POLICE CHIEF

FINALIST
BACKGROUND SCREENING

INFORMATION PACKET

THIS PACKET CONTAINS

Cover Sheet

Previous Clients
General Information
Option Comparison Chart

Fee / Cost Comparison Sheet

Starting the Project

Company Biographical

Testimonials

G&
A
GLEASON & ASSOCIATES, INC
P.O. Box 130862
St. Paul, MN 55113
Phone (651) 464-3588 ~ Fax (651) 204 - 0034
E-mail - govbackgrounds@msn.com

_____________________________________________________
_
All rights reserved: © 2003

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 A few of our previous Clients
City / Agency Position(s) City / Agency Position(s)
Little Rock, Arkansas City Manager Luverne, Minnesota City Administrator
Fort Morgan, Colorado Police Chief Ortonville, Minnesota City Administrator
New Castle, Colorado Town Administrator Osseo, Minnesota City Administrator
Alamosa, Colorado City Manager Redwood Falls, Minnesota City Administrator
Police Chief
Public Works Director
Delta, Colorado City Manager St. Joseph, Minnesota Police Chief
Police Chief
Killingly, Connecticut Town Manager Waite Park, Minnesota City Administrator
Tolland, Connecticut Town Manager Windom, Minnesota Police Chief
El Portal, Florida Village Manager Zimmerman, Minnesota City Administrator
Chiefland, Florida City Manager Monroe City, Missouri City Administrator
Police Chief / Fire Chef
Gainesville, Florida Police Chief Moberly, Missouri City Manager
Hollywood, Florida Police Chief Osage Beach, Missouri City Manager
Marco Island, Florida Police Chief Cassville, Missouri Police Chief
Kissimmee, Florida Police Chief Lenoir, North Carolina City Manager
Deputy Police Chief
Fire Chief
North Port, Florida City Manager Oak Ridge, North Carolina Town Administrator
Key West, Florida Police Chief Zebulon, North Carolina Town Manager
Titusville, Florida City Manager Ogallala, Nebraska City Manger
Boulder City, Nevada Police Chief / Fire Chief
Finance Director
Williston, Florida City Manager Pahrump, Nevada Town Manager
Sheldon, Iowa City Administrator Douglas County, Nevada County Administrator
Reinbeck, Iowa City Administrator Los Alamos, New Mexico Police Chief
Ankeny, Iowa Police Chief Artesia, New Mexico Fire Chief - Police Chief
Development Director
Community Services
Director
Public Utilities Director
Ottumwa, Iowa City Manager Aztec, New Mexico City Administrator
Kansas City, Kansas Police Chief Alamogordo, New Mexico City Manager
Dodge City, Kansas Police Chief Newton Falls, Ohio City Manager
Franklin County, Kansas County Administrator Galion, Ohio Police Chief
Ottawa, Kansas Police Chief Riverside, Ohio City Manager
Indian Head, Maryland Town Manager Oakridge, Oregon City Manager
District Heights, Maryland Police Chief Columbia, South Carolina City Manager
Sterling Heights, Michigan City Manager South Fulton, Tennessee City Manager
St. Clair County, Michigan County Administrator South Padre Island, Texas City Administrator
Airport & Library Director
EMS Director
Buena Vista, Michigan Township Manager Westlake, Texas City Administrator
Sterling Heights, Michigan City Manager Abingdon, Virginia Police Chief
Riverside, Michigan Economic Development Egg Harbor, Wisconsin City Manager
Manager
Battle Lake, Minnesota Police Chief Calumet County, Wisconsin County Administrator
Brainerd, Minnesota Police Chief Lake Mills, Wisconsin City Administrator
Police Chief
Streets Superintendent
Library Director
Benson, Minnesota Police Chief Douglas County, Wisconsin Economic Development
Director

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Hutchinson, Minnesota Police Chief Plover, Wisconsin Village Administrator

PROBLEM

Once a Finalist for this position has been identified, you’ve reached a critical stage in the
process. It has become increasingly difficult to gain reliable, first-hand information about
prospective hires, especially if they are from outside of your immediate area. Due to litigation
concerns, many past employers now wish to provide prospective employers with just basic
information such as hiring date, job title, salary, etc.

