EX NO: 01

SHORT CUT CONTROL KEYS IN MS-OFFICE

AIM:
To view and use the short cut keys.

COMMANDS:
SHORT CUT KEYS USING CONTROL

1.Ctrl+A Select all

2.Ctrl+B Bold
3.Ctrl+C Cut
4.Ctrl+D Font
5.Ctrl+E Centre
6.Ctrl+F Find
7.Ctrl+G Go to
8.Ctrl+H Replace
9.Ctrl+I Italic
10.Ctrl+J Justified
11.Ctrl+K Hyper link
12.Ctrl+L Left alignment
13.Ctrl+M Margin
14.Ctrl+N New
15.Ctrl+O Open
16.Ctrl+P Print
17.Ctrl+Q Left tab
18.Ctrl+R Right alignment
19.Ctrl+S Save
20.Ctrl+T Right tab
21.Ctrl+U Underline
22.Ctrl+V Paste
23.Ctrl+W Close window
24.Ctrl+X Cut
25.Ctrl+Y Repeat typing
26.Ctrl+Z Undo

OTHER SHORTCUT KEYS:

1 .Alt+F4 Close
2 .F1 Microsoft help
3. F7 Spelling grammar
4.Ctrl+Alt+Del Task manager
5. Ctrl+Shift+E Track changes
 6. Shift+F1 What's this
7. F5 Find and Replace
8. Alt+A Table
9. Alt+E Edit menu
10.Alt+F File menu
11.Alt+H Help menu
12.Alt+I Insert menu
13.Alt+O Format menu
14.Alt+T Tool menu
15.Alt+V View menu
16.Alt+W Windows menu
17.Ctrl+Shift+F12 Print
18.Shift+F7 Thesaurus
19.Alt+Enter Full screen
20.Ctrl+Shift Increase font size

RESULT:

The control keys were executed successfully.

Ex No: 02

PREPARATION OF BIO-DATA

AIM:

To prepare a Bio-Data using MS-WORD

PROCEDURE:

7) Open MS WORD document using start-> programs -> MS WORD

8) Open a new file in MS WORD
9) Type the bio data form using word features.
10) Save the document and exit

OUTPUT:
R.SENTHIL KUMAR
Plot no:1352B, I-Block, 19th main road,
Vallalar colony, Annanagar west, Mobile: 9884244560
Chennai-40 E-mail:ramadoss.senthilkumar@gmail.com

Career Objective

.
Educational Qualification

Course Board / Institution Year of % Of

University passing marks
Technical Skills

Languages C, C++, Java J2EE.

Operating Systems Dos, Windows 9X, Windows XP.
Software Packages Photoshop, Ms-Office, All types media softwares.
Database Oracle, Ms-Access.
Areas of interest Software development and testing

Projects Done

Additional Courses

Course Name Institution

Java J2EE NIIT, Chennai-40

Achievements

11) Was a Office bearer and executive member and organized a National
Level Technical Symposium held at St.Peter’s Engineering College, Avadi,
Chennai-54
12) Was a College Captain (Green house) leading around 1500 students and
placed first in the Sports meet.
13) Got First place in the District level sports meet (Athletics) held at
Jawaharlal Nehru stadium.
14) Got Championship in the super senior category in the school sports meet
held at Rajaratnam stadium and have won many prizes in various other
meets.

Personal skills

15)Effective Organizing, planning and managing skills.

16)Hardware & Networking
 17)Photography
Hobbies & Interest

18)Playing shuttle

19)Singing
20)Gardening & Aquarium

Personal Details
Date of Birth :
Age :
:
Father’s Name :
Languages Known

DECLARATION:

I declare that the particulars above are true to the best of my

knowledge. I will submit my original certificates at the time of the interview.
Place : Chennai
Date : 14-08-2008 Signature

RESULT :

Thus the Bio-Data is prepared by MS-WORD.

Ex No: 03

TEXT MANIPULATION IN MS-WORD

AIM:

To create a document using the basic text manipulation features in MS-

WORD

PROCEDURE:

1. Open a MS-WORD document

2. Select a new file in it.
3. Type some text and use the features such as bold, italic, and
underline etc.
4. Save the document and exit.

