INDIAN RARE EARTHS LIMITED Phone(04651) 237255,237256,237257

Telegram: RAREARTH
(A Government of India FAX: (04651) 237220
Undertaking) Email: irelmk@dataone.in
MANAVALAKURICHI Visit us at: irel.gov.in
REGISTERED OFFICE
PINCODE - 629 252 Plot No. 1207, Veer Savarkar Marg,
KANYAKUMARI DIST Opp. to Siddi Vinayak Temple
TAMILNADU, INDIA Prabhadevi, MUMBAI – 400 028

INVITATION TO TENDER
UNDER CERTIFICATION OF POSTING
Please submit your sealed quotation in DUPLICATE
superscribing our Enquiry No. and Due Date for ISSUE FOR BIDDING
submission for the under-mentioned items subject to For INDIAN RARE EARTHS LIMITED
terms and conditions overleaf on or before the last date of
submission Sd/
SR.MANAGER (PURCHASE)
ENQUIRY NO:P.66-4/229/2009/ VENDOR CODE:
M/s.
ENQUIRY DT: 04/11/2009
LAST DATE OF SUBMISSION: 02/12/2009

QUANT
Sl. ITEM
ITEM DISCRIPTION IT UNIT RATE (Rs.) VALUE
No. CODE
Y (Rs.)
1 3401006 8.000
LEADER/NETA/HIMSON/PRIME
MAKE, GUN METAL GATE VALVE
CONFORMING TO IS. 778/1984, CLASS-
I, RISING STEM, SOLID WEDGE,
SCREWED FEMALE END, HAND
WHEEL OPERATED,
HYDRAULICALLY TESTED 1.5 MPA.
SIZE 50.0 MM
2 3401007
8.000
3 3401008 -DO- SIZE 65.0 MM 8.000
-DO- SIZE 80.0 MM

In words TOTAL VALUE (Rs.)

NOTE: General terms and conditions, Ethics & Undertakings, and pre-qualification criteria are enclosed.
1. Terms of price :
2. Packing & forwarding (in %) :
3. Excise duty (in %) :
4. Tax applicability (in %) :
5. Other levies (in %) :
6. Delivery time :
7. Inspection if required :
8. Guarantee and test
:
certificate
9. Others in Rs. :
10. Validity of offer :
Note: One copy of this offer letter, duly filled and signed by
the vendor should be sent to us positively, along with Signed and Sealed by the Vendor
offer on their letter-head, failing which their offer can
be summarily rejected.
Offer By Fax/E.Mail/Telegram will not be accepted.
ISO No. QF/PR/06/19-08-2002
 GENERAL TERMS AND CONDITIONS

1. Prices should be for delivery including transit risk in case it is FOR site / FOR Nagercoil and
should be excluding transit risk in case it is Ex-Works/FOB/CIF unless otherwise specified.
2. Vendor should submit the prices for the supply and erection (If required separately). They should
also indicate the rates separately for offering the services of their supervisory personnel only, in
case we decide to undertake the erection departmentally.
3. Prices quoted should be net and unless otherwise specified should remain valid for our acceptance
for a minimum period of three months from the date of quotation.
4. Quotation should be free from corrections and erasures.
5. Manufacturer’s name and make, country of origin of materials offered must be clearly specified.
Complete details and illustrate descriptive literature must accompany all quotations.
6. Sample must be submitted where specified so as to reach us before the closing date of the enquiry.
This must be submitted either through post or railway parcel freight prepaid. Sample must be
carefully packed and labelled clearly with enquiry No. subject and sender’s name for easy
identification.
7. All drawings, sketches and samples, if any sent with this enquiry, must be returned along with the
quotation.
8. Thickness of the packing material, if polythene, should be more than 20 microns.
9. MSDS (Material Safety Data Sheet) should be made available, wherever required, alongwith
transport of materials, if hazardous.
10. PUC (Pollution Under Check) should be ensured with valid certificate as per Motor Vehicle Act in
all vehicles entered into our premised.
11. It should be clearly stated whether the prices quoted are firm or subject to variation in the latter case
the extent of variation and factors determining the same should also be stated in the absence of
price variation clause, The price quoted will be treated as firm.
12. Payment of Sales Tax is primarily the responsibility of the seller and will not be paid unless it is
clearly shown on the quotation as payable extra. If Excise Duty payable % must be specified
clearly.
13. The delivery schedule quoted should be realistic and should be strictly adhered to if the deliveries
are not maintained and if on that account this company is forced to buy the materials else where
then any loss or damage that the company may sustain thereby, will be recovered from the supplier,
for non-delivery at the scheduled period or periods.
14. In addition to the above this company reserves the right, if so required, to recover any loss
sustained due to delivery by way of liquidated damages.
15. The successful tenderer of CONTRACT shall have to, if so required by this company place
SECURITY DEPOSIT with this company equivalent to 10% of the total value of the order
for the fulfillment of the contract either in cash or BANK GUARANTEE. This money will
bear no interest and will be returned only after the contract is completed to the satisfaction
of the Company.
16. Vendor may use one copy of this invitation to tender form along with their letter head for
submitting the offers.
17. The company reserves the right to reject any or all tenders without assigning any reason thereof and
does not bind itself to accept the lowest rate.
18. ORDER WILL BE PLACED ONLY ON LOWEST ACCEPTABLE OFFER BASIS FOR
INDIVIDUAL ITEM, WHEREVER TWO OR MORE ITEMS IN ONE ENQUIRY.
19. Our Payment term is within 30 days after receipt and acceptance of material. Interest @ 12% will
be considered for evaluation of bids in case of supplier(s)/ contractor(s) requesting for payment
earlier than our stipulated terms.
20. Any dispute arising out of invitation to Tender or contract at any stage will be limited to the
jurisdiction of the Court of Nagercoil / Thuckalay in the State of Tamilnadu.
21. Our Central Excise Registration No.4AACI 2779 FXM 004 LOCATION CODE-240813.
 PRE-QUALIFICATION CRITERIA

