PCAR

CONTRACTORS

MANUAL

Rev. 11/06










THIS MANUAL IS AVAILABLE ON CD.


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TABLE OF CONTENTS

CHAPTER 1 GENERAL INFORMATION........................................................................................... 4
CHAPTER 2 CONTRACT COMPLIANCE........................................................................................ 32
CHAPTER 3 - RECORDING AND REPORTING SERVICE PROVISION....................................... 43
CHAPTER 4 - FINANCE.......................................................................................................................... 48
CHAPTER 5 - BOARD OF DIRECTORS AND STAFF ISSUES......................................................... 62
CHAPTER 6 PENNSYLVANIA STATUTES ...................................................................................... 70
CHAPTER 7 - SAMPLE FORMS ............................................................................................................ 88
CHAPTER 8 - GUIDELINES FOR SEXUAL ASSAULT COUNSELOR TRAINING.................... 115
CHAPTER 9 - PCAR CONTRACTORS DIRECTORY..................................................................... 122
CHAPTER 10 PCAR POSITION STATEMENTS............................................................................ 137
CHAPTER 11 PCAR STANDARDS..................................................................................................... 154
CHAPTER 12 PCAR CODE OF ETHICS.......................................................................................... 173
CHAPTER 13 - NONPROFIT FUNDING RESOURCES ON THE INTERNET.............................. 183
GLOSSARY.............................................................................................................................................. 184
LEADERSHIP/MANAGEMENT BIBLIOGRAPHY........................................................................... 189
WORD INDEX......................................................................................................................................... 192
ATTACHMENT A - COUNTING STATISTICS MANUAL.................................................................... I

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CHAPTER 1 GENERAL INFORMATION

CHAPTER 1 GENERAL INFORMATION........................................................................................... 4
INTRODUCTION................................................................................................................................... 5
HISTORY OF PCAR ................................................................................................................................ 6
THE HISTORY OF THE SEXUAL ASSAULT COUNSELOR/VICTIM PRIVILEGE IN
PENNSYLVANIA .................................................................................................................................. 16
PCARS FUNDING................................................................................................................................ 22
PCARS LOCATION.............................................................................................................................. 23
PCAR TECHNICAL ASSISTANCE...................................................................................................... 24
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INTRODUCTION

For many new executive directors or program managers, the contract requirements for
providing sexual assault services in Pennsylvania and a centers relationship with the
Pennsylvania Coalition Against Rape (PCAR) may be confusing. This manual is
designed to answer questions and provide resources to assist in your centers performance
of the provisions of the contract with PCAR.

This is a replacement for the contract manual that was issued several years ago. Many
new resources, such as a directory of the sexual assault centers in Pennsylvania, table of
contents, and a word index have been added.

You are invited to peruse this manual, so that you can familiarize yourself with and take
full advantage of all of its features.

You will notice that a date appears at the top of each page. Periodical updates for
selected pages will be issued. The dates will help keep the new pages from being
confused with the pages to be replaced. You will also notice that throughout the manual
there are pages marked: THIS PAGE IS INTENTIONALLY LEFT BLANK. This will
allow for expansion of a section or sections without renumbering the whole manual with
the concomitant requirement of republishing it.
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HISTORY OF PCAR

PCAR is the oldest statewide coalition on sexual assault, having been in existence since
1975. It has grown from a coalition of no staff and ten member centers.

1975
After a regional meeting of rape crisis centers in West Chester on June 8, a resolution is
adopted to form a statewide coalition. The Pennsylvania Coalition Against Rape (PCAR)
is formed to advocate for the rights and services of sexual violence victims/survivors.
The coalition network consists of a handful of rape crisis centers including sites in
Pittsburgh, Philadelphia, Erie, Wilkes-Barre, Media, West Chester and Harrisburg.

1976
PCAR works to secure passage of re-codification of sexual assault statutes, the first
change in the rape laws since 1939. The legislation includes monumental amendments:
the elimination of the corroboration element (medical evidence or a witness) in proving
rape; the elimination of a victims need to physically resist in rape; the elimination of a
90-day statute of limitations in reporting rape, and the passage of a Rape Shield Law
which states that a victims past sexual history is not permissible in court unless it can be
established that a relationship exists between the victim and the accused. The new law
also abolishes a judges instruction that a jury bear in mind a victims emotional
involvement and credibility in a rape trial, and allows a wife to charge her husband with
rape if the couple has filed for separation. Coalition approves bylaws at meeting in
Reading.

1977
First executive committee is appointed. Joan Martin is first president of the PCAR board
of directors. PCAR members sign Articles of Incorporation. Tax-exempt status is gained.

1978
PCAR receives financial aid from the Governors Justice Commission (now Pennsylvania
Commission on Crime and Delinquency). A three-year grant provides funds for the
operation of a state office to advocate on behalf of local centers. PCAR board
committees are appointed. First paid staff arrives at PCAR. The Executive Director is
Sandy Lambert. Offices are rented at 2405 N. Front Street, Harrisburg. PCAR acquires
toll-free number. Formal collection of victim data/statistics begins. PCAR Star
newsletter is published. PCAR develops protocol for examination of rape victims in
emergency rooms; which becomes the national standard. PCAR works to establish
National Coalition Against Sexual Assault (NCASA).

1979
Regional meetings begin. Sensitivity trainings with Hospital Association of
Pennsylvania, Pennsylvania Medical Society and state and municipal police begin.
PCAR resource library is opened. First statewide conference is held in State College.
Feminist author and lecturer Sandra Butler is the keynote speaker. Kathryn Power
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becomes new PCAR executive director in July. Joan Martin is still PCAR board
president. PCAR develops three-part series, Sexual Victimization of Children, which
is distributed nationally and sparks first serious awareness and investigation of incest and
childhood sexual assault as a societal issue.

1980
The Department of Public Welfare (DPW) adds funding for rape crisis centers to its
budget. Nineteen centers serving 22 counties receive these funds. Anne Pride, Director
of Pittsburgh Action Against Rape (PAAR), is held in contempt of court after refusing to
give a clients records to the defense in a rape trial. A mistrial is declared and the PA
Supreme Court takes jurisdiction over the issue of counseling records. Anne Pride is new
PCAR board president.

1981
PA Supreme Court issues decision in Commonwealth v. Pittsburgh Action Against Rape
that limits the release of victim-related counseling information to the defense. Governor
signs SB 532 - Absolute Confidentiality Law goes into effect; first in nation. Funding
increases with the addition of Preventive Health/Health Services Block Grant. PCAR
develops code of professional responsibility; sets standard for rape crisis counselors in
the United States. Coalition develops procedures for the implementation of a Title XX
services contract. PCAR develops Police Training Manual. Anne Pride continues as
PCAR board president and Karen Paris is new PCAR executive director.

1982
Passage of Act 157 by the Pennsylvania General Assembly provides the mechanism for
the collection of funds solely devoted to rape crisis and domestic violence services.
Carol Lavery becomes new PCAR board president. SPOKESWOMAN becomes new
name of PCAR newsletter. Act 157 funds allow PCAR to increase staff to seven.

1983
PCARs toll-free, 24-hour statewide access line becomes operational. Governor Richard
Thornburgh proclaims first Victims Rights Week in Commonwealth. PCAR office
moves to 2200 N. Third Street, Harrisburg. Coalition develops 40-hour volunteer sexual
assault counselor training curriculum. Women Organized Against Rape in Philadelphia
has legal battles that challenge the confidentiality statute. PCAR works to secure passage
of Victim Bill of Rights. PCAR coordinates police training project with Pennsylvania
Commission on Crime and Delinquency (PCCD). PCAR publishes first series of
informational brochures. PCAR develops guide on creating educational curricula for
grades K-12. Three public service announcements are developed on myths and facts of
rape, child sexual abuse and rape crisis services. Thirty four centers provide services to
10,035 clients.

1984
At the July board meeting, PCAR Board decides voting should be by a centers
designated delegate. Alternates can vote if delegate is absent and delegate grants
permission in writing for voting by proxy to occur. Mission statement is discussed.
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Mary Alice Babusci becomes new board president. Karen Paris remains PCAR executive
director. PCAR works to secure passage of spousal sexual assault statute which removes
marriage as a defense against sexual assault.

1985
PCAR celebrates its 10th anniversary. Confidentiality law is upheld as constitutional by
Pennsylvania Superior Court. After a hiatus, annual conference on sexual victimization
resumes. Terry Roth becomes new PCAR executive director.

1986
PCAR develops child abuse prevention project featuring training manuals and
videotapes. Governor Thornburgh signs Child Advocate Bill into law. The law provides
for the appointment of childrens advocates in court. Coalition establishes legal manual
and confidentiality training project with PCCD. Sue Cameron is new PCAR executive
director. Joyce Dale becomes new PCAR board president.

1987
Nearly 25,000 people are served by centers in fiscal year 87/88. Services and need for
services continue to rapidly increase. Sue Cameron and Joyce Dale continue leadership
roles.

1988
Feminist author, lecturer and victim advocate Sandra Butler speaks at PCAR conference
in November. The event also features nationally known womens rights advocates Linda
Sanford and Florence Kennedy. Karen Kulp is new PCAR board president. Coalition
publishes education project curriculum for middle school students.

1989
PCAR enters into agreement with Pennsylvania Protection and Advocacy to form COVE
project. The primary goal of COVE is to produce cross-systems training materials for
staff who work with persons with different abilities, who are sexual assault survivors.
House Select Committee is created to study the need and availability of funding for rape
crisis/domestic violence centers. PCAR and Women Organized Against Rape in
Philadelphia host NCASA conference.

1990
House Select Committee releases report that praises existing services and includes
recommendations for increased funding over the next five years to support and expand
services. Forty-five centers provide services in Pennsylvania. PCAR successfully
advocates for confidentiality privilege to be extended to protect all communication that
occurs within a group counseling session. Judy Griffin becomes board president.
Proposals begin for PCAR to become a member of Womens Way of Pennsylvania.




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1991
Coalition sponsors first statewide Take Back The Night March on April 18. With
cooperation of Pennsylvania Newspaper Publishers Association and The Pennsylvania
Association of Broadcasters. PCAR develops media guidelines for the reporting of
sexual violence. PCAR staff totals 11.

1992
PCAR moves to new offices at 910 N. Second Street, Harrisburg. Pennsylvania Superior
Court overturns Commonwealth v. Berkowitz rape conviction because victim did not
demonstrate that force or a threat of force were used against her even though she did not
consent to intercourse. Ruling sets off a three-year debate concerning no means no.

1993
Acquaintance rape backlash swells across country. False Memory Syndrome Foundation
is formed in Philadelphia causing backlash against adult survivors of childhood sexual
abuse. Validity of repressed memories is questioned. In July, Sue Porowski becomes
interim board president. Terri Centre takes over in October.

1994
Sexual assault services are available in every county of PA. Pennsylvania Supreme Court
renders decision in Commonwealth v. Berkowitz; ruling sets off another firestorm of
controversy concerning rape and consent. PCAR provides testimony for sex offender
registration and community notification bill, dubbed Megans Law, after rape and
murder of a six-year-old New Jersey Girl. PCAR secures administrative contract with
NCASA. Vanessa Grant Jackson is elected PCAR board president. Paul Mathison is
named interim director of PCAR. Violence Against Women Act passes as part of new
federal crime bill; funds allocated for rape crisis and domestic violence services.

1995
Yearlong celebration of PCARs 20th Anniversary. Anniversary quilt is made. Governor
Tom Ridge signs the No Means No bill. The law creates a new second-degree felony
offense of sexual assault, defined as intercourse without consent. The bill marks the first
time in 20 years the sexual assault statutes are overhauled. Delilah Rumburg comes in as
new PCAR executive director. Coalition staff is at 11. Coalition mission statement is
amended to read: The mission of the Pennsylvania Coalition Against Rape is to work to
eliminate all forms of sexual violence and to advocate for the rights and needs of victims
of sexual assault. Fifty-two centers serve victims of sexual violence in Pennsylvania.
Melinda Fairman is new board president. PCAR Partners are established as liaisons to
programs.

1996
PCAR adopts a five year strategic plan. Executive Director Delilah Rumburg is
appointed to numerous state and national committees including the U.S. Department of
Justice Advisory Council on Violence Against Women. PCAR joins the information
superhighway with a Web address: www.pcar.org. More than 31,000 people are served
by 53 centers.
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1997
PCAR offices move to 125 N. Enola Drive, Enola, Pennsylvania. Governor Ridge helps
to launch a statewide public awareness campaign. It includes PSAs, posters and
brochures about sexual violence. The Campaign wins numerous awards. Police
Response to Crimes of Sexual Violence, a training curriculum, is published; funded by
the Pennsylvania Commission on Crime and Delinquency. PCAR receives additional
funding from Department of Justice to conduct pilot trainings of Victim Empowerment
Curriculum. PCAR develops curriculum on Statutory Rape for middle school students.
Act 65 is passed; prohibits unauthorized administration of intoxicants and provides for
additional penalties for drug-induced rape. Ann Emmerling becomes PCAR board
president.

1998
PCAR hosts Sexual Assault Forensic Examiner (SAFE) Symposium. Statutory Rape
Awareness Campaign developed to reach 11-15 year olds. The campaign included a
training curriculum, two posters, Pulse music CD and Flair teen magazine. Eight of
PCARs brochures were recorded on audiocassette for people who are blind and those
unable to read. PCAR funds the development of right prevention initiatives specifically
designed to provide educational outreach to high-risk, vulnerable and under-served
populations. PCAR joins with the Pennsylvania State Police, the Liquor Control Board
and PCCD to create a Campus Community Partnership with nine colleges and
universities to reduce under-aged drinking and campus sexual assault.

1999
Rewind, PCARs provocative public service announcement about drug-induced rape, is
shown on British television. With funds from PCCD, PCAR creates the SAFE Organizer
position. PCAR obtains e-mail and Internet access for all staff and revamps its Web site.
PCARs Public Awareness Campaign on Statutory Rape wins a total of nine awards
including the Gold Quill of Excellence Award from the International Association of
Business Communicators. PCAR begins collaboration with Pennsylvania District
Attorneys Association, PCCD, and Office of the Victim Advocate to develop policy to
restrict the use of polygraphs on victims of sexual assault. PCAR receives grant from the
Center for Disease Control for the establishment of the National Sexual Violence
Resource Center (NSVRC). Act 55 creates penalties for possession and distribution of
GHB. PCAR staff increases to 19. Lou Ann Williams becomes PCAR board president.

2000
NSVRC office opens July 1. Revisions to organization bylaws result in creation of
Contractors Association to provide forum for strategic development, public policy
debate, and best practices discussions. PCAR participates in creation of National Agenda
to address violence against women. Act 105 includes interpreters in the sexual assault
counselor confidentiality law.

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2001
Contractors provided services to 36,964 clients and 26,005 prevention/education
programs to 596,456 people. PCAR launches its second Teen Sexual Violence Prevention
Campaign in November. Campaign includes three key components: TEENesteem, a
magazine that educates and empowers teenage girls; the Xpose CD, a compilation of
songs about personal strength and healing by young Pennsylvania artists; and
www.teenpar.com, an interactive web site. PCAR also launches Wheres the Outrage?
campaign designed to create awareness of sexual violence and change attitudes. This
campaign features the web site, www.wherestheoutrage.org, profiling outrages relating
to sexual violence.

2002
Partnering with the Pennsylvania Commission for Women, PCAR creates the popular
Gonna Make It music video from a song on Xpose. This video goes on to win an Emmy
award in September. PCAR launches MASV Campaign (Men Against Sexual Violence)
in January. MASV asks men to pledge never to commit, condone, or remain silent about
sexual abuse. Pennsylvania Governor Schweiker is the first to sign the MASV pledge.
PCARs Sexual Assault Response Team (SART) Advisory Committee releases
guidelines that establish criteria for the services, conduct, performance, and knowledge of
SART teams in serving victims of sexual violence. U.S. Department of Justice awards
PCAR an 18-month grant to provide legal advocacy services to victims of sexual
violence. PCAR adds two staff attorneys and a paralegal. PCAR/NSVRC forms a
National Honorary Board. Charter members include Mary Dixon of Lifetime Television,
Dr. Jean Kilbourne, Jane Randel of Liz Claiborne, and Jackson Katz. Executive Director,
Delilah Rumburg, testifies at the Stop Violence Against Women briefing on Capitol Hill
in March. PCAR receives a grant from the US Department of Justice through VAWA to
study and encourage cultural competence among staff and leadership. PCAR receives
grant from the Pennsylvania Department of Aging to fund a collaborative, statewide
approach to address elder sexual assault. Acts 112 and 129 waive fees for criminal
history and child abuse checks for rape crisis center volunteers. Act 86 extends the
criminal statute of limitations for certain sexual offenses up to 12 years after the offense
or 12 years after the child turns age 18.

2003
In September, PCAR hosts the Mid-Atlantic Sexual Assault Conference at Valley Forge,
Pennsylvania. Conference includes the Anti-Sexual Violence Institute for People of
Color. PCARs Xpose CD and TEENesteem magazine each receives a top Award of
Excellence in the 2003 International Gold Quill Awards competition.
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2004
The Centers for Disease Control and Prevention (CDC) awards the Pennsylvania
Coalition Against Rape a five year cooperative agreement to sustain and further expand
its national resource center, the NSVRC. The agreement, which is a continuation of a
previous award granted in July 1999, calls for increased emphasis on sexual violence
prevention. Survival Story video released. PCAR launches HERO project (a child sexual
abuse prevention initiative) media campaigns in three unique demographic pilot markets
(Philadelphia, Harrisburg and Clearfield County). Westmoreland County originally
developed and launched HERO in April 2000. PCAR teen advisory board becomes RYOT
(Rallying Youth Organizers Together) Against Rape and is reorganized by region. Act 87
of 2004 allows child victims and witnesses to testify via videotape or closed-circuit
television in court proceedings.

2005
PCAR celebrates its 30
th
anniversary. In March, National Honorary Board member and
filmmaker, Angela Shelton, speaks at the Pennsylvania State Museum in Harrisburg.
During May and June, PCARs Poverty Workgroup conducts 4 focus groups. PCAR
executive director Delilah Rumburg serves on the Defense Task Force on Sexual
Harassment and Violence at the Military Service Academies that releases its findings in
June. In July PCAR launches Vision of Hope and honors founding mothers at the
Hershey Hotel. Former Pennsylvania First Lady, Michele M. Ridge, agrees to chair the
Vision of Hope advisory committee which seeks to endow state and national efforts
aimed at ending child sexual abuse. At the July event, PCAR also honors advocates with
two new awards named in honor of Jody Pinto and Anne Pride. Delilah Rumburg
celebrates 10 years as PCAR executive director. In September, PCAR hosts its second
national sexual assault conference in Pittsburgh. In November, National Honorary Board
member and renowned speaker, Jean Kilbourne, speaks at Penn State University in State
College, completing the series of events celebrating PCARs 30
th
anniversary.



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THE HISTORY OF THE SEXUAL ASSAULT COUNSELOR/VICTIM
PRIVILEGE IN PENNSYLVANIA

Pennsylvania passed the nation's first confidentiality privilege to protect all
communications between counselor and victim in 1990. Since then, numerous states
have followed Pennsylvania's lead by enacting similar protections for sexual violence
victims.

COURT BATTLE AND ITS AFTERMATH

Prior to the summer of 1980, rape crisis centers throughout the Commonwealth were
often subpoenaed to turn over client records. In July of 1980, Anne Pride, then director of
Pittsburgh Action Against Rape (PAAR), was held in contempt of court after refusing to
give a client's records to the defense during a rape trial. A mistrial was declared and the
Pennsylvania Supreme Court took jurisdiction over the issue of whether counseling
records must be disclosed or whether they are deemed confidential. PAAR, represented
by attorney Ann Begler, asked the Supreme Court to create a privilege of communication
between rape crisis centers and sexual violence victims or to find that the
communications were protected by a constitutional right to privacy that would mandate
non-disclosure.

The Pennsylvania Supreme Court issued its decision in January 1981. In essence, the
Court ruled that upon request by a defendant, the trial judge should first conduct an in
camera review of the records and turn over to the defense only those "statements" which
"bear on the facts of the alleged offense."

Opponents of the decision (who wanted a stronger confidentiality privilege) stated that
the reason portions of the files must remain confidential is because the victim has a
constitutional right to privacy. It was also pointed out that "no therapeutic relationship
can ever begin when there exists the threat of any breach of privacy." One justice called
it "invidious discrimination" that women of means have the luxury of obtaining rape
counseling from psychologists and psychiatrists who are protected by a firm
confidentiality privilege, while those without financial resources have to seek the aid of
sexual assault counselors who are not protected by a privilege.

The majority opinion, however, concluded that, "Our criminal justice system is a search
for truth and that the truth-finding function of the system must circumscribe the absolute
privilege which Pittsburgh Action Against Rape sought." Thus, a limited privilege was
created by the court. When the decision was handed down, it sounded as if it protected
victim communications, even if not to the extent PAAR had wished.

Even though the opinion did not state well-defined guidelines for trial judges to follow,
advocates were pleased that it did limit the kinds of information that could be released to
the defense. For example, the decision referred only to records containing "statements",
which were defined as verbatim accounts of the victim's declarations and notes that the
victim approves as accurately reflecting what was said. (It is important to note that rape
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crisis centers do not keep records of verbatim statements.) Secondly, it limited the
statements that could be turned over to only those which bear on the facts of the alleged
offense and do not relate to counseling or emotional needs. In practice, however, the
decision proved to be inadequate. A sexual violence victim still could not be assured that
her or his conversation would not at sometime become public knowledge.

Some centers were forced to spend so much time responding to the ensuing flood of
subpoenas that they found it difficult to provide the beneficial services for which they
exist. As a result of the publicity around the issue, some centers noticed a decline in calls
from victims and anonymity being demanded by others. One center reported that it
burned all of its counseling records to preserve the privacy it had assured its clients.
Some women discontinued counseling for fear their conversations would not be kept
private.

Following the PAAR decision, there were inconsistent rulings by trial courts as to what
records must be turned over to the defense. Information from multiple choice-type data
forms were ordered turned over to the defense in some instances, even though they could
hardly be seen as "statements" as the opinion so defined. Furthermore, judges ruled
differently on what portions of a victim's communications relate to her emotional state
and what portions relate to the facts of the alleged offense. In addition, contrary to the
court decision, some interpretations of counseling sessions by the counselor were ordered
turned over.

LEGISLATIVE HISTORY AND SUCCESS

Because the PAAR decision only partially protected victim communications, rape crisis
center advocates asked the state legislature to create a statutory privilege to fully protect
victim communications.

Months of committee hearings, intense lobbying, and negotiations ensued. Some
legislators thought that a qualified privilege was sufficient and argued that a full privilege
would be found unconstitutional because it would conflict with a defendant's Sixth
Amendment rights. Rape crisis center advocates said they would settle only for an
absolute privilege. The problem with the proposed legislation granting a qualified
privilege with an in camera review procedure was that it would result in the same
inconsistent rulings the Supreme Court decision caused. And, most important, it would
not allow crisis counselors to tell their clients that their communications would remain
confidential.

The legislature finally passed the absolute privilege legislation with only a few dissenting
votes. Governor Thornburgh signed this legislation into law on December 22, 1981.


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THE FIRST JUDICIAL REVIEW

In February 1983, Women Organized Against Rape (WOAR) received a subpoena in
Commonwealth vs. Johnson seeking records and compelling testimony from a volunteer
who had counseled a victim. The trial judge wished to do some preliminary questioning
of the volunteer to make sure she had the statutorily required forty hours of training, to
ask whether she had told the victim that their conversation would be confidential, and to
make sure there was not a three-way conversation between the counselor, the victim, and
the police. The volunteer took the stand the next day for these purposes only. The judge
ruled that WOAR did not have to release any information nor testify as to anything the
victim said. The defendant was then convicted of rape in a bench trial.

The defense attorney appealed the conviction, claiming that the defendant would not have
been convicted had he had access to the information the victim told WOAR. The
defendant asked the Superior Court to grant a new trial and to find the confidentiality
statute unconstitutional under the rights guaranteed by the Sixth Amendment, which
refers to the right of a defendant to be confronted with all information against her/him.

In February 1984, briefs were filed in Superior Court by the defendant and the
Commonwealth. Since WOAR believed that its interest were different from the
Commonwealths, WOAR filed to intervene as a party.

On March 19, 1985, the appeal of Commonwealth vs. Johnson was heard by a three-
judge panel of the Superior Court. The District Attorney argued for the Commonwealth
stating the law is constitutional and that the legislature had the right to make decisions
about who will have such a privilege. In addition, WOAR's attorney argued that the law
can be found constitutional when the court balances the victim's constitutional right to
privacy against the defendant's Sixth Amendment right. WOAR's attorney pointed out
that other testimonial privileges in Pennsylvania, such as the psychologist-patient
privilege, have not been struck down.

On May 17, 1985, the Pennsylvania Superior Court issued a memorandum opinion
upholding the law as constitutional (Commonwealth vs. Johnson, No. 1441, Philadelphia,
5/17/85). It also affirmed the rape conviction. The opinion stated:

It was rewarding that the first opinion issued by a Pennsylvania appellate court
found the law constitutional. This was not only important for Pennsylvania, but
was also important for other states that had enacted privilege statutes, for states
in which there was pending legislation, and for states where advocates were
hoping to have legislation introduced.

Unfortunately, the opinion was without precedential value. Even though it was a final
opinion and disposition of a case, a memorandum opinion does not provide binding
precedent. This meant that if the issue came up again in Pennsylvania, the opinion would
not be binding on a trial court or the Superior Court and the Superior Court would have to
decide the matter all over again.
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THE SAMUELS, WILSON AND AULTMAN DECISIONS

Within a year of the Johnson decision, the sexual assault counselor privilege was attacked
once again. The main issue in Commonwealth vs. Samuels was whether the
confidentiality statute pertained to a request for records as opposed to requesting that a
counselor testify. The Superior Court ruled that the statute did not apply because the
request was for records only. The Samuels decision put centers on notice that in respect
to records the PAAR decision and not the statute would apply.

The case of Commonwealth vs. Wilson was decided by the Superior Court in 1988.
Emphatically, the court ruled that records were not protected by the statute. Records
should be inspected by the trial court during an in camera review applying the principles
outlined in Samuels and PAAR. This decision by the court was reiterated in
Commonwealth vs. Aultman in 1989.

PCAR ASKS LEGISLATURE FOR RELIEF

Remembering the aftermath of the PAAR decision, advocates knew it was imperative to
act quickly after the court issued the Wilson decision. PCAR asked that Representative
Connie Maine of Crawford County sponsor legislation to amend the existing statute to
clarify language and intent. As a former counselor and board member of a member rape
crisis center, Representative Maine was eager to lead the fight in the legislature.

It took until December 1990 to get the legislation signed into law. Act 183 of 1990
amended Pennsylvanias law governing confidential communications with sexual assault
counselors to clarify the legislatures intent to protect the written counseling records of
victim/survivors. It also protected communications that occur within group counseling
sessions, and changed the definition of victim to include significant others.

Since the passage of Act 183 in 1990 the statutes protecting sexual assault counselor
communication with victims have been continually upheld by the courts. This has
resulted in a decrease in the number of subpoenas issued to sexual assault programs in the
past few years. It must, however, guard against complacency. We never know when the
next case will arise that will challenge this privilege. The struggle is not over.

See Chapter 6 for the language of the Confidentiality Statute.

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PCARS FUNDING

The Pennsylvania Coalition Against Rape (PCAR) is the sole contractor with the
Department of Public Welfare for the provision of sexual assault services in
Pennsylvania. Within the Department, the Division of Children, Youth and Families
oversees the PCAR contract. The sources of these funds are Title XX, Preventive Health
and Health Services, Rape Prevention and Education (RPE), Safe and Drug Free Schools
and Communities (SDFSC) which is now part of the federal program of No Child Left
Behind and Act 44 (state general funds). The state government operates on a July 1
through June 30 fiscal year.

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PCARS LOCATION

PCAR is located at 125 North Enola Drive, Enola PA 17025.

Traveling South on Interstate 81
Take Enola exit onto 11/15 South. Pass the Summerdale Plaza. (Youll see several fast
food spots, Eat n Park, etc.) Make a right at Barlups Appliance Store. You are now on
Columbia Avenue. At first stop sign make a left. You are now on Enola Drive. Our
offices are immediately following the sharp curve in road. (Large red brick building to
your right). 125 North Enola Drive.

Traveling North on Interstate 81 (exit 16 on the turnpike):
Take the Wertzville Road exit (#20). Make a right toward Enola (sign tells you its 3
miles). Youll come to a stop sign. You should see the Municipal Building straight
ahead. Make a left onto Enola Drive. PCAR is straight ahead on the left (large red brick
building)

Traveling North on U.S. 11/15:
Follow signs for 15 North, until you come to route 11/15. You will come to a light at the
river. Make a left. (youre still on 11/15). At the second stop light (Getty Station is on
your right), get into left lane for 3/10 of a mile. Follow signs for 944 West, making a left
turn onto Enola Drive. This road will wind, but stay on Enola Drive. You will travel 1.4
miles to our office which is on the left. (big red brick building.)
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PCAR TECHNICAL ASSISTANCE

Dial 1-800- 692-7445 + EXT for contact person listed below


TOPIC

POSITION
Accounts Payable and Disbursements Fiscal Administrative Assistant
Accounts Receivable and Billings Staff Accountant, Director of Finance
Administrative Issues Executive Director, Deputy Director of Operations
Advocacy Legal Director, Technical Assistance Coordinator
Appeals/Complaints from Clients or
Agencies
Director of Grants and Contracts
Articles Deputy Director of Field Services
Audit Preparation Director of Finance
Benefits Staff Accountant, Director of Finance
Blue Cross/Blue Shield Staff Accountant, Director of Finance
Board Development/Board Issues Technical Assistance Coordinator
Board Meetings Executive Director, Executive Assistant
Board Trainings (Centers Boards) Technical Assistance Coordinator
Brochure Orders Special Projects Administrative Assistant
Budget Preparation/Administration Director of Finance
Budget Revisions Director of Grants and Contracts, Director of
Finance
Center Statistics Contract Liaison
Clergy Sexual Abuse Deputy Director of Field Services
Community Support Forms Contract Liaison
Computers Information Technology Coordinator
Contract Monitoring Contract Liaison
Contract Standards, Terms and
Procedures
Director of Grants and Contracts
Contract Terms and Conditions Director of Grants and Contracts
Confidentiality Issues Legal Director
Counseling Issues Deputy Director of Field Services, Technical
Assistance Coordinator
Data Collection Contract Liaison
Date Rape Drugs Technical Assistance Coordinator
Department of Public Welfare Contract Director of Finance, Director of Grants and
Contracts
Development Issues Executive Director
Direct Service Focus Group Meetings Technical Assistance Coordinator
Disability Resources Director of Grants and Contracts
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Diversity Committee Deputy Director of Field Services
Education Committee Deputy Director of Field Services
Education Focus Group Meetings Education and Resource Coordinator
Education Issues Deputy Director of Field Services, Education and
Resource Coordinator
Elements Catalog (formerly PCAR Pubs) Staff Accountant
Elements Catalog (orders) Special Projects Administrative Assistant
Evaluation and Assessment Technical Assistance Coordinator
Fact Sheets Deputy Director of Field Services, Communications
Supervisor
Federal Victims Rights Amendment Legal Director
Finance Committee Director of Finance
Fundraising Issues Executive Director
Grants and Contracts Committee Director of Grants and Contracts
House of Representatives (PA) Activity Legal Director
Independent Review Committee (IRC) Director of Grants and Contracts
Insurance Contract Liaison
Internet Postings Communications Supervisor
Invoice Preparation for DPW Contract Director of Finance, Staff Accountant
Invoice Worksheets Director of Finance, Staff Accountant
Legal Advocates Meeting Legal Director
Legislation Legal Director
Legislative/Public Policy Committee Legal Director
Library Education and Resource Coordinator
Membership Administrative Assistant, Technical Assistance
Coordinator
Monitoring Contract Liaison
PCAR Pinnacle Communications Supervisor
PCAR Training Institute Deputy Director of Field Services
Planned Giving Executive Director, Deputy Director of Operations
Police Training Training Projects Specialist
Press Conferences Communications Supervisor
Press/News Releases Communications Supervisor, Communications
Writer
Proclamations Communications Supervisor
Program Development Deputy Director of Operations
Publicity Communications Supervisor
Public Awareness Campaign/Committee Communications Supervisor
Public Policy Issues Legal Director
Public Service Announcements (PSAs) Communications Supervisor
Quarterly Employment Forms Contract Liaison
Senate (PA) Activity Legal Director
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Service Provision Forms Contract Liaison, Technical Assistance Coordinator
Sexual Assault Awareness Month Communications Supervisor
Special Projects Deputy Director of Field Services, Education and
Resource Coordinator
Statistics Contract Liaison
Strategic Planning Deputy Director of Field Services, Executive
Director, Deputy Director of Operations
Take Back the Night Communications Supervisor
Technical Assistance Technical Assistance Coordinator
Training Institute Deputy Director of Field Services
Training Issues Deputy Director of Field Services
Videos to Borrow Education and Resource Coordinator
Volunteer Focus Group Meetings Technical Assistance Coordinator
Volunteer Issues Technical Assistance Coordinator
Volunteer Training Deputy Director of Field Services
World Wide Web/Web Pages Information Technology Coordinator

See Next Page for Staff Person Name and Phone Extension
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Position Name Ext.

Office Manager Dayna Jackson 146
Communications Supervisor Danielle Sunday 144
Contract Liaison Richard Price 118
Deputy Director of Operations Jan Baily 116
Director of Finance Heather Pachkoski 113
Education & Resource Coordinator Donna Greco 115
Executive Assistant Aileen Berger 126
Executive Director Delilah Rumburg 119
Fiscal Administrative Assistant Alice Thorn 124
Director of Grants and Contracts Dwayne Milbrand 121
Information Technology Coordinator Amy Shestack 143
Judicial Training Specialist Lynn Carson 138
Legal Director Diane Moyer 114
Legal/Public Policy Assistant Jody Rogers 145
Medical Advocacy Coordinator Barbara Sheaffer 132
Outreach Coordinator For Older Victims Karla Vierthaler 125
Communications Writer Anna Seip 147
Grants & Contracts Administrative Assistant Kelly Buffington 111
Special Projects Coordinator Carol Nodgaard 154
Staff Accountant Colleen Deaton 112
Technical Assistance Coordinator Diane Dahm 117
Training Projects Assistant Natalie Kuhns 122
Training Projects Specialist Catherine Lopez 129
Deputy Director of Field Services Joyce Lukima 123
Product Orders Voicemail Only 130

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CHAPTER 2 CONTRACT COMPLIANCE

CHAPTER 2 CONTRACT COMPLIANCE........................................................................................ 32
A BRIEF OVERVIEW OF WHAT IS EXPECTED OF CENTERS THAT PROVIDE SEXUAL
VIOLENCE SERVICES ......................................................................................................................... 33
NOTIFICATION OF JOB OPENINGS .................................................................................................. 33
PROCEDURAL REQUIREMENTS....................................................................................................... 33
MONITORING ....................................................................................................................................... 35
WRITTEN POLICIES............................................................................................................................. 38

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A BRIEF OVERVIEW OF WHAT IS EXPECTED OF CENTERS THAT
PROVIDE SEXUAL VIOLENCE SERVICES

This chapter on contract compliance gives a brief overview of what is expected of centers
that provide sexual assault services. Contracts are on a five year cycle based on the state
fiscal year which is from July 1 through June 30. These five year contracts are subject to
annual renewals, also based on the state fiscal year.

