Windows 2000 Professional: (Operating System)

User Manual of Basic Computer Course
Windows 2000 Professional

(Operating System)
If you want to open windows 2000 operating system then follow the rules, which are
given bellow:
 Press Ctrl-Alt-Delete to begin

 Then you see Log On to window screen (Pic-2)
Picture: 1 Welcome to Windows screen
Log On/Begin:
After press Ctrl-Alt-Delete buttons you see the following Dialog box (Picture: 2)
Now you do the following rules for go windows 2000.
 Write your name at User name box

 Put your correct Password at Password box
 Select your Domain name.
Picture: 2 Log On to Windows screen
Developed By MIS Dept. of PRAN Group Page 1

Desktop:
Shortcut Icon
Toolbar
Start Button
Picture: 3 Desktop screens
Start Menu List:
Picture: 4 Start Menu List

Windows Security:
When you go out side from your site then you press Ctrl-Alt-Delete. Then you see
Windows security dialog box (Picture: 5) and you press Enter key or press by mouse at
Lock Computer Button. Finally the computer locked.
Picture: 5 Windows Security Screen
Change Password:
If you want change current password then follow the instructions, which are given
bellow:
 Write Old Password (1)

 Then write New Password and (2)
 Write Confirm New Password (3)
(1)
(2)
(3)

Picture: 6 Change Password screen

Microsoft Outlook
How message recall works:

This feature requires you to be using a Microsoft Exchange Server e-mail account. The
recipient of the mail you want to recall must also be using an Exchange server e-mail
account. For example, you cannot recall a message sent to someone's personal Internet
service provider (ISP) (ISP: A business that provides access to the Internet for such
things as electronic mail, chat rooms, or use of the World Wide Web. Some ISPs are
multinational, offering access in many locations, while others are limited to a specific
region.) POP3 e-mail account.
Everyone makes misteakes, er, mistakes. E-mail is a fast way to communicate with your
co-workers, schedule meetings, and share documents. However, sometimes in the rush
you might forget to attach a file, or send out information only to realize after clicking
Send that you need to change something.
Scenarios
You send an e-mail message, asking your co-workers to review the sales figures for this
year. After you send the message, the flood begins — "What attachment?" "I didn't get
the attachment!" "Can you resend the attachment?"
How can you undo your error? You want to recall the original message, then resend it
with the missing attachment. For all of your co-workers who haven't opened the message
yet, you can play an e-mail sleight of hand and replace the original message with one
containing the attachment.
Do the following:
1. In Mail, in the Navigation Pane, click Sent Items.

2. Open the message you want to recall or replace.
3. On the Actions menu, click Recall This Message.
4. Click Delete unread copies and replace with a new message.
Note If you are sending the message to a large number of people, you may want to
consider clearing the Tell me if recall succeeds or fails for each recipient check
box.
5. Click OK, and then type a new message and include the attachment.
6. Click Send.
In another scenario, you accidentally send a message announcing a party for your staff
that afternoon. A thoughtful gesture on your part; however, the surprise party isn't until

next week. Oops. You want to recall the message, and not replace the message at this
time.

Do the following:
1. In Mail, in the Navigation Pane, click Sent Items.

2. Open the message you want to recall or replace.
3. On the Actions menu, click Recall This Message.
4. Click Delete unread copies of this message.
Note If you are sending the message to a large number of people, you may want to
consider clearing the Tell me if recall succeeds or fails for each recipient check box.
Select whether only to delete the message or to delete and replace the message.
Select the check box to receive a confirmation that the recall was successful.

Basic Computer Course

MS – Word
Start your word processor:

Follow these steps to start Word:
1. Click the start button. You see the Start menu options.
2. Click Programs. You see the programs and program folders you have set up on
your system.
3. If necessary, click the folder that contains the Word program.
Figure: 1 Click the word program icon to start the program
4. When you see the program icon, shown in figure: 1, click it to start Word.
5. The program starts, and you see a blank document on screen.

TABLE: Word Screen Items

Screen Item Description
TITLE BAR List the program name and document name, if you have saved the
document. If you haven’t saved the document, you see
“Document1” in the title bar.
MENU BAR Lists the menu names.
STANDARD Includes buttons for frequently used commands. You

TOOLBAR appropriate button to select a command – for instance, click the
Print button to print your document.
Title Bar
Menu Bar
Standard Toolbar
Ruler Scroll Box

Formatting
Toolbar
Status Bar
Figure: 2 the word program window includes items you can use to select commands, get information, move
around and more.

FORMATTING Includes buttons for frequently used formatting options. You can
TOOLBAR click the button to select the formatting option. For instance, click
the Italic button to make selected text italic.
RULER Includes means to format paragraph, such as indenting text, setting

tabs and so on.
SCROLL BARS/ Appear along the right side and bottom of the window. Click the
SCROLL BOXES scroll arrow to scroll the document window in that direction. To
Scroll quickly, drug the scroll box up or down to scroll in that
direction.
STATUS BAR Contain information about the current page, the current section,
and the location of the insertion point.
Saving and Naming the Document:

To save and name a document, follow these steps:
1. Open the File menu and select the Save command or click . You see the save
as dialog box (see Figure: 3)
2. To select another drive, display the Save in drop-down list and select the drive
you want.
3. To select another folder, double-click it in the folder list. You may have to move
up a level in the folder structure using the Up One level button to find the folder
you want.
Figure: 3 Select a folder for the document and enter a file name.

