("\n********************************************************************
*");
printf("\nENTER THE ADMISSION NO : " );
scanf("%d",&temp);
rewind(fp);
fread(&vrec,sizeof(vrec),1,fp);
while(!feof(fp)&&jeff==0)
{
if(vrec.ano==temp)
{
printf("\nA.NO\tAC_YR\tNAME \tDEPT \tTOT_FEES\tHOS_FEES\tTOT_FEES");
printf("\n*******************************************************************
*");
printf("\n %d%10d%10s%7s%13.2lf\t%10.2lf\t%10.2lf\n",vrec.ano,vrec.ayr,
vrec.ename,vrec.dept,vrec.tf,vrec.hf,vrec.tot);getch();
printf("\nENTER THE MODIFIED DETAILS");
printf("\n**************************************************
***************************");
func();
n=sizeof(vrec);
fseek(fp,-n,SEEK_CUR);
fwrite(&vrec,n,1,fp);
jeff=1;
printf("\nTHE RECORD HAS BEEN MODIFIED ");
getch();
}
fread(&vrec,sizeof(vrec),1,fp);
}
fclose(fp);
if(jeff==0)
 printf("\n\n\t\tSORRY THERE NO RECORD FOUND " );
printf("\n\t\t\t\t\tPRESS ANY KEY ");
getch();
}

void removearecord()
{
int temp,jeff=0;
FILE *ft;
fp=fopen("VELS.TXT","r");
ft=fopen("TEMP.DAT","w");
clrscr();
printf("\n\t\t\tTO REMOVE THE RECORD OF YOUR CHOICE");
printf("\nENTER THE ADMISSION NO : ");
scanf("%d",&temp);
fread(&vrec,sizeof(vrec),1,fp);
while(!feof(fp))
{
if(vrec.ano==temp)
{
printf("\nA.NO\tAC_YR\tNAME \tDEPT \tTOT_FEES\tHOS_FEES\tTOT_FEES");
printf("\n**************************************************************
** ****");
printf("\n %d%10d%10s%7s%13.2lf\t%10.2lf\t%10.2lf\n",vrec.ano,vrec.ayr,
vrec.ename,vrec.dept,vrec.tf,vrec.hf,vrec.tot);getch();
printf("\n*********************************************
*********************************\n");
printf("\n\nYOUR DESTINATION FILE REMOVED\n");
jeff=1;
}
else
fwrite(&vrec,sizeof(vrec),1,ft);
fread(&vrec,sizeof(vrec),1,fp);
}
fclose(ft);
fclose(fp);
remove("VELS.TXT");
rename("TEMP.DAT","VELS.TXT");
if(jeff==0)
printf("\n\n\t\t\tNO DESTINATION FILE");
printf("\n\t\t\t\t\t\tPRESS ENTER TO CONTIUE ");
getch();
}

OUTPUT :
Software Testing Techniques
 1.Introduction
The software Test Plan (STP) is designed to prescribe the scope, approach,
resources, and schedule of all testing activities. The plan must identify the
items to be tested, the features to be tested.

2.Testing Strategy
Testing is the process of analyzing a software item to detect the differences
Between existing and required conditions and to evaluate the features of the
Software item.
Specific test plan components include:
• Purpose for this level of test,
• Items to be tested,
• Features to be tested,
• Features not to be tested,
• Management and technical approach,
• Pass/fail criteria,
• Individual roles and responsibilities,
• Milestones,
• Schedules, and
• Risk assumptions and constraints.

3. TESTING

3.1 Conversion Testing

Testing to ensure that all data elements and historical data is converted from an old system format
to the new system format.
3.2 Performance Testing
Testing done to ensure that the application performs to custom expectations.

3.3 Regression Testing

Testing done to ensure that the application performs to customer have not adversely affected
previously tested functionally.

CONCLUSION:
 Thus an effective code is developed for the Financial accounting system by using the ‘file
concepts’ in c programming. The efficiency in tracking the details of a student (ie) making
decision about the file pointer whether it is based on admission number or department had been a
big end during the development phase. It was overcome by using separate pointers for the
department and the admission number. Still the program could be developed by placing a
banking option in the coding and allotting special concessions in fees based on the performance
of the student and providing scholarships for them. The development in collection sector can be
improved as well by placing an option to pay the fees in installments which may be flexible
according to the needs of the student. But tracing those details would be a problem. These are the
developments that could be made in the existing system. On the whole, This software provides a
basic structure for the collection and manipulation of fess in a college for which it had been
designed for.