VISA APPLICATION SHEET

Regulation 810/2009 (REGULAR VISA)

Applicable for the next AEGEE COUNTRIES: Turkey, Azerbeijan, Belarus, Kosovo
TYPES Visa for all MS
Visa a (up to 90 days each 6 months)
Visa B ( Transit visa max 5 days, each transit) May be valid for two entries
Part 1: Authorities
Who issues Consulate
(art 4) Exception: At border
Deciding Consulate (visa A) 1. One destination = MS of Destination
(art 5(1))
2. More than one destination = MS of main destination. Decided on terms of length or purpose
3. No main destinaton = MS of Entry in Union
Purpose of transit (visa B) one MS, the MS concerned
Art 5(2) More MS, the MS who's border the applicant intends to cross to start transit
Cooperation Clause When a MS is not present/represented in the third countries, other consulates have to fill in the gap
art 5(4)
Where Competent MS, where applicant resides. E.g. spanish consulate in Turkey
EX:TCN is legally present but not residing, and if it provided a justification for lodging application at that consulate, it may apply at that consulate.
TCN TCN that is legally present in a third country and needs a visa for EU, shall logg an application according to the normal rules.
representing agreements (
Part 2: Application
Applications time no more than 3 months in advance
art. 9 EX: Holders Multi entri visa, apply before the expire of this.
May request appointment the consulate. Appontment shall take place within two weeks
Urgency, exempted appointment, or immediatly
may be lodged by commercial intermediar etc. (not important)
General Rules
Art. 10 applications must be made in person
Consulates may waive this requirement for persons well know about rialbility and integrety
Following Documents shall be provided.
Artilce 11 X Present the application Form
# Completely filled in and signed.
article 12 X present a travel document (passport)
#with still a three moths validity after the intended date of departure from the territory of the MS
# more visits, after last intended date of departure from the territory.
# Exceptional cases of emergency, may be waived
# Issued within the previous 10 years.
# two blank pages
X Present a photograph
# static and clear picture
# taken when loding an application
X allow the collection of fingerprints (article 13)
# collection of 10 fingerprints digitally and flat
# if already provided 59 moths before the date of new application they shall be copied to the subsequent application
Article 15 travel medical insurance
travel medical insurance valid for the entire period and covers all necessary medical costs
Valid in the territory of the MS
X Pay Visa Fee (art 16)
# 60 Euro (all visa's including the transit visa)
# visa fee shall be waived for applictnt belonging to the following categories
Shall be waived for 16(b) school pupils, students, postgraduate students and accompanying teachers who undertake stays for the purpose of study or educational training ;
Shall be waived for 16(d) ^Representatives of non-profit organisations aged 25 years or less, participating in seminars, conferencees, ports, culturral or educational events organised by non-profit organisations. ( LOOK WHAT IS AN REPRESENTATIVE)
May be waived for participants aged 25 years or less in seminars, conferences, sports, cultural or educational events, organised by nonprofit organisations
Article 14
Shall require
# documents indicationg purpose of journey
# Documents to accomodation, or proof of sufficient means to cover this
# Documents indication sufficietn measn for duration of stay and travel back
# Information enabling an assessment of the applicatns intention to leave territory before Visa expires
May require
# proof of sponsorship and/or accomodation
# host is individual, company or organisation
# identity and contact details
# invited applicant (s)
# adress of accomodation
# length and puropose
# possible family ties with host
Non-exhaustive list of possible documents: Annex II Regulation
X Where applicate proof op adequate and valid travel medical insurance.
# provide for a valid travel medical insurance to cover any expenses which might arise in connection for medical reasons
# insureance shall be valid troughout the territory of MS /EU
# Minimum coverage 30,000

Refusal of visa A visa is refused if the applicant:
presents a false travel document;
gives no justification for the purpose and conditions of the intended stay;
provides no proof of sufficient means of subsistence for the duration of the stay nor for the return to his/her country of origin/residence;
has already exhausted the three months of the current six-month period;
has been issued an alert in the Schengen Information System (SIS) for the purpose of refusing entry;
is considered to be a threat to the public policy, internal security or public health of one of the Member States;
provides no proof of travel medical insurance, if applicable;
presents supporting documents or statements whose authenticity or reliability is doubtful.