NOTIFICATION OF JOB OPENINGS

The center shall provide written notice to the County Board of Assistance regarding all
job openings. The notification should contain, at a minimum the name of the agency, its
address and phone number, the job position, a brief description of qualifications and
responsibilities and the due date of a resume. The notification may also include
information on starting salary or range or any other pertinent facts. The County Board of
Assistance may then make referrals to the center. The center is then required to interview
and consider all individuals qualified for the job opening.

The center shall have a written policy pertaining to hiring practices including the
notification of job openings. The policy may include information on starting salary or
range or any other pertinent facts, and a process of notifying current staff, board members
and volunteers prior to announcing the job to the public. Public notification would
include, at a minimum, the Job Service, local large circulation newspapers and other
community networks. The center may also opt to forward a copy of the job notification
to PCAR. If requested and time permits, PCAR will send the job notification to sexual
assault centers in its next mailing.

The center is required to submit a Quarterly Employment Report form to PCAR. This
form is required by the Department of Public Welfare and is directly related to the
centers contract. It is the intent of the Department of Public Welfare that contractors,
either directly or indirectly, attempt to fill all job openings with individuals who receive
assistance through the county Board of Assistance. The form will be emailed to each
contractor approximately 30 days before its due date.

PROCEDURAL REQUIREMENTS

The center is required by contract to pay an administrative fee to PCAR. The fee is equal
to 2% of the contractors final PCAR allocation from all funding sources except Rape
Prevention and Education funding. It shall be paid by each contractor during the contract
fiscal year from funding other than the contractors PCAR allocation in accordance with
the following schedule:

40% December 31
30% March 31
30% June 30
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For additional information see Chapter 4.

All contractors are required to raise and expend a 20% community support cash and/or
in-kind match within the contract fiscal year. The funds must be used for sexual assault
expenses only. Community support includes: funds from United Way, County/Local
government, VOCA, MH/MR, D&A, CYS, foundations, local businesses and
corporations and fundraising events. For additional information see Chapter 4.

It is the obligation of the contractor to meet all deadline dates regarding any information
requested by PCAR pertaining to the implementation of the contract.

It is the responsibility of the contractor to have sexual assault training manuals available
to sexual assault staff and volunteers. The training manual must comply with the
requirements established in the Sexual Assault Counselor Training Standard, see Chapter
10.

It is the responsibility of the contractor to have a sexual assault counselor training
syllabus. Any changes to the approved sexual assault counselor training syllabus must be
reviewed and approved by PCAR. The PCAR Board of Directors adopted guidelines for
content of the Syllabus in July 1998, which can be found in Chapter 10.

It is the responsibility of the contractor to have written, Board approved, confidentiality
and disclosure policies. Any changes by a center to its approved confidentiality and
disclosure policies must be submitted for approval to PCAR. For examples of
confidentiality and disclosure policies refer to Chapter 7.

Whenever there is a change in location of where sexual assault services will be provided,
written notification must be provided to PCAR immediately.

It is the centers responsibility, through the executive director or board president, to
notify PCAR as soon as possible of any change in the status of its current executive
director. Upon verbal notification to PCAR, a written confirmation must be sent to
PCAR within two weeks. It must include the last date of employment of the executive
director, designate who will be the acting director, and who is the person authorized to
sign invoices as well as the anticipated date of hire of the new executive director. The
new executive director will be required to attend a PCAR new directors training.

The center must notify PCAR immediately and follow up in writing within 24 hours of
any change in telephone numbers, interruption of hotline service or a move to a
temporary location (i.e., due to fire, casualty or any other emergency).

The center must notify PCAR if it is considering merging with another agency or
separating from a larger agency and forming its own entity. Notification to the PCAR
Director of Grants and Contracts must be immediate. PCAR has an investment, both
financially and in the provision of sexual assault services and therefore retains the right to
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provide comment and recommendation into any change in contractor status. If the
current center merges with another agency, the center should not assume that future
funding from PCAR will be forthcoming. The newly formed agency will have to submit
appropriate materials to PCAR for review and approval. PCAR has the right to review
the financial status of the agencies including receipt of all audited statements.

The center must comply with contract requirements that are found in the contract. If
PCAR finds a center to be out of compliance with the contract, the center will be
informed in writing, which usually happens as a result of a monitoring visit. The center
will be informed as to why it isnt in compliance and what to do to be in compliance. An
agency that is not in compliance for an extended period of time or has other compliance
issues may have its contract terminated or be placed on a provisional contract. The
provisional contract criteria and process is available from the Director of Grants and
Contracts.

MONITORING

The program review for centers includes a site visit as well as the completion of a written
fiscal, administrative, programmatic and statistical/data collection review. The purpose of
the program review or monitoring is to verify that the subcontractor meets the
requirements of its contract with PCAR, PCAR standards, and applicable federal and
state laws and regulations.

The Contract Liaison will review the following:

Organizational structure
Fiscal/financial procedures and records
Personnel policies and procedures
Client services
Prevention/education
Training programs
Diversity
Outreach programs, especially to underserved populations
Volunteer practices
Data collection
Workplace environment

The PCAR Contract Liaison conducts monitorings. Per contractual requirements with
DPW, each center is monitored at least once every three years. At least 30 days before a
center is to be monitored the executive director of the center will receive a letter from the
Contract Liaison notifying her/him of the date of the monitoring. Enclosed with the letter
will be the following:

A questionnaire that is to be completed, including attachments and
forwarded to the Contract Liaison at least two weeks before the date of the
monitoring
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Instructions on how to prepare for the monitoring visit.

In most cases, the site visit takes one day. The Contract Liaison will meet with the
executive director to obtain an overview of the center and to discuss any concerns that the
director might have and will also meet with other staff to examine the various aspects of
the organization as required in the monitoring tool. At the conclusion of the site visit, the
Contract Liaison will discuss her/his findings with the director. Within 45 days of the
completion of the site visit, the Contract Liaison will issue a report to the executive
director and the board president that contains comments, recommendations and
requirements for corrective action.

In special circumstances a monitoring may occur more often than once every three years
and may or may not be preceded by advance notice.













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PCAR Monitoring Cycle

This is the new tri-annual monitoring cycle for PCAR.

2003/2004 2004/2005 2005/2006
2006/2007 2007/2008 2008/2009
2009/2010 2010/2011 2011/2012

1 CVVC Berks Adams
2 PAAR Bucks Bedford
3 Armstrong Cambria Butler
4 Beaver Clinton Clarion
5 Blair Crawford Columbia
6 Bradford Cumberland Franklin
7 Elk Delaware Lackawanna
8 Centre Erie Lancaster
9 Chester Huntingdon Lawrence
10 Dauphin Indiana Luzerne
11 Fayette Lehigh McKean
12 Lebanon Lycoming Mercer
13 Philadelphia Monroe Mifflin
14 Sullivan Potter Montgomery
15 Union Washington Pike
16 Venango Wayne Schuykill
17 Westmoreland York Tioga
18 Warren
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WRITTEN POLICIES

Centers are required to have written policies covering the following areas:

Affirmative Action
Hiring including job posting procedures
Staff and clients infected with HIV/AIDS
HIV/AIDS testing of sexual assault victims
HIV/AIDS testing of perpetrators
Confidentiality and disclosure
Staff grievances
Client grievances
Staff and volunteer non-discrimination
Client non-discrimination

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CHAPTER 3 - RECORDING AND REPORTING SERVICE
PROVISION


CHAPTER 3 - RECORDING AND REPORTING SERVICE PROVISION....................................... 43
RECORDING AND REPORTING SERVICE PROVISION................................................................. 44
SAFEGUARDING CLIENT RECORDS.............................................................................................. 44
COMPLETING THE SERVICE PROVISION FORMS......................................................................... 44
SIX MONTH AND YEAR-END VERIFICATION OF STATISTICS................................................... 44
CLIENT FILE.......................................................................................................................................... 45
PW652 ELIGIBILITY FORM.............................................................................................................. 45
SERVICE PLAN.................................................................................................................................. 45
ORIGINAL PROGRESS NOTES......................................................................................................... 45
OTHER INFORMATION.................................................................................................................... 46
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RECORDING AND REPORTING SERVICE PROVISION

This chapter on recording and reporting gives a brief overview of what forms need to be
completed and what records need to be kept for centers that provide sexual assault
services.

SAFEGUARDING CLIENT RECORDS

All client records must be retained in locked file cabinets or a secured area. Keys to the
file cabinets must be strictly controlled, as having access to the keys is essentially having
direct access to the client records. A specific staff position is to be designated with the
responsibility of the keys.

All persons having access to files must have at minimum the 40-hour sexual assault
counselor training. In addition to assuring that the confidentiality of records is strictly
maintained within the offices, centers must also enact policies and procedures regarding
client information which volunteer sexual assault counselors record or which could be
exposed to others (i.e., client information must never be evident in the residence of a
volunteer.) Any written notations shall be carefully protected and destroyed by the
volunteer upon reporting the information to the appropriate center staff.

Centers should be aware that client information on computers must also be protected and
that access to this information is considered to be the same as the hard copy of records.
Computers must be backed up on a regular basis, and the disks stored in locked
containers, locked file cabinets or a secured area.

COMPLETING THE SERVICE PROVISION FORMS

Instructions for completing the monthly service provision report are contained in PCARs
Monthly Statistical Report Instructions manual which can be found in Attachment A.

SIX MONTH AND YEAR-END VERIFICATION OF STATISTICS

In order to verify service provision statistics, verification reports will be sent by PCAR to
each center semi-annually. The report for months July through December will be mailed
in February, and the year-end report (January through June) will be sent in August.
Instructions for completing the verification form will accompany the report. It is
essential that these reports be carefully reviewed and the figures verified within the
specified timeframe.

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CLIENT FILE

Once it has been determined that a contact is a client and is to be counted as such, a client
file must be opened. The client file must contain, at a minimum, the following items:

PW652 ELIGIBILITY FORM
A PW652 form, which is required of all centers that received Title XX funds from the
federal government, must be completed for each client receiving contract required
services. The form is part of the client file. The center may choose to keep the PW652
form in the clients file or may choose to file all PW652 forms together by month. It is
the centers responsibility to complete the PW652 form. The client does not sign the
form. The Direct Services Supervisor and/or her/his designee must sign the form. Once
eligibility has been determined, the PW652 form must be updated at least every six (6)
months, as specified on the instructions of the reverse side of the printed form. For
example, when a case file is opened and a PW652 form is prepared in August, it must be
updated in February or sooner to indicate whether it is still active or closed. The date of
re-determination may be noted on the existing PW652 form.

SERVICE PLAN
A Service Plan form must be completed for each client receiving contracted services.
The purpose of the Service Plan is to document specific services requested and provided
and the status of the case.

Common components of the Service Plan are as follows:
the clients primary issues/concerns,
what services are being provided,
how services are to be provided,

ORIGINAL PROGRESS NOTES
Progress Notes indicate any activity within the counseling relationship such as discussion
of issues, services to be provided, etc. The notes shall never include verbatim statements.
The language of the case notes should be non-judgmental and non-labeling and should
contain only information relating to the assault. The notes should expand on the outline in
the service plan. Information in the progress notes may be summarized periodically with
outdated information deleted. This activity should be done on a regular, consistent basis.
All information is kept in the client file.
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OTHER INFORMATION
A client file may contain other information such as a confidentiality statement, release of
information form, client rights statement, time records, intake forms, etc. The client file
must be reviewed on a regular basis, at least once every six months. Outdated materials
should be removed and/or replaced with current information by the Direct Services
Supervisor and/or Sexual Assault Counselor.

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CHAPTER 4 - FINANCE

CHAPTER 4 - FINANCE.......................................................................................................................... 48
FINANCE................................................................................................................................................ 49
MONTHLY EXPENSE REPORT (INVOICE)....................................................................................... 49
BUDGET REVISIONS ........................................................................................................................... 49
COMMUNITY SUPPORT VERIFICATION......................................................................................... 50
ASSESSMENT........................................................................................................................................ 51
INSURANCE .......................................................................................................................................... 51
ACCOUNTING MANUAL .................................................................................................................... 54
CASH.................................................................................................................................................. 54
BIDDING FOR SUPPLIES AND EQUIPMENT ................................................................................ 54
COMPETITIVE BIDS ......................................................................................................................... 55
EQUIPMENT INVENTORY LIST......................................................................................................... 55
CONTRIBUTED MATERIAL & SERVICES....................................................................................... 56
RECORDS RETENTION ....................................................................................................................... 56
FINANCIAL STATEMENTS................................................................................................................. 57
CONTRACT CALENDAR..................................................................................................................... 58


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FINANCE

Under conditions of the PCAR contract, the subcontractors will receive 12 months of
funding based on PCARs cash needs invoice to the Department of Public Welfare. The
approximate payment of 8.33% will be made every month to the subcontractors.

MONTHLY EXPENSE REPORT (INVOICE)

Each subcontractor will submit a monthly expense report to PCAR to receive funding.
The expense reports are due by the 10th of the following month. All invoices must be
signed in ink by the Executive Director and/or Board President, as the signers of the
contract. Each subcontractor is responsible for revising the expense reports budget
column after the budget or budget revision are approved by the Grants and Contract
Administrator.

If an error is discovered on an Expense Report by your agency, make any corrections on
the next submitted Expense Report. Do not send a correction to a previously submitted
Expense Report. Attach an explanation of the error and subsequent corrections.

The Expense Report shall reflect actual expenses incurred by your agency, and the
funding/cost center which you reported. Complete the Expense Report properly,
ensuring that the sum fields total.

Complete the following on PCARs Expense Report total page:

1. Month of (this months costs)
2. Name of contractor
3. Address
4. Contract number
5. Date submitted
6. Budgeted amount by categories
7. Total cost by categories
8. This months costs by categories
9. Executive Directors signature in blue ink
10. Date signed

BUDGET REVISIONS

The center may submit completed Budget Revision Forms up to June 1 or other date as
specified by PCAR. Special permission must be granted by the Director of Grants and
Contracts for the submission of budget revisions after the above date. The Executive
Director must sign the form. An explanation must be provided for any proposed change.
When completing the budgetary information, list all budget line items, even the
unchanged items. PCAR reserves the right to approve or disapprove any proposed
budget revision. The center may be required to submit additional documentation to
substantiate the request. The Grants & Contracts Administrator approves all budget
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revisions. After the budget revision is approved, the center will receive a copy of the
signed budget revision. The approved budget revision allows the center to expend PCAR
approved budget line items retroactive to July 1 of the current contract year.

Budget Revision Instructions:

When completing the Budget Revision Form, use only dollar amounts; revisions that
include cents will not be processed.

If Salaries and Benefits changes are being requested with the Budget Revision Form, a
detailed explanation is required.

Subcontractors are permitted to invoice for up to 10% over the budget amount under
the Operations category only. The budget offset expenditure must be within the
Operations category. Programs can change the figures under the Total Budget
column on the invoice forms after approval from the Director of Grants and
Contracts. When requesting changes under Operations, Salaries or Benefits, the
entire original or previous budget must be used in the Current Budget column. Any
subsequent budget revisions must reflect the current approved budgeted amounts.
Any Operations changes require brief and concise explanations.

Make sure that the following listed sum fields total:

Total Employee Compensation
Subtotal Operations
Total PCAR Contract

Identify funding sources for each budget revision.

Subcontractors must submit Budget Revision Forms by June 1 or other date as specified
by PCAR.

The Executive Director must sign all Budget Revision Forms in blue ink.

The original Budget Revision Form should be returned to the PCAR office. After it has
been approved and signed by the Director of Grants and Contracts, the center may
revise the invoice.

COMMUNITY SUPPORT VERIFICATION

The Sub-contractor is responsible for raising matching funds to provide sexual
assault/abuse services. The match requirement is 20% of the allocation from PCAR for
the current fiscal year. The match may be in cash and/or volunteer service. The cash
amount must be raised and spent no later than June 30 and must be reflected in the audit
and reported to PCAR by March 31. The volunteer service must be donated by May 31
and reported to PCAR by June 30. Volunteer service is to be valued at $16.15 per hour
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for fiscal year 2006/2007 and based on time logs of the service rendered. The amount for
subsequent years may be obtained from the Contract Liaison or the Director of Finance.

ASSESSMENT

The center is required to submit to PCAR in three payments a 2% assessment based on
the PCAR contract allocation. The first installment is based on 40% of the assessment
and is due no later than December 31. The difference is due in two equal installments on
March 31 and June 30. The funds to pay the assessment cannot be from funds listed as
part of the community support verification. Assessment invoices will be mailed
approximately four to six weeks prior to the due date.

INSURANCE

Each center is required to secure five types of insurance. Verification of this insurance is
part of the annual renewal process. The types are:

Workers Compensation Insurance: This insurance covers employees for
on-the-job injuries/accidents. This is an employer paid insurance. This type of
insurance is regulated by the state. A center may opt to purchase its Workers
Compensation insurance through the State Workers Insurance Fund:

Department of Labor and Industry
1171 South Cameron Street
Harrisburg, PA 17101
(717) 787-3848,

or through private insurers.

Business Owners Insurance: This insurance covers loss in the case of fire,
casualty or theft. It is required that this insurance cover equipment and the
building if it is owned. It is required that this insurance is at replacement
value. It is suggested that when equipment is added in the center, that
coverage be upgraded/added. In addition to total amount of coverage, a center
needs to allow for loss of general office supplies, books, films, or other items
that would need to be replaced in the event of fire or theft; for example, items
not included on the equipment inventory.

Personal Liability Insurance. It is also required that the center carry personal
liability insurance in an amount of $500,000 per occurrence and $2,000,000 in
the aggregate, with PCAR and DPW named as additional insureds.

The above insurance may be one policy or several policies. The types of
insurance coverage and their limits need to be stated in the policy. The
insurance company has the right but is not obligated to make inspections of
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the facility at anytime, provide a report on conditions found and recommend
changes.

Employee Dishonesty Insurance (Bonding Insurance): This insurance covers
the center when an employee commits a dishonest act (whether alone or in
collusion with other persons) in order to obtain financial benefit (or cause a
loss for a center) for the employee or others. This insurance would also cover
board members and anyone who handles money.

There are three types of bonding insurance:

Name
Name Bond insurance covers the specifically named persons. This type of
bond insurance is considered the least reliable as the administrator of the
policy needs to be updating the policy according to the names of the persons
affiliated with the center.

Position
Position Bond insurance covers by position. This is considered unreliable also
because names of positions change or positions are added and it seems to
create confusion if one isnt monitoring the policy closely.

Blanket
Blanket Bond insurance is highly recommended. This type covers everyone
in the center without having to submit names or positions as changes occur.
There are no checks on individuals. As this coverage is preferred and safest it
is the most expensive of the three; however, the cost is quite reasonable.

The center is required to secure coverage to at least one-sixth (1/6th) of the
PCAR contract. This figure does not include overlapping with other
contracts. For example, if the PCAR contract with a center is $36,000, PCAR
requires coverage of at least $6,000 (1/6 of $36,000). The limit of the
insurance required is based upon the centers annual revenue.

Nonprofit Indemnity (Directors and Officers) Insurance: This insurance
covers inappropriate acts, errors and omissions by directors, officers (D & O),
staff and volunteers. In addition the center is generally protected with this
insurance for any wrongful act. This insurance would pay for all damages,
settlements and legal fees in the case of a lawsuit. According to the Nonprofit
Risk Management Center, the number one source of D & O claims are
employment issues. Between 1992 & 1996 the number of claims based on
employment doubled. There is usually a deductible per claim per policy year.

There is no standard D & O policy, so nonprofit organizations need to
review the policys coverage and exclusions. Exclusions could include:
certain types of claims, insured vs. insured (board members suing the agency),
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duty to defend, payment of legal fees within the policy limit, exceptions to
payment for legal fees, or coverage of prior acts.

There are other types of insurance centers should consider in addition to the types of
insurance required by the contract. These include professional liability and umbrella or
excess policies.

Also it is wise to insure personal automobiles used for center business, since many auto
insurers exclude coverage when an insured uses their automobile for business. This is
over and above insurance held by the individual.

Additional, information on insurance and other aspects of risk management are available
from the Nonprofit Risk Management Center at (202) 785-3891 or from the PCAR
library.
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ACCOUNTING MANUAL

Every center should have an accounting manual, which details procedures for how the
agencys finances will be handled. With employee turnover it is very important that the
accounting procedures are maintained in a manual for consistency. The accounting
manual should include instructions on handling the agencys finances in the following
areas:

Cash Receipts
Cash (Special Events)
Checks
Cash Disbursements
Purchase Order Procedure
Bidding Supplies & Equipment
Signatures on Checks
Account Receivable
Payroll
Banking
Transfers
Line of Credit
Fixed Assets
Contributed Material & Services
Closing Accounting Records
Reconciliation
Timeline
Reports generated
Data Security
Data Retention

The following will assist your agency in preparing its own accounting manual. An
example of an accounting manual can be found in the Sample chapter.

CASH

Handling cash is a serious issue for all non-profits. It can be difficult for smaller
agencies that lack adequate staff for appropriate internal control measures. Internal
control means if the agency runs cash special events, the more cash that is handled the
more controls the agency needs.

BIDDING FOR SUPPLIES AND EQUIPMENT

Centers receiving funds from PCAR are required to obtain all supplies and equipment at
the lowest practical cost. This must be accomplished through an established competitive
bidding system, and therefore centers must have a board approved written bidding policy.


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COMPETITIVE BIDS

Essentially, more than one firm must compete for your business, providing prices for
items that can be compared. For most items in excess of $ 1,000, three bids are preferred;
however, there are some exceptions;

If your center is in a rural area, there may not be three available suppliers. Get as many
bids as possible. If your center has found that the firm(s) used for the third bid is always
out of the price range or provides poor service or quality merchandise, use the two best
bidders. Allow a third bid at least once a year on several items to prove high pricing
practices.

Sometimes it is just not practical or feasible to bid an item or repair work. When the roof
is falling-in is not the time to seek three bids. It becomes more a question of who can get
there first.

NON-DISCRIMINATION

Bids must be sought and judged in a nondiscriminatory fashion without regard to race,
color, religious creed, ancestry, national origin, age, sex, disability or sexual orientation.
See Chapter 7 for an example of a bidding policy. You are also required to actively
recruit minority subcontractors with substantial minority representation among their
employees.

EQUIPMENT INVENTORY LIST

A quality inventory of all furniture and equipment must be maintained by centers for
fiscal, audit and insurance purposes. An inventory must include not only center
purchased items, but also donated goods - any item which, in general, costs or is valued
at $500 or more.

In larger offices, a numbered tagging system is preferred to track the receipt and disposal
of assets. It is vitally important to have the date of acquisition, the funding source that
purchased the equipment, the vendor and the price. An example of an equipment
inventory form can be found in Chapter 7.

Centers losing assets to fire or theft will need to refer to inventory lists for replacement
purposes. The more information available to satisfy the insurer that the equipment
existed, the less difficulty there will be in replacing the item. Some centers may also
wish to photograph or videotape the facility periodically to validate the condition and
existence of all the equipment. At the very least an inventory listing should be kept off
site with an auditor or staff person.

If a center wishes to dispose of a piece of equipment that was purchased with PCAR
funds, the center must notify PCAR for disposal instructions. The Department of Public
Welfare (DPW) has requested that items purchased with DPW funds be returned to DPW.
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CONTRIBUTED MATERIAL & SERVICES

As part of the Financial Accounting Standards Board (FASB), nonprofit agencies must
maintain lists of donated materials with contributors names and estimated valuations.
This amount should be included in the audit notes. An example of an equipment
inventory form can be found in the Sample Forms chapter. It may be copied for the
auditor and maintained within the centers permanent records for the contributors tax
purposes.

FASB 116 notes that agencies must assess the contributed services received for
recognition, based on (a) creation or enhancing of non-financial assets or (b) required
specialized skills. Agencies are encouraged to disclose the fair value of the contributed
services received, but not recognized, as revenue if that is practical.

The center should also maintain a master list of all volunteer hours by volunteer name on
a fiscal year basis. Some centers may be asked to evaluate this time. It should also be a
part of the audit notes.

It is of benefit to the center to accurately record all hours given by volunteers. Direct
service hours provided by volunteer sexual assault counselors must be included on the
PCAR Service Provision form. All other volunteer hours, including that of board and
committee members, should be recorded. There are two ways that it may be kept. First,
the center has a volunteer time log kept in an accessible area, i.e. receptionists or
volunteer coordinators desk. Each person is responsible for recording his/her time.
Second, each committee chair is responsible for submitting the information usually on a
monthly or at least a quarterly basis. The volunteer coordinator or administrative
assistant may compile the information. This information is provided to the auditor for
inclusion in the audited financial statements.

RECORDS RETENTION

The center is required by numerous government agencies and funding sources to retain
records for a specific time period or in some cases, indefinitely.

The center is required to retain contract files including client records for a minimum of
five years from acceptance of the audit. Some contract information must be retained for
a longer period of time. The center shall keep all contract information in a clean, dry
area.

It is the obligation of the center to have a written policy on the retention and destruction
of all center records. At a minimum, the policy shall include where materials are stored,
who has access to the information and how records are destroyed. The policy also shall
address who is responsible for destroying records, the manner in which the records are
destroyed and a complete list of all records destroyed.
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FINANCIAL STATEMENTS

Financial statements are designed to provide information about a center in a complete
package to employees, board members, funders, contributors, creditors, potential
creditors, insurers, and government agencies. The information must encompass the
centers resources (cash, investments, buildings, receivables, equipment) and how the
resources are used (types of services and itemized expenses). The audit statements
contain information on how decisions are made concerning the expenditure of resources,
the net changes in fund balances over the year, an evaluation of managements
performance, and a judgment as to the viability of management and the center in carrying
out services with available resources.

A basic set of financial statements should be presented to the board of directors and the
finance committee at each stated meeting. The statements should include a statement of
financial position (assets, liabilities & net assets) and a statement of activities (revenue &
expense). It is also highly desirable to provide budget variance reports by funding source
or income and expense statements by funding source or service. The financial statements
and audits provide vital additional information concerning accounting policies,
investments, unusual grant requirements, expansion, capital assets, depreciation methods,
donations, services, certain pension plans, leases, and more. There is often more
information of interest to government agencies and board members in the notes than in
the rest of the package.

All financial statements must be prepared on the accrual basis. This places expenses
within the month they were incurred, not paid; income in the month earned, not received.
They present a truer picture of the viability of the center at any given point.

The balance sheet should denote restricted net assets balances from unrestricted.
Unrestricted fund balances may be designated restricted by board action to allow for
capital improvements, purchase of buildings or other major cost items (computers,
remodeling leased space, vehicles, etc.), or continuation of a grant crossing fiscal years.

The audit should at least annually differentiate program services from management and
general costs (supporting services). Fundraising expenses must be separated for
charitable organization reporting.
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CONTRACT CALENDAR

PCAR has established submission dates for all contract related forms. Other information
that is not listed below may be required during the fiscal year. The information must be
received on or before the dates listed. Exceptions may be granted for specific forms with
prior approval from the appropriate PCAR staff. If the due date falls on a Saturday or
Sunday, the following Monday is the due date. If the due date falls on a legal holiday,
then the next working date is the due date.

Extensions are never given for the submission of the proposal and not usually for the
audit. When a center is late in submitting an audit, PCAR will then issue an audit
exception as a result of that late submission by a contractor. This information will then
be reported to the Independent Review Committee when applications/renewals are
reviewed.

Monthly Due Dates
Expense Report due the 10th
Service Provision form due the 20th

July
Final adjustments to June, if needed
Quarterly Employment Report due

August
Prior Year Service Provision Verification form due
Year end report due

September
Audit due

October
Centers Corrective Action Plan on Management Letter comments due
Quarterly Employment Report form due
Nominations for Independent Review Committee (IRC) members (This occurs
only once every five years)

November

December
Assessment due-40%
RFP or Renewal Application Sent to applicants

January
Quarterly Employment Report form due


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February
Proposals for next year due at PCAR

March
Community Support Verification form due on the 15th
Proposals are reviewed by the Independent Review Committee (IRC)
Assessment fee due-30%

April
Quarterly Employment Report form due

May

June
Final Budget Revision form due. No extension granted.
Assessment due-30%
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CONTRACTOR FILING CALENDAR

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
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A. MONTHLY STATISTICAL REPORT DUE
B. YEAR END REPORT DUE
C. QUARTERLY EMPLOYMENT REPORT & SDFSC DUE
D. MONTHLY EXPENSE REPORT (INVOICE) DUE
E. SEMI-ANNUAL VERIFIED STATISTICS REPORT DUE




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CHAPTER 5 - BOARD OF DIRECTORS AND STAFF ISSUES

CHAPTER 5 - BOARD OF DIRECTORS AND STAFF ISSUES......................................................... 62
THE BOARD OF DIRECTORS.................................................................................................................... 63
RECRUITING BOARD MEMBERS ............................................................................................................. 63
CIVIL RIGHTS COMPLIANCE OFFICER .................................................................................................. 64
EMPLOYMENT VERIFICATION FORM I-9 ............................................................................................... 65
PENNSYLVANIA NEW HIRE REPORTS .................................................................................................... 65
TIME SHEETS .......................................................................................................................................... 65
EMPLOYEE PERSONNEL POLICY AND PROCEDURES ............................................................................. 66
JOB ANNOUNCEMENTS AND RECRUITING.............................................................................................. 66
JOB DESCRIPTIONS ................................................................................................................................. 66
PERFORMANCE EVALUATIONS............................................................................................................... 67
EMPLOYEE TERMINATION...................................................................................................................... 68

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The Board of Directors

The board of directors is the base of the center. Its primary functions are the mission
statement, philosophy, goals of the center, and fundraising. What works best for
discussion, problem solving, the strategic plan and the needs of the agency, determines
the size of the board. Factors to consider may include representation from
victims/survivors, the community and specific interests or expertise such as legal,
medical, education, etc. The average size of a board is eight to fourteen members. The
average term of service is three years. This may vary depending on your centers needs
and stage in development. When turnover on the board occurs at regular intervals, it
provides the center with a steady rotation of ideas and talent. Staggering the terms of
board members is recommended so that there are always board members who have an
understanding of current and recent challenges of the agency.

Prospective board members should have a demonstrated interest in and knowledge of the
center, experience or talent to offer to the board as a whole and a willingness to give the
time needed. In most cases, the nominating committee is responsible for recruiting and
acquainting the perspective member with the center and inviting her/him to attend a
board meeting.

Upon election to the board, the new member should receive a complete packet of
information. It is vital that all board members (new and experienced) attend orientation
trainings and any other trainings offered to the board, and more specifically the board
training offered by PCAR.

An effective board understands the roles, responsibilities and limitations of its duties as
well as the mission and history of the agency and its relationships with its funders.

Recruiting Board Members

Identify the skills and qualities needed by the board. Then seek individuals who possess
the skills that are needed to provide a well-rounded board

Skills:
Solicit funds/donations
Represent agency to others
Develop vision
Provide leadership, not management
Understand contract requirements
Recruit others

Qualities
Time available
Ability to work in a group
Tolerance
Personal integrity
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Interest/passion for the issues
Follow through on assignments

To obtain the best board possible, it is essential that every individual who is approached
for nomination make an informed decision. Each person should receive enough
information to construct an accurate picture of the organization as well as to understand
the role and expectations of the board and its members before agreeing to have her/his
named placed in nomination.

Information to supply to individuals before you nominate them as board members:

The organizations programs
Mission statement
Invitation to visit facility
Summary of long range or strategic plan
Brief history
The organizations financial picture
How is the board informed of financial status
Who develops, approves and/or monitors the budget
What were the comments from the last audit
How is the organization funded

The organizations client
Who does the agency serve
What is confidentiality and why is it kept

The organizations staff
How many people are employed and what is the turnover
What are the opportunities for volunteers
What are the requirements for staff and volunteers

The organizations board
What is its structure
What are its expectations
Who are the other board members
What is the extent of the directors & officers liability coverage
What is the term of service

Civil Rights Compliance Officer

Under federal guidelines, if a center employs 15 or more employees, a center must
designate to a staff person the duties and title of Civil Rights Compliance Officer through
her/his job description.



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Employment Verification Form I-9

Under the Immigration Reform and Control Act of 1986, as amended, centers as
employers, are required to follow the guidelines. The law requires that the center:

Ensures that all employees fill out Section 1 of the Form I-9 when they start to work.
Review document(s) establishing each employees identity and eligibility to work.
Properly complete Section 2 of the Form I-9;

Retains the Form I-9 for three years after the date the person begins to work or one year
after the persons employment is terminated, whichever is later; and

Makes the Form I-9 available for inspection to an officer of the Immigration and
Naturalization Service (INS), the Department of Labor (DOL), or the Office of Special
Counsel for Immigration Related Unfair Employment Practices (OSC) upon request.
You will be given at least three (3) days advance notice.

Any person hired after November 6, 1986, must complete this form. PCAR may request
to see the centers documentation to verify that this federal requirement is being met.
You may obtain information from the Immigration and Naturalization Service, 1600
Callowhill Street, Philadelphia, PA 19130.
.
Pennsylvania New Hire Reports

Beginning January 1, 1998 all employers in Pennsylvania are required to report
information on newly-hired employees. This report enables Pennsylvania to comply with
the Personal Responsibility and Work Opportunity Reconciliation Act of 1996 to provide
strong measures for ensuring that children receive the financial support they deserve from
both parents. For additional information call 1-888-PAHIRES.