Just a few examples of information we retrieved for Clients who were about to make an offer of
employment.
• One Candidate had been terminated from 2 previous positions for Sexual Harassment
• One Candidate had been forced to resign for embezzlement
• One Candidate had been convicted of DUI
• One Candidate had been convicted of a “moral turpitude” crime
• Several Candidates had falsified information on résumé regarding their position title, previous
experience, professional accomplishments, and academic Degree.

SOLUTION

We take the worry out of the most critical part of your process and handle all of the necessary
legal documents and paperwork. (Including Waiver’s) In order to tailor our services to fit the
individual needs of our Clients, we offer 2 Options!

Option # 1 Individual items

Conducted by telephone and on-line research capabilities.

This Option provides you with the choice of individual background items you would like to utilize.
Simply choose which item(s) you would like for us to perform. Upon completion, all information is
sent to you either by protected email or via Federal Express for your convenience.

Option # 2 Comprehensive Background

May be conducted On-site or by telephone and on-line research capabilities

This Option is for those Clients who need to have a more comprehensive background performed.
It may be performed either on site in the candidate’s home city, or it may be conducted entirely
through on-line research and by telephone. If you choose to have the background performed
on-site, our Consultant travels to the Candidate’s city and spends two-three days conducting the
background. (Further details are listed on page 5) Upon completion, all gathered documents and
accessed information is sent to you via Federal Express. (Normally 50 - 60 pages in length)

According to a recent nationwide survey,

"The average legal and administrative costs
associated with an improper, or poorly researched hire is nearly $40,000."

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 WHY NOT DO OUR OWN BACKGROUNDS?

Some Clients ask; “Why not use our staff, or a local person to do our Background?”
• Do they have the expertise to conduct this level of background?
• Do they have previous, professional experience conducting backgrounds at this level?
• Are they willing and able to justify methods used, and document the entire process?
• If so, do they have the experience necessary to provide a credible defense of the process?
• Can they provide the same level, and extent of background that we offer?

Some Clients ask: “It can’t be that hard, why don’t I just do the background myself”?
• Do you feel comfortable relying upon a cursory search of a few on-line sources which only
provides you with a limited field of information?
• Do you feel comfortable in limiting your knowledge about your Finalist to just a few letters of
reference from previous employers?
• Do you feel comfortable in just phoning References the Candidate has provided?
• Do you know what kind of questions to ask, and how to legally document your interviews?

Some Clients ask: “What will our Candidate think if we have a Background conducted?”
• Most Candidates now realize the importance of having a professionally conducted
background performed, and we seldom encounter any hesitancy on their part.
(Unless they have something to hide, in which case they normally withdraw from
consideration, therefore saving you time and expense!)

WHY USE GLEASON & ASSOCIATES?

• We have the experience, and stand behind our process!

We’ve been conducting backgrounds since 1984. We keep up-to-date on current legal
issues concerning the hiring process. We have the expertise and resources necessary
to properly and thoroughly research the candidate. In fact, we will provide a defense of
our process if necessary. (As of this date, we have NEVER had to!)

• We provide an objective, professionally conducted background.

Don’t rely on ill-prepared, inconsistent methods used by non-professionals which
can easily lead to litigation. When you utilize our services, you receive a professionally
prepared, extensively written document which will assist in your final hiring decision. In fact,
our Candidate Reference Interview format contains more than 30 questions for each
individual reference that we interview. Our painstakingly detailed reference checks provide
you with exceptional insight into your Candidate. We spend hours discussing your Finalist’s
performance with current and former supervisors, peers, and subordinates. Ultimately, this
provides you with extensive information regarding your candidates’ qualifications.

• Option levels designed to fit individual needs!

Options Levels are designed to provide you with a choice. You choose both the level,
and method by which the background will be conducted.

• We guarantee our services!

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 Options

OPTION # 1 OPTION # 2
Just choose the Option which fits your needs! Items available Comprehensive
for individual Professional
On-Site Backgrounds Purchase Background
will provide you with -------------- ------------
more detailed information! Choose any Includes all
 
Item below below
CIVIL,
1. NATIONWIDE CIVIL, CRIMINAL, FINANCIAL RECORD SEARCH  
Includes search for all Lawsuits, Judgments, Liens, Bankruptcies,
Criminal convictions, and Civil Records, etc.

