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Business Blueprint
Project: GMC
Created by: MESSAM
Created on: 5/22/2011
Selection Options:
Scope
Structure Elements: Parts of Structure Selected
Only Structure Elements wt! "ocuments
Display Options
Structure Elements: "s#lay $o%cal Com#onents
&eam Mem'er
"ocuments: "ocumentaton &y#e
"ocumentaton (ame
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Signed on Signature: Customer Signature: Consultant
Business Blueprint GMC
Contents
5/22/2011
2
Business Blueprint GMC
GMC-SAP Implementation
1 Business Scenarios
11 !ICO Scenarios
111 Business Processes
"ame: GMC*+usness +lue#rnt* ,nternal
Order*110521-doc
Documentation #ype: +usness +lue#rnt
1111 "e$ general %edger and Pro&it Center Accounting
"ame: GMC*+usness +lue#rnt*or%ansaton
structure . General $ed%er*1
Documentation #ype: +usness +lue#rnt
5/22/2011
/
Business Blueprint GMC
1 1 I I"#'OD(C#IO" "#'OD(C#IO"
OB)*C#I+* O! #,IS '*PO'#
+ased on t!e dscussons0 'usness scenaros wll 'e documented and
need to 'e addressed 'y t!e conf%ured ECC1 system- &!e #ur#ose of t!s
re#ort s to confrm t!e understandn% of t!ese 'usness scenaros0 w!c! wll
form t!e 'ass for system s#ecfcatons- &!s document co2ers only an o2er2ew
of t!e to*'e #rocesses- &!e e3act data on master data felds0 t!er status0
document ty#es0 num'er ran%es used n nd2dual transactons s!all 'e
determned durn% t!e 4eal5aton #!ase-
B(SI"*SS P'OC*SS SCOP*
6nancal Accountn% 76,8 Mana%ement Accountn% 7CO8 6nancal su##ly c!an
Mana%ement 76SCM8 module wll co2er t!e follown% 'usness #rocesses:
Master Data Maintenance in Accounting
General %edger Accounting
Accounts Payable
Accounts 'ecei-able . Collection Management .Credit management
Ban/ Accounting .Cas0 Management
Asset Accounting
Closing Procedures
!inancial In&ormation System in !I
Cost Center Accounting
Pro&it Center Accounting
Internal Order
Pro&itability accounting
5/22/2011
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Business Blueprint GMC
1 1 * *2*C(#I+* 2*C(#I+* S S(MMA'3 (MMA'3
G*"*'A%
SAP 6nancal Accountn% Module s!all co2er Gulf Medcal Com#any .
(a%! Medcal com#any 6nance related functons across 2arous 'usness
locatons-
*"#*'P'IS* S#'(C#('*
:arous Sales Enter#rse Elements wll 'e used to ma# 2arous sales and
dstr'uton related or%ansatons of Gulf Medcal Com#any . (a%! Medcal
com#any ;!c! !as nde#endent le%al e3stence n Gulf Medcal Com#any .
(a%! Medcal com#any consdered as a two se#arate com#any codes n SAP0
to #ro2de se#arate fnancal re#ortn% for nternal and e3ternal #ur#oses-
Company Code "ame S0ort "ame
SAP
Code
Gulf Medcal Com#any-
Gulf Medcal
Com#any
GMC
(a%! Medcal Com#any-
(a%! Medcal
Com#any
(MC
Com#any code s t!e central entty n 6, as well t!e !%!est entty n
$o%stcs- &!e le%al com#anes wll 'e ass%ned to one Controlln% Area 710008-
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Business Blueprint GMC
C!art of Accounts are G/$ Account Master 4ecords re<ured n t!e
com#any codes- Postn%s are made to t!ese accounts- &!e len%t! of t!e G$
code wll 'e 1 7numerc8-
Credt Control Area controls t!e credt lmt and credt controls n SAP- At
Gulf Medcal Com#any0 one credt control area wll 'e defned and ass%ned to
t!e Gulf Medcal com#any code0 and one credt control area wll 'e defned for
t!e (a%! medcal com#any-
Currency
Gulf Medcal Com#any And (a%! Medcal Com#any wll use Saud
Ara'an 4yal 7SA48 and Ara' Emrates "r!am 7AE"8 as t!e Com#any code
currency- +ot! Com#anes wll defne =S "ollar0 Euro0 +rts! Pound0 >a#anese
yen 7>P?80 Ara' Emrates "r!am 7AE"8 0 E%y#tan Pound 7EGP80 +a!ran dnar
@ 7 +A" 8 0 Batar ryal 7BA480 $e'anese #ound 7$+P8 0 Saud Ara'an 4yal