Time Sheets

Under current audit guidelines set by the American Institute of Certified Public
Accountants and the federal government, centers must develop and maintain cost
allocation systems. The basis of proper cost allocations for salaries is an appropriate time
sheet. Time sheets must track work activities in addition to time. They should be
customized to suit each center, its activities, and its funding streams.
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Employee Personnel Policy and Procedures

The center shall have clear, concise written policies and procedures regarding personnel
practices that are applied consistently to all employees and/or applicants. Good
personnel practices are more than written personnel policies. They include how job
announcements and recruitment are handled; how resumes are reviewed; how applicants
are selected; how an interview is conducted; how applicants are notified of the decision;
how orientation is conducted; and how the personnel file is established. Medical
information must be kept separate from the personnel file since in an emergency other
staff may need to have access to this information.

Job Announcements and Recruiting

The center shall provide written notice to the County Board of Assistance regarding all
job openings. It is important that the center be consistent in its hiring practice. The
center may have a policy that states that all or specific job openings are posted in the
office and mailed to all volunteers at least two weeks prior to public announcement.
Recruiting for administrative and/or management openings may be handled in a different
manner. Due to the level of responsibilities of those positions, i.e. major program
responsibilities, financial planning and budgeting, supervisory skills, the center may want
to publicly advertise those openings in the community. The designated personnel staff
person shall be familiar with the laws and regulations regarding civil rights issues. The
local Human Relations Office can provide the center with information.

Notification of the job opening should be placed in the largest circulation newspapers
(probably Sunday edition) in the area. It is important that the center be creative in its
approach to recruiting candidates. Establish a contact at the local Urban League Chapter
or NAACP, high schools and post-high school institutions, agencies serving minorities,
neighborhood based social/service centers and other human service agencies.

Keep track of resumes received in response to the advertisement. The center should keep
on file the resumes of anyone interviewed for a position for at least one year for
documentation in the event of discrimination claims. Contact other human service
agencies and ask what has worked for them. PCAR recommends the agency invest in
manuals or guides to assist with hiring and other personnel issues.

Job Descriptions

Job descriptions are essential not only to explain position duties to newly hired personnel,
but also to use as a guide for evaluations, to place job advertisements, and to confirm
positions and duties with funding sources.

All center job descriptions should have an identical format. At a minimum they should
include:

Center name
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Position title
Whether the position is full or part-time
Supervision
Salary range
Qualifications for the position, including required training and experience
Major responsibilities
Specific tasks or duties
Date of creation and/or amendment

The board of directors or a board designated committee must approve all job descriptions.

When writing job descriptions, consider the following hints:
Follow a concise, direct style; use action verbs.
Highlight skills and equipment used.
Be consistent in the use of words.
Do not abbreviate; avoid ambiguous terms or boilerplate language; avoid MAY
and catch all phrases.

The job description should be:
Short, concise and non-technical.
Written in a direct style.
Specific and definitive.
Reviewed at least every two years, and updated if necessary.
Dynamic and reflective of the current job.
Factual and without judgmental or value statements.
Representative of job functions not detailed work procedures.

Examples of three job descriptions for common positions can be found in Chapter 7.

Performance Evaluations

All staff members should receive an evaluation at least annually. The evaluation shall be
written, discussed with the staff member, and be a part of the permanent personnel file.
Each staff member shall have access to her/his file.

Doing an evaluation is not an easy task. It is not easy to tell someone who you know and
work closely with, what you do and do not like about her/his work performance. For this
reason alone, it is extremely important that evaluations are carried out through a formal,
written process. The evaluation form should be structured to address issues of job
performance not personalities or personal relationships.

PCAR recommends that the agency invest in manuals or guides to assist with personnel
evaluations and other personnel issues.
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Employee Termination

When any employee leaves the center, the employee should have an exit interview with
her/his supervisor and/or executive director. In the case of the executive director, it shall
be the board president and/or chairperson of the personnel committee. The purpose of
the exit interview is to bring final closure to the employment of the individual. It is
recommended that a form be used to document any exchange of the centers property and
keys.

PCAR recommends centers develop a policy regarding former employees who wish to
volunteer.
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CHAPTER 6 PENNSYLVANIA STATUTES

CHAPTER 6 PENNSYLVANIA STATUTES ...................................................................................... 70
CHAPTER 31. SEXUAL OFFENSES ................................................................................................. 70
SUBCHAPTER B. DEFINITION OF OFFENSES.............................................................................. 72
TITLE 42 JUDICIARY AND JUDICIAL PROCEDURE .................................................................... 76
CHAPTER 59 DEPOSITIONS AND WITNESSES........................................................................... 76
SUBCHAPTER D. CHILD VICTIMS AND WITNESSES ................................................................... 77
TITLE 23 DOMESTIC RELATIONS ..................................................................................................... 79
CHAPTER 63 - CHILD PROTECTIVE SERVICES............................................................................ 79
TITLE 15 CORPORATIONS AND UNINCORPORATED ASSOCIATIONS...................................... 82
CHAPTER 57 OFFICERS AND DIRECTORS OF NONPROFIT CORPORATIONS ..................... 82


CHAPTER 31. SEXUAL OFFENSES

3101. Definitions.

Subject to additional definitions contained in subsequent provisions of this chapter which
are applicable to specific provisions of this chapter, the following words and phrases
when used in this chapter shall have, unless the context clearly indicates otherwise, the
meanings given to them in this section:

"Complainant."
An alleged victim of a crime under this chapter.

"Deviate sexual intercourse."
Sexual intercourse per os or per anus between human beings and any form of sexual
intercourse with an animal. The term also includes penetration, however slight, of the
genitals or anus of another person with a foreign object for any purpose other than good
faith medical, hygienic or law enforcement procedures.

"Forcible compulsion."
Compulsion by use of physical, intellectual, moral, emotional or psychological force,
either express or implied. The term includes, but is not limited to, compulsion resulting in
another person's death, whether the death occurred before, during or after sexual
intercourse.

"Foreign object."
Includes any physical object not a part of the actor's body.

"Indecent contact."
Any touching of the sexual or other intimate parts of the person for the purpose of
arousing or gratifying sexual desire, in either person.

"Sexual intercourse."
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In addition to its ordinary meaning, includes intercourse per os or per anus, with some
penetration however slight; emission is not required.

3102. Mistake as to age.

Except as otherwise provided, whenever in this chapter the criminality of conduct
depends on a child being below the age of 14 years, it is no defense that the defendant did
not know the age of the child or reasonably believed the child to be the age of 14 years or
older. When criminality depends on the child's being below a critical age older than 14
years, it is a defense for the defendant to prove by a preponderance of the evidence that
he or she reasonably believed the child to be above the critical age.

3104. Evidence of victim's sexual conduct

(a) General rule.--Evidence of specific instances of the alleged victim's past sexual
conduct, opinion evidence of the alleged victim's past sexual conduct, and reputation
evidence of the alleged victim's past sexual conduct shall not be admissible in
prosecutions under this chapter except evidence of the alleged victim's past sexual
conduct with the defendant where consent of the alleged victim is at issue and such
evidence is otherwise admissible pursuant to the rules of evidence.
(b) Evidentiary proceedings.--A defendant who proposes to offer evidence of the alleged
victim's past sexual conduct pursuant to subsection (a) shall file a written motion and
offer of proof at the time of trial. If, at the time of trial, the court determines that the
motion and offer of proof are sufficient on their faces, the court shall order an in camera
hearing and shall make findings on the record as to the relevance and admissibility of the
proposed evidence pursuant to the standards set forth in subsection (a).

3105. Prompt complaint.

Prompt reporting to public authority is not required in a prosecution under this chapter:
Provided, however, that nothing in this section shall be construed to prohibit a defendant
from introducing evidence of the complainant's failure to promptly report the crime if
such evidence would be admissible pursuant to the rules of evidence.

3106. Testimony of complainants.

The credibility of a complainant of an offense under this chapter shall be determined by
the same standard as is the credibility of a complainant of any other crime. The testimony
of a complainant need not be corroborated in prosecutions under this chapter. No
instructions shall be given cautioning the jury to view the complainant's testimony in any
other way than that in which all complainants' testimony is viewed.

3107. Resistance not required.

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The alleged victim need not resist the actor in prosecutions under this chapter: Provided,
however, that nothing in this section shall be construed to prohibit a defendant from
introducing evidence that the alleged victim consented to the conduct in question.

SUBCHAPTER B. DEFINITION OF OFFENSES.

3121. Rape

(a) Offense defined.--A person commits a felony of the first degree when he or she
engages in sexual intercourse with a complainant:
(1) By forcible compulsion.
(2) By threat of forcible compulsion that would prevent resistance by a person
of reasonable resolution.
(3) Who is unconscious or where the person knows that the complainant is
unaware that the sexual intercourse is occurring.
(4) Where the person has substantially impaired the complainant's power to
appraise or control his or her conduct by administering or employing,
without the knowledge of the complainant, drugs, intoxicants or other
means for the purpose of preventing resistance.
(5) Who suffers from a mental disability which renders the complainant
incapable of consent.

(b) Additional penalties.--In addition to the penalty provided for by subsection (a), a
person may be sentenced to an additional term not to exceed ten years' confinement and
an additional amount not to exceed $100,000 where the person engages in sexual
intercourse with a complainant and has substantially impaired the complainant's power to
appraise or control his or her conduct by administering or employing, without the
knowledge of the complainant, any substance for the purpose of preventing resistance
through the inducement of euphoria, memory loss and any other effect of this substance.

(c) Rape of a child A person commits the offense of rape of a child, a felony of the first
degree, when the person engages in sexual intercourse with a complainant who is less
than 13 years of age.

(d) Rape of a child with serious bodily injury A person commits the offense of rape of
a child resulting in serious bodily injury, a felony of the first degree, when the person
violates this section and the complainant is under 13 years of age and suffers serious
bodily injury in the course of the offense.

3122.1. Statutory sexual assault

Except as provided in section 3121 (relating to rape), a person commits a felony of the
second degree when that person engages in sexual intercourse with a complainant under
the age of 16 years and that person is four or more years older than the complainant and
the complainant and the person are not married to each other.

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3123. Involuntary deviate sexual intercourse.

(a) Offense defined.--A person commits a felony of the first degree when he or she
engages in deviate sexual intercourse with a complainant:
(1) by forcible compulsion;
(2) by threat of forcible compulsion that would prevent resistance by a person
of reasonable resolution;
(3) who is unconscious or where the person knows that the complainant is
unaware that the sexual intercourse is occurring;
(4) where the person has substantially impaired the complainant's power to
appraise or control his or her conduct by administering or employing,
without the knowledge of the complainant, drugs, intoxicants or other
means for the purpose of preventing resistance;
(5) who suffers from a mental disability which renders him or her incapable of
consent; or
(6) Deleted by 2002, Dec.9, P.L. 1350, No. 1162, 2.
(7) who is less than 16 years of age and the person is four or more years older
than the complainant and the complainant and person are not married to
each other.

(b) Involuntary deviate sexual intercourse with a child.-- A person commits involuntary
deviate sexual intercourse with a child, a felony of the first degree, when the person
engages in deviate sexual intercourse with a complainant who is less than 13 years of
age,

(c) Involuntary deviate sexual intercourse with a child with serious bodily injury.-A
person commits an offense under this section with a child resulting in serious bodily
injury, a felony of the first degree, when the person violates this section and the
complainant is less than 13 years of age and the complainant suffers serious bodily injury
in the course of the offense.

(d) Definition.--As used in this section, the term "forcible compulsion" includes, but is
not limited to, compulsion resulting in another person's death, whether the death occurred
before, during or after the sexual intercourse.

3124.1. Sexual assault

Except as provided in section 3121 (relating to rape) or 3123 (relating to involuntary
deviate sexual intercourse), a person commits a felony of the second degree when that
person engages in sexual intercourse or deviate sexual intercourse with a complainant
without the complainant's consent.

3124.2. Institutional sexual assault.

(a) General rule. Except as provided in sections 3121 (relating to rape), 3122.1 (relating
to statutory sexual assault), 3123 (relating to involuntary deviate sexual intercourse),
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3124.1 (relating to sexual assault) and 3125 (relating to aggravated indecent assault), a
person who is an employee or agent of the Department of Corrections or a county
correctional authority, youth development center, youth forestry camp, State or county
juvenile detention facility, other licensed residential facility serving children and youth,
or mental health or mental retardation facility or institution commits a felony of the third
degree when that person engages in sexual intercourse, deviate sexual intercourse or
indecent contact with an inmate, detainee, patient or resident.
(b) Definition.-As used in this section, the term "agent" means a person who is assigned
to work in a State or county correctional or juvenile detention facility, a youth
development center, youth forestry camp, other licensed residential facility serving
children and youth, or mental health or mental retardation facility or institution who is
employed by any State or county agency or any person employed by an entity providing
contract services to the agency.

3125. Aggravated indecent assault.

Except as provided in sections 3121 (relating to rape), 3122.1 (relating to statutory sexual
assault), 3123 (relating to involuntary deviate sexual intercourse) and 3124.1 (relating to
sexual assault), a person who engages in penetration, however slight, of the genitals or
anus of a complainant with a part of the person's body for any purpose other than good
faith medical, hygienic or law enforcement procedures commits aggravated indecent
assault, a felony of the second degree, if:
the person does so without the complainant's consent;
the person does so by forcible compulsion;
the person does so by threat of forcible compulsion that would prevent resistance
by a person of reasonable resolution;
the complainant is unconscious or the person knows that the complainant is
unaware that the penetration is occurring;
the person has substantially impaired the complainant's power to appraise or
control his or her conduct by administering or employing, without the
knowledge of the complainant, drugs, intoxicants or other means for the
purpose of preventing resistance;
the complainant suffers from a mental disability which renders him or her
incapable of consent;
the complainant is less than 13 years of age; or
the complainant is less than 16 years of age and the person is four or more years
older than the complainant and the complainant and the person are not
married to each other.

3126. Indecent assault.

(a) Offense defined.--A person who has indecent contact with the complainant or causes
the complainant to have indecent contact with the person is guilty of indecent assault if:
the person does so without the complainant's consent;
the person does so by threat of forcible compulsion that would prevent resistance
by a person of reasonable resolution;
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the complainant is unconscious or the person knows that the complainant is
unaware that the indecent contact is occurring;
the person has substantially impaired the complainant's power to appraise or
control his or her conduct by administering or employing, without the
knowledge of the complainant, drugs, intoxicants or other means for the
purpose of preventing resistance;
the complainant suffers from a mental disability which renders him or her
incapable of consent;
the complainant is less than 13 years of age; or
the complainant is less than 16 years of age and the person is four or more years
older than the complainant and the complainant and the person are not
married to each other.
(b) Grading.--Indecent assault under subsection (a)(7) is a misdemeanor of the first
degree. Otherwise, indecent assault is a misdemeanor of the second degree.

3127. Indecent exposure.

(a) Offense defined.--A person commits indecent exposure if that person exposes his or
her genitals in any public place or in any place where there are present other persons
under circumstances in which he or she knows or should know that this conduct is likely
to offend, affront or alarm.
(b) Grading.--If the person knows or should have known that any of the persons present
are less than 16 years of age, indecent exposure under subsection (a) is a misdemeanor of
the first degree. Otherwise, indecent exposure under subsection (a) is a misdemeanor of
the second degree.

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TITLE 42 JUDICIARY AND JUDICIAL PROCEDURE

CHAPTER 59 DEPOSITIONS AND WITNESSES

5945.1. Confidential communications with sexual assault counselors.

(a) Definitions.--As used in this section, the following words and phrases shall have the
meanings given to them in this subsection:
"Confidential communication."
All information, oral or written, transmitted between a victim of sexual assault
and a sexual assault counselor in the course of their relationship, including, but
not limited to, any advice, reports, statistical data, memoranda, working papers,
records or the like, given or made during that relationship, including matters
transmitted between the sexual assault counselor and the victim through the use of
an interpreter.
"Coparticipant."
A victim participating in group counseling.
"Interpreter."
A person who translates communications between a sexual assault counselor and
a victim through the use of sign language, visual, oral or written communication.
"Rape crisis center."
Any office, institution or center offering assistance to victims of sexual assault
and their families through crisis intervention, medical and legal accompaniment
and follow-up counseling.
"Sexual assault counselor."
A person who is engaged in any office, institution or center defined as a rape
crisis center under this section, who has undergone 40 hours of sexual assault
training and is under the control of a direct services supervisor of a rape crisis
center, whose primary purpose is the rendering of advice, counseling or assistance
to victims of sexual assault.
"Victim."
A person who consults a sexual assault counselor for the purpose of securing
advice, counseling or assistance concerning a mental, physical or emotional
condition caused or reasonably believed to be caused by a sexual assault. The
term shall also include those persons who have a significant relationship with a
victim of sexual assault and who seek advice, counseling or assistance from a
sexual assault counselor concerning a mental, physical or emotional condition
caused or reasonably believed to be caused by a sexual assault of a victim.

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(b) Privilege.
1. No sexual assault counselor or an interpreter translating the communication
between a sexual assault counselor and a victim may, without the written consent
of the victim, disclose the victim's confidential oral or written communications to
the counselor nor consent to be examined in any court or criminal proceeding.
2. No coparticipant who is present during counseling may disclose a victim's
confidential communication made during the counseling session nor consent to be
examined in any civil or criminal proceeding without the written consent of the
victim.
3.
SUBCHAPTER D. CHILD VICTIMS AND WITNESSES

5981. Declaration of policy.

In order to promote the best interests of the children of this Commonwealth and in
recognition of the necessity of affording to children who are material witnesses to or
victims of crimes additional consideration and different treatment from that of adults, the
General Assembly declares its intent, in this subchapter, to provide these children with
additional rights and protections during their involvement with the criminal justice
system. The General Assembly urges the news media to use restraint in revealing the
identity or address of children who are victims of or witnesses to crimes.

5984.1. Recorded testimony.

(a) Recording.-Subject to subsection (b), in any prosecution or adjudication involving a
child victim or child material witness, the court may order that the child victim's or child
material witness's testimony be recorded for presentation in court by any method that
accurately captures and preserves the visual images, oral communications and other
information presented during such testimony. The testimony shall be taken under oath or
affirmation before the court in chambers or in a special facility designed for taking the
recorded testimony of children. Only the attorneys for the defendant and for the
Commonwealth, persons necessary to operate the equipment, a qualified shorthand
reporter and any person whose presence would contribute to the welfare and wellbeing of
the child victim or child material witness, including persons designated under section
5983 (relating to rights and services), may be present in the room with the child during
testimony. The court shall permit the defendant to observe and hear the testimony of the
child victim or child material witness but shall ensure that the child victim or material
witness cannot hear or see the defendant. Examination and cross-examination of the child
victim or child material witness shall proceed in the same manner as normally permitted.
The court shall make certain that the defendant and defense counsel have adequate
opportunity to communicate for the purpose of providing an effective defense.

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(b) Determination.-Before the court orders the child victim or the child material witness
to testify by recorded testimony, the court must determine, based on evidence presented
to it, that testifying either in an open forum in the presence and full view of the finder of
fact or in the defendant's presence will result in the child victim or child material witness
suffering serious emotional distress that would substantially impair the child victim's or
child material witness's ability to reasonably communicate. In making this determination,
the court may do any of the following:
(1) Observe and question the child victim or child material witness, either inside
or outside the courtroom.
(2) Hear testimony of a parent or custodian or any other person, such as a person
who has dealt with the child victim or child material witness in a medical or
therapeutic setting.

(c) Counsel and confrontation.
(1) If the court observes or questions the child victim or child material witness
under subsection (b)(1), the attorney for the defendant and the attorney for the
Commonwealth have the right to be present, but the court shall not permit the
defendant to be present.
(2) If the court hears testimony under subsection (b)(2), the defendant, the
attorney for the defendant and the attorney for the Commonwealth have the right
to be present.


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TITLE 23 DOMESTIC RELATIONS

CHAPTER 63 - CHILD PROTECTIVE SERVICES

6311. PERSONS REQUIRED TO REPORT SUSPECTED CHILD ABUSE.
(a) General rule.--Persons who, in the course of their employment, occupation or practice
of their profession, come into contact with children shall report or cause a report to be
made in accordance with section 6313 (relating to reporting procedure) when they have
reasonable cause to suspect, on the basis of their medical, professional or other training
and experience, that a child coming before them in their professional or official capacity
is an abused child. Except with respect to confidential communications made to an
ordained member of the clergy which are protected under 42 Pa.C.S. 5943 (relating to
confidential communications to clergymen), the privileged communication between any
professional person required to report and the patient or client of that person shall not
apply to situations involving child abuse and shall not constitute grounds for failure to
report as required by this chapter.
(b) Enumeration of persons required to report.--Persons required to report under
subsection (a) include, but are not limited to, any licensed physician, osteopath, medical
examiner, coroner, funeral director, dentist, optometrist, chiropractor, podiatrist, intern,
registered nurse, licensed practical nurse, hospital personnel engaged in the admission,
examination, care or treatment of persons, Christian Science practitioner, member of the
clergy, school administrator, school teacher, school nurse, social services worker, day-
care center worker or any other child-care or foster-care worker, mental health
professional, peace officer or law enforcement official.
(c) Staff members of institutions, etc.--Whenever a person is required to report under
subsection (b) in the capacity as a member of the staff of a medical or other public or
private institution, school, facility or agency, that person shall immediately notify the
person in charge of the institution, school, facility or agency or the designated agent of
the person in charge. Upon notification, the person in charge or the designated agent, if
any, shall assume the responsibility and have the legal obligation to report or cause a
report to be made in accordance with section 6313. This chapter does not require more
than one report from any such institution, school, facility or agency.
(d) Civil action for discrimination against person filing report.--Any person who, under
this section, is required to report or cause a report of suspected child abuse to be made
and who, in good faith, makes or causes the report to be made and, as a result thereof, is
discharged from his employment or in any other manner is discriminated against with
respect to compensation, hire, tenure, terms, conditions or privileges of employment, may
commence an action in the court of common pleas of the county in which the alleged
unlawful discharge or discrimination occurred for appropriate relief. If the court finds
that the person is an individual who, under this section, is required to report or cause a
report of suspected child abuse to be made and who, in good faith, made or caused to be
made a report of suspected child abuse and, as a result thereof, was discharged or
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discriminated against with respect to compensation, hire, tenure, terms, conditions or
privileges of employment, it may issue an order granting appropriate relief, including, but
not limited to, reinstatement with back pay. The department may intervene in any action
commenced under this subsection.
6312. Persons permitted to report suspected child abuse.
In addition to those persons and officials required to report suspected child abuse, any
person may make such a report if that person has reasonable cause to suspect that a child
is an abused child.
6313. Reporting procedure
(a) General rule.--Reports from persons required to report under section 6311 (relating to
persons required to report suspected child abuse) shall be made immediately by telephone
and in writing within 48 hours after the oral report.
(b) Oral reports.--Oral reports shall be made to the department pursuant to Subchapter C
(relating to powers and duties of department) and may be made to the appropriate county
agency. When oral reports of suspected child abuse are initially received at the county
agency, the protective services staff shall, after seeing to the immediate safety of the child
and other children in the home, immediately notify the department of the receipt of the
report, which is to be held in the pending complaint file as provided in Subchapter C. The
initial child abuse report summary shall be supplemented with a written report when a
determination is made as to whether a report of suspected child abuse is a founded report,
an unfounded report or an indicated report.
(c) Written reports.--Written reports from persons required to report under section 6311
shall be made to the appropriate county agency in a manner and on forms the department
prescribes by regulation. The written reports shall include the following information if
available:
1. The names and addresses of the child and the parents or other person
responsible for the care of the child if known.
2. Where the suspected abuse occurred.
3. The age and sex of the subjects of the report.
4. The nature and extent of the suspected child abuse, including any evidence
of prior abuse to the child or siblings of the child.
5. The name and relationship of the person or persons responsible for
causing the suspected abuse, if known, and any evidence of prior abuse by
that person or persons.
6. Family composition.
7. The source of the report.
8. The person making the report and where that person can be reached.
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9. The actions taken by the reporting source, including the taking of
photographs and X-rays, removal or keeping of the child or notifying the
medical examiner or coroner.
10. Any other information which the department may require by regulation.
(d) Failure to confirm oral report.--The failure of a person reporting cases of suspected
child abuse to confirm an oral report in writing within 48 hours shall not relieve the
county agency from any duties prescribed by this chapter. In such event, the county
agency shall proceed as if a written report were actually made.

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TITLE 15 CORPORATIONS AND UNINCORPORATED
ASSOCIATIONS

CHAPTER 57 OFFICERS AND DIRECTORS OF NONPROFIT
CORPORATIONS

5712. Standard of care and justifiable reliance.

(a) Directors.-A director of a nonprofit corporation shall stand in a fiduciary relation to
the corporation and shall perform his duties as a director, including his duties as a
member of any committee of the board upon which he may serve, in good faith, in a
manner he reasonably believes to be in the best interests of the corporation and with such
care, including reasonable inquiry, skill and diligence, as a person of ordinary prudence
would use under similar circumstances. In performing his duties, a director shall be
entitled to rely in good faith on information, opinions, reports or statements, including
financial statements and other financial data, in each case prepared or presented by any of
the following:
1. One or more officers or employees of the corporation whom the director
reasonably believes to be reliable and competent in the matters presented.
2. Counsel, public accountants or other persons as to matters which the director
reasonably believes to be within the professional or expert competence of such
person.
3. A committee of the board upon which he does not serve, duly designated in
accordance with law, as to matters within its designated authority, which
committee the director reasonably believes to merit confidence.
(b) Effect of actual knowledge.-A director shall not be considered to be acting in good
faith if he has knowledge concerning the matter in question that would cause his reliance
to be unwarranted.
(c) Officers.-Except as otherwise provided in the bylaws, an officer shall perform his
duties as an officer in good faith, in a manner he reasonably believes to be in the best
interests of the corporation and with such care, including reasonable inquiry, skill and
diligence, as a person of ordinary prudence would use under similar circumstances. A
person who so performs his duties shall not be liable by reason of having been an officer
of the corporation.
5713. Personal liability of directors.

(a) General rule.-If a bylaw adopted by the members of a nonprofit corporation so
provides, a director shall not be personally liable, as such, for monetary damages for any
action taken unless:
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1. the director has breached or failed to perform the duties of his office under this
subchapter; and
2. the breach or failure to perform constitutes self-dealing, willful misconduct or
recklessness.
(b) Exception.-Subsection (a) shall not apply to:
1. the responsibility or liability of a director pursuant to any criminal statute; or
2. the liability of a director for the payment of taxes pursuant to Federal, State or
local law.
3.
5741. Third-party actions.

Unless otherwise restricted in its bylaws, a nonprofit corporation shall have power to
indemnify any person who was or is a party or is threatened to be made a party to any
threatened, pending or completed action or proceeding, whether civil, criminal,
administrative or investigative (other than an action by or in the right of the corporation),
by reason of the fact that he is or was a representative of the corporation, or is or was
serving at the request of the corporation as a representative of another domestic or foreign
corporation for profit or not-for-profit, partnership, joint venture, trust or other enterprise,
against expenses (including attorneys' fees), judgments, fines and amounts paid in
settlement actually and reasonably incurred by him in connection with the action or
proceeding if he acted in good faith and in a manner he reasonably believed to be in, or
not opposed to, the best interests of the corporation and, with respect to any criminal
proceeding, had no reasonable cause to believe his conduct was unlawful. The
termination of any action or proceeding by judgment, order, settlement or conviction or
upon a plea of nolo contendere or its equivalent shall not of itself create a presumption
that the person did not act in good faith and in a manner that he reasonably believed to be
in, or not opposed to, the best interests of the corporation and, with respect to any
criminal proceeding, had reasonable cause to believe that his conduct was unlawful.

5742. Derivative and corporate actions.

Unless otherwise restricted in its bylaws, a nonprofit corporation shall have power to
indemnify any person who was or is a party, or is threatened to be made a party, to any
threatened, pending or completed action by or in the right of the corporation to procure a
judgment in its favor by reason of the fact that he is or was a representative of the
corporation or is or was serving at the request of the corporation as a representative of
another domestic or foreign corporation for profit or not-for-profit, partnership, joint
venture, trust or other enterprise, against expenses (including attorneys' fees) actually and
reasonably incurred by him in connection with the defense or settlement of the action if
he acted in good faith and in a manner he reasonably believed to be in, or not opposed to,
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the best interests of the corporation. Indemnification shall not be made under this section
in respect of any claim, issue or matter as to which the person has been adjudged to be
liable to the corporation unless and only to the extent that the court of common pleas of
the judicial district embracing the county in which the registered office of the corporation
is located or the court in which the action was brought determines upon application that,
despite the adjudication of liability but in view of all the circumstances of the case, such
person is fairly and reasonably entitled to indemnify for such expenses that the court of
common pleas or other court shall deem proper.

5743. Mandatory indemnification.

(a) General rule.-To the extent a representative of a nonprofit corporation has been
successful on the merits or otherwise in defense of any action or proceeding referred to in
section 5741 (relating to third-party actions) or 5742 (relating to derivative and corporate
actions) or in defense of any claim, issue or matter therein, he shall be indemnified
against expenses (including attorney fees) actually and reasonably incurred by him in
connection therewith.
.
5744. Procedure for effecting indemnification.

Unless ordered by a court, any indemnification under section 5741 (relating to third-party
actions) or 5742 (relating to derivative and corporate actions) shall be made by the
nonprofit corporation only as authorized in the specific case upon a determination that
indemnification of the representative is proper in the circumstances because he has met
the applicable standard of conduct set forth in those sections. The determination shall be
made:
1. by the board of directors by a majority vote of a quorum consisting of directors
who were not parties to the action or proceeding;
2. if such a quorum is not obtainable or if obtainable and a majority vote of a
quorum of disinterested directors so directs, by independent legal counsel in a
written opinion;
3. by such other body as may be provided in the bylaws; or
4. by the members.
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5745. Advancing expenses.

Expenses (including attorneys' fees) incurred in defending any action or proceeding
referred to in this subchapter may be paid by a nonprofit corporation in advance of the
final disposition of the action or proceeding upon receipt of an undertaking by or on
behalf of the representative to repay the amount if it is ultimately determined that he is
not entitled to be indemnified by the corporation as authorized in this subchapter or
otherwise.

5746. Supplementary coverage.

(a) General rule.-The indemnification and advancement of expenses provided by or
granted pursuant to the other sections of this subchapter shall not be deemed exclusive of
any other rights to which a person seeking indemnification or advancement of expenses
may be entitled under any bylaw, agreement, vote of members or disinterested directors
or otherwise, both as to action in his official capacity and as to action in another capacity
while holding that office. Section 5728 (relating to interested members, directors or
officers; quorum) shall be applicable to any bylaw, contract or transaction authorized by
the directors under this section. A corporation may create a fund of any nature, which
may, but need not, be under the control of a trustee, or otherwise secure or insure in any
manner its indemnification obligations, whether arising under or pursuant to this section
or otherwise.
(b) When indemnification is not to be made.-Indemnification pursuant to subsection (a)
shall not be made in any case where the act or failure to act giving rise to the claim for
indemnification is determined by a court to have constituted willful misconduct or
recklessness.
(c) Grounds.-Indemnification pursuant to subsection (a) under any bylaw, agreement,
vote of members or directors or otherwise may be granted for any action taken or any
failure to take any action and may be made whether or not the corporation would have the
power to indemnify the person under any other provision of law except as provided in
this section and whether or not the indemnified liability arises or arose from any
threatened, pending or completed action by or in the right of the corporation. Such
indemnification is declared to be consistent with the public policy of this
Commonwealth.
(d) Trust property.-This subchapter shall not affect the liability of a representative with
respect to the administration of assets held by the corporation pursuant to section 5547
(relating to authority to take and hold trust property).

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5747. Power to purchase insurance.

Unless otherwise restricted in its bylaws, a nonprofit corporation shall have power to
purchase and maintain insurance on behalf of any person who is or was a representative
of the corporation or is or was serving at the request of the corporation as a representative
of another domestic or foreign corporation for profit or not-for-profit, partnership, joint
venture, trust or other enterprise against any liability asserted against him and incurred by
him in any such capacity, or arising out of his status as such, whether or not the
corporation would have the power to indemnify him against that liability under the
provisions of this subchapter. Such insurance is declared to be consistent with the public
policy of this Commonwealth.

5748. Application to surviving or new corporations.

For the purposes of this subchapter, references to "the corporation" include all constituent
corporations absorbed in a consolidation, merger or division, as well as the surviving or
new corporations surviving or resulting therefrom, so that any person who is or was a
representative of the constituent, surviving or new corporation, or is or was serving at the
request of the constituent, surviving or new corporation as a representative of another
domestic or foreign corporation for profit or not-for-profit, partnership, joint venture,
trust or other enterprise, shall stand in the same position under the provisions of this
subchapter with respect to the surviving or new corporation as he would if he had served
the surviving or new corporation in the same capacity.
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CHAPTER 7 - SAMPLE FORMS

CHAPTER 7 - SAMPLE FORMS ............................................................................................................ 88
SAMPLE ACCOUNTING MANUAL ............................................................................................................ 89
SAMPLE BIDDING POLICY ...................................................................................................................... 95
SAMPLE COMPUTER VIRUS POLICY....................................................................................................... 96
SAMPLE CONFIDENTIALITY POLICY...................................................................................................... 97
SAMPLE CONFIDENTIALITY AGREEMENT ........................................................................................... 102
SAMPLE DRUG FREE WORK PLACE STATEMENT................................................................................ 103
SAMPLE LEGAL ADVOCATE JOB DESCRIPTION................................................................................... 107
SAMPLE OUTREACH COORDINATOR JOB DESCRIPTION..................................................................... 108
SAMPLE CHILD ADVOCATE JOB DESCRIPTION ................................................................................... 109
SAMPLE COMPREHENSIVE HIV/AIDS POLICY................................................................................... 110
SAMPLE PCAR ONLY HIV/AIDS POLICY........................................................................................... 114











Rev. 11/06

Sample Accounting Manual

FISCAL MANAGEMENT

PCAR maintains a computerized accounting system for general ledger, accounts payable,
check disbursements, accounts receivable and billing. An external vendor provides
payroll and tax services. Financial statements are produced each month using the
accounting system and spreadsheet software Bank statements are reconciled each month
to the general ledger. Other account reconciliations are maintained monthly using a full
accrual accounting system.