Regulation 810/2009
Consular instructions http://www.europa-nu.nl/id/viez6zgtpey6/common_consular_instructions_on_visas#p2
Visa for one or more MS, but not all (exception)
Visa B ( Transit visa max 5 days, each transit) May be valid for two entries
2. More than one destination = MS of main destination. Decided on terms of length or purpose
More MS, the MS who's border the applicant intends to cross to start transit
When a MS is not present/represented in the third countries, other consulates have to fill in the gap
Competent MS, where applicant resides. E.g. spanish consulate in Turkey
EX:TCN is legally present but not residing, and if it provided a justification for lodging application at that consulate, it may apply at that consulate.
TCN that is legally present in a third country and needs a visa for EU, shall logg an application according to the normal rules.
May request appointment the consulate. Appontment shall take place within two weeks q: Who may request consulate
may be lodged by commercial intermediar etc. (not important)
Consulates may waive this requirement for persons well know about rialbility and integrety
#with still a three moths validity after the intended date of departure from the territory of the MS
# more visits, after last intended date of departure from the territory.
# if already provided 59 moths before the date of new application they shall be copied to the subsequent application
travel medical insurance valid for the entire period and covers all necessary medical costs
# visa fee shall be waived for applictnt belonging to the following categories
school pupils, students, postgraduate students and accompanying teachers who undertake stays for the purpose of study or educational training ;
^Representatives of non-profit organisations aged 25 years or less, participating in seminars, conferencees, ports, culturral or educational events organised by non-profit organisations. ( LOOK WHAT IS AN REPRESENTATIVE)
participants aged 25 years or less in seminars, conferences, sports, cultural or educational events, organised by nonprofit organisations
# Documents to accomodation, or proof of sufficient means to cover this
# Documents indication sufficietn measn for duration of stay and travel back
# Information enabling an assessment of the applicatns intention to leave territory before Visa expires
Non-exhaustive list of possible documents: Annex II Regulation
X Where applicate proof op adequate and valid travel medical insurance.
# provide for a valid travel medical insurance to cover any expenses which might arise in connection for medical reasons
# insureance shall be valid troughout the territory of MS /EU
gives no justification for the purpose and conditions of the intended stay;
provides no proof of sufficient means of subsistence for the duration of the stay nor for the return to his/her country of origin/residence;
has already exhausted the three months of the current six-month period;
has been issued an alert in the Schengen Information System (SIS) for the purpose of refusing entry;
is considered to be a threat to the public policy, internal security or public health of one of the Member States;
provides no proof of travel medical insurance, if applicable;
presents supporting documents or statements whose authenticity or reliability is doubtful.
Consular instructions http://www.europa-nu.nl/id/viez6zgtpey6/common_consular_instructions_on_visas#p2
Visa for one or more MS, but not all (exception)
^Representatives of non-profit organisations aged 25 years or less, participating in seminars, conferencees, ports, culturral or educational events organised by non-profit organisations. ( LOOK WHAT IS AN REPRESENTATIVE)
WORKSHEET VFA RUSSIAN FEDERATION
Article 1
Purpose and scope of application
Article 2
General Clause
Article 3
For the purpose of this Agreement:
Article 4
Documentary evidence regarding the purpose of the journey
2.The written requestmentioned in paragraph 1 of this Articleshall contain the following items:
3. For the categories of citizens mentioned in paragraph 1 of this Article, all categories of visas are issued
according to the simplified procedure without requiring any other justification, invitation or validation
concerning the purpose of the journey, provided for by the legislation of the Parties.
Article 6
Article 7
Article 8
Article 9
Article 10
Article 12
The purpose of this Agreement is to facilitate, on the basis of
reciprocity, theissuanceof visas for anintended stay of no more than
90 daysper period of 180 daysto the citizens of the European Union
and the Russian Federation.
1. The visa facilitations provided in this Agreement shall apply to
citizens of the European Union and of the Russian Federation only
insofar as they are not exempted from the visa requirement by the laws
and regulations of the Russian Federation, of the Community or the
Member States, the present agreement or other international agreements.
2. The national law of the Russian Federation, or of the Member States
or Community law shall apply to issues not covered by the provisions of
this Agreement, such as the refusal to issue a visa, recognition of travel
documents, proof of sufficient means of subsistence and the refusal of
entry and expulsion measures.