7SA48 0 n relaton to t!er com#any codes currency - 6actors for all currency
translatons wll 'e mantaned n t!e system- =sers can also enter a##ro#rate
e3c!an%e rate for con2erson of eac! fore%n currency nto SA4- As default0 t!e
con2erson wll taCe #lace on t!e 'ass of t!e last translaton rate mantaned n
t!e system- 6ore%n Currency translaton rates need to 'e re2sed #erodcally-
Fiscal year
&!e fnancal year of Gulf Medcal Com#any . (a%! Medcal Com#any s
12 normal #erods -e- from >anuary to "ecem'er . 9 s#ecal #erods for fnancal
closn%-
"*4 G*"*'A% %*DG*' A"D P'O!I# C*"#*' ACCO("#I"G :
G/$ accountn% #ro2des a com#re!ens2e #cture for e3ternal accountn% and
accounts- Essentally0 t!e %eneral led%er ser2es as a com#lete record of all
'usness transactons entered nto t!e SAP system- ,t s t!e central5ed0 u#*to*
date reference for t!e rendern% of accounts- Actual nd2dual transactons can
'e c!ecCed at any tme n real*tme #rocessn% 'y ds#layn% t!e or%nal
documents0 lne tems and mont!ly de'ts and credts at 2arous le2els-
+ot! Com#any codes wll =se t!e follown% G/$ account %rou#s:
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Business Blueprint GMC
Account Group !rom #o
Assets 110000 11DDDD
,n2estment 120000 12DDDD
,n2entory 1/0000 1/DDDD
Accounts 4ece2a'le . Ot!er "e't
+alances 190000 15DDDD
Cas! On Aand 110000 11DDDD
+anCs 1E0000 1EDDDD
Accounts . (otes Paya'les 210000 21DDDD
Pro2son 220000 22DDDD
$on% &erm $a'ltes 2/0000 2/DDDD
E<uty /00000 /DDDDD
Consum#ton 7Project Cost
elements8 900000 9DDDDD
Sales 4e2enue 510000 51DDDD
Cost of Sales 110000 11DDDD
,ndrect Cost 120000 12DDDD
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Business Blueprint GMC
Sales . MarCetn% E3#enses 1/0000 1/DDDD
"str'uton E3#enses 190000 19DDDD
General . Admnstrat2e E3# E10000 E1DDDD
Pro2son EFP E20000 E2DDDD
"e#recaton EFP E/0000 E/DDDD
Ot!er ,ncome / E3#ense G10000 G1DDDD
O#enn% +alance Accounts D10000 D1DDDD
Offsettn% Accounts D20000 D2DDDD
Offsettn% cas! and 'anC Accounts D/0000 D/DDDD
G/$ master data controls entern% and #rocessn% of 'usness transacton data n
t!e a##ro#rate account as well as mana%ement of account wt!n a com#any
code- &!e felds t!at must 'e flled /selected w!le creatn% masters are as
follows:
C C(''*"C3 (''*"C37S 7SAO=$" AO=$" +E +E "E6A=$&E" "E6A=$&E" &O &O SA4 SA4 ,( ,( GMC . AE" GMC . AE" ,( ,( (MC8- (MC8-
' '*CO"CI%IA#IO" *CO"CI%IA#IO" A ACCO("# CCO("# !O' !O' A ACCO("# CCO("# # #3P* 3P*
A ACCO("# CCO("# D D*SC'IP#IO" *SC'IP#IO"
A ACCO("# CCO("# D D*SC'IP#IO" *SC'IP#IO"
% %I"* I"* I#*M I#*M M MA"AG*M*"# A"AG*M*"# I"DICA#O' I"DICA#O'
5/22/2011
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Business Blueprint GMC
G*"*'A% %*DG*' #'A"SAC#IO"S P'OC*SSI"G:
&!e system uses t!e document #rnc#le as ts reference for entern% and #ostn%
'usness transactons- Eac! 'usness transacton s stored as a document form
wt!n t!e system tll t s arc!2ed-
&!e follown% common documents wll 'e used wt!n t!e General $ed%er:
Posting area ad5ustment entries . and manual entries &or closing acti-ity
Ban/ing and Cas0 #ransactions
Pro-ision Postings and Ot0er G.% transactions
Inter-company transactions
PARKED DOCUMENTS:
"ocument #arCn% can 'e used to enter and store 7#arC8 ncom#lete
documents n t!e SAP System wt!out carryn% out e3tens2e entry c!ecCs-
ParCed documents can 'e com#leted0 c!ecCed and t!en #osted at a later date-
&!e amounts0 account codes and t!e #ostn% date may 'e c!an%ed 'efore
#ostn%- Aowe2er t!e document date cannot 'e c!an%ed- And wt! #arCed
document we can use a standard worCflow for an a##ro2al cycle EF0 accountant
wll #arC a document0 and t!e mana%er wll a##ro2e t-
RECURRING ENTRIES:
4ecurrn% "ocuments are created for #rocessn% transactons t!at are of routne