Seven staff members at PCAR are involved in the fiscal/accounting process in some way
in order to preserve internal controls through segregation of duties. They are coded for
this section as follows:

S Administrative Assistant
FC Fiscal Administrative Assistant
SA Staff Accountant
G Director of Grants and Contracts
E Executive Director
F Director of Finance
A Deputy Director of Operations
I. Cash Receipt Procedures

I. Cash Receipts Procedures

Mail Opening
S receives and opens all incoming mail, sorting out all checks and accompanying
documentation. All mail, including check backup, is date received stamped.
Checks are endorsed "For Deposit Only" in the name of PCAR immediately by S.
S records all checks and cash in a daily cash receipt journal (CRJ), which includes
the date of receipt, the name of the sender or county, reason for check, check
number, and amount.
S makes copies of order forms and conference registrations (and other like
documents) so that copies can be passed on as documentation with check to FC.
Any cash received is handled in the same fashion as checks.
S maintains the sequentially- numbered cash receipts system.
The CRJ with checks and accompanying documentation is passed to FC.

Deposits
FC receives the CRJ, checks, and accompanying documentation from S daily. FC
verifies all receipts are recorded in the CRJ.
FC prepares a deposit slip for checking account. F will periodically review the
deposit slip.
Each deposit slip will equal the corresponding CRJ.
FC copies all checks to attach to the CRJ.
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Deposits are done weekly, or more often depending on cash and checks received.
All large deposits are made on the day received. Deposits are also made on the
last day of each month. F or FC takes deposits to the bank.
FC records the deposits in a daily cash log that reflects the daily cash position. SA
reconciles (this log to the general ledger during the bank reconciliation process.)

Cash Receipts
SA completes the accounting codes on the CRJ.
SA enters cash receipts into accounts receivable module or general ledger cash
receipts on the computer as appropriate.
FC maintains files for all cash receipt information, including documentation.
F prepares donor recognition letter, which is signed by E, to a donor for a
contribution of $250.00 and over.

II. Cash Disbursement Procedures

General Information
All contractual and/or fiduciary transactions entered into on behalf of or for the
benefit of PCAR, either by board or staff, must first be reviewed and approved by
the Executive Director of PCAR or her representative.

All blank checks are stored in the locked fire-resistant filing cabinet in the
accounting department.
Voided checks are retained for audit review.
No checks are issued to "Cash."
Checks to payees are valid for 180 days after the issue date. Outstanding checks
more than 180 days old are voided with the party being notified, if appropriate.
This is discussed between the SA and F during bank reconciliation review.
A petty cash fund exists in the amount of $100. Disbursements to this fund are
controlled by FC. Numbered vouchers will be used and approved by FC.
Payment of vendor invoices is made within the terms of the invoice. Payments to
staff and for Board member reimbursements are given priority.
FC maintains all disbursement records, including documentation for all
expenditures.
If the vendor is new, FC must send the vendor a W-9 for completion before
disbursement is made.

Invoices from Vendors
S gives all invoices from vendors to FC.
FC reviews invoices for accuracy and purpose.
FC completes a Disbursement Voucher.
E, or her representative & F must approve Disbursement Voucher before
payment.
All accompanying documentation is attached to the Disbursement Voucher.
FC enters the Disbursement Voucher into the Accounts Payable module, as
appropriate.
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FC assigns an invoice number, if not indicated on the invoice, and a batch
number.
An Accounts Payable aging report is issued once a month, which is reviewed and
reconciled to the general ledger by F.

Other Cash Disbursements
All other requests for payment are given to FC by staff.
These disbursements traditionally include mileage reimbursements, educational
materials, dues/memberships/subscriptions, and vendors, conference/workshops,
and travel advances.
Staff completes a Purchase Order (PO) where a disbursement to a third party is
requested and a supporting document is not available. The PO are pre-numbered
and maintained by FC. E or her representative approves the PO.
For travel reimbursements, staff or board members complete the appropriate local,
out-of-town, or board travel form and attach all receipts.
Vendor invoices, subscription or membership renewals or other items where an
invoice is present require a Cash Disbursement Voucher form.

Check Issuance
Computer checks are used for all vendor payments or cash disbursements. FC
issues all such checks.
E, A, or G review documents and, if satisfactory, signs check. If disbursement
backup is not satisfactory, check and documents are returned to FC. Two
signatures are required on all check disbursements. One original signature and a
facsimile stamp may be used on checks under $10,000 when only one check
signer is available. The facsimile stamp is maintained in a locked file located
outside the accounting department. Accounting staff requests the use of the stamp
from the Executive Office.
FC mail checks with appropriate accompanying documentation.
FC records check batch totals in the daily cash log.
FC stamps all Disbursement Vouchers, invoices, or other documents used as
backup as PAID.

Payments to Subcontractors
Within twenty-four hours of receipt of check from DPW, except in the case of
holidays or weekends, FC issues the monthly subcontractor funding.
SA tracks all payments to subcontractors via a spreadsheet.
Check signing is as above.
FC mails checks as appropriate.

Payments for Benefits
SA initiates Disbursement Vouchers and accompanying documentation for all
benefit plans.
All other procedures as presented above are followed.

III. Billing Procedures
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F or SA will prepare billing as required through the accounting billing module, by
letter or by official funding form.
SA will record the accounts receivable in the accounting systems.
F will review the monthly accounts receivable schedules for aging and, where
appropriate, initiate action by letter or telephone to collect the open and past due
items.
Collection procedures or write off of outstanding accounts receivable are
discussed by F with E.

IV. Payroll Procedures

Employees are added to the payroll system by SA as authorized by memo issued
by E or A, which details name of employee, starting date, and pay rate.
F provides changes in pay rates, approved by E or her representative to SA at the
beginning of each fiscal year.
SA provides each new employee with a W-4, I-9, and benefits forms that must be
completed and returned to SA prior to the first payroll.
Employees complete time sheets that include hours worked and leave time for
each day. Employees sign time sheets and turn them in on a monthly (exempt) or
biweekly (non-exempt) basis to supervisors for approval. All time sheets are then
forwarded to E for approval. SA maintains all leave time records and files time
sheets. E, A or F would inform SA in writing of any unusual payroll situations.
All information concerning wage attachment, changes in direct deposits or other
payroll deductions are forwarded to SA.
The payroll checks are generated by the external payroll vendor on a biweekly
basis. A payroll week starts on Wednesday and ends on the following Tuesday.
Checks are dated for the Friday following the end of the payroll cycle.
Checks/direct deposit advice are distributed by FC after 3:00 on Thursday or on
Friday.
Payroll entry on the accounting system is competed by SA from reports provided
by the external payroll vendor. F reviews and authorizes this entry. SA is
responsible for verifying and reconciling payroll checks, tax payments, and tax
reports.
Check signing is as under Check Issuance.
SA maintains a separate file for each employee containing all letters of hire, W-4
Employee Withholding Allowance Certificate forms, I-9's Employment Eligibility
Verification form, and copies of W-2 Wage and Tax Statements forms.
W-4's are updated annually by SA supplying all employees with a new form for
completion.

V. Payroll Tax Procedures

F verifies external vendors tax payment documentation.
F reviews and verifies quarterly and annual payroll tax returns.
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External payroll vendor prepares W-2 forms for employees by January 31 each
year, which are reconciled by F to the general ledger and to spreadsheets
maintained for allocation procedures.
F prepares 1099's and 1096 forms for consultants annually.

VI. Miscellaneous Banking Procedures

Separate bank accounts will only be opened as required to satisfy specific grant
requirements. F, as authorized by E, will notify the bank of need to open account.
E makes money transfers, with authorization transfer limit up to $20,000. Written
authorization from the board president is needed for a transfer more than $20,000.
F will notify Treasurer of all transfers more than $10,000.
SA reconciles all bank accounts monthly to the general ledger and to the daily
cash log. SA signs off on all reconciliations. F approves all reconciliations.
FC obtains all necessary signature forms from the bank as required.

VII. Fixed Assets

All fixed assets $500 or over will be capitalized, tagged by SA and listed on an
inventory-listing sheet. Like assets (i.e. desk, desk chair, and file cabinets for one
office) may be grouped. The computerized listing sheet includes the following:
Description,
Location,
Purchase Date,
Price,
Funding Source and
Depreciable Life.
All fixed assets are depreciated via the straight-line method over its useful life.
SA, FC, and F will conduct physical inventories at least once every two years.
F will make the decision of disposition of fixed assets and report disposal of fixed
assets to the appropriate funding source.
Capital expenditures more than $4,000 will first require the Board of Directors
formal approval before purchase.

VIII. Contributed Services & Materials

F will assess contributed services received in accordance with FASB for
recognition, based on (a) creation or enhancing of non-financial assets or (b)
require specialized skills. Specialized is defined as professional, e.g.
(accountants, architects, lawyers, plumbers and craftsmen).
When receiving recognized specialized contributed services F will list the
following activities;
Nature and extent of services;
Amount recognized as revenue.
Non-specialized board and intern contributions of services will be continued to be
tracked by F and documented in the audit financial notes.
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Contributed Materials will be tracked by F and recorded at their fair market value.

IX. Financial Reports

Accounting Computer Closing Schedule
Day 12: All daily entries for a previous month must be entered for cash receipts,
accounts receivable, accounts payable, and cash disbursements
Day 15: All adjusting entries and recurring journal entries must be completed and:
Posting completed
Preliminary Trial Balance run
Bank reconciliation completed, balanced to both daily cash log and general ledger
cash accounts
Preliminary Trial Balance provided to Director of Finance
Day 17: All final proofing by Director of Finance is completed and Final
preliminary Trial Balance is generated.
Day 18: Financial reports run; spreadsheets updated; funding source billing/forms
started.
Day 20: All monthly reports, funding source forms, billing and documentation are
completed.

(This tentative schedule is modified each month to account for weekend or
holidays)

Financial reports are provided to the Board of Directors at each Board meeting.
Included in the reports are the appropriate Statements of Financial Position,
Statements of Activities and Changes in Net Assets, Statements of Functional
Expenses and Statements of Cash Flows. These statements are presented in the
audit format. Notes to these unaudited statements are presented if appropriate. In
addition, supplementary information that includes budgets and other
grant/contract data is prepared.
F prepares the DPW cash needs request for submission by the 20th of each month.
E signs the request cover page. The cash need request is based on the estimate
cash need by PCAR and subcontractors for sexual assault services.
As necessary, F prepares any other invoices to funding sources.
F reviews cost allocation plans based on time sheets and labor studies.

X. Data Security

F, SA or FC backs up accounting records every evening onto magnetic tape.
Five tapes are rotated during the week and taken offsite each night.
During the day backup tapes are placed in a fireproof casket inside a fireproof file
cabinet.
In case of fire during the day, caskets may be removed through a rear exit of
building.
Additionally, the F makes backups of financial data when the annual audit is
completed. This tape is marked as permanent.
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Sample Bidding Policy

(______________________________). "THE CENTER"

BIDDING POLICY

All goods and services valued at $______ or more must include the solicitation of bids
from at least three qualified bidders.

All bidding requests shall be conducted in a manner to provide open and free competition
and may not contain features which unduly restrict competition.

General office supplies shall be obtained in the most effective and economical manner
practical. All solicited contractors must receive the same packet of information. Good
faith efforts shall be made to utilize small business, minority-owned and women-owned
business sources of supplies and services.

Contracts may be made only with responsible contractors who possess the potential
ability to perform successfully under the terms and conditions of a proposed
procurement. Consideration will be given to contractor integrity, record of past
performance, financial and technical resources and accessibility to other necessary
resources.

Awards will be made to the bidder whose bid is responsive to the solicitation and is most
advantageous to THE CENTER". However, any and all bids may be rejected when it is
in this agency's best interest to do so.

No employee, officer, or agent shall participate in the selection, award, or administration
of a contract in which to his/her knowledge, s/he or an immediate family member,
partner, or an organization in which s/he or an immediate family member or partner has a
financial interest or any arrangement concerning prospective employment. **

No employee, officer, or agent shall solicit or accept gratuities, favors or anything of
monetary value from contractors or potential contractors.

Violation of any of these standards will result in disciplinary action.

* * PCAR realizes that for some thinly populated rural counties this can be a problem in
that the only supplier of office supplies and equipment within a reasonable distance is in
such a relationship to the staff of the center. In such a case purchases can be made from
such a supplier, provided that (1) full disclosure is made to the board of directors of the
center, (2) the board by resolution approves the purchase and fully documents the reasons
therefore and (3) the Contract Liaison at PCAR is to be notified in writing at the time of
such transaction.

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Sample Computer Virus Policy

It is extremely important that a virus does not enter your computer systems. Most
computer viruses will quickly spread through your computer systems and
communications links. If your computer systems become infected, all programs and data
files, including those stored on backup tapes, would be at extreme risk for damage or
loss. Therefore, you must take definitive steps to prevent such infections from occurring.
Every employee must play an active role in this prevention process.

We ask that you adhere to the following guidelines when working with your computer
systems:

SAMPLE POLICY

The Computer Team of ______________________________(Center) must approve all
personal software before it is loaded on the centers computers.

All new software must be checked for viruses both before and after installation on any
center computer.

After downloading files from, or accessing information from on-line services, the hard
disk drive of the computer used for the communication should be virus checked.

Hard drives of user workstations must be virus checked weekly using virus detection
software that is installed on each computer. A log must be maintained of when the virus
scan is performed and submitted to the Computer Team on a monthly basis.

Any unusual computer activity, such as abnormal screen displays/messages, system
lockups, severe slowdowns, or lost files, should be reported to the Computer Team as
soon as possible. If there is a suspicion that a virus exists, the virus program will be run.


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Sample Confidentiality Policy

I. CONFIDENTIALITY STATEMENT

As a human service agency dealing with issues of sexual assault and domestic violence,
"THE CENTER" becomes involved in particularly private and personal areas of people's
lives. We are committed to respecting the privacy and integrity of those we serve and to
keeping all aspects of their relationship with us confidential to the fullest extent possible.
We consider this ethic to apply to anyone who seeks our help in any form, whether or not
she/he is registered formally as a client. Information will be released only with the
written consent of the client or according to the exceptions described below. All staff,
volunteers, and board members: are required to sign a confidentiality agreement; are
responsible for maintaining the confidentiality of agency records and, are accountable for
adherence to the agency's confidentiality policy. Any violation of that policy will be
considered grounds for terminating the relationship.

II. DEFINITIONS


A. CONFIDENTIAL COMMUNICATION:

Confidential communication is all information and observation, oral or written,
transmitted between a victim of sexual assault or domestic violence and a sexual
assault/domestic violence counselor in the course of their relationship including, but not
limited to, any advice, reports, statistical data, memoranda, working papers, records or
the like, given or made during that relationship. Any and all knowledge, advice, or
working papers -- even the fact that the person is a client or has had contact with the
program -- is confidential and not to be shared with any third party. Any exception to
this must be with the client's written permission (see Section V Exceptions). Confidential
communication between counselors and sexual assault clients shall be governed by
statute and case law, particularly 42 PA CSA Sec. 5945. 1, and the PCAR Code of
Professional Responsibility. Confidential communication between counselors and
domestic violence clients shall be governed by statute, particularly 35 PS Sec. 10181 et
seq., as amended.

B. SEXUAL ASSAULT COUNSELOR:

A sexual assault counselor is a person who works at "THE CENTER" as a paid staff
member or volunteer; who provides services to sexual assault clients; who has undergone
40 hours of sexual assault training; and, who is under the direction of a direct services
supervisor at "THE CENTER" whose primary purpose is the rendering of advice,
counseling or assistance to victims of sexual assault.

C. DOMESTIC VIOLENCE COUNSELOR:

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A domestic violence counselor is a person who works at "THE CENTER" as a paid staff
member or volunteer; who provides services to domestic violence clients; who has
undergone 40 hours of domestic violence training; and who is under the direction of a
direct services supervisor at "THE CENTER" whose primary purpose is the rendering of
counseling or assistance to victims of domestic violence.

D. DIRECT SERVICES SUPERVISOR:

A direct services supervisor is a person who works at "THE CENTER" as a paid staff
member; who provides services to domestic violence and/or sexual assault clients; who
has undergone 40 hours of domestic violence and/or sexual assault training; and whose
specific responsibilities include case management and supervision.

E. VICTIM:

A person who consults a sexual assault or domestic violence counselor for the purpose of
securing advice, counseling or assistance concerning a mental, physical or emotional
condition caused or reasonably believed to be caused by a sexual assault or domestic
violence incident. The term shall also include those persons who have a significant
relationship with a victim of sexual assault or domestic violence and who seek advice,
counseling or assistance from a sexual assault/domestic violence counselor concerning a
mental, physical or emotional condition caused or reasonably believed to be caused by a
sexual/domestic violence assault of a victim.

F. COPARTICIPANT:

A victim participating in group counseling.

III. CLIENT INFORMATION AND FILES

A. ACCESS:

1. All client-related information, both sexual assault and domestic violence, shall be kept
in locked file cabinets in ("THE CENTER") administrative offices or shelter offices.
This pertains to both open and closed client files.

2. Access to client-related information is permissible only to current paid staff members
or volunteers who have successfully completed Sexual Assault/Domestic Violence
counselor training; this access will be approved by a direct services supervisor. In
addition, access to client-related information is permissible only in the course of fulfilling
job and/or volunteer responsibilities with respect to a particular client(s).

3. Access to the keys to locked file cabinets which contain client-related information will
be controlled by the executive director; the access to keys shall not be less restricted than
access to the client-related information.

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4. Access to client-related information by anyone else (board members, funding sources)
will be controlled and monitored by the Executive Director. In all cases where access is
requested by other than authorized persons:

a. Client identity must always be obscured,
b. A confidentiality statement must be signed by the person who is requesting access
to the files.

5. Names and other case information that standing alone, or collectively, could identify a
client must never be used in training or public speaking.

6. All requests by clients to review their files shall be honored; however, the file must be
viewed in the presence of a direct services supervisor or her/his designee. The client may
make written requests for copies of all or portions of the file, which request shall be made
to the direct services supervisor. The request and the response to the request will then
become part of the record.

a. Client review of files or particular parts of the file does not imply client
verification of file contents, but only that the client has reviewed the file.

b. Clients will be cautioned, when they request copies of all or portions of the file,
that once material is copied it is no longer protected by "THE CENTER" or
confidentiality requirements.

B. CONTENT

1. The content of client files is limited to information that is required for statistical
purposes, establishing goals for the counseling relationship, and documenting the need
for service.

2. Verbatim statements are never included as part of the client file.

3. Information received from sources other than the client should be included as part of
the client file, provided that no verbatim statements are contained in this information.

C. MAINTENANCE:

1 .The direct services supervisors shall have primary responsibility for maintaining client
files with current notes and for supervising the notes made by all other agency personnel.

2. All closed files will be maintained, as are active files, in a secure area for as long as is
legally required. No file, or any part thereof, shall be destroyed to avoid a subpoena.

3. When it is no longer legally necessary to keep a closed client file, this file may be
destroyed. Destruction of client files must be done by shredding or burning. The direct
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services supervisors shall supervise the destruction of client-related records. A log will
be kept of all files that are destroyed.

IV. RELEASE OF INFORMATION

A. It is the client who owns the privilege of confidentiality and, therefore, makes the
decision regarding all disclosures. In order to insure that the client is giving informed
consent with respect to the release of information to individuals outside of "THE
CENTER"), the following conditions must be met:

1. The client must be aware that a request for information has been made. She/he will
have the opportunity to review the requested information before deciding whether or not
to give consent for its release.

2. The client must be given an explanation about "The Centers" policy of nondisclosure,
in order that she/he may understand the agency's commitment to protect confidentiality.

3. Information that is released, once consent is given by the client, will be limited to that
information which is essential to respond to the request.

4. The client must be aware that once information is released, neither the center nor the
client can control further distribution of the information, or the manner in which it is
used. In the case of subpoenas, the client must also be aware that her/his consent to
release information would be undesirable, primarily because any limited testimony or
disclosure pursuant to a consent will likely constitute waiver of the confidentiality
privilege.

5. The client's consent must be in writing and must include the specific information to be
released, to whom it is to be released, the date the release is signed, the beginning and
ending dates that the release is effective (this time period not to exceed thirty days), and
the purpose for which the information is released. Release forms must also be witnessed.
Blank release forms must never be signed. The only release form to be used will be one
generated by "THE CENTER" and signed by the client or guardian in the presence of a
domestic violence/sexual assault counselor. A copy of the client consent to release
information shall be given to the client and the original maintained in the client records.

B. In cases involving minors, the minor's parent(s) or legal guardian will make the
decision whether or not records shall be released. If it is determined that the minor is old
enough to participate in the decision to release information, "THE CENTER" will
encourage and facilitate that Participation. When information is released based on the
consent of the parent(s) or legal guardian, the minor client shall be informed.

C. When more than one person is involved in a counseling situation, then the consent of
all parties must be obtained for the release of any information.

D. All subpoenas will be received by the executive director or her/his designee. Upon
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receipt of a subpoena:

1. The client will be informed of the request and presented with alternatives regarding
disclosure.

2. If the client chooses to disclose, all steps to comply with the request shall be initiated.

3. If the client chooses not to disclose, legal counsel shall be consulted to initiate all
necessary action to insure client privacy, including the filing of a motion to quash.

V. EXCEPTIONS

A. If a situation of incompetency exists and a legal guardian has been appointed for the
client, only the guardian has the right to consent to disclosure. The client must be
notified, if at all possible, of this action.

B. If a situation involves a life-saving or life-threatening emergency; pertinent
information may be released without signed consent. The client must be notified, if at all
possible, of this action.

C. In situations involving suspected child abuse when the counselor is mandated by law
to report such abuse, the suspected abuse must be reported to the proper Child Protective
Services Agency(s) as per procedure: Guideline for Reporting Child Abuse. The client
must be notified, if at all possible, of this action.

D. The confidential client relationship does not absolve a counselor from the
responsibility to report the intent to commit a crime. The client must be notified, if at all
possible, of this action.




Approved by Board of Directors on ____________________,______.


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Sample Confidentiality Agreement

In assuming my responsibilities with "THE CENTER", I hereby agree to comply with its
client confidentiality policy and procedures. I have read this policy and procedures
document and understand the content. I further agree to treat as confidential the location
of the emergency shelter, and any information about staff, volunteers, and board of
directors members of which I become aware in the course of my work with "THE
CENTER". This includes, but is not limited to, names, addresses, phone numbers, and
other personal information.

I understand that any breach of my above agreement will result in immediate disciplinary
action, which may include the termination of my association with "THE CENTER". In
addition, I understand that this agreement will remain in effect for information that I have
received through my association with "THE CENTER" even after termination of my
association.




Signature________________________________

Date____________________________________

Witness Signature_________________________

Date____________________________________
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Sample Drug Free Work Place Statement

TO: ALL STAFF AND VOLUNTEERS

RE: POLICY ON DRUG-FREE WORK PLACE

This Agency strives to provide a safe working environment and encourages personal
health. In regard to this, the Agency considers the abuse of drugs or alcohol on the job,
to be an unsafe and counterproductive work practice. Policy elements are as follows:

It is, therefore, Agency policy that an employee found with the presence of alcohol or
illegal drugs in his/her system, in possession of, using, selling, trading or offering for sale
illegal drugs or alcohol during working hours, may be subject to disciplinary action up to
and including discharge.

Substance abuse includes possession, use, purchase or sale of drugs or alcohol on Agency
premises, (including the parking lot). It also includes reporting to work under the
influence of drugs or alcohol.

Employees are expected and required to report to work on time and in appropriate mental
and physical condition for work. It is our intent and obligation to provide a drug-free,
healthful, safe, and secure work environment.

The Agency recognizes drug dependency as an illness and a major health problem. The
Agency also recognizes drug abuse as a potential health, safety, and security problem.
Employees needing help in dealing with such problems are encouraged to use our health
insurance plan, as appropriate. Conscientious efforts to seek such help will not
jeopardize any employee's job, and will not be noted in any personnel record.

An employee/volunteer reporting for work visibly impaired is unable to properly perform
required duties and will not be allowed to work. If possible, the supervisor should first
seek another supervisor's opinion of the person's status. Then the supervisor should
consult privately with the employee/volunteer with the observation, to rule out any
problems that may have been caused by prescription drugs.

Prescription drugs prescribed by the employee/volunteer's physician may be taken during
work hours. The employee should notify the supervisor if the use of properly prescribed
prescription drugs will affect their work performance. Abuse of prescription drugs will
not be tolerated.

If, in the opinion of the supervisor, the employee/volunteer is considered impaired, they
should be sent home or to a medical facility. An impaired employee/volunteer should not
be allowed to drive. A supervisor or another employee should accompany them, if
necessary.

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Employees must, as a condition of employment, abide by the terms of the above policy
and report any conviction under a criminal drug statute for violations occurring on or off
Agency premises while conducting Agency business. A report of a conviction must be
made within five (5) days after the conviction. (This requirement is mandated by the
Drug-Free Work Place Act of 1988)

Illegal drugs and alcohol in the work place are a danger to us all. They impair safety and
health, promote crime, lower productivity and quality, and undermine public confidence
in the work we do. Under the federal Drug-Free Work Place Act, and in order for the
Agency to receive federal funds, we have developed the following policy:

Effective immediately, any location at which the Agency's business is conducted,
whether at this or any other site, is declared to be a drug-free work place. This means:

All employees/volunteers are absolutely prohibited from using any form of alcohol and
the unlawfully manufacturing, distributing, dispensing, possessing, or using controlled
substances in the work place. The following is a partial list of controlled substances:

Alcohol (beer, wine, whiskey, etc.)
Narcotics (heroin, morphine, etc.)
Cannabis (marijuana, hashish, etc.)
Stimulants (cocaine, diet pills, etc.)
Depressants (tranquilizers)
Hallucinogens (PCP, LSD, "designer drugs", etc.)

Any employee violating the above policy is subject to disciplinary actions, up to and
including termination, for the first offense.

All Agency staff have the right to know the dangers of drug and alcohol abuse in the
work place, the Agency's policy about the dangers of drugs and alcohol and what help is
available to combat such problems. This document spells out the Agency's policy. We
will institute an education program for all staff, informing them of the dangers of drug
and alcohol abuse in the work place. To assist employees in overcoming these problems,
the Agency will offer the following rehabilitative assistance:

Medical benefits for substance-abuse treatment

Information about community resources for assessment and treatment

Counseling programs

In addition, the Agency may provide supervisory training to assist in identifying
and addressing illegal drug and alcohol use by employees.

Any employee convicted of violating a criminal drug statute in this work place must
inform the Agency of any such conviction (including pleas of guilty and nolo contendere)
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within five (5) days of the conviction occurring. Failure to inform the Agency subjects
the employee to disciplinary action, up to and including, termination for the first offense.
By law, the Agency will notify the federal contracting officer within ten (10) days of
receiving such notice from an employee or otherwise receiving notice of such a
conviction.

The Agency reserves the right to offer employees convicted of violating a criminal drug
statute in the work place, participation in an approved rehabilitation or drug and alcohol
assistance program as an alternative to discipline. If such a program is offered, and
accepted by the employees then the employee must satisfactorily participate in the
program as a condition of continued employment.


ALL EMPLOYEES ARE ASKED TO ACKNOWLEDGE THAT THEY HAVE READ
THE POLICY AND AGREE TO ABIDE BY IT IN ALL RESPECTS. BY LAW, THIS
ACKNOWLEDGMENT AND AGREEMENT ARE REQUIRED OF YOU AS A
CONDITION OF CONTINUED EMPLOYMENT.

Please refer any questions on the above policy to your supervisor.
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TO: ALL EMPLOYEES

SUBJECT: DRUG-FREE AWARENESS PROGRAM
CONFIRMATION OF PARTICIPATION

Under the terms of the Drug-Free Work Place Act the Agency is required to certify that
we have conducted an awareness program to make our employees aware of:

(1) The dangers of drug and alcohol abuse in the Work place
(2) The Agency's policy concerning the illegal presence and/or use of drugs
and alcohol in the work-place, including the disciplinary
steps that may be taken for violating that policy
(3) Any available help for combating drug and alcohol abuse

By my signature below, I certify that I have been given a copy of the Agency's policy on
drug and alcohol abuse in the work place and have been given the opportunity to discuss,
ask questions on the above topics and to indicate that:

(1) I have received the Policy Statement
(2) I have read it or been informed of its content
(3) I agree to abide by this policy in all respects



SIGNATURE OF EMPLOYEE

______________________________________________________________
PRINT NAME HERE

______________________________________________________________
DATE

** THE LAW REQUIRES YOU TO ACKNOWLEDGE AND AGREE TO THE
ABOVE, AS A CONDITION OF CONTINUED EMPLOYMENT.
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Sample Legal Advocate Job Description

Date:
Position: Legal Advocate
Supervisor: Executive Director Salary: $

Funding Sources: VOCA; Coalition Against Domestic Violence
Status: Full-time, non-exempt

Qualifications: Four years of victim advocacy experience with legal system experience
preferred; excellent oral and written communication skills; completion of volunteer
training; Personal means of transportation required; home telephone; strong concern for
women's issues and encourages the empowerment of women and victims/survivors.

Responsibilities: Provide advocacy and support services within the legal community for
victims/survivors of sexual assault and domestic violence.

Duties:

Design and implement a legal advocacy system
Provide court accompaniment and general assistance to victims/survivors with the legal
system
Track court schedules
Coordinate with Legal Services for the purpose of filing petitions for Protection from
Abuse Orders (PFA's)
Communicate with the District Attorney's office regarding victims/survivors' issues
Enhance legal advocacy program by updating and maintaining legal referral and resource
lists, current legislation, and changes in the law
Record and maintain accurate case notes and client files
Participate in staff meetings and conferences/trainings relating to the job description
Provide coverage of hotline and shelter when requested.
Provide supportive counseling as needed.
Provide training and education to local police as requested by Executive Director
Participate in other activities as assigned by the Executive Director
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Sample Outreach Coordinator Job Description

Date:
Position: Outreach Coordinator
Supervisor: Executive Director Salary: $

Funding Sources: Coalition Against Rape, Coalition Against Domestic Violence, VOCA
Status: Full-time, non-exempt

Qualifications: Three years of victim advocacy experience; experience with group
facilitation and training preferred; public speaking ability; good written communication
skills; fluency in Spanish preferred; completion of volunteer training; personal means of
transportation required; home telephone; willingness to travel within county on a daily
basis; strong concern for women's issues and encourages the empowerment of women
and victims/survivors.

Responsibilities: Provide outreach and community education through contacts with
other service providers, medical personnel, and general community. Promote general
knowledge of the issues of sexual assault and domestic violence throughout the county.

Duties:
Design and implement public education programs, responding to requests for and
soliciting engagements from local organizations to educate the community about sexual
assault and domestic violence
Conduct the volunteer training program twice a year in conjunction with the Intake
Worker/Volunteer Coordinator
Perform public relations activities including:
a)Supervision of monthly newsletter production
b)Preparing and distributing public service announcements and press
releases
c) Publicizing the Sexual Assault Center's events
Assist Executive Director in completing assessment of need for services in rural areas of
county
Answer all requests for general information, student interviews, and requests for library
materials
May facilitate support group(s) in outlying area
Record and maintain accurate case notes and client files
Participate in staff meetings and conferences/trainings relating to the job description
Participate in other activities as assigned by the Executive Director
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Sample Child Advocate Job Description

Date:
Position: Children's Advocate
Supervisor: Sexual Assault Coordinator Salary: $

Funding Sources: County Children & Youth, United Way
Status: Full-time, non-exempt
Qualifications: Four years of victim advocacy experience; Act 33 clearance; college
level coursework in child development, teaching, counseling techniques, behavior
management, and parenting skills necessary; experience with or willingness to study art
and play therapies; experience with group facilitation preferred; must love children; must
be able to work independently in program development; good oral and written
communication skills; completion of The Sexual Assault Center volunteer training; must
have some understanding of court proceedings; must personal means of transportation on
occasion; home telephone; strong concern for women's and children's issues and
encourages the empowerment of women and child victims/survivors.

Responsibilities: Provide counseling to young victims of child abuse, predominantly
sexual abuse, for children age two to twelve years. Prepare children for court.

Duties:
Provide supportive counseling services to child victims of sexual assault or physical
abuse and their significant family members
Act as a resource person to other staff persons and volunteers in their work with children
and child victims
Provide group counseling to older children as possible
Conduct art and play therapy sessions for younger children
Select, organize and properly store all materials used in children's programs
Supervisor student interns and volunteers working with children and provide evaluations
for the interns' college coursework
Arrange or provide child care for victims in crisis situations
Prepare children for court proceedings to include but not be limited to visits to the
courtroom, use of anatomically correct dolls, videotaping
Record and maintain accurate case notes and client files
Participate in other activities as assigned by the Sexual Assault Coordinator or Executive
Director
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Sample Comprehensive HIV/AIDS Policy

1. SERVICE RECIPIENTS AND HIV /AIDS

POLICY: Persons with HIV/AIDS, who are victims of domestic or sexual violence, have
a right to all services, including shelter. A person's HIV status will not be utilized in any
way to deny, reduce or terminate services; however, policies regarding contagious
diseases and availability of shelter, if appropriate, may be applied in individual situations.
As with all information shared between a victim of domestic or sexual violence and a
direct service staff member in a domestic or sexual violence program, this information is
not to be shared, and the confidentiality policy and procedures are applicable. Persons
with HIV disease are protected by the Americans with Disabilities Act.

PROCEDURES:

If a service recipient tells you that s/he is HIV infected, thank the individual for trusting
you enough to share this information. You should then ask the individual if there is a
reason that the information is being shared with you. At this point it is up to the
individual doing the intake to inform the client that this is not information that is required
to be shared unless there is medical complications with the individual's health. Staff
should also recommend to the individual that this information is personal and that they
need not share it with anyone else, whether it be another staff member or another
residents You may possibly offer some clarification as to the possibility that they are
looking for information or a referral source, and provide resources.

The only time this information needs to be shared is if the individual has complications in
health related issues, due to being HIV infected, and other shelter staff would need to be
aware of such; however, there is no need for all staff to have this information. The HIV
virus is transmitted in limited ways.

At no time do we document the HIV/AIDS in any individual's file; however, you should
ask if there were to be a medical emergency if the person is willing to have this
information passed on to the treatment team.

If the individual states yes, then you must do a release of information for emergency
treatment to the treatment team involved.

If the individual states that we cannot share this information, then we are not under any
obligation to give out this information nor should we freely offer to give it out.

If the reason for the medical emergency is directly related to the HIV disease, medical
personnel may be informed of the HIV status.

If an individual gives us medications and they are for antiretrovirals (AZT, DDI, DDC) or
prophylactic or infection/disease medications (Acyclovir, Ganciclovir, Aerosolized
Pentamidine), the individual does not need to explain the reason for the medication.
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The executive director should be informed that there is a service recipient or shelter
resident who is HIV infected, in the event that a client's HIV status becomes known to
other staff or clients and a problem may arise.

