Materials at Site

As per conditions of contracts, normally, the contractor is entitled to include;

80 % of invoice values of the materials brought to the site for permanent works,
(which are not yet incorporated in such works), in his monthly interim bills.
These are known as Materials at Site.
The intention is to;
ease the Contractor's cash flow problems,
ensure contractor has a financial incentive to complete the work,
(but not to recompense him fully for all his expenses).
The Engineer shall determine whether following conditions are satisfied before certifying
payments;
the Contractor has submitted a statement of the Cost of acquiring and delivering
the Materials to the Site, supported by satisfactory evidence;
(i.e. the contractor has to include his request in the interim bill with supporting
documents such as Invoices, etc).
Materials have been delivered to and properly stored on the Site,
(i.e. in easily countable positions, protected against adverse weather conditions
as well as against theft, loss, damages, deterioration, etc)
Materials are available for inspection,
the relevant Materials should tally with requirements in the BOQ,
(i.e. the total quantity considered for payments under Materials at Site should not
exceed the full BOQ requirement at any given time.
Also the quality should be in accordance with specifications.
Materials which are to be used in near future only to be brought to the site ).
To protect the Employer or mitigate risks against these payments;
all materials brought to the site can not be removed from site without prior
approval of the Engineer.
The Engineer will not pay for any faulty materials and will instruct to remove
those materials from site.


Specimen of Materials at Site bill is given below;
Materials at Site
Name of the Contract : Construction of Hostel building Date of measurement: 31
st
May, 2009
Prepared by : Checked by :
Date : 01
st
June, 2009 Date : 02
nd
June, 2009
Description of Material Details of Invoice Quantity Amount
No: Date Rate
1. Cement 12305 2009.05.10 800/= 125 bags 100,000.00
2. 12 mm Tor steel bars 30412 2009.03.31 75,000/= 3.50 M.tons 262,500.00
3. 400 mm x 400 mm
Floor tiles 2024 2009.04.29 125/= 1,000 nos 125,000.00
Sub Total Rs: 487,500.00
80 % of the value Rs: 390.000.00

.........................................
Signature of the Contractor
Date:

In the Practical Completion Bill, the amount of Materials at site should be Zero.