2. PROFESSIONAL REFERENCE INTERVIEWS WITH WRITTEN

TRANSCRIPTION 
We spend hours discussing your Candidate’s background with those who Not available Includes
have first hand knowledge about your Finalist. You receive a 6 – 8 page with 5 Interviews
written synopsis transcription of each of the interviews. (Very extensive!) Option # 1

3. EMPLOYMENT VERIFICATION AND

PERSONNEL FILE / PERFORMANCE REVIEW RETRIEVAL  
Includes verification and written confirmation of current and previous
professional employment including official position titles, dates of
employment, salary, separation information, & more. We also retrieve
Performance Reviews, Evaluations, and other Personnel File information.

4. NATIONWIDE AND LOCAL MEDIA, NEWS, & PUBLIC DATA

SEARCH  
Retrieval of current and past local news gives you additional information
about your Candidate and can provide you with valuable insight!

5. CANDIDATE PROFESSIONAL QUESTIONNAIRE RESULTS

We design a questionnaire based on your Position Announcement and/or Not available 
job description. The Candidate is asked to provide a written response to with
questions based upon his/her qualifications and experience as it relates Option # 1
to the position. The Questionnaire and the candidate’s responses are
included as part of the completed background.

6. CANDIDATE OVERVIEW (WRITTEN NARRATIVE)

This written narrative provides you with a snapshot overview of your Not available 
Candidate which includes vital statistics, professional capacity, current with
status and more. Option # 1
7. ACADEMIC AND / OR DEGREE CONFIRMATION
One of the most commonly exaggerated, or falsified part of a résumé.  
We verify level, title, and date of degree. We also provide you with
Institution and Accreditation information as well.

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 Note:
On-site Backgrounds always provide a more comprehensive, complete picture of your Candidate!

OPTION COSTS & TIME PROJECTION INFORMATION

Isn’t it worth the equivalent of a few weeks salary (at this position level) to have a complete
Background on the person you’re about to hire?

All fees are per Candidate

OPTION # 1 Method Turn around Individual Item

Items available used time cost
for Individual
purchase
▼ ▼ ▼ ▼
Nationwide Criminal, By telephone Between 2-4 days $400.00
Civil, Financial Record and through on-line
Search research capabilities
Employment By telephone Between 4 – 7 days $450.00
Verification: and through on-line
Includes Personnel research capabilities
File
and
Performance Review
Retrieval
(up to 6)
Academic and/or By telephone Between 2- 3 days $200.00
Degree and through on-line
confirmation research capabilities
Media, News, Public Through on-line Between 3 – 4 days $200.00
Data search research capabilities

OPTION # 2 Method Turn around Total

Comprehensive used time cost
Professional
Background
▼ ▼ ▼ ▼
Our Comprehensive This option may be Between 7 - 10 days $1,650.00
Background includes performed either by (By phone / on-line)
all 7 items telephone and
listed on previous through on-line $1,850.00
page research, or On-site (On-site Background)
(Your choice)

On-Site Time Information

If an On-Site Background is performed, the actual on-site portion of the project takes
approximately two days to complete. While on-site, our consultant interviews References,
conducts local media and news search, researches and retrieves public data, reviews and
retrieves personnel and performance review materials, and performs other local background
research. It then takes 4 – 6 days to assimilate all of the data, and then format and print the

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completed Profile

On-Site Project reimbursement information - (Applies only to On-site choice)

All travel is first approved by our Client before beginning the project, and we make every
reasonable effort to limit travel expenses. Project travel expenses to conduct the On-site are
not included in our professional fee, and are client reimbursed using following:
• If private auto most cost effective, RT mileage @ .45 cents per mile.
• If air travel most cost effective, RT airfare from Minneapolis to Candidate’s home city.
• If air travel used, car rental while conducting On-site project, gasoline at cost.
• Lodging for one Consultant during project. (Moderate rate business class accommodations)
• Meals for one Consultant during On-Site - Flat rate @ $35.00 day.
• Airport parking, if any.

There are no “add on fees” or hidden charges. No payment due until completion of project, at
which time the Client is then sent Invoice. If On-site project was conducted, receipts and
Expense Information Sheet are included.

PRIVACY CONCERNS

We work for you. We never share information, or release data to anyone other than our Client.