When a conflict or problem arises regarding HIV/AIDS, the shelter worker or staff
member would be responsible to educate the client(s) who seemed to have
misinformation regarding HIV/AIDS.

The shelter worker will discuss the incident with the director regarding any further
resolution that may be required.

The HIV virus is present in particular body fluids, especially in high concentrations in
blood. For this reason, it is always important to utilize Universal Precautions in the
handling of any body fluids or materials which may have body fluids present. There are
many infections and diseases spread through body fluids; therefore, it is important that
Universal Precautions be followed. This means that we are to treat everyone that comes
through our door as if they have an infectious disease, and be careful with body fluids or
materials with body fluids present.

All staff and volunteers will receive training and information on HIV/AIDS, Universal
Precautions, the ADA Act, community resources, and the program's HIV Disease Policy
and Procedures.

Any service recipient who is HIV infected and has a complaint or concern regarding
services will have the right to utilize the program's grievance procedures, and if services
are denied, reduced, or terminated, has the right to file a written appeal to the DPW.


II. SERVICE RECIPIENTS AND HIV/AIDS TESTING

The Agency will provide training about HIV infection and AIDS as it relates to victims
of domestic and sexual violence. This training will be available to volunteers, staff and
board members.

Confidentiality of the victim - counselor privilege will not be violated. HIV/AIDS status
of a victim/survivor may only be discussed with appropriate staff. No documentation
regarding HIV/AIDS testing or the status of any client will be placed in Agency files.

The Agency will provide continuing education on HIV/AIDS issues related to domestic
and sexual violence in order to better serve victims/survivors. Agency staff will work
with medical and legal systems in development of procedures regarding victims/survivors
of domestic and sexual violence and HIV/AIDS and education of other community
service providers.

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Rev. 11/06

The Agency does not support any mandatory testing of victims/survivors as part of the
rape exam conducted at hospitals. However, any victim/survivor of sexual or domestic
violence who desires HIV testing will be assisted with pre- and post-test counseling and
testing with informed consent at a free, anonymous test site.

The agency does not support any mandatory testing of offenders. However, any
victim/survivor of sexual or domestic violence who desires HIV testing of the offender
will be assisted if possible.

III. HIV/AIDS AND AIDS-RELATED ISSUES IN THE WORK PLACE

The Agency recognizes that Acquired Immune Deficiency Syndrome (AIDS), and the
Human Immunodeficiency Virus (HIV) are not transmitted by casual contact in the
normal work place. The Agency further recognizes that HIV infection and AIDS are of
concern to people in the work place and that great potential for discrimination against
persons with AIDS or HIV infection exists within the work place. The Agency is
committed to providing factual information on the disease in order to maintain a healthy,
safe, work environment free of discrimination and therefore adopts the following policy:

Employees with AIDS or HIV infection, or those perceived to have these conditions,
shall not be discriminated against with regard to appointment, transfer, promotion or any
other employment action. The Pennsylvania Human Relations Act prohibits this
discrimination as do Section 504 of the Federal Rehabilitation Act of 1973, the Federal
Civil Rights Restoration Act of 1987 and recent court decisions.

Persons with HIV infection or AIDS shall be considered for employment, or continued
employment and promotion, on the same basis as other applicants or employees as long
as they are able to meet acceptable performance and attendance standards with reasonable
accommodation.

No current or prospective employee shall be required to be tested for HIV antibody as a
condition of employment.

Because of the episodic nature of many illnesses, employees may request reasonable
accommodation which will allow them to continue to work within the constraints of their
handicap; all requests shall be honored to the extent possible.

Employees who are unable, physically or mentally, to carry out his or her job duties, shall
be afforded the same considerations as any other employee whose illness prevents him or
her from performing job duties.

Situations in which employees refuse to work with a fellow employee who has or is
suspected of having AIDS or HIV infection will be evaluated individually. Unreasonable
neglect of duty shall be subject to normal disciplinary action.

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All employees will receive on-going education and information on AIDS and HIV
infection.

All employees will be given, upon request, points of contact within and outside the
workplace where they can obtain further information about AIDS, HIV infection and
employer policies and procedures in regard to AIDS and related concerns.

Federal guidelines for protection against exposure to blood and its by-products will be
adhered to in any environment which poses a risk of exposure to such products.

AIDS related information on employees or applicants for employment will be handled
with strictest confidentiality. Records will not be kept in official personnel files, nor be
released except under strict adherence to law. Management and supervisory personnel
shall assure strictest confidentiality when handling AIDS-related employee information.

Approved by the Board of Directors on ___________________, 19___.

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Rev. 11/06

Sample PCAR only HIV/AIDS Policy

Confidentiality of the victim - counselor privilege will not be violated. HIV/AIDS status
of a victim survivor may only be discussed with appropriate staff. No documentation
regarding HIV/AIDS testing or the status of any client will be placed in agency files.

The Agency does not support any mandatory testing of victims/survivors as part of the
rape exam conducted at hospitals. However, any victim/survivor of sexual or domestic
violence who desires HIV testing will be assisted with pre- and post-test counseling and
testing with informed consent at a free, anonymous test site.

The agency does not support any mandatory testing of offenders. However, any
victim/survivor of sexual or domestic violence who desires HIV testing of the offender
will be assisted if possible.


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Rev. 11/06

CHAPTER 8 - GUIDELINES FOR SEXUAL ASSAULT
COUNSELOR TRAINING

CHAPTER 8 - GUIDELINES FOR SEXUAL ASSAULT COUNSELOR TRAINING.................... 115
REQUIRED HOURS .................................................................................................................................. 116
RECOMMENDATIONS FOR SEXUAL ASSAULT COUNSELOR TRAINING CONTENT.......... 116
HISTORY AND PHILOSOPHY ........................................................................................................ 116
LOCAL CENTER INFORMATION................................................................................................... 116
VALUES CLARIFICATION / ANTI-OPPRESSION.......................................................................... 116
COUNSELING ISSUES .................................................................................................................... 117
SEXUAL ASSAULT ISSUES ............................................................................................................. 118
ETHICS............................................................................................................................................. 119
CONFIDENTIALITY......................................................................................................................... 119
FUNCTIONING WITH SYSTEMS.................................................................................................... 120
ADVOCACY...................................................................................................................................... 121
INFORMATION AND REFERRAL................................................................................................... 121

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Rev. 11/06

Required Hours

CATEGORY MINIMUM
HOURS HOURS

History and Philosophy 1.0
Local Center Information 1.0
Values Clarification/Anti-Oppression 5.0
Counseling Issues 12.0
Sexual Assault Issues 9.0
Ethics 2.0
Confidentiality 2.0
Functioning within Systems 4.0
Advocacy 2.0
Information and Referral 2.0
Total 40.0 hour minimum


RECOMMENDATIONS FOR SEXUAL ASSAULT COUNSELOR TRAINING
CONTENT

The following are recommendations about topics that should be covered for each required
category. Each topic has been identified as Mastery (M) or Resource (R). By this we
mean that trainees will have to demonstrate knowledge and/or proficiency within the
topic area (Mastery) or to access information applicable to the topic area (Resource).

HISTORY AND PHILOSOPHY

History of the Rape Crisis Movement (M)
Philosophy of Empowerment Counseling (M)
History and Philosophy of PCAR and Individual Center (M)

LOCAL CENTER INFORMATION

Expectations and Roles of Centers Board, Staff and Volunteers (M)
Centers Policies and Procedures (M)
Introduction to Staff and Center Services (R)
Structure/Organizational Chart (R)
Funding Sources (R)
Volunteer Opportunities (R)
Volunteer Job Descriptions (R)


VALUES CLARIFICATION / ANTI-OPPRESSION

Self Awareness (M)
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Who am I? Why am I Here?
Owning Personal Prejudice/Power
Comfort with Vocabulary of Sexual Assault, Feminism and Oppression
Understanding Violence Against Women and Children, Victimization, and
Feminism
Recognizing Personal, Social, Gender, Religious, and Educational Beliefs /
Attitudes
Exploring Savior / Rescuer / Helper Issues
Analyzing and Identifying Personal Value Systems and Influences
Becoming Acquainted with Different Value Systems
Coping with Differing Attitudes and Values When Working with People in Crisis

Cultural and Lifestyle Differences (M)
Acquainting Participants with Racism, Classism, Ageism, Ableism, Feminism,
Homophobia, People with Disabilities, Religion, Gender, Ethnicity and Sexual
Practices
Exploring Dynamics of Power and Privilege
Committing to Anti-Oppression Work and Focusing on Skill Building / Ally
Building
Introducing Participants to Diverse Cultures and Lifestyle Choices
Understanding How Prejudice Affects Perceptions About Sexual Violence

COUNSELING ISSUES

Listening Skills (M)
Focus on Caller
Clarification
Mirroring
Paraphrasing
Reframing
Reflecting and Naming Feelings
Open Ended Questions
Use of Silence
Summarization
Roadblocks to Good Listening
Being Non-Judgmental
Voice Management

Empowerment Counseling (M)
Definition
Philosophy of Peer Counseling
Equality Between Clients and Counselors
Client Driven Counseling
Listening and Helping to Assess Needs
Validation of Feelings
Placing Blame on Offender
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Setting Goals or Desired Outcomes
Examination of Options and Their Consequences
Supporting the Clients Freedom to Choose
Normalizing Victim Response
Boundary Issues

Crisis Intervention Counseling (M)
Assessing Safety and Crisis Including Suicide and Self Harm
Defusing Chaos of Crisis
Accessing Appropriate Immediate Response and/or Referral

Hotline Response Skills (M)
Answering the Phone
Building Rapport
Handling Difficult Caller
Common Types of Calls
Responding to Ongoing Client Crisis Calls
Learning Closing Techniques

Case Management Issues (M)
Documentation
Supervision of Counselors
Self Care

SEXUAL ASSAULT ISSUES

Sexual Assault
Naming the Violence (M)
Power and Control Issues (M)
PCAR and Agency Definition (R)

Barriers to Service (M)
Impact of Sexual Assault on Specific Populations
Possible Barriers for Victim/Survivors in Accessing Medical, Clinical, Legal and
Emotional Support
Possible Barriers in Providing Services to Victim/Survivors Due to Cultural or Lifestyle
Background

Adult Sexual Assault
Victim Blaming Responses to Rape (M)
Continuum of Sexual Assault Behaviors (M)
Male Victim Issues (M)
Significant Other Issues (M)
Drug and Alcohol Issues (R)
Abuse by Professionals (R)
Myths and Facts (R)
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Profile of Offenders (R)
Compare and Contrast the Dynamics of Stranger, Acquaintance, and Intimate Partner
Sexual Violence (R)
Rape Trauma Syndrome Rape Related Post Traumatic Stress (R)

Child Sexual Assault
Continuum of Sexual Assault Behaviors (M)
Indicators of Child Sexual Assault (M)
Childs Response to Sexual Assault (M)
Significant Other Issues (M)
Myths and Facts (R)
Profile of Offenders and Common Tactics (R)
Strategies for Reducing the Risk of Child Sexual Assault (R)

Adult Survivors of Child Sexual Assault
Common Responses of Adult Survivors to Child Sexual Assault Trauma (M)
Significant Other Issues
Counseling Issues Particular to Adult Survivors (R)

Sexual Harassment
Definition of Sexual Harassment as Outlined by the EEOC (Equal Employment
Opportunities Commission) (M)
Continuum of Sexual Harassment Behaviors (M)
Common Responses of Victims (M)
Process for Filing a Complaint and Strategies to Confront Sexually Harassing Behavior
(M)
Profile of the Harasser (R)
Power and Control Issues (R)

Domestic Violence
Dynamics of Domestic Violence and the Cycle of Abuse (M)
Continuum of Domestic Violence Behaviors (M)
Accessing Appropriate Immediate Response and/or Referral (M)
Common Characteristics of Abusers (R)
Impact of Domestic Violence on Children (R)
Risk Assessment and Safety Options (R)

ETHICS

Conflict of Interest (M)
PCAR Code of Professional Ethics

CONFIDENTIALITY

Client Ownership of the Privilege (M)
Understanding the Privilege Why It Is Needed and Its Limits (M)
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Provide and Review the Privilege (R)
Fragility of the Privilege (R)
History of the Privilege (R)

Center Policy
Release of Information / Informed Consent (M)
Mandated Reporting Exception (M)
Duty to Warn Exception (M)
Responding to Subpoena (M)
Center Policy
Disclosure Policy

Response to Challenges
Appropriate Responses When Faced with a Subpoena or Asked Probing Questions by
Police, DAs, Significant Others, the Media, etc. (M)

FUNCTIONING WITH SYSTEMS

Criminal Justice System
Role of the Sexual Assault Program in Meeting the Specific Needs and Concerns of the
Adult and Child Victim While Moving Through the Criminal Justice System (M)
Progression of Abuse/Assault Cases from Law Enforcement Through the Criminal
Justice System (R)
Statute of Sexual Assault Offenses Including Grading of Offenses (R)
Glossary of Legal Terms (R)

Police
Role of the Sexual Assault Counselor in Supporting the Child or Adult Victim through
the course of the investigation (M)
Role of the Police When Responding to Sexual Assault Victims (M)
Reporting and Investigative Process in Sex Crimes Cases (R)

Civil
Understanding Protection from Abuse Orders (PFA) (M)
Recognizing When a PFA is Appropriate for a Client (M)
Role of the Sexual Assault Counselor in Meeting Specific Needs of the Victim Engaged
in the Civil Process (M)
Understanding the Process for Obtaining a PFA (R)
Rights of Survivors to Sue for Damages (R)

Adult Medical
Operations / Procedures in the Emergency Room (M)
Role of the Sexual Assault Counselor in Meeting Specific Needs and Concerns of the
Adult Victim While Moving Through the Medical System, Working with Medical
Personnel (M)
The Rape Exam and its Role in the Legal System (M)
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The Sexual Assault Programs Philosophy and Procedures Regarding assessment and
Confidentiality of a Clients HIV Status (M)
Pregnancy Options (M)
Recognition of and Testing for Date Rape Drugs (M)
Testing and Treatment Process for Sexually Transmitted Diseases and Follow-Up Health
Care for the Recent Victim of Sexual Assault (R)

Child Medical
Operations / Procedures in the Emergency Room (M)
Role of the Sexual Assault Counselor in Meeting Specific Needs and Concerns of the
Child Victim and His/Her Significant Others While Moving through the Medical System
(M)
Appropriate Medical Intervention in Child Sexual Assault / Abuse Cases (R)

ADVOCACY

Systems Advocacy
Agency Policy / Procedure (R)
Definition (R)

Client Advocacy
Agency Policy / Procedure (M)
Definition / Role of Sexual Assault Counselor (M)
Community Resources (R)

INFORMATION AND REFERRAL

Appropriate Internal and External Referrals (M)

Community Resources Available (R)
Victim Services (M)
Child Protective Services (M)
MH/MR
Drug and Alcohol Programs
Community Mental Health
Victim Services (Victim Witness Program)
Neighbors Who Care
Communities of Faith
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CHAPTER 9 - PCAR CONTRACTORS DIRECTORY

BOARD MEMBERS:

ADAMS - SURVIVORS, INC.
Terri Hamrick Kessel (Executive Director)
P.O. Box 3572
Gettysburg, PA 17325
(717) 334-0589 Business
(717) 334-9777 or (800) 787-8106 - Hotline
(717) 334-3576 Fax
E-mail: survivor@adelphia.net

ALLEGHENY THE CENTER FOR VICTIMS OF VIOLENCE AND CRIME
Stephanie Walsh (Executive Director)
Debbie MacManus (412) 350-2610
900 5th Avenue
Pittsburgh, PA 15219-4737
(412) 350-1975 Business
(412) 392-8582 - Hotline
(412) 350-1976 Fax
E-mail: dmcmanus@cvvc.org

ALLEGHENY - PITTSBURGH ACTION AGAINST RAPE
Martha A. Friday (Interim Executive Director)
81 South 19th Street
Pittsburgh, PA 15203
(412) 431-5665 Business
(412) 765-2731 Hotline
(866) 363-7273- Toll free-Hotline
(412) 431-0913 Fax//
(412) 431-2576 TTY
E-mail: friends@paar.net

ARMSTRONG - HELPING ABUSE VICTIMS IN NEED
Jo Ellen Bowman (Executive Director)
P.O. Box 983
Kittanning, PA 16201
(724) 543-1180 or (724) 548-8888 Business
(800) 841-8881 - Hotline
(724) 543-7410 Fax
E-mail: jebhavin@alltel.net

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Rev. 11/06

BEAVER - WOMEN'S CENTER OF BEAVER COUNTY
Jill Marsilio - Colonna (Executive Director)
P.O. Box 428
Beaver, PA 15009
(724) 775-2032 Business
(724) 775-0131 - Hotline
(724) 775-2750 Fax
E-mail: annex@womenscenterbc.org

BEDFORD - YOUR "SAFE HAVEN", INC.
Jeannie Mallow (Executive Director)
Marlene Mock (Program Director)
10241 Lincoln Highway
Everett, PA 15537-6915
(814) 623-7664/ (800) 555-5671 - Business/Hotline
(814) 623-7187 Fax
E-mail:jeanneemallow@earthlink.net

BERKS - BERKS WOMEN IN CRISIS
Mary Kay Barnosky (Executive Director)
501 Washington Street, Ste 803
Reading, PA 19601
(610) 373-1206 Business
(610) 372-4065 or (610) 372-9540 English Hotline
(610) 372-7463- Spanish-Hotline
(610) 372-4188 Fax
E-mail: peace@berkswomenincrisis.org

BLAIR - FAMILY SERVICES, INC.
Mahlon Fiscel (Executive Director)
Vacant (Program Director) Ext. 328
2022 Broad Avenue
Altoona, PA 16601
(814) 944-3583 Business
(814) 944-3585 or (800)-500-2849- Hotline
(814) 944-8701 Fax
Email: afleck@familyservicesinc.net

BRADFORD - ABUSE AND RAPE CRISIS CENTER
Judi Campbell (Executive Director)
P.O. Box 186
Towanda, PA 18848-0186
(570) 265-5333 Business
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Rev. 11/06

911 - Hotline
(570) 265-0918 Fax
E-mail: arcc@epix.net

BUCKS - NETWORK OF VICTIM ASSISTANCE
Barbara Clark (Executive Director)
Kathy Bennett (Program Director)
2370 York Road, Suite B1
Jamison, PA 18929
(215) 343-6543 Business
(800) 675-6900 - Hotline
(215) 343-6260 Fax
Website: novabucks.org
Email: novainfo@novabucks.org

BUTLER - VICTIMS OUTREACH INTERVENTION CENTER
Elizabeth Clark-Smith (Executive Director)
111 S. Cliff St. Rear
Butler, PA 16001 (Administrative Office)
P.O. Box 293
Evans City, PA 16033 (Corporate Office)
(724) 776-5910 Cranberry
(724) 283-8700 Butler
(800) 400-8551 - Hotline
(724) 776-6781 Cranberry Fax
(724) 283-8760 Butler- Fax
Email: voice@voiceforvictims.net

CAMBRIA - VICTIM SERVICES, INC.
Wanda Vavrek (Executive Director)
638 Ferndale Avenue
Johnstown, PA 15905-3946
(814) 288-4961 Business
(814) 288-4961 Hotline or
(800) 755-1983 - Hotline after 5 PM
(814) 288-3904 - Fax
E-mail: wvavrek@yahoo.com
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Rev. 11/06

CAMERON (Satellite Office of CAPSEA, Elk County)
31 East 4th St.
Emporium, PA 15834
(814) 486-1227 Business
(814) 486-0952 - Hotline

CARBON (Satellite Office of Victims Resource Center, Luzerne County)
Janet MacKay - (Executive Director)
616 North Street
Jim Thorpe, PA 18229
(570) 325-9642 Business
(570) 325-9641 - Hotline
(877) 279-0415 - Toll free #
(570) 325-9643 Fax

CENTRE - CENTRE COUNTY WOMEN'S RESOURCE CENTER, INC.
Anne Ard (Executive Director)
140 W. Nittany Avenue
State College, PA 16801
(814) 238-7066 Business
(814) 234-5050 Hotline
(877) 234-5050- Toll Free #
(814) 238-4449 Fax
(814) 234-5222 Information
Email: annekard@ccwrc.org

CHESTER - THE CRIME VICTIMS CENTER OF CHESTER COUNTY, INC.
Margaret D. Gusz (Executive Director)
236 W. Market Street
West Chester, PA 19382-2903
(610) 692-1926 Business
610) 692-7273 - Hotline
(610) 692-4959 Fax
Email: dhull@cvcfcc.org

CLARION - PASSAGES, INC.
Lou Ann Williams (Executive Director)
105 South 5th Avenue
Clarion, PA 16214
(814) 226-7273 Business
(800) 793-3620 - Hotline
(814) 226-5766 Fax
E-mail: passages@clarion-net.com

CLEARFIELD (Satellite Office of PASSAGES, Clarion County)
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Lou Ann Williams (Executive Director)
90 Beaver Drive, Suite 120 D
Dubois, PA 15801
(814) 371-9677 Business
(800) 793-3620 - Hotline
(814) 371-9679 Fax
E-mail: passages@wrkcs.net

CLINTON - CLINTON COUNTY WOMEN'S CENTER
Deanna Kimble (Executive Director)
34 W. Main Street
Lock Haven, PA 17745
(570) 748-9539 Business
(570) 748-9509 - Hotline
(570) 748-9549 Fax
E-mail: ccwcsafe@kcnet.org

COLUMBIA - THE WOMEN'S CENTER, INC. OF COLUMBIA/MONTOUR
Kathlene Russell (Executive Director)
111 N. Market Street
Bloomsburg, PA 17815
(570) 784-6632 Business
(570) 784-6631 - Business/Hotline
(800) 544-8293 - Hotline
(570) 784-6680 Fax
E-mail: womenctr1@verizon.net

CRAWFORD - WOMEN'S SERVICES, INC.
Gilly Ford (Executive Director)
P.O. Box 537
Meadville, PA 16335
(814) 724-4637 or (814) 333-1058 B Business
(814) 333-9766 or (888) 881-0189- Hotline
(814) 336-2081 - Legal Advocate
(814) 337-4394 Fax
E-mail: wsigford@alltel.net

CUMBERLAND - YWCA OF CARLISLE SEXUAL ASSAULT/RAPE
CRISIS SERVICES OF CUMBERLAND COUNTY
Barbara Kohutiak (Executive Director)
Anne Ebert (Direct Services Supervisor)
301 G Street
Carlisle, PA 17013-1389
(717) 258-4324 Business-YWCA
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(717) 243-3818 or (888) 727-2877 Hotline
(717) 243-3948 Fax
E-mail: info@ ywcaofcarlisle.org

DAUPHIN - YWCA VIOLENCE INTERVENTION PREVENTION
PROGRAM
Tina Nixon (Executive Director)
Sally Krasevic (VIP Services Director)
1101 Market Street
Harrisburg, PA 17103
(717) 234-7931 Business
(717) 238-7273 or (800) 654-1211 - Hotline
(717) 234-1779 Fax
Email: skrasevic@ywcahbg.org

DELAWARE - DELAWARE COUNTY WOMEN AGAINST RAPE
Joyce Dale (Executive Director)
P.O. Box 211
Media, PA 19063
(610) 566-5866 or (610) 566-7954 or (610) 566-4386 - Business
(610) 566-4342 - Hotline
(610) 566-6896 Fax
Email: Delcowarjd@aol.com

ELK - CAPSEA, INC.
JoAnne (Billy Jo) Weyant (Executive Director)
P.O. Box 464
28 Morgan Ave. (Fed-Ex purposes only)
Ridgeway, PA 15853
(814) 772-3838- Business
(800) 226-4759 or (814) 772-1227 - Hotline
(814) 772-9270 Fax
E-mail: elkcapsea@alltel.net

ERIE - CRIME VICTIM CENTER OF ERIE COUNTY, INC.
Susanne M. Porowski (Executive Director)
125 W 18th Street
Erie, PA 16501
(814) 455-9414 Business
800) 352-7273 - Hotline
(814) 455-9300 Fax
E-mail: supor@cvcerie.org


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FAYETTE - CRIME VICTIMS CENTER OF FAYETTE COUNTY
Jacquie Fritts (Executive Director)
109 West Fayette Street
Uniontown, PA 15401
(724) 438-1470 Business
(724) 437-3737 - Hotline
(724) 437-6097 Fax
E-mail: cvcfayette@cvc.fayette.org

FOREST (Satellite Office of A SAFE PLACE, Warren County)
(814) 726-1271 Business
(724) 228-2277 - Fax
(814) 726-1030 or (800) 338-3460 Hotline

FRANKLIN - WIN / VICTIM SERVICES
Barbara Channing (Executive Director)
P.O. Box 25
Chambersburg, PA 17201
(717) 264-3056 - Business
(717) 264-4444 or (800) 621-6660 - Hotline
(717) 264-3168 Fax
E-mail: win@winservices.org

FULTON - SEE FRANKLIN FOR ADDRESS

GREENE - SEE WASHINGTON FOR ADDRESS
(724) 627-6108 Business
(888) 480-7283 - Hotline
(724) 627-9761 Fax

HUNTINGDON - HUNTINGDON HOUSE
Kathy Whalen (Executive Director)
P.O. Box 217
Huntingdon, PA 16652
(814) 643-2801 Business
(814) 643-1190 - Hotline
(814) 643-2419 Fax
E-mail: huntingdonhouse@adelphia.net

INDIANA - ALICE PAUL HOUSE
Kimberlee Cunkelman (Executive Director)
P.O. Box 417
Indiana, PA 15701
(724) 349-5744 Business
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(724) 349-4444-or (800) 435-7249-Hotline
(724) 349-7883 Fax
E-mail: kcunkelman@alicepaulhouse.org

JEFFERSON - (Satellite Office of PASSAGES, Clarion County)
Lou Ann Williams (Executive Director)
P.O. Box 96
Brookville, PA 15825
(814) 849-5303 Business
(800) 793-3620 Hotline
(814) 849-8628 Fax
E-mail: passages2@wrkcs.net

JUNIATA (Satellite Office of THE ABUSE NETWORK, Mifflin County)
Bruce E. Harlan (Executive Director)
P.O. Box 268
Lewistown, PA 17044
(717) 436-2402 Business
(717) 242-2444 Hotline
(717) 242-0871 Fax

LACKAWANNA - WOMEN'S RESOURCE CENTER, INC.
Peg Ruddy (Executive Director) Ext. 203
Box 975
Scranton, PA 18501
(570) 346-4460 Business
(570) 346-4671 Hotline
(570) 346-3413 Fax
E-mail: wrcgeneral@wrcnepa.org

LANCASTER - SEXUAL ASSAULT PREVENTION AND COUNSELING
CENTER
Maureen Powers (Executive Director)
Dot Evans (Program Director) Ext. 228
110 N. Lime Street
Lancaster, PA 17602
(717) 393-1735 - Business (YWCA)
(717) 392-7273 - Hotline
(717) 391-6707 Fax
E-mail: devans@ywcalancaster.org

LAWRENCE - CRISIS SHELTER OF LAWRENCE COUNTY
Melissa Pearce (Executive Director) Ext. 111
1218 W. State St.
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New Castle, PA 16101
(724) 652-9206 Business
(724) 652-9036 or (724) 752-7273 - Hotline
(724) 652-9222 Fax
E-mail: cslcmip@adelphia.net

LEBANON - SEXUAL ASSAULT RESOURCE AND COUNSELING CENTER
Jenny Murphy-Shifflet (Executive Director)
P.O. Box 836
Lebanon, PA 17042
(717) 270-6972 Business
(717) 272-5308 - Hotline
(717) 270-6974 - Call waiting
(717) 270-6987 Fax
E-mail: jshifflet@sarcclebanon.com

LEHIGH - CRIME VICTIMS COUNCIL OF LEHIGH VALLEY, INC.
Suzanne Beck (Executive Director)
801 Hamilton Mall -- Suite 300
Allentown, PA 18101
(610) 437-6610 Business
(610) 437-6611 - Hotline
(610) 433-4588 - Victim/Witness Department
(610) 437-9394 Fax
E-mail: cvclv@enter.net

LUZERNE - VICTIMS RESOURCE CENTER
Janet MacKay (Executive Director)
85 S. Main Street
Wilkes-Barre, PA 18701
(570) 823-0766 Business
(570) 823-0765 or (570) 454-7200 - Hotline
(570) 823-9115 Fax
E-mail: jmackay@vrcnepa.org

LYCOMING - YWCA - WISE OPTIONS
Diane Glenwright - (Executive Director)
Deb Shivetts - (Program Director) Ext. 117
815 W. 4th Street
Williamsport, PA 17701
(570) 322-4637 Business
(570) 323-8167 Hotline
(570) 322-3029 Fax
E-mail: dshivetts@ywcawilliamsport.org
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MCKEAN - YWCA - VICTIM'S RESOURCE CENTER
Anneke Nuzzo (Interim Executive Director)
Nancy Chestnut (Program Director)
24 W. Corydon Street
Bradford, PA 16701
(814) 368-4235 Business
(814) 368-6325 or (888) 822-6325- Hotline
(814) 362-4638 Fax
E-mail: vrcyw@verizon.com

MERCER - AW/ARE, INC.
Lizette Olsen (Executive Director)
P.O. Box 612 (Physical: 559 Greenville Rd.)
Mercer, PA 16137
(724) 662-1870 Business
(888) 981-1457 - Hotline
(724) 662-1875 Fax
(724) 981-1457 - Hotline and TTY
E-mail: sharonawareinc@yahoo.com

MIFFLIN - THE ABUSE NETWORK, INC.
Bruce Harlan (Executive Director)
P.O. Box 268
Lewistown, PA 17044
(717) 242-0715 Business
(717) 242 -2444 - Hotline
(717) 242-0871 Fax
E-mail: mcabusenetwork@acsworld.net

MONROE - WOMEN'S RESOURCES OF MONROE COUNTY, INC.
Beata Peck Little (Executive Director)
P.O. Box 645 (215 W. Main Street)
Delaware Water Gap, PA 18327
(570) 424-2093 Business
(570) 421-4200 - Hotline
(570) 424-2094 Fax
E-mail: wrmc@enter.net

MONTGOMERY - VICTIM SERVICES CENTER OF MONTGOMERY CO.,
INC.
Mary Onama (Executive Director) Ext. 233
18 W. Airy Street -Suite 100
Norristown, PA 19401
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(610) 277-0932 Business
(610) 277-5200 or (888) 521-0983 or (610))277-5200 Sexual Assault Hotline
(610) 277-6386 Fax
E-mail: pretea@aol.com

MONTOUR (Satellite Office of THE WOMENS CENTER, Columbia County)
(570) 784-6632 - Business
(570) 784-6631 Business/Hotline
(800) 544- 8293 Hotline

NORTHAMPTON (Satellite Office of THE CRIME VICTIMS COUNCIL OF
LEHIGH VALLEY, Lehigh County)
(610) 250-6313 Business
(610) 437-6611 - Hotline
(610) 433-4588 - Victim/Witness Department
(610) 250-6314 Fax

NORTHUMBERLAND (Satellite Office of SVWIT, Union County)
(570) 644-4488 - Business/Hotline
(570) 524-9367 - Fax (Union County)

PERRY (Satellite Office of YWCA VIOLENCE INTERVENTION
PREVENTION PROGRAM, Dauphin County)
(717) 238-7273 Business
(800) 654-1211 Hotline
(717) 238-4533 Fax

PHILADELPHIA - WOMEN ORGANIZED AGAINST RAPE
Carole Johnson (Executive Director) Ext. *8177
1233 Locust Street, Suite 202
Philadelphia, PA 19107
(215) 985-3315 Business
(215) 985-3333 - Hotline
(215) 985-9111 Fax
E-mail: teresa@woar.org; carole@woar.org

PIKE - SURVIVORS RESOURCES, INC.
Doris Mooney (Interim Executive Director)
500 W. Harford St.
Milford, PA 18337
(570) 296-2827 Business
(570) 296-4357 Hotline
(570) 296-4410 Fax
E-mail: SURV@ptd.net

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POTTER -A WAY OUT; DOMESTIC VIOLENCE AND SEXUAL ASSAULT
SERVICES
Freda Fultz (Executive Director)
P.O. Box 447
Coudersport, PA 16915
(814) 274-0368 Business
(814) 274-0240 or (877)-334-3136 - Hotline
(814) 274-2230 Fax
E-mail: awayout@zitomedia.net

SCHUYLKILL - RAPE & VICTIM ASSISTANCE CENTER OF
SCHUYLKILL CO.
Mary Beth Semerod (Executive Director)
368 S. Centre Street
Pottsville, PA 17901
(570) 628-2965 - Business
(570) 622-6220 or (800) 282-0634 - Hotline
(570) 628-2001 Fax
E-mail: rvac@csrlink.net

SNYDER - (Satellite Office of SVWIT, Union County)
(570) 374-7773 Business/ Hotline
(570) 524-9367-Fax

SOMERSET (Satellite Office of VICTIM SERVICES (Cambria County))
Wanda Vavrek - (Executive Director)
211 North Edgewood Avenue
Somerset, PA 15501
(814) 443-1555 Business
(814) 288-4961 - Hotline
(800) 755-1983 - Hotline after 5 PM
(814) 443-6807 Fax

SULLIVAN - VICTIMS SERVICES
Jon Kemp - (Executive Director)
Box 272
Laporte, PA 18626
(570) 946-4063 Business
(570) 946-4215 Hotline
(570) 946-4570 Fax
E-mail: scvs@epix.net

SUSQUEHANNA (Satellite Office of WOMENS RESOURCE CENTER,
Lackawanna County)
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P.O. Box 202
Montrose, PA 18801
(570) 278-1800 Business
(800) 257-5765 - Hotline
(570) 346-3413 Fax

TIOGA - HAVEN OF TIOGA COUNTY
Patricia Mihalik - (Executive Director)
6 Old Tioga St.
Wellsboro, PA 16901
(570) 724-3549 Business
(800) 550-0447 or (570) 724-3554 - Hotline
(570) 724-1361 Fax
E-mail: havenoftioga2@epix.net

UNION - SUSQUEHANNA VALLEY WOMEN IN TRANSITION
Marty Gates (Executive Director)
P.O. Box 170
42 S. 5th Street (Fed-Ex purposes only)
Lewisburg, PA 17837
(570) 523-6718 Business
(570) 523-1134 or (570) 523-6482 or (800) 850-7948 - Hotline
(570) 524-9367 Fax
E-mail: svwit@svwit.org

VENANGO - VICTIMS RESOURCE CENTER
Jennifer Moon (Executive Director)
1243 Liberty Street, Room 209
Franklin, PA 16323
(814) 437-1996 Business
(814) 432-5960 or (888) 842-8460 - Hotline
(814) 432-4377 Fax
E-mail: vicrescen@csonline.net

WARREN - A SAFE PLACE
Terri Allison (Executive Director)
300 Hospital Drive
North Warren, PA 16365
(814) 726-1271 Business
(814) 726-1030 or (800) 338-3460 - Hotline
(814) 726-1587 Fax
E-mail: asafeplace@westpa.net

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WASHINGTON

SPHS C.A.R.E CENTER
Jeffrey Mascara- (Acting Executive Director)
62 E. Wheeling Street
Washington, PA 15301
(724) 228-7208 Business
(888) 480-7283 S.T.T.A.R.S Hotline
(724) 228-2277 Fax
E-mail: carecent@bellatlantic.net

SPHS C.A.R.E. Center S.T.T.A.R.S. PROGRAM
Kellie McKevitt (Program Director) Ext. 106
351 West Beau Street Suite 201
Washington, PA 15301
(724) 229-5007- Business
(888) 480-7283- Hotline
(724) 229-5711 Fax
E-mail: sttars@nb.net

WAYNE - VICTIMS INTERVENTION PROGRAM
Michele Minor Wolf (Executive Director)
P.O. Box 986
Honesdale, PA 18431
(570) 253-4431 - Business
(570) 253-4401 - Hotline or (800) 698-4VIP
(570) 253-1322 Fax
E-mail: empowermichele@choiceonemail.com

WESTMORELAND - BLACKBURN CENTER AGAINST DOMESTIC &
SEXUAL VIOLENCE
Ann Emmerling (Executive Director)
P.O. Box 398
1011 Old Salem Road, Ste 202 (Fed-Ex purposes only)
Greensburg, PA 15601
(724) 837-9540 Business
(724) 836-1122 - Hotline, in Greensburg area
(888) 832-2272 Hotline, outside of Greensburg
(724) 837-3676 Fax
E-mail: anne@centeragainstviolence.org

WYOMING (Satellite Office of VICTIMS RESOURCE CENTER, Luzerne
County)
Janet MacKay (Executive Director)
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119 Warren Street
Tunkhannock, PA 18657
(570) 836-5844 Business
(570) 836-5544 Hotline
(570) 836-3291 Fax

YORK - VICTIM ASSISTANCE CENTER
David Bever (Interim Executive Director) Ext. 103
P.O. Box 30
York, PA 17405
(717) 848-3535 Business
(717) 854-3131 or (800) 422-3204 Hotline
(717) 846-6321 Fax
E-mail: vac@netrax.net


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CHAPTER 10 PCAR Position Statements

CHAPTER 10 PCAR POSITION STATEMENTS............................................................................ 137
POSITION STATEMENT DEVELOPMENT AND IMPLEMENTATION PROCEDURES...... 138
TELEVISING OF TRIALS ................................................................................................................ 139
TREATMENT OF SEX OFFENDERS.............................................................................................. 140
VICTIMS RIGHT TO PRIVACY...................................................................................................... 141
PHILOSOPHY OF CONFIDENTIALITY........................................................................................ 142
TESTING OF VICTIMS/SURVIVORS ............................................................................................ 144
LIE DETECTOR TESTING OF VICTIMS/SURVIVORS.............................................................. 145
Addendum: Testing of Perpetrators ................................................................................................ 147
TESTING OF SEX OFFENDERS...................................................................................................... 149
SEXUAL EXPLOITATION............................................................................................................... 150
PREGNANCY OPTIONS FOR VICTIMS/SURVIVORS OF RAPE, INCEST OR ANY SEXUAL
ASSAULT............................................................................................................................................. 151
TRAUMATIC MEMORY.................................................................................................................. 152
EMERGENCY CONTRACEPTION OPTIONS FOR VICTIMS/SURVIVORS OF RAPE,
INCEST, OR ANY SEXUAL ASSAULT........................................................................................... 153


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POSITION STATEMENT DEVELOPMENT AND IMPLEMENTATION
PROCEDURES

I. Statement of Policy
The Pennsylvania Coalition Against Rape may issue statements regarding public policy
affecting sexual violence victims and rape crisis centers. All position statements adopted
by the Pennsylvania Coalition Against Rape will be viewed as the official position of the
organization. When a member center opposes an adopted position statement, the center,
when publicly or privately voicing oppositions to the statement, will do so in the capacity
of an independent program and in no way as a member of the Pennsylvania Coalition
Against Rape.

