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PROJECT COMMUNICATION PLAN

Project Communication Plan Template Rev. 2.0,


09/07/2003
Project Name: <Enter Project Name Here>
Project Manager:
<Enter Project Manager's Name Here>
Document Version:
(Example: V1.0 - date, author
initials, comment; V1.1 ...)
Location/Access:
(Where this plan is kept and
how stakeholders can access
it)
Plan Modification
Rules:
Who may change it: Only the Project Manager or designee has the authority to change this plan
Under what
circumstances:
This plan may be updated at any time
Approval required: None
Announcement
required:
Announce changes at the next regular Project Team meeting
Assumptions: 1. All Stakeholders have access to e-mail
Instructions: 1. Fill in Project Name and Project Manager's Name above
2. Fill in Document Version to capture reason for major changes and to maintain history of document
at end of each project phase
3. Enter location where this document may be found and how stakeholders may access it
4. Some pages in this template contain example data. Customize all data to suit your project.

PROJECT COMMUNICATION PLAN
Stakeholder/Group &
Contact Information
(Recipient)
Role
Information
Required
From Whom
(Sender)
Schedule of
Delivery
Means of
Delivery
Format
Start Date
(MM/DD/YYYY)
End Date
(MM/DD/YYYY)
Comments
This person or group in this role
needs this
information
from this person
or group
on this schedule delivered by in this format starting this date
and ending this
date
Sponsors Sponsor Project Status Project Manager Monthly, 4 days in
advance of IRMC
meetings
Written report
and 30 min
meeting
Standard Project
Status Form
Project
completion
Name, 890-xxxx,
name@ci.raleigh.nc.us
Project Manager Project Status Project Team Weekly oral reports Team meetings Project start Project
completion
Name, 890-xxxx,
name@ci.raleigh.nc.us
Project Manager Project Status Project Team Daily Update status
files
Update status
files
Project start Project
completion
Status files are kept on central shared server xxx
Executive Committee Management
oversight
Project Status Project Manager Monthly Executive
Committee
meetings
Formal
presentation
Project start Project
completion

PROJECT COMMUNICATION PLAN
Group Name Member Name (* = primary) Phone Number
Sponsors * Name1 890-xxxx
Name2 890-xxxx
Name3 890-xxxx
Project Team * Name1 890-xxxx
Name2 890-xxxx
Name3 890-xxxx
Risk Mgt Team * Name1 890-xxxx
Name2 890-xxxx
Name3 890-xxxx
Quality Team * Name1 890-xxxx
Name2 890-xxxx
Name3 890-xxxx
Team Name * Name1 890-xxxx
Name2 890-xxxx
Name3 890-xxxx
Team Name * Name1 890-xxxx
Name2 890-xxxx
Name3 890-xxxx

PROJECT COMMUNICATION PLAN
E-mail
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
name@ci.raleigh.nc.us
PROJECT COMMUNICATION PLAN
Meeting Name Purpose Schedule Place
Team Meeting Project status, problem-
solving, review upcoming
project targets
Weekly on xxx from xx:xx
to xx:xx
Rm. xxx

PROJECT COMMUNICATION PLAN
Contact
Location of Agendas,
Mintues
Attendees
Name, 890-xxxx,
name@ci.raleigh.nc.us
Project Team, Vendor,
name1, name2, name3
PROJECT COMMUNICATION PLAN

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