General Policies and Procedures

Operating Hours
Penn Skates Kidz Academy operates from 7am to 6pm. Earlier opening times will be considered based on demonstrated need.

Pickup
All children must be picked up no later than 6:00 p.m. or a late fee will be charged.

Sign in and Sign Out
All children, upon arrival at Kidz Academy, must be signed in. All children being picked up from Kidz Academy, at any time and
under ALL circumstances must be signed out by his or her parent/guardian or designated pickup person.

Parental Visitation
Parents and/or guardians of enrolled/attending children are permitted to view and observe their children at any time while being
escorted by a staff member. We only allow observation by parents of enrolled/attending children.

Designated Pickup Persons
We will only release children to persons designated by parents on the childs registration form. Parents may also provide an
additional list. An ID provided by the designated pickup person must be shown to a staff member at the desk before release of
child will be permitted.

Responsible for Child
Kidz Academy will not assume responsibility of any child until his/her actual Kidz Academy arrival and sign-in on Kidz Academys
transport vehicles or until a parent signs their child in on Kidz Academys sign in sheet.

Fee Calculation for After School Program
All fees are calculated on the number of days in the school year. We have divided these fees into ten (10) equal monthly
installments for your convenience. This is why there are no discounts for months with holidays, or for the first and last months of
the school year. (September and June)

Personal Property
Kidz Academy is NOT responsible for lost, stolen, or damaged items brought to Kidz Academy. All personal property must be
labeled with the childs first and last name.

Lost and Found
Clothing/items left at Kidz Academy at the close of each business day will be placed in lost and found. It is the parent's
responsibility to check this area daily. All items left at months end will be discarded.

Change in Personal Information
Kidz Academys administrative personnel must be notified immediately when there are any changes in the following: home
telephone, work phone, address, emergency contacts, etc.

Parents Authorization
I hereby grant permission for my child to be transported by Kidz Academy and contracted providers chosen by them, to and from
Kidz Academy. I also authorize Kidz Academy to transport my child at any time Kidz Academy chooses to transport for daily
excursions without notifying parent or guardian. Walking excursions are also permitted in and around the surrounding
property/buildings of Kidz Academy and the town of State College.

Peanut Free
We are a peanut free facility. Due to the severe allergic reaction of some of our children all peanut products are prohibited.





Breakfast
Kidz Academy does not provide breakfast. As a courtesy, Kidz Academy provides free coffee for parents who are running late.
Parents may send breakfast in with their child before 8 am. Any breakfast item brought in should be disposable.


Phones
The office at Kidz Academy closes at 6:00 pm. There are no phone calls accepted after 6:00 pm so please ask your childs
counselor/teacher for their cell phone number so you may contact someone after 6:00 pm if there is an emergency in picking up
your child from Kidz Academy.

Class Trips
Should you decide that you do not want your child to attend a scheduled class trip, you must find alternate care for your child
during these class trips. You may drop your child off at Kidz Academy after the children have returned from the trip. Kidz
Academy does not provide alternate care during any scheduled trips. Parents will be given a permission slip that will include all
pertinent information regarding the trip. No child will be allowed to attend the trip without written parental consent. A staff member
will be designated to carry a set of portable records on each trip that contact specific contact information for each child in case of
emergency.

Discipline Policy
Definition of a behavioral problem:
1. Any behavior by a child that is viewed or deemed unsafe to the well being himself/herself, or any other person/child.
2. The improper use of language or gestures directed to staff or other children.
3. Damage or theft of Kidz Academy property or the property of others.
4. An overall disrespect to staff or other children.

Methods of Guidance and Discipline Used Shall:
1. Be positive. For example, instead of saying, stop kicking the table! say, please keep your feet on the floor.
2. Shall be consistent with the age and developmental needs of the child.
3. Lead to the childs ability to develop and maintain self control.

Early Childhood
1. Staff members shall not discipline children for failing to eat or sleep or soiling themselves.
2. Time outs shall not be given to children under two (2) years of age.
3. Time outs will only be given when all other options have been exhausted.
4. The length of time outs will be consistent with the developmental needs of the child combined with the age of the child.
For example, one (1) minute for each year of the childs age.