COMMAND AND OUTPUT:

Format -> font -> font color -> red

Marketing deals with identifying and meeting human and social
needs at a profit. It refers to the task of creating, promoting and delivering
goods and services to consumers and businesses.
Format->font-> text effects->marching black ants
Marketing deals with identifying and meeting human and social
needs at a profit. It refers to the task of creating, promoting and delivering
goods and services to consumers and businesses

Format-> fonts->character spacing-> spacing expanded, position ->

raised.
Marketing deals with identifying and meeting human and social
needs at a profit. It refers to the task of creating, promoting and delivering
goods and services to consumers and businesses.

Format-> font-> effects-> emboss

Marketing deals with identifying and meeting human and social
needs at a profit. It refers to the task of creating, promoting and delivering
goods and services to consumers and businesses.

Format-> paragraph-> alignment -> justified

Marketing deals with identifying and meeting human and social
needs at a profit. It refers to the task of creating, promoting and delivering
goods and services to consumers and businesses.

Format-> paragraph->indentation->1.4
Marketing deals with identifying and meeting human and social
needs at a profit. It refers to the task of creating, promoting and
delivering goods and services to consumers and businesses.
Format-> paragraph->spacing->before->24 point

Marketing deals with identifying and meeting human and social

needs at a profit. It refers to the task of creating, promoting and delivering
goods and services to consumers and businesses

Format->bullets and numbering

21) Marketing deals with identifying and meeting human and
social needs at a profit.
22) It refers to the task of creating, promoting and delivering
goods and services to consumers and businesses.

Format-> borders->box
Marketing deals with identifying and meeting human and social
needs at a profit. It refers to the task of creating, promoting and delivering
goods and services to consumers and businesses

Format-> effect-> subscript

 Y = (ax1 + ax2 + ax3 ) / 3

Format-> effect-> superscript

(a + b)(a - b) = a2 - b2

RESULT :

Thus the text is manipulated using MS-WORD.

Ex No: 04

MANIPULATION OF TABLE USING MS-WORD

AIM:

To prepare a table using MS-WORD

PROCEDURE:

23) Open a new MS-WORD document

24) Go to table and select insert table and choose the number of rows and
columns to be inserted
25) After the table is inserted type the necessary data
26) Then click auto format and save the document

Table-> insert-> column to the left

Table-> insert-> column to the right
Table-> insert-> row to the left
Table-> insert-> row to the left
Table->delete-> table
Table->delete-> columns
Table->delete-> rows
Table->delete-> cells
Table-> table auto format
Table-> sort
Table-> table properties
Table-> table auto fit
Table-> hide grid lines

OUTPUT:
4 2 1 9 Sunday
8 3 6
 6 2 2 1 Saturday
6 9 2 5
6 2 2 1 Friday
3 8 1 4
6 2 2 1 Thursday
0 7 0 3
5 2 1 1 Wednesday
7 6 9 2
5 2 1 1 Tuesday
4 5 8 1
5 2 1 1 Monday
1 4 7 0

23 16 9 2 30 Sunday
24 17 10 3 Monday
25 18 11 4 Tuesday
26 19 12 5 Wednesday
27 20 13 6 Thursday
28 21 14 7 Friday
29 22 15 8 1 Saturday

RESULT:

Thus the table is created using MS-WORD.

Ex No: 05

CREATION OF LETTER USING WORD TEMPLATE

AIM:
To create a letter using MS-WORD
PROCEDURE:

27) Open a MS WORD document

28) Select letters and mailings in the tools menu
29) Select letter wizard and click the type of letter you want
30) Type the letter, save the document and exit

OUTPUT:

KANDAN,
Tata consultancy services
Human resource dept.
Chennai

Dear sir or madam:

I have heard that your company is going for OFF- campus Recruitments
for the post of senior programmer. I have sufficient knowledge and work
experience enough to compete for the job. With this letter I have enclosed my
resume for your verification…
Yours truly
Senthil Kumar

RESULT:

Thus the letter is created using MS-WORD template.

