Hosted exchange - Which Is Right for My Company?

On-Site Exchange
At a glance !his can "e a #ia"le sol$tion for "ig%enterprise-le#el companies &ho &o$ld li'e
instantaneo$s inter-office email( or those &ith o#er )** $sers( or c$rrently ha#e the right space
and net&or' infrastr$ct$re e+$ipment to assist an on-site ser#er, !his is also the de-facto
standard for "$sinesses &ho need to integrate their Exchange ser#er &ith another "$siness
management soft&are system,
Considerations
- !he price of an on-premise ser#er and soft&are is treata"le as either a one-time capital cost or
"eing an operating expense .it might "e financed or leased,/
- When calc$lating the entire cost of o&nership( $se at the least three to yo$r maxim$m of 0
years, A Windo&s ser#er has a fi#e-year life cycle so that yo$ m$st amorti1e that initial cost
o#er 0 years, Why fi#e-years? Hard&are &arranties for ser#ers are merely feasi"le cost-&ise( and
often are merely a#aila"le( for fi#e years, Also( the hard&are fail$re rate of hard&are o#er 0
years old increases dramatically( "oosting the li'elihood and period of system do&ntime,
- !he gro$p need to ha#e the I! personnel on staff or perhaps a relia"le I! partner to implement
and pro-acti#ely manage the Exchange ser#er( and tro$"leshoot things that may arise,
- 2o$ &ill get instant intra-office email deli#ery,
- 2o$ may c$stomi1e yo$r email ser#er in yo$r company3s needs and integrate it &ith many
other "$siness management soft&are programs,
- Except if yo$ ha#e fail-o#er systems in position( yo$ ha#e the danger "$ilt into de#eloping a
single point of fail$re .the ser#er/( or from $tili1ing 4$st one IS5( or perhaps ins$fficient +$antity
of r$n-time in yo$r "attery "ac'-$ps,
- Scala"ility co$ld "e more ad#anced or costly than Hosted Exchange,
- Heightened confidentiality - organi1ations in highly reg$lated ind$stries often prefer on-site
email ser#ers "eca$se they can install monitoring systems and instit$te tighter sec$rity meas$res
than &hat may "e for sale in a Hosted Exchange en#ironment,
- 6eca$se the on-premise ser#er is physically located in yo$r office( yo$ may ha#e physical
control o#er the information, It is a do$"le-edged s&ord yo$ ha#e to "e s$re that the ser#er can
"e fo$nd in a safe and sec$re location( "$t since yo$ ha#e control of access( there m$st "e only a
fe& people &ho ha#e entry to it,
Hosted Exchange . Hosted exchange /
Instantly A cost-effecti#e and con#enient sol$tion for small( and medi$m-si1ed "$sinesses,
Hosting yo$r email &ithin the clo$d .&hether Hosted Exchange or other Clo$d-"ased email
ser#ice .li'e 7mail( Hotmail( 2ahoo Mail/ a#oids the demand for on-premise ser#ers along &ith
the monthly per-$ser fees are $s$ally #ery inexpensi#e "efore yo$ hit a definite #ariety of
acco$nts( after &hich it can "e cheaper to &or' &ith an on-premise Exchange ser#er,
Considerations
- Smaller companies can sa#or the "enefits of an enterprise-grade infrastr$ct$re and the
f$nctionality of Exchange &ith a lo&er total cost of o&nership than an on-site Exchange ser#er,
- !here3s no need to plan for hard&are maintenance( soft&are $pgrades and extra I! personnel or
additional cost from yo$r I! partner,
- !echnology and mar'etplace competition ha#e generated more feat$res on the cheap,,, as little
as 89 per $ser at the moment,
- It might red$ce the ris' of do&ntime and data loss - the data center that hosts yo$r email ser#er
typically can ha#e greater hard&are( po&er( and Internet red$ndancies than the normal small
"$siness has,
- 2o$r company lac's physical access or control o#er the Hosted Exchange ser#ers( hence the
storage( "ac'$p and access to yo$r email is "eyond yo$r control,
- !here is not any capital cost aside from the time to perform the primary set$p or migration,
- :o need to maintain or ho$se e+$ipment,
- Sending and recei#ing emails "et&een $sers on the same clients are slo&er than &ith an on-site
ser#er, !he speed might "e significantly slo&er sho$ld yo$r office has limited "and&idth or
sho$ld yo$ "e sending large attachments,
- Highly and easily scala"le-yo$ co$ld add ne& email acco$nts +$ic'ly,
- Most Hosted Exchange pro#ider helps 'eep their Exchange ser#ers $p-to-date &ith sec$rity
patches,
- 2o$ possess minimal to no control o#er ho& or as soon as yo$r Exchange hosting company
&ill migrate yo$r o&n #ersion of Exchange to a ne&er #ersion,
E-mail Red$ndancy 6oth ;or Options
A #ery important factor to 'eep in mind is the fact for Hosted Exchange as &ell as on-premise
Exchange ser#ers( &e recommend $sing a third-party <store and for&ard< ser#ice that can
pre#ent yo$ from losing emails once yo$r ser#er is do&n, 2es( e#en ser#ers from the Clo$d
drop= Some store and for&ard ser#ices e#en let yo$ send and recei#e emails in cases &here yo$r
primary email ser#er%ser#ice is do&n,
What3s Appropriate ;or 2o$r Organi1ation?
When considering on-site #s, Hosted Exchange( first define yo$r most compelling needs and
priorities( and consider yo$r I! reso$rces and amo$nt of $sers,