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Proposals

Prof: Iftikhar Ahmad 0300-4466062


Proposals are projections on any specific account which
offer structured persuasion for internal or external
audience. They are special category of reports that combine
information delivery and persuasive communication.
NOTE: Formal proposals must be produced with a high
degree of excellence and professionalism.
Proposals
Prof: Iftikhar Ahmad 0300-4466062
Proposals are written in three steps to remain focused
and comprehensive.
PLAN
Analyze the
situation
Gather
Information
Select the right
medium
Organize the
information
WRITE
Adapt to your
audience (remaining
sensitive to the audience
needs, build strong
relationships with them and
help control your style and
needs.
Compose the
message
COMPLETE
Revise the
message
produce the
message
Proof read the
message
Distribute the
message
Proposals
Prof: Iftikhar Ahmad 0300-4466062
Types of proposals
Internal
Request decisions from managers within the organization
(funding proposals, general project proposal)
External Proposals
Request decision from the parties outside the
organization (invest proposals, grant proposals, sales
proposals)
Proposals
Prof: Iftikhar Ahmad 0300-4466062
COMPONENTS OF A FORMAL proposal
In the prefatory part of a proposal we may copy of the
RFP, the synopsis of the executive summary,and a letter of
transmittal.
REQUEST FOR PROPOSAL (RFP)
RFP is just like a informational proposal.
Instruction in RFP must be followed in details to ensure
the methodical processing of the requesting organizations,
this makes your proposals more persuasive and
convincing. If RFP hasnt been issued then a letter of
inquiry is demanded, if accepted then invited to submit a
proposal.
Proposals
Prof: Iftikhar Ahmad 0300-4466062
REQUEST FOR PROPOSAL (RFP)
RFPs contents vary from industry to industry, but all RFPs
should include some combination of the following:
Company background
Project description
Requirements
Decision critaria
Proposal requirement
Submission and contact information
Proposals
Prof: Iftikhar Ahmad 0300-4466062
Notice Inviting Tender
Sealed tenders are invited from interested contractors/manufacturers & suppliers for the
current financial year 2009-10 for the following items and supplies
S.No Description of items/supplies Tender fee (in rupees)
non-refundables
Earnest money
1 Construction of water
storage reservoir
Rs: 2000
5%
The documents containing detailed specification of iems/supplies can be obtained at
(address) from date to date during office hours on payment of tender fee shown in
shape of pay order/demand draft in the name of (organization)
TERMS & CONDITIONS
1. Last date of opening by and decided by committee
2. Earnest money must be shown as-------
3. The org has the right to reject------
4. Incomplet------
5. In case of holiday-----
Address
Proposals
Prof: Iftikhar Ahmad 0300-4466062
Tender Notice
Rise School of Accountancy, one of the rapidly growing quality institution proving national and
international certifications in the field of Accountancy and finance requires proposals from well known
and established IT firms or distributors to install 100 P4 computers along with other accessories at
Gulberg Campus, Lahore.
Proposals must reach to Director purchase before 5th of this month along with 2000 bank draft (non-
refundable). The documents containing detailed specification of iems/supplies can be obtained at Gulberg campus from
1 June to 3 June, 2010 during office hours on payment of tender fee shown in shape of pay order/demand draft in the
name of (organization)
TERMS & CONDITIONS
1. Committee will decide the final selection of the suppliers based on the best purchase
mix (quality, quantity, delivery and price)
2. The org has the right to reject any application if it doesn't fulfill the criteria or
incomplete.
3. A company having direct distribution rights of DELL, Microsoft, and Apple computer
should submit a copy of authorization letter from the main body.
Proposals
Prof: Iftikhar Ahmad 0300-4466062
Synopsis or Executive summary
It is convenient when your proposal is quite long, it
is less important in formal proposal. If proposal is
unsolicited , your transmittal letter has made
synopsis.
Proposals
Prof: Iftikhar Ahmad 0300-4466062
Letter of Transmittal
It depends on solicited or unsolicited proposal In
the solicited proposal is quite long, it is less
important in formal proposal. If proposal is , your
transmittal letter has made synopsis.
Proposals
Prof: Iftikhar Ahmad 0300-4466062
COMPONENTS OF A FORMAL REPORT
In the prefatory part of a proposal we may attach a copy
of the RFP, the synopsis of the executive summary,and a
letter of transmittal.