Ex No: 06

MAIL MERGE
AIM:
To prepare a document with the usage of mail merge in MS WORD

PROCEDURE:
 31) Create the database it contains the fields like name, city, pin code etc.
32) Edit the database and give the input records.
33) Using the current document which has the message merge the field from
the database
34) Finally merged document is obtained

• Goto-> tools-> letters and mailings-> click-> mail merge wizard

• Select document type-> letters, envelopes-> click bnext to continue
• Select recipients-> existing list, new list-> click use an existing list
• Select browse to use the existing list-> select an existing list of
browsers stored in MS-access
• Select the existing list of browsers
• Write your letter-> click more items select the database fields
required
• Click the preview letter-> edit the recipient list-> select whom you
want to send the letter
• Select edit individual letters-> click all
• Complete the merge

OUTPUT:
SAMPLE LETTER

R. Senthil Kumar
Erokkadu
Trichenkode
Tamil Nadu-630635

Hai
This is to announce that there is a meeting in the college campus in related with the
college day program. So u r kindly requested to attend the meeting to be held at
conference hall
Yours
Kribagaran

RESULT:
Thus the Mail Merge is created using MS-WORD template.
Ex No: 07

TEXT IN NEWSPAPER FORMAT

AIM:

To create a text in newspaper format

PROCEDURE:
 35) Open a new MS-WORD document
36) select format-> columns
37) select the number of columns required and type the text
38) save the document and exit

OUTPUT:

THE &&& HINDU

BUSINESS LINE

RESULT:
Thus the News Paper format is created using MS-WORD.
EX. NO: 08

POWERPOINT PRESENTATION ABOUT THE

DEPARTMENT
AIM:

To make a presentation about the department of management studies using

 PowerPoint.

PROCEDURE:

39) Open Microsoft PowerPoint and we will get a new slide.

2 If we want to insert photos into the slide for making our presentation
attractive then right click choose background from options
optionsadd just
plain color to or add a picture to the slide.
3. To add a picture click fill effects
effectsselect picture of our choice and use it as
background.
4. Now on the background; we can add a title or a sub title. To make the title
more attractive, we can use WordArt.
5. Then the required data is entered in the presentation by clicking sub title.
6. If we want to animate or add graphics to our presentation, right click on the
source and click on custom animation and effects as per your preferences.
7. Apply transition to every slide in the presentation.
8. Save the presentation.

OUTPUT:
RESULT:

The presentation is thus prepared and ready to present.

EX. NO: 09

PRESENTATION OF BIODATA USING POWERPOINT

AIM:

To make a presentation of biodata for an individual using PowerPoint.

PROCEDURE:

1. Open Microsoft PowerPoint and we will get a new slide.

2. If we want to insert photos into the slide for making our presentation attractive

then right click choose background from options

optionsadd just plain color to or

add a picture to the slide.

3. To add a picture click fill effects

effectsselect picture of our choice and use it as

background.

4. Now on the background; we can add a title or a sub title. To make the title

more attractive, we can use WordArt.

5. To add table select table option from menu and select insert table and specify

no. of rows and columns required

6. To add chart select insert option and select chart option from that.

7. Then the required data is entered in the presentation by clicking sub title.
 8. Save the presentation.

OUTPUT:

RESULT:
The presentation is thus prepared and ready to present.

EX NO: 10

PRESENTATION OF ORGANIZATIONAL CHART

USING POWERPOINT

AIM:
To prepare an organizational chart using PowerPoint.

PROCEDURE:

40) Open a new slide in PowerPoint.

41) Open an organizational chart tool bar and select the standard layout.
42) Depending upon the relationship (coworker, assistant or subordinate) create
the chart.
43) Fill the chart with the designations as per the organizational structure.

OUTPUT:

RESULT:
RESULT:

Thus organizational chart is created.

EX NO : 11

INVENTORY REPORT USING MS –EXCEL

AIM:
To prepare an inventory report for the given period.

PROCEDURE:

44) Open a new worksheet

45) Enter the data
46) Format the data entered
47) Save the file content

FORMULA USED:

Consumption = opening stock+ purchases - closing stock

OUTPUT:

INVENTORY

Pdt
Pdt No. Name Opn Sk Purchases Cl.Sk Consum
100 Materials 20000 10000 5000 25000
101 Coal 34000 34756 7000 61756
103 Stones 65000 65738 80000 50738

RESULT:

Thus the inventory report is created using MS – EXCEL.

EX NO: 12

STUDENTS MARKLIST USING MS – EXCEL

AIM:
To prepare the students mark list.

