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E-Recruiting System Architecture
E-Recruiting System Architecture

APPENDIX II

 Functional system architecture Technical architecture Integration  With other systems  In internal/external career pages
Functional system architecture
Technical architecture
Integration
 With other systems
 In internal/external career
pages
 With external service
providers
Frontend
Languages
 Contents:
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E-Recruiting System Architecture: Unit Objectives
E-Recruiting System Architecture: Unit Objectives
E-Recruiting System Architecture: Unit Objectives  After completing this unit, you will be able to: 

After completing this unit, you will be able to:

Explain the E-Recruiting system architecture Explain the technical architecture Explain the integration and standalone scenario

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E-Recruiting System Architecture
E-Recruiting System Architecture
  • 1 Course Overview

  • 2 Product Overview

  • 3 Requisition Management

  • 4 Administration of Application Processes

  • 5 Application Management

  • 6 Talent Relationship Management (TRM)

  • 7 Reporting in SAP E-Recruiting

  • 8 Technical Settings and Basic Settings

  • 9 Roles and Authorizations in SAP E-Recruiting Appendix 1 Recruitment versus E-Recruiting

Appendix 2 E-Recruiting System Architecture

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E-Recruiting System Architecture: Company Scenario
E-Recruiting System Architecture: Company
Scenario
E-Recruiting System Architecture: Company Scenario  You are an information technology employee at the Training International

You are an information technology employee at the Training International company. Your tasks include planning and implementing the technical installation and configuration of E-Recruiting in your system landscape.

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Functional System Architecture of SAP E-Recruiting
Functional System Architecture of SAP E-Recruiting
Systems Agencies Job Boards Job Pages Career External Other Tools Firewall Back Office Internal Non-ERP Recruiting
Systems
Agencies
Job
Boards
Job
Pages
Career
External
Other Tools
Firewall
Back Office
Internal
Non-ERP
Recruiting
Non-SAP
E-
Page
ERP Backend
SAP
SAP
Career

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E-Recruiting can be operated either as a standalone application with defined interfaces or together with a HR system (ERP2004) on one instance.

See also:

SAP Note 717802: Installing ERECRUIT 300 SAP Note 717803: Enhancement to the SAP NetWeaver 04 ERECRUIT 300 Upgrade

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Functional System Architecture: Standalone Operation
Functional System Architecture: Standalone
Operation
SMTP (Browser – SSO optional) System Administrator DBDB or ERP 2004 2004 Browser) SAP RFC/ALE or
SMTP
(Browser – SSO
optional)
System
Administrator
DBDB
or
ERP
2004
2004
Browser)
SAP
RFC/ALE
or ERP
SAP HRHR
(E-Mail)
Gateway
HTTP(S)
Internet
External User
Internal User
SMTP
(SAP GUI)
DMZ
TREX
TREX
Intranet
E-
Firewall
RFC
Recruiting
HTTP(S)
(E-Mail)
AGate/Proxy
(Web

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Technical Architecture
Technical Architecture

Business Partner

KPRO
KPRO

WAS

Index Index (TREX) (TREX) Retrieval and Retrieval and Classification Classification
Index
Index
(TREX)
(TREX)
Retrieval and
Retrieval
and
Classification
Classification
E-Recruiting
E-Recruiting
DBDB
DBDB

Techniques:

Presentation level: Business Server Pages (BSP), HTML, HTMLB,

JavaScript

Business logic: ABAP/OO, Business Partner, KPRO

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In KPRO (Knowledge Provider), all requisition, posting, and candidate information is stored in XML format. The latter is compiled from infotypes, tables, and attachments.

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Technical Architecture: Role of Individual Components
Technical Architecture: Role of Individual
Components

WAS 6.20 (2.0) or WAS 6.40 (3.0/ERP2004)

 

Basis

ABA

E-Recruiting

 

BSP: E-Recruiting - Presentation layer (user interfaces)

ABAP/OO: E-Recruiting - Business Logic

User management: Authorization data for all users

KPRO: Storage and retrieval of all requisition, posting, and candidate

 

information in XML format; the latter are compiled from infotypes,

tables, and attachments

 

Infotypes: Storage of requisition, posting, application, and candidate

 

information

 

Business partner: Storage of name and address data for all known

 

users (including candidates)

TREX

 

Indexing of all KPRO documents

Storage of index on own file server

Facilitating the search for KPRO documents on the basis of these indexes

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Integration with Other Systems: (SAP) HR System (I)
Integration with Other Systems: (SAP) HR System (I)

Organizational structure and master data

Goals:

Upload the organizational structure to attach to requisitions Upload employees as internal candidates Display information about organizational units, jobs, and positions Type:

Inbound ALE interface from (SAP) HR Initial and delta upload

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The following information is transferred:

Employees (infotypes 0000, 0001, 0002, and 0105) OM objects (infotype 1000): Organizational units (O), jobs (C), positions (S), and persons (P) OM links (infotype 1001): A003, A002, A007, A008, A012, B002, B003, B007, B008, B012

An RFC jump (Remote Function Call) to the connected HR system is used to read more information:

Descriptions of organizational units, jobs, and positions

You can use Customizing to control which information is to be output in the relevant data overviews

Search for vacant positions

Customizing: SAP E-Recruiting Technical Settings SAP ERP Central Component (ECC) Integration Set Up Integration with SAP Organizational Management

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Integration with Other Systems: (SAP) HR System (II)
Integration with Other Systems: (SAP) HR System (II)
Integration with Other Systems: (SAP) HR System (II)  Transfer of data for all successful candidates