II. Rationale
As an organization dedicated to providing services to and advocating for the rights of
sexual violence victims, the Pennsylvania Coalition Against Rape should inform the
public; the professional community; criminal justice, medical, and legal systems
personnel; government officials, and legislators as to its views on issues that affect the
goals of the organization.

III. Implementation
The following is the procedure for development and adoption of a position statement:
An issue is brought before the Public Policy Committee.
The Committee determines if the issue is of sufficiently broad and immediate concern to
demand attention.
Information is gathered on the issue by:
an ad-hoc committee assigned for the purpose, or
the Public Policy Committee
A Position Statement is developed.
Supplemental Information is coordinated.
The Position Statement and Supplemental Information are distributed to the Board of
Directors.
The Board votes on the Position Statement. (The Board does not vote on supplemental
information, which is provided for educational purposes only.)
The Public Policy Committee reviews all position statements annually and recommends
to the Board those that require revision or deletion (Position Statements will not be
brought up for re-affirmation.) However, any Position Statement can be brought before
the Board for review as emerging issues and research dictate.

Approved and Adopted by PCAR Board: July 1995
138
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TELEVISING OF TRIALS
The Pennsylvania Coalition Against Rape is opposed to the public televising of
courtroom trials.
Adopted 4/26/78; Reaffirmed 4/10/81
139
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TREATMENT OF SEX OFFENDERS
PCAR believes an increase in early intervention services to sexual assault victims will
have a direct impact on the decrease in the need for sex offender treatment programs and
must be funded as such. PCAR further supports the continued research regarding the
established of standards for the monitoring of sex offender treatment programs. A center
tenet of such programs must be the protection of present and future victims.
Revised and approved by Board
October 25, 1996
Delete per Board Vote on 4/26/06
140
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VICTIMS RIGHT TO PRIVACY
The PA Coalition Against Rape opposes the release of any information that can be used
to infer the identity of a person who is the victim of a sexual assault, without the express
written consent of the individual.
Educational Supplement:
The PA Coalition Against Rape believes that an individuals right to privacy must not be
compromised by that individuals sexual victimization. With each nationally publicized
sexual violence case, the debate pitting the publics right to know is not violated by the
sexual violence victims right to privacy.
Releasing the victims name, address, or other identifying information by any means risks
subjecting the victim to public ridicule, harassment, and social stigma, as well as
compromising the victims personal safety.
Our society continues to view sexual violence victims differently from other crime
victims. Too often, the behaviors and actions of the victim are used to suggest that the
victim is partially or fully responsible for the assault. Personal safety of the victim and
the victims family is at risk when the perpetrator or perpetrators associates have access
to information which enables them to threaten or intimidate. These factors are
exacerbated by unbalanced and biased reporting of the media.
The media routinely protect the identities of informational sources when reporting stories
of national and international significance, while maintaining the integrity of their stories.
The same can and should hold true when reporting stories involving sexual violence.
Release of the identity of a victim is not a necessary element of informing the public of
the presence of a dangerous criminal in the community.
Another factor critical in examination of this issue is that future victims, afraid for their
safety and afraid of public examination, will become increasingly reluctant to report
sexual crimes to authorities.
Sexual violence victims often must relearn to trust themselves and others to regain
control over their lives. This is one of the premises of empowerment counseling
embraced by Pennsylvanias rape crisis centers. To become a survivor of sexual violence,
the victim must not be revictimized in any manner by outside sources; thus it is critical to
the healing process that the victim exercise control over decision-making. This includes
the right to release or to withhold from authorities, family, friends, and the media
information regarding the sexual assault.
Until the stigma of sexual violence is eliminated and the safety of the victim assured, the
Pennsylvania Coalition Against Rape will continue to advocate for the protection of the
victims privacy in all instances, unless the victim consents to voluntarily identify herself
or himself
Adopted: 7/19/91
Board Approved New Format: 7/95

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PHILOSOPHY OF CONFIDENTIALITY
The Pennsylvania Coalition Against Rape believes in the importance of protecting the
integrity of the counseling relationship between the sexual assault counselor and the
sexual violence victim. Establishing and maintaining the confidentiality of that
relationship will be insured by the following principles.
All counseling communications must originate in confidence. The sexual violence victim
or guardian of the victim maintains the absolute right to decide whether confidential
communications should be disclosed. Confidentiality must be maintained and protected at
all times in all settings regardless of the consequences. Centers must have in place clear
guidelines and procedures for governing the content of and access to confidential
communications, release of information, handling subpoenas and the training and
supervision of staff and volunteers. Sexual violence victims must be able to provide
informed consent based on thorough and accurate information provided by the counselor
regarding the advantages and disadvantages of disclosing confidential communications.
In no case, shall a victim feel pressured into giving consent.
Justification
Essential to the development of an effective counseling relationship is that the victim
must have absolute confidence and trust in the counselor. Such a relationship requires
that all communications between victim and counselor must be originated and maintained
in confidence. Without the assurance that all information will remain confidential, the
victim will be reluctant or unwilling to fully disclose her or his innermost feelings
regarding the sexual victimization. Victims may simply choose not to pursue counseling,
therefore, severely hindering or ending the healing process. The sexual assault counselor
has the responsibility to respect and protect the integrity of the counseling relationship at
all times.
The basis of the empowerment-counseling model is the belief that the victim regains
control over all aspects of her or his life as soon as possible after the sexual victimization.
Therefore, the sexual violence victim or the guardian of the victim maintains absolute
control regarding the release of confidential information.
To insure that the counseling relationship remains confidential, the rape crisis center must
establish written guidelines and procedures for controlling and protecting confidential
communications. This should include the training and supervision of staff and volunteers,
content of and access to records, procedures to follow when a center receives a subpoena
and release of information.
It is critical that the center develop procedures to inform the victim of her or his full
range of options regarding the disclosure of such information and any possible
consequences for the victim. The victim must understand the legal procedures involved
regarding the release or non-release of information and the effect that testimony by the
counselor may have upon the victim and the counseling relationship. The victim must be
informed that there is no guarantee that confidentiality will not be compromised by the
courts and that once the information is released, the victim no longer has any control as to
how the information will be used and who will have access to information. The decision
made by the victim must be voluntary and free from pressure. Any decision made by the
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victim must be respected and honored by the counselor and the center at all costs even if
that means the counselor or the director will be jailed for contempt of court.
It also must be recognized that maintaining confidentiality is not always absolute. The
few exceptions that would require the counselor to disclose information without consent
apply to 1) reporting suspected child abuse as dictated by child protective services laws;
2) reporting a victims intent to commit a crime; and 3) situations involving a life-
threatening medical emergency. These exceptions should be governed by strict guidelines
and procedures regarding the release of limited information. Any breach of
confidentiality may result in devastating consequences for the victim. The sense of
betrayal felt by the victim after learning that confidential communications were disclosed
without consent, may negate or significantly set back any progress made by the victim. In
essence, the victim has been revictimized. The disclosure of confidential information
without the consent of the victim invalidates the integrity of the counseling relationship.
Adopted 10/18/91
Revised and Approved by Board
April 26, 2006
143
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TESTING OF VICTIMS/SURVIVORS
PCAR advocates for a victim/survivors right to give informed consent to
medical, psychological or forensic test, treatment and/or procedure.
Revised and Approved by Board
October 25, 1996
Revised and Approved by Board
April 26, 2006
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LIE DETECTOR TESTING OF VICTIMS/SURVIVORS
The PA Coalition Against Rape opposes all polygraph testing of victims of sexual
assault, the victims non-offending family members or significant others.
Justification
While other states are passing legislation forbidding such investigative practices,
Pennsylvania law enforcement personnel are increasing their reliance on polygraphing of
sexual assault survivors and perpetrators as a standard investigatory tool. The results of a
victims polygraph test may be used as a justification for stopping an investigation or as a
reason for never initiating one. A negative test may be used as grounds for prosecuting a
sexual assault victim for false accusation. An inconclusive test is treated as a negative
test, as is refusal to be tested. Both result frequently in the same responses given a
negative test.
Polygraph machines are a conglomeration of instruments used to measure blood pressure,
cardiac activity, respiration, galvanic skin response (response to electricity), and
sometimes muscle contractions. The devices measure the bodys response to the stress
normally associated with fear. If the examiner interprets the relevant questions as
generating more arousal than the control questions, the subject will be diagnosed as
deceptive, or will fail the test. The greater the degree of a subjects emotional
disturbance, the lower the likelihood of the test detecting deception.
While those who administer polygraph tests claim a 90% rate of validity (a still
inadequate percentage), independent investigations find variability up to 100%, with most
pointing to rate of invalid results close to 30%. In one research report, in cases that there
was clear evidence of sex crimes having been committed, 30% of victims and
perpetrators tested negative. An enormous list of factors affects the validity of any given
test (see attached list); however, polygraphing continues to be the chief investigative tool
for numerous counties in Pennsylvania. According to one State Police trooper, some
district attorneys require routine administration of the test to victims in any sex crime
investigation; sexual assault victims are polygraphed far more frequently then victims of
any other crime.
Incidence of testing is highest when there is little physical evidence; when the victim
knew the assailant; or when the victim is black. Victims are often threatened that
refusal to take the test will mean an assumption that they are lying; they are threatened
with prosecution - and occasionally prosecuted for obstruction of justice and false
reporting if they refuse to be tested or if they fail the test. Often victims welcome the
opportunity to be tested in the belief that they will be vindicated; they are not informed of
the statistical invalidity of the tests nor the factors affecting the results.
Yet even among polygraph examiners, testing of women who claim sexual assault is
controversial. An on-going debate, publicized by the US Department of Defense,
regarding the best method of questioning victims clearly indicates examiners doubts as
to the effectiveness of their testing. Tests in which polygraph results were verified against
physical evidence indicated an unacceptable 85-88% reliability. No inconclusive exam
results were checked against physical evidence, an important exclusion given the fact that
PA State Police assume all inconclusive tests are negative.
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The purpose of any criminal investigation is to gather information admissible in
court for purposes of prosecution. The results of polygraph testing are inadmissible in
Pennsylvania criminal courts, except under some extreme situations, and then as a clear
exception to the law. Thus the testing of victims has only one purpose: to test the truth of
her story. This practice perpetuates the centuries-old myth women falsely accuse men of
sex crimes.
The testing of perpetrators likewise has a single purpose: to force a confession. This is
particularly true in cases of sex crimes against children. (While the results of testing are
not admissible in court, evidence obtained from the testing is admissible; those being
tested are read their rights, and every statement is recorded as potential court evidence.)
The perpetrators belief that the child initiated the sexual contact or that the victim asked
for it completely invalidates the test. He shows no guilty response because he feels no
guilt. For a similar reason, victims may test falsely; belief in their own culpability makes
their test responses highly emotional and provides a guilty reading.
Much of the success of a polygraph exam rests in the ability of the examiner to
convince the person being polygraphed that the machine can actually detect
deceptive statements. A person who does not believe the machine can detect deception
can easily appear innocent on a test despite his guilt. A person who believes in the
validity of the test and is truly frightened of being tested may appear dishonest even when
telling the truth. To press a belief in the test, examinees are often told the test shows they
are lying when in fact it does not. The fact that the examiner is merely guessing about the
truth of a statement and may well be wrong increases the emotional stress of the
examinee.
Advocates for sex crime victims talk frequently about revictimization by the system.
Clearly the polygraph exam is an extreme example of revictimization. Many victims
interviewed indicate that the worst element of their experience of sexual assault was the
judgmental attitudes of others. What clearer evidence can police investigators provide of
their disbelief and their presumption of the victims own guilt than to administer a
polygraph exam?
A 1977 study reported that judges view victims in three categories: genuine victims
(good victims, as a Williamsport chief of police commented in 1989); consensual
victims (those who asked for it); and vindictive females (those for whom the sex act
was totally consensual or completely fabricated). State Police report that 50% of victims
lie in their reports of sex crimes, an absurd statistic that encourages continuing doubt in
the minds of the law enforcement, judicial personnel, and the general public of the
validity of all reports of sexual victimization. State Police do not report the facts
accurately: 50% of victims fail polygraph exams, which are dubious investigative tools,
considered inadequate for criminal court evidence. Polygraph testing of potential
employees has actually been outlawed in Pennsylvania based on the consistency of
unreliable results (Protection From Polygraph Act).

Use of polygraph exams is as medieval as Trial by Ordeal or the Chinese Rice Test. In
the first, the accused or the accuser is put through several stages of torture; guilt or
innocence is determined by the ability to survive the torture and by the rate of recovery.
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In the second, the persons mouth is filled with rice and the speed with which he empties
his mouth is a measure of guilt or innocence. The presumption is that fear caused by guilt
dries up saliva. There is no more evidence to support the validity of polygraph testing
than there is to support the validity of either of the methods.
Polygraph exams have failed to prove the ability of the machine or the examiner to
distinguish falsehood from truth. It is highly unlikely that a polygraph exam can
distinguish the responses of a trauma survivor from that of a liar. No known
physiological response or pattern of responses is unique to deception. The polygraph
exam can only attempt to detect reactions of fear and guilt. Biofeedback researchers have
found that a persons emotional responses to any given question are not uniform and
conclude that the lie detector may tell lies about the truth.
Because polygraph exams may well prove unreliable for both victims and perpetrators,
we should seriously question their use in any part of an investigation. (See addendum
regarding testing of perpetrators.) An indication of examiners awareness of the delicacy
of polygraph testing is shown in one report conclusion that a critical factor in bringing
forth reports of rape is the protection of the victim from the age-old stigma of holding
responsibility for her own victimization. The conclusion emphasizes that rape is still a
grossly under reported crime.
It is imperative that all involved recognize the strong evidence of the statistical
unreliability of polygraph testing. Every effort should be made to oppose its use as a
standard tool of investigation.

Addendum: Testing of Perpetrators
While effectiveness in forcing confessions from perpetrators, particularly of child
sex crimes, cannot be ignored, enormous questions loom about the effectiveness of
polygraphing in identifying perpetrators. Further examination of this issue by
PCAR maybe warranted.
One PA State Police Trooper reports that most confessions come from polygraph
testing. The rate of confessions following polygraph exams in one Maryland Polygraph
Unit in 1993 and 1994 was reported at 168 out of 225 investigations. The results of an
additional 345 examinations that were reported as non-deceptive, inconclusive, or
deceptive were inexplicably excluded from the study, as was any information on the
testing of victims. This exclusion may be evidence of the determination of examiners to
support the validity of their craft. On the basis of the study, researchers concluded that
the use of the polygraph in sexual assault investigations is a very effective investigative
tool. They add that tracking of cases claims through the court system verifies the
validity of their claims; this is based on the conviction rate of those who test as deceptive
on the exam. There is no allowance made for inconclusive tests, for cases that are settled
out of court, or for any other possible variable.
Perhaps the most worrisome information about the effectiveness of polygraph
exams can be found in literature instructing examiners on effective questioning.
Types of rapists (the Gentleman as opposed to the Contact Rapist or the Sexual
Aggressor; the Power Assertive vs. the Power Reassurance or the Anger Retaliatory vs.
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the Anger Excitation Rapist; or date rapist as opposed to stranger rapist) are to be treated
differently because they respond so differently to questioning. One should be handled
gently, another aggressively. One responds better than another to questions designated to
elicit yes answers rather than no answers. The degree to which the examiner
sympathizes with the accused and the rate of change in his attitude toward the accused
are critical factors.
Selection of technique involves enormous assumptions about guilt or innocence and
about the truth of the victims story. And successful interrogation is heavily dependant on
the sensitivity, the personal history, and the immediate mood of the examiner. Such
variables are intolerable in a setting presented to the public as scientific and reliable.
Adopted: 10/22/92
New Format Approved By Board: 7/95
Resources cited
American Polygraph Association Newsletter, Volume 28, March-April 1995, Number 2.
SA Roy Hazelwood, The Serial Rapist, unpublished manuscript, 1989.
Ingrid Olson, Polygraph Testing of Rape Victims/Survivors, The Advocate, a
newsletter of Virginians Aligned Against Sexual Assault, date unknown.
Polygraph, Volume 24, 1995, Number 1, The American Polygraph Association, Severna
Park, MID.
Polygraph Update, The Newsletter from Lafayette instrument, Lafayette, Indiana,
Summer 1993 and Winter 1994.
Lacey Sloan, Revictimized by Polygraph: The Practice of Polygraphing Survivors of
Sexual Assault, unpublished manuscript, date unknown.
Richard Widup, Jr, Administering Polygraph Examinations to Women Who Claim
Sexual Assault, (source of this article is unknown; however, abbreviated version
appeared in Polygraph Update in 1994).
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TESTING OF SEX OFFENDERS
PCAR advocates for a victim/survivors right to make an informed request for any
relevant testing of an offender and for such request to be honored.

Background Information
Mandatory testing of sex offenders may not be in the best interest of the
victim/survivor.
There is no guarantee that an arrest, prosecution or conviction of a sex offender will
occur in a short period of time. An arrest may never be made. In the meantime, the
victim/survivor should be receiving AIDS counseling, information as to the pros and cons
of testing, an assessment of risk factors for the disease and information on anonymous
testing. The assurance that the offender will be tested upon arrest or conviction is not a
substitute for education and information and may compel the victim/survivor to do
nothing while waiting for the possibility of an arrest or conviction.
In addition, if the sex offender should test positive, some uninformed persons may
assume that the victim/survivor automatically is also positive for HIV infection. This may
lead to discrimination against the victim/survivor.
Pennsylvania State Law, Act 75 of 1994, mandates involuntary post-conviction testing of
sex offenders when triggered by a victim/survivors request. A victim/survivors request
to test the offender must be made within six weeks of the conviction. Also the
victim/survivor has the right to know the offenders test results. However there is no
conclusive evidence to indicate that sex offenders are at high risk for HIV infection. The
risk of acquiring HIV infection from a single sexual assault is minimal. Even where
multiple assaults are present by the same offender, it is very difficult to establish a casual
link between the HIV status of the survivor and that of the offender. If an offender tests
negative, this does not mean he does not carry the virus. There is a period of time before
antibodies develop, but during which HIV can be transmitted. If the offender is found to
be positive, it does not mean that the victim/survivor will test positive.
Information updated 11/96 based on HIV testing, counseling, and prophylaxis after
sexual assault Journal of the American Medical Association, November 23, 1994
Revised and Approved by Board
October 25, 1996
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SEXUAL EXPLOITATION
The Pennsylvania Coalition Against Rape encourages and supports societys acceptance
of the responsibility to protect all people from being sexually exploited; prohibit any
conduct or material which causes or threatens psychological, emotional or physical harm
as a result of such sexual exploitation; and prevents any person from benefiting,
financially or otherwise from sexually exploiting others.

Justification
Sexual exploitation is the dominance of one person over another; that domination ranges
from subtle to violent. Reduction of people to sexual objects teaches society to view
others as less than human and contributes to an atmosphere that makes sexual assault
acceptable. The Pennsylvania Coalition Against Rape believes that all people have the
right to live freely without the psychological degradation and physical danger that sexual
exploitation inspires and sanctions.

Adopted: 3/18/93
Revised and Approved by Board
April 26, 2006
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PREGNANCY OPTIONS FOR VICTIMS/SURVIVORS OF RAPE, INCEST OR
ANY SEXUAL ASSAULT
The Pennsylvania Coalition Against Rape believes that when a woman, adolescent or
child becomes pregnant as the result of rape, incest or any sexual assault, the full range of
medical and treatment options must be presented. Options counseling is guided by the
victims/survivors wants and needs. Personal views of a centers representative regarding
pregnancy continuation or termination will not interfere with the victims/survivors right
to receive the full range of available information and referral to community resources
regarding pregnancy options. It is imperative that center representatives provide non-
judgmental support of the victims/survivors decisions.



Justification
A victim of rape, incest or any sexual assault has been the victim of a violent act. If she
becomes pregnant as a result of that act, she is faced with the decision to continue or
terminate that pregnancy.
All victims/survivors have the right to have complete information regarding medical and
treatment options. Just as victims/survivors are entitled to information regarding the rape
evidence kit, gynecological problems, sexually transmitted diseases, HIV and pregnancy
prevention options; victims/survivors are entitled to all available information regarding
the continuation or termination of a pregnancy.
Rape crisis centers offer information, crisis intervention and supportive counseling.
Centers provide empowerment counseling to emphasize that victims/survivors determine
what is best for their lives. The role of center representatives is to support and inform in a
sensitive, non-judgmental, empathetic manner to aid in returning control to the
individual.

Adopted: 3/18/93
Revised and Approved by Board
April 26, 2006
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TRAUMATIC MEMORY
The Pennsylvania Coalition Against Rape acknowledges the existence of violence and
trauma which have been documented throughout history.
PCAR acknowledges the uniqueness of traumatic memory.
PCAR advocates for a victim/survivor's right to services which support healing from
traumatic experiences.
PCAR advocates for a victim/survivor's right to seek and obtain services from mental
health professionals whose practices conform to nationally recognized standards of care
as set forth by professional associations and state licensing boards.
PCAR advocates for comprehensive human service curricula addressing the effects of
sexual trauma on individuals and societies and the process of healing as supported by
sound clinical practice and empirical research.

Approved by PCAR Board of Directors: 1/25/96

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EMERGENCY CONTRACEPTION OPTIONS FOR VICTIMS/SURVIVORS OF
RAPE, INCEST, OR ANY SEXUAL ASSAULT

The Pennsylvania Coalition Against Rape believes that victims have the right to be
informed of and have access to all medical options, including those that minimize the risk
of pregnancy as a result of sexual assault, rape, or incest. Health care providers must
make known all the options available to a victim of sexual assault, rape, or incest. The
option of emergency contraception must be addressed with each patient that is at risk for
pregnancy. The personal beliefs of a health care provider should not interfere with the
clients right to self-determination. It is the advocates role to ensure that pregnancy
prophylaxis is discussed and made available for the victim.

Justification

All victims/survivors have the right to complete information regarding medical and
treatment options available. Health care providers impart information concerning
sexually transmitted disease and HIV/AIDS treatment, information concerning the rape
exam kit and evidence collection, or information concerning any other medical treatments
deemed necessary for the physical, emotional, and mental well being of a client. The
victim is also entitled to information about and the option of pregnancy prophylaxis.
Only the victim/survivor has the right to decide whether or not to choose emergency
contraception. The ability to make choices concerning her own body is critical to begin
the journey of the healing process for a victim of sexual violence.


Approved by PCAR Board of Directors: 7/11/02
Revised and Approved by Board
April 26, 2006




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CHAPTER 11 PCAR STANDARDS

Approved at Board meeting April 26, 2006, to be effective July 1, 2007

CHAPTER 11 PCAR STANDARDS..................................................................................................... 154
1) ORGANIZATIONAL STANDARDS .................................................................................................. 155
a) Board of Directors Standard.................................................................................................. 155
b) Bylaws Standard...................................................................................................................... 156
c) Conflict of Interest Standard.................................................................................................. 157
d) Personnel Standard ................................................................................................................ 158
2) CONFIDENTIALITY STANDARDS.................................................................................................. 163
a) Client Case Records Standard................................................................................................ 163
b) Client Case Records Maintenance Standard......................................................................... 164
c) Confidentiality Standard ........................................................................................................ 165
3) DIRECT SERVICES STANDARD..................................................................................................... 166
4) PREVENTION EDUCATION STANDARD ........................................................................................ 168
5) SEXUAL ASSAULT COUNSELOR TRAINING STANDARD .............................................................. 169
6) RELIGIOUS NON-AFFILIATION STANDARD................................................................................. 170
7) HIV/AIDS STANDARD................................................................................................................. 171
8) ETHICS......................................................................................................................................... 172




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1) Organizational Standards


a) Board of Directors Standard

Purpose: To ensure that the board of directors is responsible for all policies and activities
in accordance with the PCAR contract.

Requirements:

A contractor shall be an independent incorporated nonprofit organization that operates
a rape crisis program with a 501(c)3 designation from the Internal Revenue Service.

i) Where the rape crisis program is an independent organization whose
mission is to serve crime victims, the governing body shall be
responsible for all policy decisions which affect personnel, budgetary
and program development matters.

ii) Where the rape crisis program is a component of a multi-purpose
organization, whose mission extends beyond services to crime victims,
the Board of Directors shall appoint an advisory body to give input on
policy decisions that affect personnel, budgetary and program
development matters of the rape crisis program.















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b) Bylaws Standard

Purpose: To ensure that the board of directors has a governing document.

Requirements:

i) The Board of Directors shall be governed by the Bylaws.

ii) The Bylaws must be reviewed regularly in accordance with the schedule
stipulated in the document. The adoption date must be recorded in the
Bylaws.

The board of directors of the contractor shall reflect the racial and ethnic composition
of the counties served and shall include representatives from all counties served.




























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c) Conflict of Interest Standard

Purpose: To eliminate potential for conflicts or the appearance of conflict including
personal interest.

Requirements:

The contractor shall have a written policy and procedures to reduce the potential for,
or appearance, of a conflict of interest. This shall apply to the functions and activities
of the Board of Directors, staff, and volunteers associated with the contractor.

































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d) Personnel Standard

Purpose: To ensure that the contractor has written personnel policies and job
descriptions.

Requirements:

Personnel Policies and job descriptions shall be reviewed regularly in accordance with
the schedule stipulated in the document. The effective date shall be listed on them.

The contractor shall comply with all relevant federal and state laws and regulations
pertaining to employees.
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e) Fiscal Standard


Purpose: To insure that the contractor complies with fiscal and audit requirements as set
forth by generally accepted accounting principals.

Requirements:

i) Each contractor shall have available fiscal records on a fiscal year beginning
July 1 and ending June 30 in accordance with generally accepted accounting
principals. These records shall be made available to PCAR upon request.

ii) The contractor shall have a full or modified accrual bookkeeping system.

iii) Each contractor shall maintain fiscal records current to within thirty (30) days.

iv) Each contractor must be exempt from Federal Income Tax and have current
501(c)3 verification by the Internal Revenue Service.

iii) Each contractor must have an established Federal Employer Identification
Number issued by the Internal Revenue Service.

vi) The contractor shall maintain fiscal records as follows:

a. Cash Disbursements Journal- this journal must reflect an accounting of
expenditures. These expenditures must correspond with line items in the
contractor's original PCAR contract budget or approved revision.

b. Cash Receipts Journal- this journal must identify income received from all
funding sources.

c. General Ledger- all transaction records in the individual journals must also
be posted to separate ledger accounts and reconciled with bank statements.
This will enable the contractor to double-check all transactions.

d. Accounts Receivable Ledger- this ledger reflects the amount a customer
owes to the contractor at any specific time. This subsidiary ledger
corresponds to the General Ledger.

e. Accounts Payable Ledger- this ledger reflects the amount the contractor
owes to vendors at any specific time. This subsidiary ledger corresponds
to the General Ledger.

f. Payroll Journal- this journal must identify gross and net salary, taxes,
benefits, and employee authorized deductions for appropriate personnel.

g. Receipts- all expenditures must be supported by a paid bill and with
proper authorization for payment.

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h. Tax and Benefit Payments- appropriate tax and benefit payments must be
made on a timely basis and appropriately documented.

i. Salary and Benefits History- there shall be record of all employee
transactions: hire date, salary and salary changes, time and leave
documentation, changes in status, benefits afforded the employee.

vii) Each contractor shall have procedures in place to insure that catastrophic loss
of fiscal records is minimized.

viii) Each contractor shall retain its financial records for a period of five years
from the contract expiration date, and for such period, if any, as specified
below:

a. If the contract is completely or partially terminated, the records relating to
the work performed prior to the termination shall be made available for a
period of five years from the date of any resulting final settlement.

b. Records which relate to litigation of the settlement of claims arising out of
performance or expenditures under the contract to which exception has
been taken by the auditors shall be retained by the Center until such
litigation, claim, or exceptions have reached final disposition.

Please note that while it is not required, it is recommended as a best practice to
retain financial records for a period of seven years.

















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f) Risk Management Standard

Purpose: Risk management protects and adds value to a sexual assault center and its
stakeholders through supporting the contractors objectives by providing a framework
that enables future activity to take place in a consistent and controlled manner; improving
decision making and planning by comprehensive understanding of the contractors
activity, contributing to more efficient use and allocation of capital and resources;
reducing liability exposure, especially in non-essential areas of the business, and
protecting and enhancing assets and the contractors image in the community.

Requirements:

The contractor shall develop a risk management policy which identifies and evaluates
potential risk to the organizations finances, personnel, property, service recipients,
and reputation.

Establish procedures to minimize risks.

i. Establish disaster recovery plans which address floods, fire, terrorist
attacks, and other like disasters that render the rape crisis program
inoperable.

ii. The contractor shall have the following insurance coverage that meets the
minimum contractual requirement of PCAR:

a. Workers compensation
b. Business owners fire and casualty
c. Professional liability
d. Employee dishonesty
e. Directors and officers
f. Unemployment compensation

The risk management policy shall include a process for periodic review.













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g) Staff Development Standard

Purpose: To ensure that contractors staff maintain and improve skills which are
relevant to their position.


Requirements:

The contractor shall have a policy addressing the minimum ongoing training
requirements for all staff.

Staff providing sexual assault services as mandated in the PCAR contract shall have a
minimum of 6 hours of ongoing training for each fiscal year after the year in which
they have completed the required 40-hour sexual assault counselor training.

The contractor shall retain records to document the number of hours and type of
training that each individual receives.























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2) Confidentiality Standards

a) Client Case Records Standard

Purpose: To ensure the accurate record keeping of all client records.

Requirements:

i) The contractor shall maintain the following client records.

a. PW-652 form- this form must be completed for each client receiving
contract required service. It must be kept with the client records. As
required by federal regulations, this form must be updated every six
months of active service. Each client will have one PW-652 form per
fiscal year.

b. Client Profile documentation of client profile information as required to
be reported to PCAR.

c. Service Plan- this form is required for each client receiving contract-
required services.

d. Case Notes- this information shall reflect the provision of services and
shall be void of verbatim statements, judgmental or labeling language.

e. Other Information- the contractor must include any release of information
forms and other correlating documentation, if applicable.

ii) Each contractor is required to have a policy on record-keeping that includes
the content, how much information is kept, the kinds of information kept,
when files are reviewed, and by whom.