PROCEDURE:

48) Open a new worksheet

49) Enter the data
50) Format the data entered
51) Save the file content

FORMULA USED:

SUM  =SUM (C4:E4)

AVERAGE  =F4/3
RESULT  =IF (AND (C4>=50, D4>=50, E4>=50),”PASS”,”FAIL”)
CLASS  =IF (AND (G4>=70, H4=”PASS”),”DISTINCTION”,”1ST
CLASS”)

OUTPUT:
STUDENT MARKLIST

S.NO NAME OR Statistics Accounts Total Average Result Class

MB146 Murali 50 76 65 191 63.66667 PASS 1stCLASS
MB157 Ramesh 50 67 80 197 65.66667 PASS 1stCLASS
MB159 Ravi 78 94 64 236 78.66667 PASS DISTINCTION
MB163 Rupesh 74 67 78 219 73 PASS DISTINCTION
MB181 Stani 78 67 56 201 67 PASS 1stCLASS

RESULT:

Thus the mark list for students is created using MS – EXCEL.

 EX NO :13

PAYROLL USING MS – EXCEL

AIM:
To prepare pay roll for the specified period using MS – EXCEL.

PROCEDURE:

52) Open a new worksheet

53) Enter the data
54) Format the data entered
55) Save the file content

CONDITIONS:
Dearness allowance = 50% of basic salary
City compensatory allowance = 10% of salary (basic + DA)
House rent allowance = 20% of salary (basic + DA)
Gross pay = sum of basic, DA, CCA, HRA
Provident fund = 12% of (sum of basic, DA, CCA,
HRA)
Tax is fixed at Rs 2500
Net Pay = gross pay – provident fund – tax

FORMULA USED:
Dearness allowance = A4*50%
City compensatory allowance = (A4+B4)*10%
HRA = (A4+B4)*20%
Gross Pay = SUM (A4:D4)
Provident Fund = SUM (A4:B4)*12%
Tax = Rs 2500
Net Pay = E4-F4-G4

OUTPUT:
PAYROLL
Net
BASIC DA CCA HRA GrossPay PF TAX Pay
5000 2500 750 1500 9750 900 2500 6350
8000 4000 1200 2400 15600 1440 2500 11660
2000 1000 300 600 3900 360 2500 1040
7000 3500 1050 2100 13650 1260 2500 9890
10000 5000 1500 3000 19500 1800 2500 15200
RESULT:

Thus the pay roll is created using MS – EXCEL.

EX NO: 14

ELECTRICITY BILL USING MS-EXCEL

AIM:
To prepare a electricity bill for the period.

PROCEDURE:

56) Open a new worksheet

57) Enter the data
58) Format the data entered
59) Save the file content

CONDITIONS:
CONSUMPTION RATE/UNIT
0 to 200 UNITS Re.1/UNIT
200 to 500 UNITS Rs.2/UNIT
Above 500 UNITS Rs. 3/UNIT

FORMULA USED:

Consumption = closing reading – opening reading

Amount = IF (D1<200,E1=D1*1,(IF(D1<500,E1=200+(D1-
200)*2,E1=800+(D1- 500)*3)))

OUTPUT:

ELECTRICITY BILL
Meter Consumption(in
No. Op.Reading Clo.Reading units) Amount
10001 1567 2000 433 666
10002 6778 9876 3098 8594
10003 6789 6874 95 95
10004 6578 9950 3372 9416

RESULT:
Thus the electricity bill is created using MS-EXCEL.

EX. NO : 15

FUNCTIONS OF MS – EXCEL

AIM:
To execute the functions of MS- EXCEL

FUNCTIONS:
1. SUM
SUM (number1, number2…)
Adds all the numbers in a range of cells

2. AVERAGE
AVERAGE (RANGE)
Averages the given range

3. FLOOR
FLOOR (number,
(number, significance)
Rounds a number towards zero, to the nearest multiple of significance.

4. CEILING
CEILING (number, significance)
Rounds a no. up, to the nearest int or to the nearest multiple of
significance.

5. MEAN
 MEAN (RANGE)
Calculates the mean of the given data.

6. STANDARD DEVIATION
STDEV (number1, number2…)
Estimates standard deviation based on sample.

7. CORRELATION
CORREL (array1, array2)
Returns the correlation coefficient between two data sets

8. COUNT
COUNT (value1, value2…)
Counts the no. of cells that contains no. and no. within the list of
arguments.

9. LEN
LEN (text)
Returns the number of characters in a text string.
 10. MAXIMUM
MAX (number1, number2,)
Returns the largest value in a set of values.