and re#ett2e nature- ,n Gulf Medcal com#any . (a%! Medcal com#any 0
entres 6or e3am#le t can 'e used for :
Prepayments
Insurance
INTEREST CALCULATION:
,nterest can 'e calculated on G$ account 'alances n two ways:
5/22/2011
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Business Blueprint GMC
Account 'alance nterest calculaton
Calculaton of nterest on arrears
DOCUMENT REVERSALS:
"ocument re2ersal s used to re2erse a %eneral led%er transacton n error0
!owe2er not for an accountn% entry #osted from Asset Accountn% or ot!er
module- A reason code can 'e set and ass%ned to a re2ersal document- &!e
documents0 w!c! !a2e 'een #osted due to error0 s!ould 'e re2ersed n t!e
same #erod 7mont!8 f t!e #ostn% #erod s o#en- ,n case w!ere t!e #erod s not
o#en t!en t !as to 'e #osted to t!e current #erod- GMC and (MC wll use t!e
true re2ersal-
MAI"#*"A"C* O! ACCO("# BA%A"C*
&!e follown% s t!e transacton w!ere automatc clearn% wll 'e utl5ed 'y
GMC/(MC:
Goods recei-ed In-oice recei-ed 6G'I'7: 40en a goods receipt is entered8
it is posted to t0e G'.I' account 40en t0e in-oice is posted to a -endor8 it
is matc0ed $it0 t0e goods receipt and Purc0ase Order8 and an o&&set is
posted to t0e G'I' account #0e clearing process $ill clear t0e o&&setting
open items automatically8 based on a ma9imum o& &our user criteria
,o$ $e $ill clear s0ipper8 Insurance : #ra-el Agencies in-oices Manual or
Automatic;
Manual clearing :
In manual clearing procedure8 $e indi-idually select eac0 open item seen on
t0e screen at a global le-el8 t0at balance to <ero &rom an gi-en G% account
#0e said G% account needs to be de&ined as open item managed account
#0e system mar/s t0e items as cleared and a clearing document number is
generated
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Business Blueprint GMC
ACCRUALS / DEFERRALS ENGINE:
&!e ass%nment of an or%an5atonHs rece#ts and e3#endture to #artcular
#erods0 for #ur#oses of calculatn% t!e net ncome for a s#ecfc #erod- A
dstncton s made 'etween:
Accruals * An accrual s any e3#endture 'efore t!e closn% Cey date t!at
re#resents an e3#ense for any #erod after t!s date-
"eferrals * "eferred ncome s any rece#ts 'efore t!e closn% Cey date
t!at re#resent re2enue for any #erod after t!s date-
Gulf Medcal Com#any and (a%! Medcal Com#any Can use 'ot! for o'ject lCe
rent0 nsurance etc-
G*"*'A% %*DG*' B(SI"*SS P'OC*SS MOD*%
P'OC*SS !%O4:
Postn% General $ed%er Account "ocuments
5/22/2011
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Business Blueprint GMC
"s#layn% t!e "ocument >ournal-
"s#layn% G/$ +alances 7$st8-
Carryn% Out 4ecurrn% Entres-
Account Mantenance: Automatc and Manual Clearn%-
=*3 POI"#S:
#ro2des a com#re!ens2e #cture of e3ternal accountn% and accounts
4ecords all 'usness transactons n a software system t!at s fully nte%rated
ensures t!at t!e accountn% data s always com#lete and accurate
Automatc and smultaneous #ostn% of all su' led%er tems n t!e a##ro#rate
%eneral led%er accounts 7reconclaton accounts8
Smultaneous u#datn% of %eneral led%er and cost accountn% areas
4eal*tme e2aluaton of and re#ortn% on current accountn% data
fnancal statements wt! dfferent 2ersons and addtonal analyses
Actual nd2dual transactons can 'e c!ecCed at any tme n real*tme #rocessn%-
TRANSACTION CODES
The following common transaction codes are used:
Transaction
Code
Description
FB50 G/L Posting in FI
FB03 Disla! "ccounting Documents
FB0# $e%erse Indi%idual Document
F&0' General Posting
F(50 )dit or Par* G/L Document
FBD+ $ecurring Document
FB0' ,hange
FB(0 Post/Delete Par*ed Document
FB(- $e.ect Par*ed Document
FB/# ,ross&,oman!&,ode Transaction /$e%erse
FBL30 Disla!/,hange Line Items
F100 ,entrall!