Behavioral Disciplinary Actions
1. Children may be removed from a group activity to another area, provided that the child so removed is either under the
supervision of another staff member or continuously visible to a staff member.
2. Verbal warning from director.
3. Verbal warning from director with a written notice for parent(s) to be signed stating the time period for the expulsion.
4. Conference with director.
5. Suspension or termination from Penn Skates Kidz Academy without refund.
6. Extreme or violent behavior resulting in an injury to another child or staff member may warrant immediate termination from
our program without any previous warnings.
7. Kidz Academy retains the right to dismiss any student without prior written notice from or conference with the director.
8. The center will not expel a child based solely on the childs parent making a complaint to the Bureau of Licensing
regarding a centers alleged violations of the licensing regulations.
9. Staff members shall not use hitting, shaking or any other form of corporal punishment of children.
10. Staff member shall not use abusive language, ridicule, harsh, humiliating or frightening treatment of any other form of
emotional punishment of children.
11. Staff members shall not engage in or inflict any form of child abuse and/or neglect.
12. Staff members shall not withhold from children food, emotional responses, stimulation, or the opportunities for rest of
sleep.
13. Staff members shall not require a child to remain silent or inactive for an inappropriately long period of time for the childs
age.












Policy on Release of Children
Each child may be released only to the parent(s) or person(s) authorized by the parent(s) to take the child from the center and to
assume responsibility for the child in an emergency if the parent(s) cannot be reached. If a non-custodial parent has been denied
access, or granted limited access to a child by a court order, the center shall secure documentation to that effect, maintain a copy
on file, and comply with the terms of the court order. If the parent(s) or person(s) authorized by the parent(s) fails to pick up a child
at the time of the centers daily closing, the center shall ensure that:
1. The child is supervised at all times.
2. Staff members will attempt to contact the parent(s) or person(s) authorized by the parent(s).
3. An hour or more after closing time, and provided that other arrangements for releasing the child to his/her parent(s) or
person(s) authorized by the parent(s), have failed, and the staff member(s) cannot continue to supervise the child at the
center, the staff member shall call the Childline & Abuse Registry Intake Unit 24 hour Hotline (1-800-932-0313) to seek
assistance in caring for the child until the parent(s) or person(s) authorized by the child's parent(s) is able to pick-up the
child.
If the parent(s) or person(s) authorized by the parent(s) appears to be physically and/or emotionally impaired to the extent that, in
the judgment of the director and/or staff member, the child would be placed at risk of harm if released to such an individual, the
center shall ensure that, the child may not be released to such an impaired individual:
i. Staff members attempt to contact the child's other parent or an alternative person(s) authorized by the
parent(s); and
ii. If the center is unable to make alternative arrangements, a staff member shall call the Childline & Abuse
Registry Intake Unit 24 hour Hotline (1-800-932-0313) to seek assistance in caring for the child.
For school-age childcare programs, no child shall be released from the program unsupervised except upon written instruction from
the child's parent(s).

Policy on the Management of Communicable Diseases
If a child exhibits any of the following symptoms, he/she should not attend school/ Kidz Academy. If such symptoms occur at
school/ Kidz Academy, the child will be removed from the classroom/area, and you will be called to pick up your child.

Severe pain or discomfort infected untreated skin patches
Acute diarrhea Difficult or rapid breathing
Episodes of acute vomiting Skin rashes lasting longer than 24 hours
Oral temperature of 101.5 degrees Fahrenheit Swollen joints
Sore throat or severe coughing Visibly enlarged lymph nodes
Yellow eyes or jaundice skin Stiff neck
Red eyes with discharge Blood in urine

Once the child is symptom free for 24 hours, or has a physicians note stating that he/she no longer poses a serious health risk to
themselves or others, he/she may return to Kidz Academy. If a child contracts any of the following diseases, please report it to us
immediately. The child may not return to Kidz Academy without a doctor's note stating that the child presents no risk to
himself/herself or others.


Table of Excludable Communicable Diseases

Respiratory Illnesses Gastro-Intestinal Illnesses Contact Illnesses
Chicken Pox* Campylobacter* Impetigo
German measles* Escherichia coli* Lice (all eggs/nits must be
Hemophilus Influenzae* Giardia Lamblia* removed before returning to
Measles* Hepatitis A* Penn Skates Kidz Academy with a
Meningococcus* Salmonella* note from your physician)
Mumps* Shigella* Scabies
Strep Throat Shingles
Tuberculosis*

*Reportable diseases, as required by PA Dept of Health.










Early Childhood Policies and Procedure

Child Absent from Kidz Academy
If your child is going to be absent from Kidz Academy, please call and notify us.