11. DATE
DATE (year, month, day)
Returns the number that represents the date in ms-excel date-time code.

12. COLUMN
COLUMN (reference)
Returns the column number of a reference.

13. MINIMUM
MIN (number1, number2...)
Returns the minimum number.

14. RANDBETWEEN
RANDBETWEEN (number1, number2)
Returns a random number the numbers you specify.

15. ACCRINTM
ACCRINTM (issue date,date, maturity date, % coupon, par value,
Actual/365 basis)
Returns the accrued interest for a security that pays interest at maturity.

16. ACCRINT
ACCRINT (issue date, first interest date, settlement date, coupon rate)
Returns the accrued interest for a security that pays periodic interest.

17. IRR
IRR (initial cost of business, net income for 1st year, net income for 2nd year)
Returns internal rate of return after two years.

18. DEGREES
DEGREES (PI ())
Converts pi radians into degrees.

19. MIRR
MIRR (initial cost, return 1st year, return 2nd year…)
Returns modified internal rate of return for a series of periodic cash flows.

20. CONFIDENCE
CONFIDENCE (significance level, std dev of the population, sample size)
Returns the confidence interval for the population.
RESULT:
Thus the functions of MS-EXCEL were executed.
EX NO :16

MS-EXCEL CHART

AIM:
To insert Charts for the electricity bill.

PROCEDURE:
60) Create an electricity bill.
61) To insert bar chart
a. Insert  Chart  Pie Chart
b. Insert  Chart  Column Chart
c. Insert  Chart  Bar Chart
d. Insert  Chart  Line Chart
e. Insert  Chart  Area Chart
Click next. The following dialogue box will appear asking for the cells to be contained
in the pie chart.

4. After selecting the cell click finish.

OUTPUT:
PIE CHART

Meter No.

OpReading

Clo.Reading

Consumption(in
units)
Amount

COLUMN CHART
12000
10000
8000
6000
4000 Series1
2000 Series2
0
Series3

Meter No

Cl. Reading

Amount
Series4

BAR CHART
Amount

Series4
Series3
Series2
Series1
Meter No

0 5000 10000 15000

LINE CHART

12000
10000
8000
6000
4000 Series1
2000 Series2
0
Series3
Meter No

Cl. Reading

Amount

Series4

AREA CHART
 50000
40000
30000
20000 Series4
10000
Series3
0
Series2

Meter No

Cl. Reading

Consumption(i

Amount
Op. Reading
Series1

n units)
RESULT:
Thus various charts are inserted.

EX NO: 17

TABLE AND QUERY CREATION

AIM:

To create a table and query for the students using design view in MS- Access

PROCEDURE TO CREATE TABLE:-

62) Click database in table window and then click new

63) Click design view and open with field name, data type description
64) Enter the field name with roll number, name and marks, set primary key if
needed and save the table
65) Double click the saved table and enter the values of the fields

PROCEDURE TO CREATE QUERY:-

 1) Select query in the database and click new and then design view
2) Select the table and click add
3) The grid appears in the window with rows, table, field, sort and criteria
4) Click and place the field from the table into the grid
66) Save the query and finally run the Query
67) The Query is displace with given details

OUTPUT:
Query2
Register Number Students Name Class Overall Rank
1001 Ranjith Distinction 3
1002 Shiva Distinction 2
1003 Rekha First class 5
1004 Anand First class 4
1005 Antoni Distinction 1
1006 Raje Second class 6

Table 1
Roll NUmber Name Marks
1061 Ramesh 80
1062 Raja 76
1063 Venkat 59
1064 Subramani 65
1065 Raj 64

RESULT:-

The table and query is prepared using MS-Access

EX NO: 18

FORM AND REPORT CREATION

AIM:
To create form and report with existing table using design view in MS- Access

PROCEDURE TO CREATE FORM:-

68) Click the form in database window and select new

69) Click design view and select the table you want to display in the form
70) Table is appeared in the form of toolbar
 71) Click on view and select field list and fields are appeared in the form of
design view
72) Click text box in the tool and place it in the design view
73) Right click the text box and property window is displayed
74) Select the database and control sources and then run the form

PROCEDURE TO CREATE REPORT:-

1) In the database window click reports and new

2) In the new report dialogue box click auto report table wizard
3) Click table or query that contain the data that we want to display in the
report and Click ok
4) Finally run the report

RESULT:-

The Form and Report is prepared using MS-Access