F25' Balance Interest ,alculation
F2+3 3ithout 1ecification of ,learing ,urrenc!
F2+4 $ecurring )ntries/)5ecute
",",T$))0+ ,reate "ccrual 67.ects
",",",T 1tart Periodic "ccrual $un
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Business Blueprint GMC
ROLES:
Business Role
General Ledger
"ccountant
"ccounting 8anager
1111 Accounts Payable
"ame: GMC*+usness +lue#rnt* Accounts
Paya'le*110521-doc
Documentation #ype: +usness +lue#rnt
ACCO("#S PA3AB%*:
&!e Accounts Paya'le a##lcaton com#onent records and mana%es
accountn% data for all 2endors- ,t s also an nte%ral #art of t!e #urc!asn%
system: "el2eres and n2oces are mana%ed accordn% to 2endors- &!e system
automatcally tr%%ers #ostn%s n res#onse to t!e o#erat2e transactons-
+*"DO' ACCO("# G'O(PS:
&!e account %rou# controls t!e num'er ran%e and t!e feld t!at need to 'e
ca#tured at t!e tme of creaton of master records- ,t determnes w!c! felds
!a2e to 'e or can 'e flled w!en creatn% t!e master record- 6ollown% are t!e
2endor account %rou# created for GMC/(MC Grou# for &rade . ,ndustry-
GMC Suppliers
#rade Suppliers
Sister : A&&iliated Co
GMC Contractors
#rade Contractors
!oreign Suppliers
Sales Sta&& *mployees
"on Sales Sta&& *mployee
5/22/2011
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Business Blueprint GMC
C'*A#IO" O! +*"DO' MAS#*':
Creaton of 2endor master s dscussed under t!e follown% !eads:
MM +endor: In respect o& -endor related to procurement o& Material
6Domestic8 Imports7 -endor master creation $ill be done by t0e !inance
Department
!I +endor: Maintain +endor related In&ormation &or !I-+endors &or non-
order related purc0ases
And t0e -endor $ill be created &irst in t0e MM module t0en 0e $ill be created
in t0e !I module
*MP%O3** +*"DO':
Em#loyees Master 4ecords wll also 'e created as :endor Master 4ecords n
SAP- Creaton of new em#loyee master records n t!e #ay roll systems wll
re<ure creatn% a new 2endor master record for suc! em#loyees n SAP- And
t!ey wll 'e created under e3ternal num'er ass%nment to matc! t!e #ersonal
num'er-
6ollown% are t!e 2arous #ayments 'ooCed t!rou%! em#loyee 2endor for
#ayment to em#loyee-
Imp rest Cas0 Ad-ance
Salary Ad-ance 6i& any7
Sta&& %oans Ad-ance 6i& any7
#ra-el Ad-ances 6i& any7
Purc0ase and *9pense Ad-ances
6ollown% are t!e entres for #rocessn% t!e m# rest:
1- ,ssun% an ,m# rest to em#loyee-
DR: Employee- Imp rest ((SP Gl)Y/Z)
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Business Blueprint GMC
CR: Cash