We, Messrs. Indian Rare Earths Ltd., Manavalakurichi have an approved vendors’ list, which will
be reviewed / updated periodically.

The tenderer, who has not registered with IREL, as approved vendor for the captioned item should
submit the following towards pre-qualification criteria.

1. Copies of valid Registration Certificates including PAN, Service Tax, Sales Tax, Central
Excise, etc.
2. Valid Dealership / Distributorship Certificate, as applicable, issued by OEM in case of
dealers / distributors. OEM should stand guarantee for the items.
3. Financial soundness through latest Income Tax Clearance Certificate Copies of orders
executed for similar items
4. List of major customers
5. Rate shall be quoted on FOR Destination basis, with break-up details as to P&F, freight,
taxes & duties, etc.
6. Acceptance of payment within 30 days of receipt & acceptance of items at our end.
7. Inspection at our end only.
8. Technical Literature
9. Offer should be valid for 90 days from the date of opening.
10. No sub-contracting of supply shall be permitted.
11. The offered valves shall be guaranteed for 12 months from date of Installation or 18
months from date of supply.
12. The offerer should have supplied similar valves to any reputed companies preferably
PSU’s. Copies are to be submitted along with the offer.

Pre-qualification criteria complete in all respect must be submitted with due superscription
as to “Pre-qualification criteria for the supply of Gate valve” atleast 15 days prior to the last
date of submission of offer.

However offer must be submitted on or before the last date of submission of offer in sealed
envelope with due superscription as to Enquiry No., Due date of submission, etc.

In the absence of receipt of Pre-qualification criteria, the offer will not be opened and considered
under any circumstances.
 INDIAN RARE EARTHS LTD.,
Manavalakurichi

Terms & conditions to be returned by vendor, duly filled-in.

(ONLY FOR REGISTERED VENDORS)

1. Terms of price :

a. Ex-Works
(or)
b. F.O.R. I.R.E., Manavalakurichi :

2. Split-up rates :

a. Ex-Works price :

b. Packing & forwarding (%)

c. Excise Duty :
(Only in case of manufacturer)
-Documentary evidence shall be furnished.

d. Sales Tax
-against C-Form (to mention place of
despatch, whether E-1 sale)
- without C-Form
- Rate applicable under TN VAT :
e. Entry Tax /Octroi, if any :

f. Approx. Freight (In case of Ex-Works price)

F.O.R. Nagercoil :
Door delivery :
g. Discount :

h. Insurance coverage

-In case of Ex-Works, to be covered by :

I.R.E.L.

-In case of F.O.R.–Destination, to be :

covered by the vendor.

..2..
 ..2..

3. Payment terms :

i. OUR PAYMENT TERM IS WITHIN 30

DAYS AFTER RECEIPT AND ACCEPTANCE
OF THE MATERIAL (s)
(PREFERENCE WILL BE GIVEN TO THOSE
WHO ACCEPT THE ABOVE TERM)
ii. IN CASE OF PAYMENT THROUGH BANK,
90% PAYMENT THROUGH BANK AND
BALANCE AFTER RECEIPT AND ACCEPTANCE.
(IN CASE OF PAYMENT THROUGH BANK,
ALL BANK CHARGES SHALL BE TO YOUR
ACCOUNT ONLY)
N.B.: OFFER WITH ADVANCE PAYMENT WILL
NOT BE CONSIDERED.

INTEREST @ 12% WILL BE CONSIDERED FOR EVALUATION OF BIDS IN CASE

SUPPLIER (S)/CONTRACTOR (S) REQUESTING FOR PAYMENT EARLIER THAN OUR
STIPULATED TERMS.

4. Guarantee & Test Certificate :

- -Period of Guarantee
(wherever applicable)

5. Validity :

6. Delivery time :

7. Inspection :

8. Installation Charges :

9. Total wt. of the consignment :

to be despatched.

Date: Signature of the party

N.B. a. Offer (s) will not be considered, if above details are not furnished: in case not applicable,
the same may please be mentioned.
b. Freight, packing & forwarding (in % ) shall be shown separately and clearly.
c. Advance payment is not entertained.
d. Invoice (s) shall be raised in triplicate as per our Purchase Order only, lest, documents
shall not be entertained.
e. In case rate quoted is F.O.R. Nagercoil/destination, freight amount shall be shown
separately (as freight does not attract tax)

Gate valve/7