Transfer of data for all successful candidates to Master Data (making candidates that are to be hired known in the HR system)

Using RFC

Transfer of 15 fields in total, assuming these fields were all filled in

E-Recruiting

Call back to E-Recruiting system (using RFC) to convert external

candidates to internal candidates

Available in all supported HR releases

(see Implementation Guide for SAP HR)

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The following information (if available in E-Recruiting) is transferred to the HR system:

First name, initials, last name Gender Date of birth Correspondence language Address (street, city, postcode, region, country) Hiring date Organizational unit Position Personnel number (for internal candidates) Individual steps when hiring the candidate:

Transfer is triggered by an activity in SAP E-Recruiting

Call transaction PA48 in the SAP HR system to hire the candidate

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Integration with Other Systems: (SAP) HR System (III)
Integration with Other Systems: (SAP) HR System
(III)

Qualifications catalog

E-Recruiting can use the same catalog as the HR backend system. However, the following must be taken into account:

The catalog for HR purposes is different from the catalog for recruitment purposes

The catalog for internal candidates is different from the catalog for external candidates (for example, in the areas of openness and terminology)

Customers often are not provided with a consolidated catalog in all global HR systems

The catalog is often not maintained

In SAP E-Recruiting, customers can view the qualifications catalog from the backend HR/ERP system (subset relation)

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The entire qualifications catalog for the HR system can be transferred to E-Recruiting using ALE. You can use Customizing to restrict the view of the qualifications catalog. This view can only be maintained at the qualification group level. By maintaining this "filter", the qualification groups stored there (with the associated qualifications) are not visible for either internal or external candidates and cannot be maintained in the requisition or candidate profile.

If E-Recruiting is operated together with HR on one instance (possible as of ERP2004), the same qualifications catalog applies for both systems. A view of the qualifications catalog can still be defined in E-Recruiting in this case. Again, the view can be restricted only to the qualification group level.

The training catalog is currently not supported.

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Integration with Other Systems: ERP Systems
Integration with Other Systems: ERP Systems

FI/CO

FI/CO functions can be used independently of E-Recruiting data, although a cost center can be entered (free text) in the requisition. No input checks are performed in the standard system.

Cost reporting can be created in BW on the basis of the cost center maintained in the requisition

BW

Supported as of 3.0

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For a list of the BW queries in the standard system and their descriptions, see the "Reporting in SAP E-Recruiting" unit.

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Integration with Other Systems: Back-Office Systems
Integration with Other Systems: Back-Office
Systems

Integration of e-mails

E-mails can be sent directly using WAS and can be received and administrated using external e-mail software

Resume scanning and OCR software

Requires third-party software Scanned resumes can be uploaded to the system as attachments

Virus scanner

Requires third-party software

Integrated using Business Add-In (BAdI) when uploading attachments

Integration of word processing and PDF

Can display, print, and download data overviews in PDF format Can upload attached documents (for example, contracts in Word or PDF format) and send by e-mail

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Integration in Internal or External Career Pages
Integration in Internal or External Career Pages

Internal career page

Intranet integration by embedding URLs Unregistered search for jobs Registration Apply for jobs using reference code

Upfront registration of internal candidates is possible (depending on company policy)

SSO possible (depending on company policy) Application groups

External career page

Similar to internal career page, but without upfront registration or SSO

Application groups

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The employee master data is normally transferred before the internal go-live from the HR system to E-Recruiting using ALE. In this way, employees do not need to register explicitly in E-Recruiting.

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Integration with External Service Providers
Integration with External Service Providers

Job boards and job board aggregators

Standard publisher for sending e-mails with posting information to job

boards (for example, in (HR-)XML format)

Resume processing and applicant screening service providers

System can receive candidate data using an RFC interface from an

external system

User interface that external service providers can use to enter candidate

data and resumes into SAP E-Recruiting

Background check service providers

Can be supported using activity management and workflow (requires

corresponding workflow configuration)

Appraisal service providers

Can be supported using activity management, correspondence, and

questionnaires (requires corresponding workflow configuration)

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If job postings are to be forwarded to job boards, then you must adapt the so-called "publisher".

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Frontend
Frontend

Internet browser

Required for access by recruiters, managers, and candidates System access using URL (parameter for language, client, and style sheet) SSO for access by employee/recruiter is possible but not required HTTP / HTTP(S) Memory Cookies and active scripting (JavaScript) should be enabled Take into account SAP Note 598860 (Browsers supported by SAP) ERP2004: Internet Explorer 5.50 (5.5+), Mozilla 1.7.5 or higher, Firefox 1.0 or higher (depending on the design used)

SAP GUI

Required for system administrator (customizing and system administration)

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Supported Languages  The following languages are supported in the standard system:  Chinese (simplified) 
Supported Languages
 The following languages are supported in the
standard system:
Chinese (simplified)
Czech
Danish
Dutch
English
Finnish
French
German
Hungarian
Italian
Japanese
Korean
Polish
Portuguese
Russian
Spanish
Swedish
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For up-to-date information about the supported languages, see SAP Service Marketplace at service.sap.com/pam -> SAP Application Components -> SAP E-Recruiting

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E-Recruiting System Architecture: Summary
E-Recruiting System Architecture: Summary
E-Recruiting System Architecture: Summary  You should now be able to:  Explain the E-Recruiting system

You should now be able to:

Explain the E-Recruiting system architecture

Explain the technical architecture

Explain the integration and standalone scenario

SAP AG 2004