Vacation Policy (Pre-School/Pre-K Program ONLY)
One continuous week may be taken, one calendar year from your last requested vacation week. A parent does not need to pay
for this requested vacation period. A calendar year is defined as 365 days from last requested/taken vacation. Days used must be
in a continuous format and must be the same days as normally attended per week. To qualify for vacation your child must be
registered and have attended for at least 6 months.

School Age Policies and Procedures

Bad Weather Day

** After School Care
If your school is closed because of weather, then After School Care is not available. Drop in Care for school closings is
available (see handbook for fees).

** Early Dismissal
Parents must call Kidz Academy in the event that their school closes early due to bad weather. Penn Skates Kidz Academy will
make decisions at that time if roads are safe enough to transport children. Though this is a service NOT provided under our
monthly service plan, we will make all efforts to accommodate families in this situation. Please understand that Kidz Academy
cannot guarantee care on such a day, but we can guarantee that if care is provided on an early dismissal, it will be free of
charge. The safety of our children and our staff is our first concern.

**Delayed Opening
AM Kindergartners whose normal pickup time is 6:00 p.m. at Penn Skates Kidz Academy and whose classes are moved to the
afternoon session at his/her school will be picked up with the after-school children at the regularly scheduled after-school time.

Child Absent from School
Please remember that it is your responsibility if your son or daughter is absent from school to call and notify Kidz Academy
before 1:00p.m on the day missed. If you do not notify us we will spend time calling you at work and the main office at your
school to notify you of a missing child. Without a phone call, all these efforts to keep your child safe cause our bus route to run
late picking up other children that attend our facility. A daily pickup fee of $5.00 will be charged each day Kidz Academy is not
notified of your child's absence.

Half-Day Dismissals
Half-day dismissals are included in your monthly fees. It is the parents responsibility to check their monthly school calendars distributed by their
school to be sure that their schools half days are listed appropriately. Children must bring their lunch;

Days Off/School Closings
Days off and school closings are not included in your tuition. Childcare is available for such days, but it is at an additional cost
(see fee schedule).

Snack
Snacks can be purchased from Kidz Academy on a daily basis. A pre-paid snack card can be maintained for your child to purchase daily
snacks. See the front office to open, add to, or close a snack account.















KIDZ ACADEMY FINANCIAL POLICIES

No Refunds or Credits Available

Registration
$50.00 per child per school year, $25 for each additional sibling.
$50.00 per child per summer session (excludes those already enrolled in the early childhood program)

Second Child Rates
First child rate is charge for the higher fee of the children attending, and then the 2
nd
child rate would apply

Bus Transportation Fee
Unless you call your childs absence in by 1pm, a daily fee of $5.00 will be charged for all absences NOT reported prior to 1pm.

Payment Due Schedule

Payment is due the 1
st
of the month. A late fee of $15.00 will be assessed on any account which is not paid in full by 6:00 p.m.
on the 5
th
of that month. If the 5
th
falls on a Saturday or Sunday, payment will be due on the immediate Monday by 6:00 p.m. If the
1
st
falls on a day that is not normally a day your child attends Penn Skates Kidz Academy, your payment must be mailed with a
post-mark date no later than the 4
th
of the month. Invoices will not be provided unless requested. You may enroll for automatic
ACH debit of your checking account on the first of the month. Parents enrolled in the ACH debit method of payment will receive a
4% monthly discount.


Registration
Payment for Kidz Academy is due upon registration or before commencement of service. (DO NOT send in with child).
Payments will be applied as follows: registration fee, late fees, past due balances, then current balances. A non-refundable
registration fee of $50 per child is due upon enrollment in any of Kidz Academy programs. A separate registration fee is due for
each of Kidz Academys programs (e.g. Summer Camp, After School program, etc.) Under no circumstances will Kidz Academy
credit for absenteeism or cancellation of a child's enrollment in any of our programs.

Invoices NOT Provided
An invoice will not be provided unless requested.

Returned Checks
A $25 fee will be assessed to your account. In the event that this situation occurs twice, cash or a money order will be required for
payment for the remainder of the year.

Payment Terms
There is no credit for shortened months (see Fee Calculation). Accounts that are delinquent may result in suspension or
termination from Kidz Academy without refund. If outside assistance is required to collect any outstanding balances on your
account, all costs incurred, including any and all attorney fees, collection fees, and/or court costs will be added to your account.

Fee Calculation for School Age Program
All fees are calculated on the number of days in the school year. We have divided these fees into ten (10) equal monthly
installments for your convenience. This is why there are no discounts for months with holidays, or for the first and last months of
the school year. (September and June)