Prefatory Parts
Cover
Title fly
Title Page
Request for Proposal
Letter of transmittal
table of contents
List of illustrations
Synopsis or Executive summary
Proposals
Prof: Iftikhar Ahmad 0300-4466062
COMPONENTS OF A FORMAL REPORT
Prefatory Parts
Text Part
Introduction
body
Summary
Proposals
Prof: Iftikhar Ahmad 0300-4466062
COMPONENTS OF A FORMAL REPORT
Prefatory Parts
Text Part
Supplementary Parts
Appendixes
To: Director Finance Ref: trg/int/234-acct-4
From: Mmanager Accounts Date: 4 march, 2005
Subject: Proposal for training & Development
Over the past few years globalization and stunning diversity in professional culture has put the human resource in a hot
contest to adapt and meet new challenges of this global development and competition. The modern concept of excellence
bases on learning organization and has shifted from systems orientation to individuals capabilities and skills.
Our department is dealing in finance and needs highly professional and skilled people to contribute to the effective working
of the organization. We had a comprehensive training and development programs that is not in practice now, although the
need is more grave at present. I request a company funded qualification enhancement program for employees who have
served a minimum of two years with the company and are gtrade 3 and above. the proposed progme Is attached for your
prusal.
I think we can improve not only the motivational level but also the efficiency of our organization.
Abdur Rehman
Finance Manager
Encl: Proposal
To: Director Finance Ref: trg/int/234-acct-4
From: Mmanager Accounts Date: 4 march, 2005
Subject: Proposal for training & Development
Finance Department needs highly qualified professionals and skilled
people to contribute to the effective working of the organization. We had
a comprehensive training and development programs that is not in
practice now, although the need is more grave at present. I request a
company funded qualification enhancement program for employees who
have served a minimum of two years with the company and are grade 3
and above. the proposed progme Is attached for your prusal.
I think we can improve not only the motivational level but also the
efficiency of our organization.
Proposal for training & Development
S.No
Program
Duration App .
Cost
Source
Balance sheet
Audit
ManagementInventory
Management
27 January, 2009
Mr. xxxxx
Hi-TECH
Lahore
Dear Sir,
Proposal for TH Training Program
This refers to our meeting with Mr. ..Hi-Tech, Pakistan with its
diversified products and services.
We further understand that Hi-TECH believes in developing its human resource that is
imbued with essence of deep responsibility and willingness to serve its clients efficiently
and effectively. To achieve this tall task the Hi-TECH conducts regular in house human
resource development courses for its staff, but to remain innovative in its value added
services and maintain a competitive edge in electronics sector wish to out-source certain
development programs to some well-reputed training institution.
Yalent Hunter is interested to collaborate with Hi-TECH in providing these Human
Resource Development courses for the training of its staff in both general management
and technical areas.
Talent Hunter (TH)
Talent Hunter (TH) is focused on meeting the ever-expanding continuing education needs of
professionals in all industries and professions. Our sole mission is to provide the results
producing training you need, when and where you need it and at a price that is cost effective
for you and your organization.
We offers a comprehensive selection of seminars and conferences in various disciplines
including management and supervision, leadership, communication, time and project
management, customer services, human resources; writing, team building, interpersonal
skills and many more! It also offers many industry specific programs. A list of courses
relating to financial sector is enclosed as appendix A.
Training Methodology
All our training programs are conducted using the participative learning approach. During
the lectures the participants are encouraged to involve in the discussion, ask questions and
make comments by relating the contents of the lectures to practical fieldwork. Multimedia
projector and other modern teaching aids are used to make the lectures more efficient and
effective. To maintain and develop interest of the participants, they are also provided with
the short exercises and case studies.
Study Material
All presentations slides and study material are provided to participants for taking notes
during the classes and for future reference.
Instructional Team
The teaching team is always led by a program specialist under the supervision of Mr.
Iftikhar Ahmad, CEO Dynamique Consultants
Charges
The fee is normally charged on the basis of number of participants in the course with a
maximum ceiling. ..
We are sure that our collaboration will enhance your staff professional portfolio to help
compete in market with difference.
We look forward to receiving your response to our proposal; however, should you need any
further discussion or clarification on any matter concerning your training need or courses
structure, please ask for the same without any hesitation.
Best regards
XY
Encl: Appendix A