TIME CONCERNS

We make every effort to accommodate the needs of our Client. Completion time for an on-site
background also depends upon:
• The number of Candidates to be profiled
• Candidate’s geographical proximity.

At the end of the project, if you have any questions or need clarification on anything, telephone
conferencing with our Consultant is also included as part of our service.

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 STARTING THE PROJECT

If you have any questions, or if you would like to begin the process, simply phone us and a
representative will explain all the details, and answer any questions you may have. A brief Letter
of Agreement will be drafted, based upon your specific Option choice. It will fully outline all details
of the project for your review and approval.

If you choose Option # 2, we will request information from you regarding the position itself, it's
unique requirements and needs, desired candidate strengths, etc.

CANDIDATE CONTACT

We then contact the Candidate, explain our involvement in the process, and answer any
questions which he/she may have. We then immediately e-mail him/her a letter which further
details the Background, and includes a Waiver for signature. If an On-Site is to be conducted, we
then set up tentative travel arrangements, and then contact you for approval. Upon return from
the On-Site, we assimilate all the data, and compile the information into a formal, written
Candidate Profile. It is then sent directly to you via Federal Express. Obviously, we follow all
State and Federal guidelines regarding data privacy, and release of information during this
project.

SPECIAL NOTE !

In order to provide you with our undivided attention, we undertake only one project at a time.
Because of this exclusive commitment, our calendar fills quickly. To avoid potential conflicts,
please let us know your anticipated time frame as soon as possible, so that we can
accommodate you. In order to actually begin the Project, you will need to send by email or Fax:

• Signed Letter of Agreement

• Candidate's Resume' and /or application materials
• Position description or vacancy announcement

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GLEASON & ASSOCIATES, INC.
_____________________________________________________________
FINALIST BACKGROUND PROFILING
- SINCE 1984 -

BIOGRAPHICAL SKETCH

We are a State licensed Executive Search and Management Consulting firm. Founded in 1984,
Gleason & Associates, Inc. has been involved in assisting municipal governments throughout the
country in a variety of ways. Our initial offerings revolved around the development and delivery of
police promotional examinations, department evaluations, and other management consulting
services.

In order to better meet the needs of our growing client base, we expanded our offerings in 1988
to include executive search and recruitment services for Police Chief positions. By 1990, more
agencies were requesting our firm to assist by providing Finalist Background Profiling to
supplement their already existing search and recruitment efforts. Ever since, we have specialized
in offering quality Background Profiling.

The firm’s founder, Mr. David Gleason brings with him more than thirty years of experience in the
Criminal Justice System. Having served as a Police Chief, Police Officer, Investigator, and
college faculty member in Criminal Justice Administration, he recognized the need for a firm
which could provide quality background profiling to local government.

Mr. Gleason holds both undergraduate and graduate degrees in Criminal Justice Administration,
and has completed numerous post graduate courses. Other individuals associated with our firm
provide extensive legal, personnel, and administrative related experience. Our combined
professional backgrounds allow us to provide our clients with the very best resources available.

Gleason & Associates, Inc. continually strives to bring true professionalism to the field of
municipal recruitment and selection. Only through our most sincere efforts to deliver quality
services is this possible

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 Recent Testimonials

Individual references available upon request

“Thank you so much for your assistance, your Candidate background was professionally done
and outstanding!” (Human Resources Manager)

“We appreciate your timely and professional approach. I would highly recommend your services
to anyone” (Human Resources Director)

“We almost made a terrible choice, having your firm do our Backgrounds saved us from making a
disastrous decision” (City Council President)

“Once again, you have proven your services to be reliable, professional, and well worth the cost”
(Village President)

“Without your thorough and professionally conducted background, we would have made a
decision that we would have regretted greatly, thank you so much!”
(Human Resources Director)

“Your continued service to our city is most appreciated, and you should be commended for your
commitment and professionalism. We look forward to working with your firm again”
(City Manager)

“Even though I was not offered the position, I appreciate the tact, discretion, and professional
manner in which Gleason & Associates conducted this project” (Unsuccessful Candidate)

G&A
GLEASON & ASSOCIATES, INC
P.O. Box 130862
St. Paul, MN 55113
Phone (651) 464-3588 ~ Fax (651) 204-0034
E-mail - govbackgrounds@msn.com

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