(a)Member Stateshall mean any Member State of the European
Union, with theexceptionof the Kingdom ofDenmark , Ireland and
theUnited Kingdom of Great Britain and Northern Ireland;
(b) Citizen of the European Union shall mean a national of a Member
State as defined in point (a);
(c) Citizen of the Russian Federation shall mean a person who
possesses or has acquired citizenship of the Russian Federation in
accordance with its national legislation;
(d) Visa shall mean an authorisation/permission issued or a decision
taken by a Member State or by the Russian Federation which is required
with a view to:
entry for an intended stay of no more than 90 days in totalin that
Member State or in several Member States or in the Russian Federation,
entry for transit through the territoryof that Member State or
several Member States or of the Russian Federation.
(e)legallyresidingpersonshallmean:
for the Russian Federation, a citizen of the European Union who
acquired a permission for temporary residing, a residence permit or an
educational or working visa for a period of more than 90 days in the
Russian Federation,
for the European Union, a citizen of the Russian Federation
authorised or entitled to stay for more than 90 days in the territory of a
Member State, on the basis of Community or national legislation.
1. For the following categories of citizens of the European Union and of
the Russian Federation, the following documents are sufficient for
justifying the purpose of the journey to the other Party:
(a)for members of official delegationswho, following an official
invitation addressed to the Member States, the European Union or the
Russian Federation, shall participate in meetings, consultations,
negotiations or exchange programmes, as well as in events held in the
territory of the Russian Federation or one of the Member States by
intergovernmental organisations:
a letter issued by a competent authority of a Member State or of
the Russian Federation, or by a European institution confirming
that the applicant is a member of its delegation travelling to the
territory of the other Party to participate in the aforementioned
events, accompanied by a copy of the official invitation;
(f) forpersons participating in scientific, cultural and artistic
activities, including university and other exchange programmes:
a written request from the host organisation to participate in
those activities;
(g)for pupils, students, post-graduate students and accompanying
teacherswho undertake trips for the purposes ofstudy or educational
training, including in the framework of exchange programmes as well
as other school related activities:
a written request or a certificate of enrolment from the host
university, academy, institute, college or school or student cards or
certificates of the courses to be attended;
(i) forparticipants in official exchange programmesorganised by
twin cities:
a written request of the head of administration/mayor of these
cities;
(a)for the invited person name and surname, date of birth, sex,
citizenship, number of the identity document, time and purpose of the
journey, number of entries and name of minor children accompanying
the invited person;
(b)for the inviting personname,surnameandaddress;or
(c)for the inviting legal person, company or organisation full
name and address: and
if the request is issued by an organisation, the name and position of
the person who signs the request,
if the inviting person is a legal person or company or an office or
their branch established in the territory of a Member State, the
registration number as required by the national law of the Member State
concerned,
Fees for processing visa applications
1. Thefeefor processing visa applications shall amount toEUR 35.
The aforementioned amount may be reviewed in accordance with the
procedure provided for in Article 15(4).
2. The Partiesshall charge a fee of EUR 70for processing visasin
cases where the visa applicationand the supporting documentshave
been submittedby the visa applicantwithin three days before his/her
envisageddate of departure. This will not apply to cases pursuant to
Article 6(3), (b), (e) and (f) .
Article 7(3).
3. Fees for processing the visa application are waived for the following
categories of persons:
(d) pupils, students, post-graduate students and accompanying teachers
who undertake trips for the purpose of study or educational training;
(e) disabled persons and the person accompanying them, if necessary;
(h) persons participating in scientific, cultural and artistic activities
including university and other exchange programmes;
Length of procedures for processing visa applications
1. Diplomatic missions and consular posts of the Member States and the
Russian Federationshall take a decision on the request to issue a visa
within 10 calendar days of the date of the receipt of the
applicationand documents required for issuing the visa.
2. Theperiod of time for taking a decisionon a visa applicationmay
be extended up to 30 calendar daysin individual cases, notably when
further scrutiny of the application is needed.
3. The period of time for taking a decision on a visa applicationmay be
reduced to three working days or less in urgent cases.
Departure in case of lost or stolen documents
Citizens of the European Union and of the Russian Federation who have
lost their identity documents, or from whom these documents have been
stolen while staying in the territory of the Russian Federation or the
Member States, may leave that territory on the grounds of valid identity
documents entitling to cross the border issued by diplomatic missions or
consular posts of the Member States or of the Russian Federation
without any visa or other authorisation.
Extension of visa in exceptional circumstances
The citizens of the European Union and of the Russian Federation who
do not have the possibility to leave the territory of the Russian
Federation and of the Member States by the time stated in their visas for
reasons offorce majeure shall have the term of their visas extended free
of charge in accordance with the legislation applied by the receiving
State for the period required for their return to the State of their
residence.