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b) Client Case Records Maintenance Standard

Purpose: To ensure proper access, maintenance, storage, and security of client records in
any format, paper, electronic or otherwise.

Requirements:

i) The contractor shall maintain client records and a data collection system that
upholds the confidentiality of the client.

ii) The contractors direct services supervisor shall have primary responsibility
for maintaining client records with current notes and for supervising the notes
made by all other agency personnel. If the contractor entitles the direct
services supervisor position by some other title, then the job description must
contain the following language: This position shall be the direct services
supervisor as specified in 42 Pa C.S.A. 5945.1.

iii) The contractor shall have a policy that addresses the security of client records
and information.

a. Access shall be limited to persons who have completed the
requirements of 42 Pa C.S.A. 5945.1.

b. Full access shall also be granted to PCAR monitors who shall be
under the direction of the Direct Services Supervisor.

iv) The contractors direct services supervisor shall have primary responsibility
for updating, closing, and destroying client records.

v) The contractor shall have a policy that specifies how often client records are
reviewed, updated, closed, and destroyed.

a. Client records shall be reviewed no less than every 6 months.

b. All closed client records shall be maintained for a minimum of five
years before they are destroyed.

c. No client record, or any part thereof, shall be destroyed in response
to a subpoena.






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c) Confidentiality Standard

Purpose: To ensure that confidential communication exists between the client and a
counselor in accordance with 42 Pa.C.S.A. Sec. 5945.1.

Requirements:

i) The contractor is required to have written confidentiality policy and
procedures that include provisions for release of information, services to
children, response to subpoenas and exceptions required by law as follows:

a. Disclosures of child abuse
b. Intent to harm self or others
c. Issues of Competency

(ii) The contractors confidentiality policy and procedures shall also address
requests by the client to review and/or copy information from the file.

(iii) The contractors confidentiality policy and procedures shall also address
requests to review and/or copy information from a childs file by that childs
parent/legal guardian.

(iv) The confidentiality policy must be reviewed and approved by PCAR when
changes occur in the statutes, particularly 42 Pa.C.S.A. Sec. 5945.1 (Sexual
Assault Counselor Privilege) and 23 Pa.C.S.A. Sec. 6311(a) (Child
Protective Services Law), case law, PCAR standards or contractors policy.

(v) All persons associated with the contractor who come into contact with
clients or client information are required to sign a confidentiality agreement
which provides that such persons will maintain the confidentiality of such
information in perpetuity.







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3) Direct Services Standard

Purpose: To ensure that all individuals have equal access to services.

Requirements:

i) No contractor shall deny an individual service because of age, race, creed, sex,
ethnicity, color, national origin, marital status, sexual orientation or
preference, physical or mental ability, culture, language ability, class,
economic status, education or HIV status.

ii) A contractor shall identify an individual as a client if the individual is a victim
of sexual violence, requests services from the center, and if the center opens a
case file that contains a PW-652 form, a service plan, and case notes. A
significant other shall be defined as an individual of any age, other than the
victim, who has been affected by sexual violence, who requests service from
the center and receives such service. A significant other includes a parent,
guardian, spouse, partner, sibling, child and/or close personal friend of a
victim of sexual violence.

iii) The contractor shall provide crisis services to the community served. Crisis
not only includes the victimization incident, but also recent memory,
disclosure, triggering event, or any legal proceeding or involvement.

iv) The following services must be available to all residents in the community:

a. 24-Hour Hotline- a 24-hour advertised hotline service must be
available and staffed by sexual assault counselors to provide crisis
intervention services. An answering machine may not be utilized
to answer the 24-hour hotline. If a contractor uses an outside
agency (911), professional answering service or any other
individuals who have not received the sexual assault counselor
training to answer the hotline, it shall only be used to link the
caller/client with the sexual assault counselor. Contractors shall
ensure that answering service staff have received training in crisis
intervention and confidentiality. A written agreement between the
answering service and the contractor will be on file at the center
and reviewed by the contractor on an annual basis at minimum.

b. The contractor shall have written procedures that ensure that
response time of the sexual assault counselor to all hotline calls is
not more that 15 minutes.

c. The contractor is responsible for notifying PCAR, within two
working days, if the 24-hour hotline is not in operation for more
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than a 12-hour period.

d. Accompaniment Medical Facilities, Police Investigations and
Court Proceedings- escort the client, at her/his request to any of the
examinations, investigations, and interviews and proceedings
related to the client's victimization. The contractor will provide
support, orientation, and information, if requested.

e. Crisis Intervention- is an immediate service to provide information
and support and to assess the client's needs related to the sexual
assault/abuse. The goal of crisis intervention is an immediate
reduction of stressors precipitated by the crisis.

f. Crisis Counseling- is the provision of information and support and
the assessment of client needs in response to a crisis event or
occurrence which is related to the impact of sexual violence on the
individual. The goal of crisis counseling is the empowerment of
the client to manage current stressors precipitated by the sexual
assault/abuse and stabilization of functioning.

g. Individual Advocacy- facilitates the clients negotiation of the
different systems encountered as a result of being impacted by
sexual violence.

h. Information and Referral- assists a client to identify and gather
information about community resources.

i. Supportive Counseling is a short term counseling intervention.
The goal of supportive counseling is the empowerment of the
client to build coping and personal safety skills.





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4) Prevention Education Standard


Purpose: To ensure that training and education are available to the community served.


Requirements:

The contractor shall provide the following in an age-appropriate, culturally-sensitive
manner that provides for an interactive learning experience:

i) Presentations educational activities to inform the public of
The availability of agency services related to sexual violence
The incidence, severity and dynamics of sexual violence
Options to reduce the risk of sexual violence

ii) Training educational activities that develop skills in
Recognizing and identifying issues of sexual violence
Responding to the needs of survivors of sexual violence and their
significant others
Reducing the risk of sexual violence

iii) Public Relations dispensing information for the purpose of educating the
community about issues pertaining to sexual violence and agency services.
This includes but is not limited to: press release, public service
announcements, media interviews and community wide events.

iv) Systems Advocacy activities designed to affect policy and/or procedures in
order to improve and/or maintain a systems response to persons whose lives
have been impacted by sexual violence.






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5) Sexual Assault Counselor Training Standard


Purpose: To ensure compliance with 42 Pa.C.S.A. Sec. 5945.1 (Sexual Assault
Counselor Privilege).

Requirements:

i) The contractor shall provide a sexual assault counselor training program to staff
and volunteers. This training shall occur prior to any type of confidential client
contact or access to confidential client information. At a minimum, the
contractor's training syllabus shall meet all PCAR standards, policies and
applicable laws in accordance with the following training requirements.

Category Minimum Hours
(1) History and Philosophy 1.0
(2) Local Center Information 1.0
(3) Values Clarification / Anti-Oppression 5.0
(4) Counseling Issues 12.0
(5) Sexual Assault Issues 9.0
(6) Ethics 2.0
(7) Confidentiality 2.0
(8) Functioning within Systems 4.0
(9) Advocacy 2.0
(10) Information and Referral 2.0
Total 40.0 hour minimum

ii) The contractor shall retain records to document the number of hours and type of
training that each individual receives.

iii) The contractor is responsible for assuring that individuals transferring from
another sexual assault agency have received the same training required of sexual
assault counselors in its agency. If not, the contractor shall be required to provide
the training needed to fulfill its requirements and to meet the PCAR Sexual Assault
Counselor Training Standard.

iv) It is the contractor's responsibility to oversee the training and to provide adequate
and appropriate documentation. The contractor determines if an individual has
met all the requirements to be a sexual assault counselor.

v) The executive director of the agency which holds a PCAR contract must complete
the sexual assault counselor training within six months of assuming their position.
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6) Religious Non-Affiliation Standard

Revised Date: Effective Date:

Purpose: To ensure that staff do not promote their own personal religious/spiritual
beliefs nor disrespect the clients religious/spiritual beliefs.

Requirements:

The contractors shall have a policy which stipulates that staff cannot initiate nor
promote any religious doctrine when providing services to a client. In the context of a
counseling relationship, staff may respond to spiritual issues presented by the client in
a respectful, non-judgmental fashion.





























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7) Human Immunodeficiency Virus/Acquired Immune Deficiency
Syndrome Standard

Purpose: To ensure that accurate information on HIV/AIDS and its relationship to
victims of sexual violence is available to clients.

Requirements:

The contractor must have an HIV/AIDS Policy which addresses the following:

i) The right of a victim/survivor to give informed consent to any test, treatment
and/or procedure.

ii) The right of a victim/survivor to make an informed request for relevant testing
of an offender.


























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8) Ethics

Purpose: To provide an ethical base for sexual assault staff and volunteers providing
direct service.

Requirements:

i) Each contractor, staff member, and volunteer shall adhere to PCARs Code of
Ethics.

ii) The contractor shall maintain signed adherence documentation in the
personnel/volunteer files.




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Chapter 12 PCAR CODE OF ETHICS

Approved: July 1998

CHAPTER 12 PCAR CODE OF ETHICS.......................................................................................... 173
1) SEXUAL ASSAULT PROGRAM STAFF'S' ETHICAL RESPONSIBILITY TO CLIENTS.. 174
1.01 Commitment to Clients.............................................................................................................. 174
1.02 Self-Determination................................................................................................................... 174
1.03 Information about Services ...................................................................................................... 174
1.04 Competence.............................................................................................................................. 175
1.05 Cultural Competence and Social Diversity.............................................................................. 175
1.06 Conflicts of Interest.................................................................................................................. 175
1.07 Privacy and Confidentiality ..................................................................................................... 175
1.08 Sexual Relationships ................................................................................................................ 176
1.09 Physical contact ....................................................................................................................... 176
1.10 Sexual Harassment................................................................................................................... 176
1.11 Continuity of Services .............................................................................................................. 176
1.12 Termination of Services ........................................................................................................... 176
1.13 Referral of Services.................................................................................................................. 177
2) SEXUAL ASSAULT PROGRAM STAFF'S ETHICAL RESPONSIBILITIES TO
COLLEAGUES ................................................................................................................................... 177
2.01 Respect ..................................................................................................................................... 177
2.02 Confidentiality.......................................................................................................................... 177
2.03 Disputes Involving Colleagues: ............................................................................................... 177
2.04 Consultation:............................................................................................................................ 177
2.05 Referral for Services: ............................................................................................................... 178
2.06 Sexual Relationship: ................................................................................................................ 178
2.07 Sexual Harassment................................................................................................................... 178
2.08 Unethical Conduct of Colleagues ............................................................................................ 178
2.09 Impairment of Colleagues........................................................................................................ 179
2.10 Incompetence of Colleagues .................................................................................................... 179
3) ETHICAL RESPONSIBILITIES IN PRACTICE SETTINGS.................................................. 179
3.01 Client Records.......................................................................................................................... 179
3.02 Assessment ............................................................................................................................... 179
3.03 Supervision and Education ...................................................................................................... 179
3.04 Education and Training ........................................................................................................... 180
3.05 Commitments to Employers ..................................................................................................... 180
3.06 Commitments to Compensated/Uncompensated Staff .............................................................. 180
3.07 Administration.......................................................................................................................... 181
4. ETHICAL RESPONSIBILITIES TO THE COMMUNITY/SOCIETY.................................... 181
4.01 Social Change .......................................................................................................................... 181
4.02 Collaboration and Networking ................................................................................................ 182


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PREAMBLE


This code of ethics is intended to address how our mission is carried out on a daily basis.
The mission of PCAR is to work to eliminate all forms of sexual violence and to advocate
for the rights and needs of victims of sexual assault.

This code of ethics represents standards of ethical behavior for all people acting on behalf
of PCAR in the relationships they have with those they serve, with colleagues, with other
individuals and with the community and society as a whole.

This code is based on a fundamental belief that a victim of sexual violence is a victim of
social oppression. In itself, the code does not represent a set of rules that will prescribe
all the behaviors of people in all the complexities of their lives. Rather, it offers general
principles to guide the assessment and appraisal of situations that present ethical dilemma
for sexual assault program staff.


1) SEXUAL ASSAULT PROGRAM STAFF'S' ETHICAL RESPONSIBILITY TO
CLIENTS

1.01 Commitment to Clients

Sexual assault program staff's primary responsibility is to promote the well being of
clients.

1.02 Self-Determination

Sexual assault program staff respect and promote the right of clients to self-determination
and assist clients to identify and pursue their goals.

1.03 Information about Services

Sexual assault program staff shall inform clients, in a manner understandable to the
clients, of the purpose of the services, risks related to the services, reasonable
alternatives, clients' right to refuse or withdraw from services, the time frame covered by
the services and the procedure for grievance. In instances where clients lack the capacity
to provide informed consent, sexual assault program staff shall protect clients' interests
by seeking permission from an appropriate third party, informing clients in a manner
understandable to the clients. In such instances sexual assault program staff shall seek to
ensure that the third party acts in a manner consistent with the clients' wishes and
interests. Sexual assault program staff shall take reasonable steps to enhance such clients'
ability to give informed consent.
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1.04 Competence

Sexual assault program staff shall provide services and represent themselves competent
only within the boundaries of their education, training and certification. Sexual assault
program staff shall only provide services within the boundaries of their program's
standards.

1.05 Cultural Competence and Social Diversity

(a) Sexual assault program staff shall be sensitive to social diversity and oppression with
respect to race, ethnicity, national origin, color, class, gender, sexual orientation, age,
marital status, political belief, religion and mental or physical disability.

(b) Sexual assault program staff shall provide service in a manner which is culturally
competent and respectful of social diversity.

1.06 Conflicts of Interest

(a) Sexual assault program staff shall be alert to and avoid conflicts of interest that
interfere with the exercise of professional discretion and impartial judgment.

(b) When sexual assault program staff provide services to two or more people who have
a relationship with each other, sexual assault program staff shall clarify with all parties
the sexual assault program staff's professional obligations to each individual who is
receiving services.

(c) Sexual assault program staff shall not take advantage of any professional relationship
or exploit clients and former clients to further their personal, religious, political or
business interests.

(d) Sexual assault program staff shall not engage in dual or multiple relationships with
clients or former clients with whom there are exploitation or potential harm to the client.

(e) In instances where dual or multiple relationships exist, sexual assault program staff
are responsible for setting clear, appropriate and culturally sensitive boundaries.

(f) Individual sexual assault program staff shall neither solicit nor accept a private fee or
other remuneration for providing services to clients.

1.07 Privacy and Confidentiality

(a) Sexual assault program staff shall respect clients' rights to privacy.

(b) Sexual assault program staff may disclose confidential information with valid,
informed consent from a client or a party legally authorized to consent on behalf of a
client.
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(c) Sexual assault program staff shall protect the confidentiality of all information
obtained in the course of professional service, except when disclosure is necessary to
prevent serious, foreseeable and imminent harm to a client or other identifiable person or
when laws require disclosure with or without a client's consent.

(d) Sexual assault program staff shall inform clients, to the extent possible, about the
disclosure of confidential information and the potential consequences.

1.08 Sexual Relationships

(a) Sexual assault program staff shall not engage in sexual activities or sexual contact
with clients.

(b) Sexual assault program staff shall not engage in sexual activities or sexual contact
with former clients where there is a risk of exploitation or potential harm to the former
client.

(c) Sexual assault program staff shall not provide counseling services to individuals with
whom they have had a prior sexual relationship.

1.09 Physical contact

(a ) Sexual assault program staff shall not engage in physical contact where there is a
possibility of psychological or physical harm to the client as a result of the contact.

(b) Sexual assault program staff who engage in physical contact with clients are
responsible for setting clear, appropriate and culturally sensitive boundaries that govern
such physical contact.

1.10 Sexual Harassment

Sexual assault program staff shall not sexually harass clients.

1.11 Continuity of Services

Sexual assault program staff shall take reasonable steps to facilitate the continuity of
services to clients in the event that services are interrupted by factors such as
unavailability, relocation, illness, disability or death of the client's sexual assault program
staff's counselor.

1.12 Termination of Services

Sexual assault program staff shall terminate services to clients when such services are no
longer required or no longer serve the clients' needs or interest.

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1.13 Referral of Services

Sexual assault program staff shall refer clients to other professionals when the other
professionals' specialized knowledge or expertise is needed to serve clients fully or when
sexual assault program staff believe that they are not being effective or making
reasonable progress with clients and that additional service is required.

2) SEXUAL ASSAULT PROGRAM STAFF'S ETHICAL RESPONSIBILITIES
TO COLLEAGUES

2.01 Respect

(a) Sexual assault program staff shall treat colleagues with respect, courtesy, fairness and
good faith, and shall represent accurately and fairly the qualifications, views and
obligations of colleagues.

(b) Sexual assault program staff shall avoid unwarranted negative criticism of colleagues
in communications with clients or with other professionals.

(c) Sexual assault program staff shall cooperate with colleagues when such cooperation
serves the well being of clients.

2.02 Confidentiality

Sexual assault program staff shall respect confidential information shared by colleagues
in the course of their professional relationships and transactions. Sexual assault program
staff shall ensure that such colleagues have information regarding the sexual assault
program staff's obligations to respect confidentiality and any exceptions related to it.

2.03 Disputes Involving Colleagues:

(a) Sexual assault program staff shall not take advantage of a dispute between a
colleague and an employer to obtain a position or otherwise advance the sexual assault
program staff's own interests.

(b) Sexual assault program staff shall not exploit clients in disputes with colleagues or
engage clients in any inappropriate discussion of conflicts between sexual assault
program staff and their colleagues.

2.04 Consultation:

(a) Sexual assault program staff shall seek the advice and counsel of colleagues
whenever such consultation is in the best interest of clients.

(b) Sexual assault program staff shall keep themselves informed about colleagues' areas
of expertise and competencies. Sexual assault program staff shall seek consultation only
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from colleagues who have demonstrated knowledge, expertise, and competence related to
the subject of the consultation.

(c) When consulting with colleagues about clients, sexual assault program staff shall
disclose the least amount of information necessary to achieve the purposes of the
consultation.

2.05 Referral for Services:

(a) Sexual assault program staff who refer clients to other professionals shall take
appropriate steps to facilitate an orderly transfer of responsibility. Sexual assault
program staff who refer clients to other professionals shall disclose, with client's consent,
all pertinent information to the new service providers.

(b) Sexual assault program staff are prohibited from giving or receiving payment for a
referral.

2.06 Sexual Relationship:

(a) Sexual assault program staff who function as supervisors or educators shall not
engage in sexual activities or contact with supervisees, students, trainees, or other
colleagues over whom they exercise professional authority.

(b) Sexual assault program staff shall avoid engaging in sexual relationships with
colleagues when there is a potential for a conflict of interest. Sexual assault program
staff who become involved in, or anticipate becoming involved in, a sexual relationship
with a colleague have a duty to transfer professional responsibilities to avoid a conflict of
interest.

2.07 Sexual Harassment

Sexual assault program staff shall not sexually harass supervisors, students, trainees, or
colleagues.

2.08 Unethical Conduct of Colleagues

(a) Sexual assault program staff shall take adequate measures to discourage, prevent,
expose and correct the unethical conduct of colleagues.

(b) Sexual assault program staff shall be knowledgeable about established policies and
procedures for handling concerns about a colleague's unethical behavior. Sexual assault
program staff shall also be knowledgeable with state and local procedures for handling
ethical complaints.

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(c) Sexual assault program staff who believe that a colleague has acted unethically shall
seek resolution by discussing their concerns with the colleague when feasible and when
such discussion is likely to be productive.

(d) When necessary, sexual assault program staff, who believe that a colleague has acted
unethically, shall take action through appropriate channels.

(e) Sexual assault program staff shall defend and assist colleagues who are unjustly
charged with unethical conduct.

2.09 Impairment of Colleagues

(a) Sexual assault program staff who has direct knowledge of a colleague's impairment
that interferes with her/his practice effectiveness shall consult with that colleague when
feasible and assist that colleague in taking remedial action.

(b) Sexual assault program staff who believe that a colleague's impairment interferes
with her/his practice effectiveness and that the colleague has not taken adequate steps to
address the impairment shall take action through appropriate channels.

2.10 Incompetence of Colleagues

(a) Sexual assault program staff who has direct knowledge of a colleague's incompetence
that interferes with her/his practice effectiveness shall consult with that colleague when
feasible and assist that colleague in taking remedial action.

(b) Sexual assault program staff who believes that a colleague's incompetence interferes
with her/his practice effectiveness and that the colleague has not taken adequate steps to
address the incompetence shall take action through appropriate channels.

3) ETHICAL RESPONSIBILITIES IN PRACTICE SETTINGS

3.01 Client Records

Sexual assault program staff shall ensure that documentation of all records is accurate,
appropriate to the services provided, reflects the services provided, and facilitates the
continuity of services.

3.02 Assessment

Sexual assault program staff shall carefully consider the client's needs before agreeing to
provide services and shall assess the client's risks and benefits before entering into a
relationship with the agency.

3.03 Supervision and Education

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(a) Sexual assault program staff who provide supervision or consultation shall have the
necessary knowledge and skill to supervise or consult appropriately and shall do so only
within their areas of knowledge and competence.

(b) Sexual assault program staff who provide supervision or consultation shall set clear,
appropriate, and culturally sensitive boundaries.

(c) Sexual assault program staff shall not engage in any dual or multiple relationships
with supervisees in whom there is a risk of exploitation of or potential harm to the
supervisees.

(d) Sexual assault program staff who provide supervision shall evaluate supervisees'
performance in a manner that is fair and respectful.

(e) Sexual assault program staff who function as educators or field instructors for
students shall take reasonable steps to ensure that clients are routinely informed when
services are being provided by students.

3.04 Education and Training

Sexual assault program staff who function as educators or trainers shall provide
instruction only within their areas of knowledge and competence, and shall provide
instruction based on the most current and accurate information and knowledge available
in the profession.

3.05 Commitments to Employers

(a) Sexual assault program staff shall adhere to commitments made to the sexual assault
program.

(b) Sexual assault program staff shall work to improve the sexual assault programs,
policies and procedures and effectiveness of their services.

(c) Sexual assault program staff when making public statements shall clearly distinguish
between his/her personal views and positions adopted by the sexual assault program.

3.06 Commitments to Compensated/Uncompensated Staff

(a) Sexual assault programs shall encourage the involvement of survivors as staff and
volunteers in the program's social change efforts.

(b) Sexual assault programs shall be knowledgeable about the unique impact on
staff/volunteers resulting from the provision of services to sexual assault victims,
survivors and significant others.

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(c) Sexual assault program staff shall pay active attention to the needs of staff/volunteers
who provide services to sexual assault victims, survivors and significant others.

(d) Sexual assault programs shall provide for relevant continuing education and staff
development for all staff.

(e) Sexual assault programs shall act to prevent and eliminate discrimination against any
staff based on race, ethnicity, national origin, color, class, gender, sexual orientation,
age, marital status, political belief, religion and mental or physical disability.

(f) Sexual assault programs shall promote conditions that encourage respect for the
diversity of cultures which constitute American society.

3.07 Administration

(a) Sexual assault program staff shall make diligent use of their employing organization's
resources, wisely conserving funds where appropriate and never misappropriating funds
or using them for unintended purposes.

(b) Sexual assault programs shall advocate within and outside their organizations for
adequate resources to meet client needs.

(c) Sexual assault program staff shall allocate resources that are nondiscriminatory and
based on appropriate and consistently applied principals.

(d) Sexual assault programs shall take reasonable steps to ensure that adequate
organizational resources are available to provide appropriate staff supervision.

(f) Sexual assault program staff shall work to improve the organizations' policies and
procedures and the efficiency and effectiveness of its services.

(g) Sexual assault program staff shall act to prevent and eliminate discrimination in
organization work assignments and employment practices.

4. ETHICAL RESPONSIBILITIES TO THE COMMUNITY/SOCIETY

4.01 Social Change

(a) Sexual assault programs shall recognize and challenge myths and attitudes
detrimental to victim/survivors of sexual violence and the rape crisis movement.

(b) Sexual assault programs shall recognize and challenge the social and political
oppression of women.

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(c) Sexual assault programs shall participate in and facilitate social, legal, economic,
educational, political and cultural institutions that promote non-oppressive, violence free
environments in all segments of community and society.

(d) Sexual assault programs shall promote the general welfare of women in society
including economic and political power to enable women to make choices for the
betterment of their own life at all levels of the social system.

(e) Sexual assault programs shall advocate for the mental and physical well being of
children in society and act to eliminate all exploitation of children.

(f) Sexual assault programs shall act to expand choice and opportunity for all persons
with special regard to groups disadvantage or oppressed on the basis of race, ethnicity,
national origin, color, class gender, sexual orientation, age, marital status, political belief,
religion and mental or physical disability.

4.02 Collaboration and Networking

(a) Sexual assault program staff shall work in collaboration with other groups and
organizations to further the mission of the rape crisis movement.

(b) Sexual assault programs shall have a working knowledge of related systems that
impact victims/survivors of sexual violence.
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CHAPTER 13 - NONPROFIT FUNDING RESOURCES ON THE INTERNET


The Foundation Center

http://foundationcenter.org

This is the most extensive resource on the Internet. This is the place to get started in a quest for
new funding.

Grant Information Resources

http://nnlm.gov/funding/grants.html

Information on funding available through the National Institute of Health and other federal
resources.

Fundsnet Services Online

http://www.fundsnetservices.com/

Lists funding sources by category.

Nonprofit Fundraising and Grantwriting

http://www.npguides.org

Grantwriting tools for nonprofit organizations.

Overview of Nonprofit Fundraising Sources and Approaches

Overview of Nonprofit Fundraising

www.managementhelp.org/fndrsng/np_raise/fndraise.htm

Fundraising Tips and Tools
Tips and tools for fundraising

nonprofit.about.com/od/fundraising/

Some General Principles of Charitable Nonprofit Fundraising
The role of volunteers in charitable nonprofit fundraising

www.archrespite.org/archfs6.htm




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Glossary

Accompaniment
Providing a sexual assault counselor to escort the client, at her/his request, to any of the
examinations, investigations, interviews and proceedings related to the clients
victimization.

Act 33 Clearance
The Child Protective Services Law requires childcare employees and applicants for
school employment to obtain child abuse clearance from the State Police to determine if
they are a perpetrator of child abuse. Volunteer and paid staff who work with children at
sexual assault centers should have documentation of Act 33 clearance.

Act 44
This act provides for the collection of fines from any individual who is found guilty,
pleads guilty or pleads no contest to any criminal offense. Funds must be appropriated by
the Legislature and used solely for the purpose of funding direct services or prevention
education.

Administrative fee
A fee set by the PCAR board of directors which is paid to PCAR by each organization
subcontracting with PCAR to provide sexual assault services. Currently the fee is two
percent and is paid in three installments.

ADA
The Americans with Disability Act prohibits discrimination against qualified individuals
with disabilities; the law requires reasonable accommodation.

Audit
The examination of records in accordance with federal state or local auditing standards to
provide an opinion on the financial statements. The conditions for the financial audit of
subcontractors is in the contract.

Bylaws
Rules, regulations and controls set by the board of directors of a center for the conduct of
its business.

CSA
Child sexual assault or child sexual abuse.

Comprehensive Center
An organization that provides services to victims of sexual assault as well as victims of
other crimes such as homicide, robbery, DUI, etc.


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Co-Participant
A victim participating in group counseling.

CYF
Children, Youth and Families. The Division of the Department Welfare that administers
the PCAR contract with DPW.

Department of Public Welfare (DPW)
DPW, through the Office of Social Programs, is responsible for overseeing and
monitoring the PCAR contract.

DCSI
Drug Control & System Improvement funding comes through PCCD.

Drug Free Schools & Communities (DFSC)
Federal funds channeled to the Department of Education and to the Department of Public
Welfare to provide trainings and materials for cross-systems training between the drug
and alcohol programs and the sexual assault centers.

Dual Center
Not for profit organizations that provide both sexual assault and domestic violence
services are often referred to as dual centers.

DV
Domestic violence.

Empowerment
The process of thinking and behaving as if one has power - in the sense of autonomy,
authority or control - over significant aspects of ones life.

EOE
Equal Opportunity and Employment Act of 1972 expanded the anti-discrimination
protection of the Civil Rights Act of 1964.

501(c)3
A designation of tax exempt status granted by the Internal Revenue Service that is
required of all organizations that subcontract with PCAR to provide sexual assault
services.

FASB
The Financial Accounting Standards Board (FASB) issues standards for not-for-profit
financial reporting.

FY
Fiscal Year

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Mandated Reporting
Individuals who, in the course of their employment, come into contact with children are
mandated by the Child Protective Services Law to report suspected abuse when they have
reasonable cause to suspect that a child coming before them in their professional or
official capacity is an abused child.

Monitoring
PCAR is required by the Department of Public Welfare to assure contract compliance
through site visits as well as reviews of contractors documents. Organizations that
contract with PCAR for the delivery of services to victims of sexual assault receive this
review at least once every three years.

NCADV
National Coalition Against Domestic Violence.

NOVA
National Organization for Victim Assistance.

OSP
Office of Social Programs (part of DPW).

PCADV
Pennsylvania Coalition Against Domestic Violence.

PCAR
Pennsylvania Coalition Against Rape.

PCCD
Pennsylvania Commission on Crime & Delinquency. PCCD is the VOCA administrator
for PA.

Position Statements
The PCAR board adopts position statements. These can be found in the PCAR Board
Book.

Preventive Health-Health Services (PHHS)
Federal block grant funds channeled through the Department of Health to the Department
of Public Welfare to provide funds for education and prevention programs.

Primary Prevention
Focuses on activities that prevent sexual assault from occurring in the first place and can
include interventions such as public awareness campaigns or educational programs.



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PW652
This form must be completed for each client receiving contract required services. It must
be kept with the client records. Federal regulations require it to be updated every six
months. Each client will have one PW652 form per fiscal year.

RCC
Rape crisis center.

Request for Proposal (RFP)
A document notifying agencies of the availability of funds and outlining requirements to
apply for funds.

SA
Sexual assault

Secondary Prevention
Early treatment for a public health problem that could include service provision for
victims soon after they have been assaulted or programs to prevent high risk individuals
from perpetrating sexual violence.

Standard
The degree or level of requirement to which each organization receiving a contract from
PCAR for the provision of sexual assault services must adhere.

TANF
Temporary Assistance to Needy Families also known as the Welfare Reform Act of 1996.
This act is providing funds for education on statutory rape and teen pregnancy.

Title XX
Federal block grants, also known as the Social Services Block Grant, available to states.
In Pennsylvania, these funds are channeled through the Department of Public Welfare.

TA
Technical Assistance - Information provided to a center specific to the needs of or
requests from that center. It is not general information that would apply to all centers.

Tertiary Prevention
Treatment for a well-entrenched health problem that could include treatment for victims
who disclose childhood sexual abuse as adults or programs to prevent convicted sex
offenders from re-offending.

VAWA
The Violence Against Women Act provides funding through the Center for Disease
Control and the U.S. Department of Justice.


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VOCA
Victims of Crime Act; in Pennsylvania, VOCA funding is administered by PCCD.

