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F.05 - Foreign Currency Valuation

Functionality

At month end, you have to carry out a foreign currency valuation. This process valuates all
transactions posted in foreign currency. To perform the valuation you should enter an
exchange rate for the end of the month.
This valuation covers the following accounts and items:
1. Foreign currency balance sheet accounts
2. Open items posted in foreign currency (Vendors and customers)

You have the following options for the foreign currency valuation:
a) You can carry out the valuation in local currency, (company code
currency),
b) You can valuate in parallel currency (for example, group currency).

You can also use different valuation methods (for example, lowest value principle).

The posting of valuation is done by a batch input session. It is recommended that you run
each valuation separately, for e.g. you will create a separate batch input for customer open
items, then another one for vendors and another one for GL.

Scenario

At every month end closing (where balance sheet and profit & loss account is reported
monthly) you need to perform a foreign currency valuation for GL, customer and vendor
open items.

Requirements

GL, Customer and Vendor Master, the accounting transactions posted in foreign currencies
(different than company code currency). Configuration done for foreign currency valuation.


Menu Path Accounting Financial Accounting General Ledger
Periodic Processing Closing Valuate F.05 - Foreign
Currency Valuation
Transaction Code F.05



1. Double click on F.05 - Foreign Currency Valuation.
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Foreign Currency Valuation




2. Update the following fields:

Field Name Field Description Values
Company code Company code 9100
Evaluation Key Date Key date for the foreign
currency valuation.
31.01.2006
Valuation method A unique key for determining a
foreign currency valuation
method. This key can be valid
for cross-chart of accounts.
ZDCR
Batch input session
name
Code identifying the batch
session that is created
FCV012006
Document date Date the transaction occurred 31.01.2006
Posting date Date that the business
transaction occurred
31.01.2006
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Field Name Field Description Values
Posting period Fiscal month when the
transaction posts to the General
Ledger
1
Reversal posting date Date when you want to post a
reverse. Normally the 1
st
day of
next month
01.02.2006

3. Now you need to select the accounts you want to valuate. Click <tab button>

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Foreign Currency Valuation





4. Click Valuate vendor open items .

5. Click Valuate customer open items Button .

You can select only particular vendor / customer accounts to be valuated. If you leave the selection
fields empty (like in our example), all the accounts will be selected for valuation.

6. Click Execute Button to perform valuation. Note that the system does not create
the postings immediately but creates a batch input session instead.



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Foreign Currency Valuation






Note: The system displayed a report presenting valuated vendor and customer
open items. Press POSTINGS Button to display the accounting
documents that were created. These documents have not been posted yet; theyre
stored in a batch input session:

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Foreign Currency Valuation




7. Click Back Button .

8. To post the valuation, you need to process the Batch Input Session that youve just
created. You can open another SAP session. From the main menu choose System
Services Batch input Sessions
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Batch Input: Session Overview




9. Select the session you want to process. (Select the row which contains your Batch
input session, e.g. FCV012006)

10. Click Process .

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11. Click <radio button>
12. Click Process Button to begin posting of documents.


13. As a result of valuation some accounting documents were posted. To display them
use the transaction FB03 (Document Display):
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Display Document: Initial Screen




14. Update the following fields:

Field Name Field Description Values
Document number Number of the SAP R/3
document that is internally
assigned by SAP R/3 when
certain transactions are
completed
100000020
Company code Enter here company code
number
9100
Fiscal year Fiscal year number 2006

15. Click Enter Button to confirm your entries.
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Display Document: Overview




Note: The above document shows zero balance because is displayed in Document
currency.

16. To display your document in local currency Click Display currency Button
.
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17. Click Enter Button.

Display Document: Overview



18. Click Back Button .

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