Registration procedures
The Parties agree to undertake measures as soon as possible to simplify
the procedures of registration, with the view to entitle the citizens of the
Russian Federation and citizens of the European Union to the equal
treatment regarding registration procedures while staying in the territory
of the Russian Federation or of the Member States, respectively.
Territorial validity of visas
Subject to the national rules and regulations concerning national
security of the Russian Federation and of the Member States and subject
to EU rules on visas with limited territorial validity, the citizens of the
Russian Federation and of the European Union shall be entitled to travel
within the territory of the Member States and of the Russian Federation
on equal basis with European Union and Russian citizen
European Community Visa
Party= Ukraine (UA)
DM = diplomatic missions
CP = consular posts
MS= EU members, except UK, IR and DK
VISA= entry for no more than 90 days or transit through the teritorry of that MS
art. 1. Purpose 1. facilitate visas for UA citizens for up to 90 days within 6 months
art. 2.Gral clause 2. National(UA), MS or C rules shall apply for issues not covered in the agreement
art. 4. Supporting documents 1f. for participants in cultural activities, including university and other exchange programmes: a written request from the host organization to participate in those activities
2.the written request should contain the following: name, birth date, sex, citizenship, ID no, time and purpose of journey, number of entries for the invited person; if the request is issued by an organization, the name and position who signs; if it is issued by a legal person (hm, can't an organization be a legal person as well since it has statutes??), the registration number !
3.these visas will be issued following the simplified procedure, w/o any other justification
art. 6.Fees 1. fee for processing visas for UA citizens shall be 35 eur
3. MS shall charge 70 EUR if the visa application has been submitted within 3 days prior to departure
art. 6 (4) 4. Fee waivers!: h participants in scientific, cultural and artistic act. Including university and other exchange programmes
7.Length of visa procedures 1. Diplomatic missions and consular posts of the MC shall take a decision within 10 calendar days within the recipt of the visa application and required documents
2.Decision may be extended up to 1 month for special issues
3. Lengh may be reduced to 2 working days or less in urgent cases
8. Lost/stolen documents needed valid ID's issued by DM or CP, without other visa
9. Visa extension for exceptional circumstances in case of force majeure, visa might be extended free of chanrge according to the regulation of the MS
10. Dilpomatic passports visas not needed for up to 90 days
11. Territorial validity equal basis with EU citizens
Protocol for the MS that do not fully apply the schengen acquis for MS that don't issue schengen visas, shall issue national visas with a validity limited to their own territory; tyhese MS may unilaterally recognize schengen visas and residence permits for the purpose of transit through their territory
Declaration for UK, IR, DK, NO, IS, SW decisions are made according to bilateral agreements.
2. National(UA), MS or C rules shall apply for issues not covered in the agreement
1f. for participants in cultural activities, including university and other exchange programmes: a written request from the host organization to participate in those activities
2.the written request should contain the following: name, birth date, sex, citizenship, ID no, time and purpose of journey, number of entries for the invited person; if the request is issued by an organization, the name and position who signs; if it is issued by a legal person (hm, can't an organization be a legal person as well since it has statutes??), the registration number !
3.these visas will be issued following the simplified procedure, w/o any other justification
3. MS shall charge 70 EUR if the visa application has been submitted within 3 days prior to departure
4. Fee waivers!: h participants in scientific, cultural and artistic act. Including university and other exchange programmes
1. Diplomatic missions and consular posts of the MC shall take a decision within 10 calendar days within the recipt of the visa application and required documents
in case of force majeure, visa might be extended free of chanrge according to the regulation of the MS
for MS that don't issue schengen visas, shall issue national visas with a validity limited to their own territory; tyhese MS may unilaterally recognize schengen visas and residence permits for the purpose of transit through their territory
2.the written request should contain the following: name, birth date, sex, citizenship, ID no, time and purpose of journey, number of entries for the invited person; if the request is issued by an organization, the name and position who signs; if it is issued by a legal person (hm, can't an organization be a legal person as well since it has statutes??), the registration number !
for MS that don't issue schengen visas, shall issue national visas with a validity limited to their own territory; tyhese MS may unilaterally recognize schengen visas and residence permits for the purpose of transit through their territory
2.the written request should contain the following: name, birth date, sex, citizenship, ID no, time and purpose of journey, number of entries for the invited person; if the request is issued by an organization, the name and position who signs; if it is issued by a legal person (hm, can't an organization be a legal person as well since it has statutes??), the registration number !