188
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191
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WORD INDEX

2
2% administrative fee........................................33
5
501(c)3............................................................185
A
Abused child.......................................79, 80, 186
Accompaniment..............................................184
Accounting manual .....................................54, 89
Accrual........................................................57, 89
Act 183..............................................................19
Act 44..............................................................184
Aggravated indecent assault.............................74
Assessment ......................................................51
Audit.......... 55, 56, 57, 58, 64, 65, 90, 93, 94, 184
B
Balance sheet...................................................57
Bidding for supplies and equipment..................54
Billing Procedures.............................................91
Blanket Bond insurance....................................52
Board members ............52, 57, 63, 64, 91, 97, 99
Board of Directors.........63, 93, 94, 101, 102, 113
Bonding Insurance............................................52
Budget Revision Instructions.............................50
Budget Revisions..............................................49
Business Owners Insurance.............................51
Bylaws ............................................................184
C
Cash .................................................................54
Cash match.......................................................34
Cash Receipts...................................................90
Cash Receipts Procedures ...............................89
Change in telephone numbers..........................34
Check Issuance ................................................91
Checks......................................52, 89, 90, 91, 92
Child protective services...79, 101, 121, 184, 186
Civil action.........................................................79
Civil Rights Compliance Officer.........................64
Client file.....................................................45, 99
Client records....................................................44
Code of Professional Responsibility..................97
Community support verification.........................50
Community Support Verification form...............59
Competitive bids ...............................................55
Complainant......................................................70
Computers ............................................44, 57, 96
Confidential communication........................76, 97
Confidentiality 7, 8, 16, 18, 19, 34, 44, 46, 64, 97,
99, 100, 102, 110, 113
Confidentiality Agreement...............................102
Contract ...5, 7, 9, 22, 45, 49, 50, 51, 52, 53, 56,
58, 63, 74, 94, 95, 184, 185, 186, 187
Contract compliance.........................................33
Contract Liaison.... 9, 24, 25, 26, 27, 35, 36, 95, ii
Contributed Material & Services..................54, 56
Contributed Services & Materials......................93
Coparticipant.....................................................76
Corrective Action Plan.......................................58
County Board of Assistance........................33, 66
CYS...................................................................34
D
D&A...................................................................34
Data Security.....................................................94
Department of Public Welfare..7, 22, 49, 55, 185,
186, 187
Deposits............................................................89
Deputy Director of Field Services..........24, 25, 26
Deputy Director of Field Services......................24
Deputy Director of Operations.........24, 25, 26, 89
Development Director .................................25, 26
Deviate sexual intercourse................................70
Direct services supervisor...76, 97, 98, 99, 100, x
Director of Finance....................24, 25, 27, 89, 94
Director of Grants and Contracts.................24, 27
Disbursement Procedures.................................90
DPW....................7, 51, 55, 91, 94, 111, 185, 186
Drugs ................................................................72
Due Dates.........................................................58
E
Employee Dishonesty Insurance.......................52
Employee Personnel Policy and Procedures ....66
Employment Verification Form..........................65
Empowerment.................................107, 108, 109
Equipment...................................................54, 55
Executive Director..6, 7, 9, 24, 25, 26, 27, 49, 50,
89, 90, 98, 99, 100, 107, 108, 109, 111, 122, 123,
124, 125, 126, 127, 128, 129, 130, 131, 132, 133,
134, 135, 136
Executive directors............................................. 5
Expense Report..........................................49, 58
F
FASB...................................................56, 93, 185
Federal government....................................45, 65
Feminist ..........................................................6, 8
Final Budget Revision.......................................59
Finance.............................................................49
Financial Reports..............................................94
financial statements ..........................................57
Fiscal Administrative Assistant..............24, 27, 89
Fixed Assets .....................................................93
Forcible compulsion..........................................72
Forcible compulsion..........................................70
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Foreign object...................................................70
Funders.............................................................63
Funding.................................7, 93, 107, 108, 109
Fundraising.................................................34, 63
G
Grants and Contracts Administrator.....24, 25, 34,
35, 49, 50, 89
H
HIV/AIDS...................................38, 110, 111, 114
I
I-9................................................................65, 92
Indecent assault................................................74
Indecent contact................................................70
Indecent exposure. ...........................................75
Indemnification............................................84, 85
Independent Review Committee.................58, 59
Information Technology Coordinator.....24, 26, 27
Institutional sexual assault................................73
Insurance..........................51, 52, 53, 55, 86, 103
Interpreter ...................................................76, 77
Interruption of hotline service............................34
Intoxicants.........................................................72
Inventory.........................................51, 55, 56, 93
Invoices from Vendors ......................................90
Involuntary deviate sexual intercourse..............73
IRC..............................................................58, 59
J
J ob descriptions................................................66
K
Keys......................................................44, 68, 98
L
Legal Director........................................24, 25, 27
Liability of directors ...........................................82
Lobbying...........................................................17
M
Mail Opening.....................................................89
Management Letter...........................................58
Megans Law.......................................................9
Mental disability................................................72
MH/MR......................................................34, 121
Miscellaneous Banking Procedures..................93
Mission statement.............................................63
Mission statement.........................................7, 64
Monitoring.................24, 25, 35, 36, 52, 185, 186
Monthly Due Dates ...................... See Due Dates
Monthly expense report ....................................49
Move to a temporary location............................34
N
Non-discrimination............................................55
Nonprofit Indemnity (Directors and Officers)
Insurance..........................................................52
Notes...........................................................45, 94
NSVRC .............................................................10
O
Other Cash Disbursements...............................91
P
Partners ............................................................. 9
Payments for Benefits.......................................91
Payments to Subcontractors.............................91
Payroll Procedures............................................92
Payroll Tax Procedures.....................................92
Pennsylvania Commission on Crime and
Delinquency..............................................6, 7, 10
Pennsylvania New Hire Reports........................65
Personal Liability Insurance..............................51
Persons required to report ..........................79, 80
Preventive Health and Health Services.............22
Privilege............................................................77
Progress Notes .................................................45
Purchase Order...........................................54, 91
PW652......................................................45, 187
Q
Quarterly Employment Report.....................58, 59
R
Rape ....6, 7, 8, 9, 10, 11, 16, 17, 18, 19, 72, 73,
74, 76, 98, 100, 112, 114, 138, 181, 182, 187,
xiii, xix
Rape crisis center .............................................76
Rape Prevention and Education........................22
Receipts......................................................54, 89
Recording and reporting service provision........44
Records retention..............................................56
Regional meeting............................................... 6
Renewal Application..........................................58
Requirements................5, 57, 63, 64, 93, 99, 187
Resumes.......................................................8, 66
RFP...........................................................58, 187
S
SAFE.........................................10, 123, 128, 134
Sample Bidding Policy......................................95
Sample Child Advocate J ob Description.........109
Sample Comprehensive HIV/AIDS Policy.......110
Sample Computer Virus Policy..........................96
Sample Confidentiality Policy............................97
Sample Drug Free Work Place Statement......103
Sample Legal Advocate J ob Description.........107
193
Rev. 11/06

Sample Outreach Coordinator J ob Description
........................................................................108
Sample PCAR only HIV/AIDS Policy..............114
Samuels, Wilson and Aultman decisions ..........19
Service plan......................................................45
Service provision.......................................44, 187
Service provision...............................................43
Service provision forms.....................................44
Sexual assault.... 5, 6, 7, 8, 9, 10, 11, 16, 19, 22,
33, 34, 38, 44, 50, 56, 72, 73, 74, 76, 77, 94, 97,
98, 107, 108, 109, 174, 175, 176, 177, 178, 179,
180, 181, 182, 184, 185, 186, 187, ii, iv, v, viii,
xiii, xv, xviii, xix, xx
Sexual assault counselor..................................76
Sexual Assault Counselor Training Standard....34
Sexual Assault Forensic Examiner ...................10
Sexual intercourse............................................70
Sexual violence....6, 9, 10, 16, 17, 110, 111, 138,
187, v, vi, ix, xi, xiii, xv, xx, xxi
Special Projects Coordinator.............................27
Statutory sexual assault....................................72
Strategic plan..........................................9, 63, 64
Suspected abuse..............................80, 101, 186
T
Technical Assistance..................................9, 187
Technical Assistance Coordinator...24, 25, 26, 27
Threat of forcible compulsion............................72
Time Sheets......................................................65
Title XX ...........................................7, 22, 45, 187
U
Unconscious .....................................................72
United Way.....................................................109
Unrestricted fund...............................................57
V
Victim 6, 7, 8, 9, 11, 16, 17, 18, 19, 70, 71, 72,
76, 77, 97, 98, 107, 108, 109, 110, 111, 112, 114,
174, 181, 185, iv, v, vi, ix, x, xi, xii, xvii, xviii, xix
VOCA................................34, 107, 108, 186, 188
Volunteers..52, 56, 64, 66, 97, 98, 102, 104, 109,
111
W
Workers Compensation Insurance...................51
Written policy...............................................33, 56
194
Rev. 11/06

i
ATTACHMENT A - COUNTING STATISTICS MANUAL

ATTACHMENT A - COUNTING STATISTICS MANUAL................................................................. I
INTRODUCTION .........................................................................................................................................II
PCAR MONTHLY STATISTICAL EMAIL FILING ..........................................................................................III
COMPLETING THE PCAR MONTHLY STATISTICAL REPORT.....................................................................IV
CLIENTS UNDUPLICATED.........................................................................................................................IV
HOURS ....................................................................................................................................................VII
VICTIM RELATED PHONE CALLS AND SYSTEMS ADVOCACY................................................................ XIII
PREVENTION EDUCATION ..................................................................................................................... XIV
TRAININGS............................................................................................................................................. XV
PUBLIC RELATIONS/EDUCATIONAL MATERIALS................................................................................... XVI
VICTIM PROFILE................................................................................................................................... XVII
SIGNIFICANT OTHER PROFILE............................................................................................................... XIX
ADDITIONAL PHHS INFORMATION....................................................................................................... XIX
SERVICE DEFINITIONS............................................................................................................................ XX
Crisis Intervention............................................................................................................................. xx
Individual Advocacy.......................................................................................................................... xx
Information And Referral .................................................................................................................. xx
Crisis Counseling .............................................................................................................................. xx
Supportive Counseling ...................................................................................................................... xx
Therapy ............................................................................................................................................. xx
PREVENTION/EDUCATION DEFINITIONS................................................................................................ XXI

Rev. 11/06

ii

INTRODUCTION



This manual was created to enhance PCARs mechanism for providing statistical
instructions to its field of sexual assault providers. The contents of this manual
represent the work of the *Standards and Ethics Committee and the staff of PCAR in
trying to bring fairness and consistency in reporting clients, direct service hours and
prevention education activities. The statistical guidelines are being presented in a
format that is intended to provide examples and clear direction regarding record keeping
requirements.

It is essential that all the instructions represented in this manual be
followed. Accurate statistical record keeping is necessary to show a
true reflection of program activity. In addition, statistical performance
serves as an integral component of PCARs funding formula.


If for any reason you do not understand the enclosed instructions, DO NOT
GUESS.


QUESTIONS???

CALL DICK PRICE
PCARs Contract Liaison
at
717-728-9740 or (800) 692-7445 ext. 18








Rev. 11/06

iii
*As of July 1, 2000, the Standards & Ethics Committee merged with the Grants & Contracts Committee
to form the Contracts & Standards Committee.

PCAR MONTHLY STATISTICAL EMAIL FILING

It is critically important that the monthly statistical files emailed to PCAR be
properly labeled. This label is the two-digit county number, the first three-letters
of the months name in lower case and two-digit year.

Example:
York County is 67. The correct file label for York for March 2002
is:

67mar02

The following are some examples of incorrect labels:

5467mar02 67mar2002 67MAR02
March stats 67MARCH02

Due to the design of the statistical program, improperly labeled submissions are
rejected by the system and are not credited until received in a properly labeled
format.

A list of counties and corresponding numbers is listed below:

Adams 01 Elk 24 Montour 47
PAAR 02 Erie 25 Northampton 48
Armstrong 03 Fayette 26 Northumberland 49
Beaver 04 Forest 27 Perry 50
Bedford 05 Franklin 28 Philadelphia 51
Berks 06 Fulton 29 Pike 52
Blair 07 Greene 30 Potter 53
Bradford 08 Huntingdon 31 Schuylkill 54
Bucks 09 Indiana 32 Snyder 55
Butler 10 J efferson 33 Somerset 56
Cambria 11 J uniata 34 Sullivan 57
Cameron 12 Lackawanna 35 Susquehanna 58
Carbon 13 Lancaster 36 Tioga 59
Centre 14 Lawrence 37 Union 60
Chester 15 Lebanon 38 Venango 61
Clarion 16 Lehigh 39 Warren 62
Clearfield 17 Luzerne 40 Washington 63
Clinton 18 Lycoming 41 Wayne 64
Columbia 19 McKean 42 Westmoreland 65
Crawford 20 Mercer 43 Wyoming 66
Rev. 11/06

iv
Cumberland 21 Mifflin 44 York 67
Dauphin 22 Monroe 45 CVVC 72
Delaware 23 Montgomery 46
Rev. 11/06

The PCAR Statistical Report is due by the 20
th
of the month following the report
period. If the due date falls on a Saturday, Sunday or holiday the report is due on the
first business day following such date. It must be emailed to rprice@pcar.org.

DO NOT fax or mail hard copies of the report; they will not be utilized and are not
acceptable to meet a contractors filing requirements. The only acceptable filing is an
electronic report received in the Excel file supplied by PCAR or in the Excel report
produced by R/Client.

PLEASE ONLY REPORT WHAT IS ASKED ON THE FORM; ANY ADDITIONAL
INFORMATION WILL NOT BE UTILIZED BY PCAR.

COMPLETING THE PCAR MONTHLY STATISTICAL REPORT


Refer to the copy of the PCAR Monthly Statistical Report at the end of this chapter.
Each entry item is numbered and corresponds to the number below.


CLIENTS UNDUPLICATED


PCAR contracts with the Department of Public Welfare to provide statewide sexual
assault services. As part of the contract, PCAR receives funding to provide the following
services:

crisis intervention,
individual advocacy,
information and referral,
crisis counseling,
supportive counseling or
advocacy.

Clients in general:

(See Page 23 for definitions). If you are providing other services to a victim or
significant other, but it is not one of the services listed above, he/she cannot be counted
as a client for PCAR statistical reporting. But you are to count all victims and
significant others who are provided at least one of the above services, even though
funding for such services is paid in whole or in part by funding other than from PCAR.

A client is entered as a new client for the month in which she/he first received direct
services and not again during that fiscal year even if her/his status should change (i.e.
from victim to significant other, from minor to adult, etc.). Clients who continue to
receive services from one fiscal year to another will be counted as a new client for the
month she/he first receives service in the new fiscal year.
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Rev. 11/06


1. Enter the number of new adult victim clients for the month. A sexual assault
victim who requests service (including information and referral) from the center
and receives such service is a client and is to be counted, but only if the center
opens a case file, completes a form PW652, a service plan, and keeps case
notes for each session. A victim is an adult client if she/he is 18 and over at the
time of the first contact with the center regardless of her/his age at the time of the
sexual violence incident. The amount of time spent with the client does not
matter.

EXAMPLES:

Mary Smith, age 23, calls the hotline in February and indicates that she was a
sexual violence victim at ages 7 through 11, wherein her stepfather was the
perpetrator. She now wants him prosecuted but does not know how to get
started. At this time she wants no further service other than this information.
You inform her to make an appointment with the county prosecutor and give
her his name and phone number. She thanks you and ends the call. The call
has taken 12 minutes. She is counted as a new adult client for the month.

-- Marys priest calls and states that he has been counseling her. In
addition, he also identifies himself as a close friend. You would
need to ask in what capacity he is calling. If he is calling as a
professional you would not count him as a new client. However,
if he is calling as her friend, you would count him as a
significant other and a new client for the month.

1 facilitator leads a psycho-educational group (a group which has educational
and counseling components to it) with 15 participants. These participants
responded to a newspaper ad and have no other connection with the center
other than coming to group meetings. 8 participants reveal their status as
sexual violence victims or significant others. They are to be counted as
clients only if the center opens a case file, completes a 652, a service plan,
and keeps case notes for each session. They will be counted as new clients
in the month in which they first disclosed their victimization or significant
other status. The other 7 will be counted as participants in an education
presentation. Refer to Section 12 31. on Page 16.

2. Enter the number of new child victim clients (under age 18 at the time of the first
contact with the center) for the month. Even though she/he may become an adult
during the fiscal year, she/he is not counted as a new adult client during the
remainder of the fiscal year.

Helen Jones, age 17, starts counseling with the center in February. She is
counted as a new child client. In April she turns 18. She is not at this time
counted as a new adult client; however, her direct service hours from that
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Rev. 11/06

moment on are counted as adult victim hours. She continues counseling and
attends an appointment in July, which is in a new fiscal year. At this time
she is counted as a new adult client.

3. Enter the number of new significant others for the month here. A significant
other is an individual of any age, other than the victim, who has been affected by
sexual violence, who requests service from the center and receives such service.

A significant other includes a parent, guardian, spouse, partner, sibling, child
and/or close personal friends of a victim of sexual violence. A significant other is
counted for the month when she/he first requests service of the center and such
service is provided, but only if the center opens a case file, completes a 652, a
service plan, and keeps case notes for each session. A professional such as a
therapist or clergyperson who is working with the victim in her/his professional
capacity is not a significant other.

4. Add 1, 2 and 3 and enter the total here. If you are using R/Client or the disk
provided by PCAR the total is generated for you.

vi
Rev. 11/06

HOURS

Direct service hours are to be recorded for new and existing clients for the month.
DIRECT SERVICE IS TO BE COUNTED IN ACTUAL TIME. DIRECT
SERVICE TIME IS ONLY COUNTED FOR SEXUAL VIOLENCE VICTIMS
AND THEIR SIGNIFICANT OTHERS WHO HAVE BEEN REGISTERED AS
CLIENTS OF A CENTER. COUNTING DIRECT SERVICE HOURS FOR
SERVICES TO VICTIMS OF OTHER CRIMES IS NOT PERMISSIBLE. All
direct service time, including case management time, is to be counted in actual time.

Direct service time includes:

(a) Accompaniment,

(b) Client Advocacy (Client or individual advocacy may be defined
as helping a client to negotiate a system as a result of some
resistance or obstacle),

(c) Counseling,

Time used to prepare for counseling sessions, group
counseling and educational programs cannot be counted.

When recording direct service time with a client or clients, no
matter how many counselors are present, you cannot record
more than two counselors time. This applies whether it
concerns individual counseling or group counseling.

(d) Crisis Intervention, and

(e) Transportation of a client by the center, but only the time
involved when the client is actually in the vehicle.

No other travel time is to be counted, including travel to and
from a hospital, courthouse or other location.

(f) Case Management

In addition to the above, direct service includes case
management. Case management is (defined as) the purposeful
focused dialogue and documentation of activities to address the
needs/problems of an individual client. In furtherance:

(i) Case Management includes the following client-centered
activities:

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Rev. 11/06

1. The review and assignment of intakes to specific counselors.
2. The reassignment of cases to a new counselor.
3. Periodic case reviews of actions taken/discussion on how to
proceed.
4. Well written/clear documentation of services. This
documentation includes the preparation of form PW652, a
service plan and the preparation of case notes. When a
service plan is prepared with the client as a part of
counseling, it should not be counted again as part of case
management. What is meant is that the development of
service plans should not be counted twice.
5. Consultation with outside professionals regarding the
development and delivery of services to individual clients.
This would pertain to conferring with other professionals to
establish a coordinated comprehensive plan to meet the
needs of individual clients.
6. Collaborating with other agencies regarding the
development and delivery of services to individual clients.
7. Dialogue occurring between: A counselor and supervisor or
two counselors.
8. Team review.
9. Follow-up contacts made to ensure client satisfaction and to
offer additional services as needed. Follow-up contacts are
defined as contacts with clients to assess needs or obtain
feedback concerning the services she/he received.

The intent of this section is to allow a center a means of
recording follow-up time that does not otherwise qualify
as counseling time. Time spent making phone calls are
examples of this case management activity.

Remember to obtain proper releases before discussing a
client with any person other than center staff who has had
the 40 hour sexual assault training.

Any follow-up calls to clients that result in substantive
case discussions should be recorded as hotline/telephone
counseling/direct service contacts.

Example: A counselor contacts a client who has
not come to counseling for several months to
determine if the client has been satisfied with the
service provided and to inquire if there is any
further service that can be provided. The time
involved for the phone call will be counted as
direct service time and the phone call will be
viii
Rev. 11/06

counted as a victim related phone call. If the last
contact with the client was in the prior fiscal year
and the follow up phone call in the next fiscal year,
and substantive issues are discussed during the call,
the client will be counted as a new client for the
new fiscal year, the time will be counted as direct
service time and the call will be counted as a
victim related call.

(ii) Case management excludes the following:

1. Contacting other agencies or writing letters on behalf of
clients (already counted as Individual Advocacy).
2. Development of service plan (that has previously been
documented as part of a counseling session with a client).
3. Discussion of case load (supervision).
4. Getting into counselors own issues in order to work better
(supervision/staff development).
5. Data entry, compiling statistics, filing, completing
services/staff activity logs (administrative).

5. Enter the number of direct service hours for adult victims.

6. Enter the number of direct service hours here for child victims.

7. Enter the number of direct service hours here for significant other clients.

8. Add 5, 6 and 7 and enter the total here. If you are using R/Client or the disk
provided by PCAR the total is generated for you.

EXAMPLES:

Mary Smith, age 22, calls the hotline in February and indicates that she
was a sexual violence victim at ages 7 through 11, wherein her stepfather
was the perpetrator. She now wants him prosecuted but does not know
how to get started. At this time she wants no further service other than
this information. You inform her to make an appointment with the county
prosecutor and give her his name and phone number. She thanks you and
ends the call. The call has taken 12 minutes. She is counted as a new
adult client for the month and 12 minutes are recorded as direct service
time.

-- Two months later Mary Smith calls and makes an appointment to come
in for counseling within this same month. She comes in for the
appointment and is counseled for 1 hour by one counselor. The
counselor takes 7 minutes to write her counseling notes after the
ix
Rev. 11/06

session. She is credited with one hour of counseling and 7 minutes
of case management time. She is not a new client for the month
since she has previously been counted.

-- The counselor spends 20 minutes discussing Mary Smiths case with
her direct services supervisor and 15 minutes discussing the case with
6 other counselors in a case management meeting. A total of 35
minutes are counted for direct service. Do not multiply the number
of case management minutes times the number of counselors present
in a case management meeting.

-- The counselor spends 10 minutes writing service notes for Mary Smiths
case. She also spends 53 minutes engaged in a case focused
discussion (after obtaining proper written releases from the client)
with the prosecuting attorney for the purpose of determining the roles
each is to play with respect to the victim testifying at the trial of the
perpetrator. A total of 63 minutes are counted as direct service time
for the client.

-- Marys priest calls and states that he has been counseling her. In
addition, he also identifies himself as a close friend. Your telephone
conversation lasts for 23 minutes. You would need to ask in what
capacity he is calling. If he is calling as a professional you would not
count him as a new client; the time spent would be outside
consultation and the 23 minutes would therefore be counted as direct
service time for Mary. If however he is calling as her friend, you
would count him as a significant other and the 23 minutes would be
counted as direct service time for him as a significant other.

-- In the following month Mary and her current boyfriend come in for her
appointment. She has informed her boyfriend of the incidents and he
is very upset. He wishes to receive counseling also. The counselor
has asked a fellow counselor to participate in the session which lasts
an hour. You now have one new significant other client (the
boyfriend) to report for the month and a total of 4 hours (2
counselors x 2 clients x 1 hour) to report for direct service hours; 2
hours are counted for Mary and 2 hours are counted for the
boyfriend as a significant other.

-- Same scenario as the preceding example, except that the counselor has
asked 2 fellow counselors to participate in the session which lasts an
hour. You still have one new significant other client (the boyfriend)
to report for the month and a total of 4 hours (2 counselors x 2
clients x 1 hour) to report for direct service hours. You cannot count
more than two counselors per counseling session; 2 hours are
counted for Mary and 2 hours are counted for him.
x
Rev. 11/06


A counselor provides court accompaniment for a victim and three of her
family members for 2 hours. A total of 8 hours of direct service time are
counted (1 counselor x (1 victim + 3 significant others) x 2 hours). In
order for the three significant others to be counted as clients and have
time credited for them, they must have a case file which contains a 652,
a service plan and case notes. Each of them will then be credited with 2
hours of direct service time. Otherwise you can only count 2 hours of
direct service for the victim.

2 facilitators run a 1-hour counseling group session with 12 participants.
A total of 24 hours of direct service time is counted (2 counselors x 1
hour x 12 participants). Count 2 hours for each participant.

- If a client is present, such as in a counseling session, and there
are two or more counselors conducting the session, you may
count the direct service time for two counselors.

- At all other meetings where the client is not present, only hours
are counted. You do not multiply the number of counselors by
the hours. The primary counselor for the client will usually
record the hours of time for the clients file.

A minor client turns 18 on January 1. She receives 2 hours of counseling
in January. She is not counted as a new adult client, but her 2 hours of
counseling time are now reported as direct service to an adult victim.

A woman comes to a center in September because her child has been the
victim of sexual abuse perpetrated by the womans ex-husband. She
would be identified as a significant other and the counseling time would
be credited as significant other time. In March she begins to discuss her
childhood incest issues. She is not to be identified as a new victim
client at this time and her time discussing her incest issues will be
counted as significant other time. If she comes in July in the new
fiscal year, she can be counted as a new adult victim and her time can
be counted as victim time.

1 facilitator leads a psycho-educational group (a group which has
educational and counseling components to it) with 15 participants. These
participants responded to a newspaper ad and have no other connection
with the center other than coming to group meetings. 8 participants reveal
their status as sexual violence victims or significant others. They are to be
counted as clients only if the center opens a case file, completes a 652, a
service plan, and keeps case notes for each session. They will be counted
as new clients in the month in which they disclosed being a victim or
significant other. For each hour of a group meeting in which all 8 are
xi
Rev. 11/06

present, a total of 8 hours of direct service time will be counted, 1
hour for each participant. The other 7 will be counted as participants
in an education presentation. Refer to Section 12 31 on Page 16.

-- Same scenario as in the preceding example, except there are 2
facilitators. For each hour of group, a total of 16 hours of
direct service will be counted (i.e. 2 facilitators x 1 hour x 8
participants). 2 hours are counted for each client. If there are
3 or more facilitators, you can still only record 16 hours of
direct service time.

A case management meeting is held where there are 5 counselors who
discuss a particular case for hour. Count hour of direct service
time. Do not multiply the time by the number of counselors present.

Time spent in court on behalf of a client, without the client present, can be
counted as direct service time.

If a victim or a hospital calls on behalf of a victim and requests your
presence at the hospital during an examination, you can count the time
while at the hospital even if you do not see the victim.

xii
Rev. 11/06

VICTIM RELATED PHONE CALLS AND SYSTEMS ADVOCACY

R/Client will not tally phone calls that are not related to existing clients in
the database, therefore it will be necessary to manually tabulate these
independently of R/Client and manually enter them into Cell "C-11" of the
Excel file that is sent to PCAR.








Insert the number of calls (received and made) relating to victims (including calls to
clergy, teachers, law enforcement, friends, co-workers, medical personnel and social
workers), where substantive issues relating to such victims are discussed. Do not
include calls to make appointments or callback messages. When there is a phone call
in which direct service occurs, the time will be counted as direct service to the client
and also counted in this section as a call. E-mail communications should also be
reported in this section.

Remember to obtain proper releases before discussing a client
with any person other than center staff who has had the 40 hour
sexual assault training.

Insert the number of contacts. Systems Advocacy is defined as follows: activities
designed to affect policy and/or procedures in order to improve and/or maintain a
systems response to all persons whose lives have been impacted by sexual
victimization. For the purpose of differentiating between Systems Advocacy and
Individual Advocacy, Individual Advocacy facilitates the clients negotiation of the
different systems encountered as a result of being impacted by sexual violence. (See
Appendix A)

STOP Grant and Policy Board meetings qualify as Systems Advocacy contacts as long
as sexual violence issues are being represented.

If two or more staff people are involved in a particular meeting, count only the actual
time involved, do not multiply the time by the number of staff people that are present.
Contacts with the following systems are reportable: criminal justice, social service,
medical institutions, school administrations, government agencies, and legislative
bodies.

Example: You engage in a 1-hour conference with the Chief of Police and Head of
Nursing for a hospital about developing a rape protocol. This is 1 systems advocacy
contact for 1 hour of time.

11. Insert the total number of hours. Do not report transportation time to and
from the contact meetings.
xiii
Rev. 11/06

PREVENTION EDUCATION

12 31 Prevention education programs are planned organized structured
presentations, which can include one on one presentations at a center.
If informational brochures or other developed materials are distributed
at this time, they will qualify as Materials Distributed.

Insert the number of programs presented and the number of participants in the
appropriate blocks. In class is defined as presentations made to a grade range in the
school itself. Out of class is defined as presentations made to school age people
outside of the classroom (i.e., Scouts, 4-H, summer camp, etc.). Count each
presentation separately. For example, your center presents 3 programs to a senior high
school in one day; count it as 3. Your center presents a program to a senior high class
three days in a row; count it as 3 programs.

32. Insert the number of programs presented to civic, social and religious groups.

33. Insert the number of people who attended the presentations.

Insert the number of community wide events, which are defined as events such as
health fairs, United Way Days, mall events, county fairs, ethnic celebrations, etc., in
which you participate. Record each day as a separate event. (i.e. a health fair was
held on Friday, Saturday and Sunday. Count it as 3 events).
xiv
Rev. 11/06


TRAININGS

Sexual assault counselor training is the 40 hours training provided to staff and
volunteers in order to qualify them for the protection of the Pennsylvania
Confidentiality Statute. The full 40 hours constitutes 1 training. Do not include
individualized training for one person. This is to be included in the staff/volunteer
trainings listed in Section 37 below. If only one staff member is sent to another
contractor to receive sexual assault counselor training, count it as one training under
Section 37 and as one participant under Section 38. If two or more are sent, count it as
one training under Section 35 and add the number of attendees to Section 36.

Number of sexual assault counselor trainings.

36. Number of participants.

Training to staff and volunteers. This is the continuing education training provided to
staff and volunteers. PCAR contractors are required to offer at least 6 hours of sexual
violence training each year to staff and volunteers. In-service trainings would be
recorded under this section.

Centers are permitted to record any training attended by staff and/or volunteers.
Centers are not restricted to counting in-service/internal trainings only. However,
centers must develop a method that tracks the amount of training that is offered to each
individual staff member and volunteer.

Number of participants.

Training provided by the center or in conjunction with other agencies to professionals
to improve their skills in providing service to victims of sexual violence and their
significant others.

Number of participants.

Trainings are educational activities that develop skills in:
Recognizing and identifying issues of sexual violence
Responding to the needs of survivors of sexual violence and their
significant others
Reducing the risk of sexual violence
(See Appendix B)
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PUBLIC RELATIONS/EDUCATIONAL MATERIALS

The number of press releases developed.

News Releases/Press Releases
The who, what, where, why and when of it all written like a news story to
communicate news to reporters, and offer rationale as to why your organization (news,
views, events, etc.) is deserving of press coverage.

The number of press releases distributed to newspapers, other publications and radio
and television stations. If you send a press release to 4 different newspapers and 2 TV
stations, you count 6. Do not use the newspapers circulation numbers or broadcast
audience to determine the distribution number.

The number of public service announcements developed.

Public Service Announcements (PSA)
A short (15-30 second, sometimes 45 second or 1 minute) free spot on radio or TV that
announces an event or promotes a cause/service.

The number of public service announcements distributed. If you send a PSA to 6
different radio stations, you count 6. Do not use the stations audience to determine
the distribution number.

The number of media presentations performed. Media presentations are reported as
the number of television, radio and newspaper interviews and presentations. For
example, your center has 1 television interview, 3 newspaper interviews and 4 radio
shows. This is counted as 8. Count all interviews and presentations whether aired,
printed or not.

The number of materials developed. This includes, brochures, posters, newsletters,
handouts, booklets, stickers, videotapes, audiotapes, and software programs.
Translation into alternative formats, such as Braille or Spanish, qualifies as new
materials developed. Report each of your counties separately.

The number of materials distributed. Count all materials distributed in all counties
served by the center. The description of this item on the PCAR statistics form:
Printed is wrong. For general reference cross this out and write in Distributed.
When the next revision of the form itself occurs, this will be corrected.

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VICTIM PROFILE

48 74 Enter the number of victims by age and gender. You do not need to ask
age if it seems inappropriate. Use your best judgment. The total in this category must
be the same as the total new adult and child victims on the monthly PCAR statistical
report.

75 90 Enter the ethnicity of new clients who are victims. Do not guess. If you
do not know, enter it as an unknown. The total in this category must be the same as
the total new adult and child victims on the monthly PCAR statistical report.

91 96 Insert the number for each type of disability, if known, by child and adult
victims. Under Other Disabilities place people with emotional/behavioral health
issues or concerns. Do not guess or make judgment calls.

97 122 Insert the number of offenders for child and adult victims. The number
may be greater than the number of child and adult victims claimed for the reporting
period, but not less.

123 130 Insert the number of child and adult victims reported to the police. A
victims statistical designation as an Adult or a Child is
determined by their status at the time they became a client of the center.
However, when documenting information pertaining to the clients
victimization, do so in reference to the time of the assault. The total in
this category must be the same as the total new adult and child victims
on the monthly PCAR statistical report.

When recording incidents that were referred to juvenile
authorities, treat this as having been reported to the police.

The Not Applicable category would pertain to those
incidents that are not considered criminal under
Pennsylvania law (i.e. aspects of sexual harassment, covert
sexual abuse).

131 138 Insert the number of child and adult victims who obtained medical care.
A victims statistical designation as an Adult or a Child is determined by their
status at the time they became a client of the center. However, when documenting
information pertaining to the clients victimization, do so in reference to the time of
the assault. The total in this category must be the same as the total new adult and child
victims on the monthly PCAR statistical report.

The Not Applicable category would pertain to situations where no medical treatment
was necessary, such as voyeurism and exhibitionism.

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139 166 Insert the number of violations as understood by the sexual assault
counselor; categorize by child and adult victims. A victims statistical designation as
an Adult or a Child is determined by their status at the time they became a client
of the center. However, when documenting information pertaining to the clients
victimization, do so in reference to the time of the assault. There may be more than
one type of assault against a victim. The number may be greater than the number of
child and adult victims, but not less. The information recorded in the Type of Assault
section of the Victim Profile should be reflective of the new clients listed in Items 1
through 4. The profile information should pertain to new clients only. Any change in
the original information can be reflected in the victim profile section in the following
fiscal year, provided they are still clients.

167 188 Insert the number of referrals received from each category listed by
child and adult victims. Do not guess, if not known, mark the entry as
an unknown. The total in this category must be the same as the total
new adult and child victims on the monthly statistical report.

189 206 Insert the number of referrals made to other agencies from each category
listed, by child and adult victims. The total in this category must be the same as or
larger than the total new adult and child victims on the monthly PCAR statistical
report.
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SIGNIFICANT OTHER PROFILE

207 215 Insert the number of significant others by age category. Use your best
judgment. You need not ask age if it appears inappropriate. The total in this category
must be the same as the total number of significant others on the monthly PCAR
statistical report.

216 218 Insert the number of significant others by gender. The total in this category
must be the same as the total number of significant others on the monthly PCAR
statistical report.

219 225 Insert the number of significant others by ethnicity. The total in this
category must be the same as the total number of significant others on the monthly
PCAR statistical report.

226 236 Insert the number of significant others by relationship to the victim. The
total in this category must be the same as the total number of significant others on the
monthly PCAR statistical report.


ADDITIONAL PHHS INFORMATION

Insert the number of women age 12 and up who were victims of rape.

Insert the number of women age 12 and up who were victims of attempted rape.

Insert the number of sexual assaults on college campuses. Remember to include
college students whether the assault occurs on or off campus.

Insert the number of trainings to law enforcement personnel.

Insert the number of persons trained.

Print or type the name of the person to be contacted concerning questions about any of
the above statistics for your center.

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APPENDIX A

SERVICE DEFINITIONS

Approved by the PCAR Board in October 1997

Crisis Intervention
is an immediate service to provide information and support and to
assess the clients needs related to the sexual assault/abuse. The goal
of crisis intervention is an immediate reduction of stressors
precipitated by the crisis.

Individual Advocacy
facilitates the clients negotiation of the different systems encountered
as a result of being impacted by sexual violence.

Information And Referral
assists a client to identify and gather information about community
resources.

Crisis Counseling
is the provision of information and support and the assessment of
clients needs in response to a crisis event or occurrence which is
related to the impact of sexual violence on the individual. The goal of
crisis counseling is the empowerment of the client to manage current
stressors precipitated by the sexual assault/abuse and the stabilization
of functioning.

Supportive Counseling
is a short term counseling intervention. The goal of supportive
counseling is the empowerment of the client to build coping and
personal safety skills.

Therapy
is a process affecting a core level change in attitudes, beliefs or
behaviors. This is accomplished through the use of an ongoing
therapeutic relationship and the application of a theoretical model or
framework that may be relational, cognitive and/or behavioral in
nature.

NOTE: Therapy is not a service funded by PCAR. If your center is
providing therapy, it must be funded from sources other than PCAR.
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APPENDIX B

PREVENTION/EDUCATION DEFINITIONS

(Adopted by the PCAR Board to be effective July 1, 2000)

Presentations educational activities to inform the public of:
The availability of agency services related to sexual violence
The incidence, severity and dynamics of sexual violence
Options to reduce the risk of sexual violence

Training educational activities that develop skills in:
Recognizing and identifying issues of sexual violence
Responding to the needs of survivors of sexual violence and their significant
others
Reducing the risk of sexual violence

Public Relations dispensing information for the purpose of educating the community
about issues pertaining to sexual violence and agency services. This includes but is not
limited to: press releases, public service announcements, media interviews, and
community-wide events.

Systems Advocacy activities designed to affect policy and/or procedures in order to
improve and/or maintain a systems response to persons whose lives have been impacted
by sexual victimization.





















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APPENDIX C






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