Georgia
Visa for all MS except UK, Ireland, Denmark
for no more than 90 days per period of 190 days
Single-Entry Visa
Justification of the journey for persons participating in scientific, cultural, artistic activities, including university and other exchange programmes.
Document needed written request from the host organisation
shall include for invited person: name, surname, date of birth, sex, citizenship, passport number, time and purpose of the jurney, number of entries
for inviting organisation: full name and address, name and position of the person who signs the request
Multy-Entry Visa validity up to 1 year
previous year they have obtained at least 1 visa
the total period of stay shall not exceed 90 days per 180 day period
for persons participating in scientific, cultural, artistic activities, including university and other exchange programmes.
Fee 35 Euro
waived for persons participating in scientific, cultural or artistic activities; students traveling for study purposes, trainings, exchange programmes;
Duration of application procedure 10 calendar days
maybe extended up to 30 calendar days in individual cases
can be reduced to 2 working days or less in urgent cases
In case of lost/stolen documents the person may leave the territory on the basis of valid identity document entitling them to cross the border issued by diplomatic missions or consular posts
for persons participating in scientific, cultural, artistic activities, including university and other exchange programmes.
for invited person: name, surname, date of birth, sex, citizenship, passport number, time and purpose of the jurney, number of entries
for inviting organisation: full name and address, name and position of the person who signs the request
previous year they have obtained at least 1 visa
the total period of stay shall not exceed 90 days per 180 day period
for persons participating in scientific, cultural, artistic activities, including university and other exchange programmes.
persons participating in scientific, cultural or artistic activities; students traveling for study purposes, trainings, exchange programmes;
maybe extended up to 30 calendar days in individual cases
can be reduced to 2 working days or less in urgent cases
the person may leave the territory on the basis of valid identity document entitling them to cross the border issued by diplomatic missions or consular posts
the person may leave the territory on the basis of valid identity document entitling them to cross the border issued by diplomatic missions or consular posts
Visa for all MS except UK, Ireland, Denmark
for no more than 90 days per period of 180 days
Single-Entry Visa
for persons participating in scientific, cultural and artistic activities, including university and other exchange programmes:
Document needed a written request from the host organisation to participate in those activities;
shall include for the invited person: name and surname, date of birth, sex, citizenship, number of the
passport, time and purpose of the journey, number of entries and where relevant the name of
the spouse and children accompanying the invited person;
Multy-Entry Visa term of validity of up to one year
during the previous year they have obtained at least one visa and have made use of it in accordance with the laws on entry and stay of the visited State
The total period of stay shall not exceed 90 days per 180 day period in the territory of the Member States.
Fee 35 Euro
waived for persons participating in scientific, cultural or artistic activities; students traveling for study purposes, trainings, exchange programmes;
Duration of application procedure 10 calendar days
maybe extended up to 30 calendar days in individual cases
can be reduced to 2 working days or less in urgent cases
In case of lost/stolen documents the person may leave the territory on the basis of valid identity document entitling them to cross the border issued by diplomatic missions or consular posts
Extension of visa in exceptional circumstances Citizens who are not able to leave the territory of the Member States by
the time stated in their visas for reasons of force majeure shall have the term of their visas extended
free of charge
for persons participating in scientific, cultural and artistic activities, including university and other exchange programmes:
a written request from the host organisation to participate in those activities;
for the invited person: name and surname, date of birth, sex, citizenship, number of the
passport, time and purpose of the journey, number of entries and where relevant the name of
during the previous year they have obtained at least one visa and have made use of it in accordance with the laws on entry and stay of the visited State
The total period of stay shall not exceed 90 days per 180 day period in the territory of the Member States.
persons participating in scientific, cultural or artistic activities; students traveling for study purposes, trainings, exchange programmes;
the person may leave the territory on the basis of valid identity document entitling them to cross the border issued by diplomatic missions or consular posts
Citizens who are not able to leave the territory of the Member States by
the time stated in their visas for reasons of force majeure shall have the term of their visas extended
Bosnia biometric passports
Albania
Macedonia
Montenegro
Serbia
Croatia
http://www.consilium.europa.eu/uedocs/cms_data/docs/pressdata/en/jha/117555.pdf
VFA numbering for the Invitation Letter providers:
UKR Article 6 (point 4 (h))
RF Article 7 (point 3 (h))
MOL Article 6 (point 2 (h))
GEO Article 6 (point 3 (j), (k))