4. In the File name text box, type a name for the document. Use a descriptive name
that will remind you of the contents.
5. Click the Save button. Word saves the document. The file name appears in the
title bar.
Checking Your Documents:

To start a spell and grammar check, open the Tools menu and select the Spelling and
Grammar command or click .
For spelling errors, Word highlights the word and displays the Spelling and Grammar
dialog box (see Figure: 4). The not in Dictionary: list displays the misspelled word, and
the suggestions list display any alternative spellings. You can do any of the following.
• To skip this occurrence but stop on the next one, click the Ignore button. To skip all
occurrences of this word, click the Ignore All button. Use this option for names or
terms that are spelled correctly but that Word just doesn't include in its dictionary.
• To replace the word with one of the suggested spellings, click the spelling in the
Suggestions list. Click the Change button to change this occurrence. Click the Change
All button to replace all occurrences of the word.
• If none of the replacements is correct, you can correct the error manually. The
insertion point is in the Not in Dictionary list box. Move the insertion point and edit
the text or delete and retype the correct spelling. Then click the Change button.

Figure: 4 Select how to handle the misspelled and grammatical errors.

• Click the Add button to add the word to the dictionary. This word will then no longer
be flagged as misspelled. Do this for words, such as common names or terms that you
don't want to have to check continually. For instance, I've added my first and last
name to the dictionary so that they are no longer flagged.
• If Word flags a repeated word, click the Ignore button to ignore and keep the repeated
word. Or click the Delete button to delete one of the words.
• If you want to add the error and its correction to the AutoCorrect list, click the
AutoCorrect button. When you make this same mistake, Word will automatically
replace the misspelled word with the correct spelling.
Formatting Text:
The three most common types of text change are bold, italic, and underline. Follow
these steps:
1. Select the text you want to change.
2. Click to make text bold.
3. Click to make text italic.
4. Click to make text underline.
The fastest way to make text bold, italic, or underlined is to use the toolbar.
Changing the Font Using the Font Dialog Box:

To change the font using the dialog box, follow these steps:
2. Open the Format menu and select the Font command.
3. If necessary, click the Font tab to display the font option, shown in Figure: 5.

Figure: 5 Select the font, the style,

and the size you want from
the dialog box
4. In the Font list, click the font you want.

5. In the Font style list, click the style you want.
6. In the Size list, click the font size you want.
7. To change the font color, select the color you want from the Color drop-down list.
8. To underline text, display the underline drop-down list and select the style of
underline you want.
9. Click the OK button. Word makes the change.
Little Big Text:

Follow these steps to change the font with the toolbar:
2. Click the down arrow next to the Font Size list box. You see a list of font size.
3. Click the size you want. Word changes the font size of the selected text and closes
the list.
Special Text Effect:
• You can apply other font effects such as shadow, outline, small caps, and
strikethrough.
• You can create different effects by experimenting with the different underline styles.
• You can combine change such as a pattern and a text color to create special effects
such as white text on a black background.
• You can select from some text animations, such as black Ants Marching or Las Vegas
Lights.
Figure: 6 You can animate text.


BONUS
Font Size & Style:
12 - Basic Computer Course
36 - Basic Computer
Course
Font Effects:
Basic Computer Course - Strikethrough
Basic Computer Course – Double Strikethrough
Basic Computer Course – Outline
Basic Computer Course - Emboss
Basic Computer Course - Engrave

BASIC COMPUTER COURSE – All Caps
Previewing a Document:
Your screen shows only a part of the document, and you can't really get a sense of how
the document will look on the page. When you want to see how the document will look
when printed, preview it. You can see whether the document is balanced, whether the
margins are right, whether the headers and footers look OK. If the preview looks good,
you can print right from the preview window.
Figure: 7 Use the multiple Pages button to view several pages at once.
=>>To preview a document, open the File menu and select the Print Preview command
or click . You see a full-page preview (see Figure 5). Notice that the toolbar includes
buttons for working with this preview.

Short Tips
Preview Buttons:
Button Name Click to…
PRINT Print the document.
MAGNIFIER Enlarge the view. Click the button. Then move the
pointer (which looks like a magnifying glass) to
the document. Click the area you want to see.
Click again to zoom back out. Figure 5-2 shows a
magnified view of a page.
ONEPAGE View a single page.
MULTIPLE PAGES View multiple pages. Click the button and then
select from the drop-down palette the number of
pages you want to view. Use this view to see how
the pages will look side by side. Figure 5-3 shows
a side-by-side view of two pages.
ZOOM CONTROL Display other zoom percentages. You can zoom in
or out on the document or select other page views
(Whole Page, Two Pages, Page Width).
VIEW RULER Display an on-screen ruler. You can use the ruler
to change the page margins.
SHRINK TO FIT Shrink the document to fit in one window.

TOGGLE FULL- Hide the menu bar and toolbars.
SCREEN VIEW
CLOSE Return to the regular document view.
Print Your Document:

To print a document, follow these steps:
1. Open the File menu and select the Print command or click . You see the print
dialog box, listing the current printer (see Figure: 6).
Figure: 8 Use the Dialog Box to Select Printing option
2. To print one copy of the document on the default printer, click the OK button.
Or make change to the printer option (covered next) and click the OK button.
Using the Page Setup Dialog Box:

Follow these steps:
1. Open the File menu and select the Page Setup command. You see the page setup
dialog box.

2. If necessary, click the Margins tab. You see the Margin settings for the page (see
Figure: 7).
3. Press Tab to move to end highlights the margin you want to change.
Figure: 9 Use the Margins tab to set the page margins.
4. Type the new margin settings. Or use the spin arrows to enter a new value. Notice
that the preview shows how these new margins affect the page.
5. Follow step 3 and 4 for each margin you want to change.
6. Click the OK button. In Normal view, the text will be adjusted for the new
margins, but you won’t see the overall effect on the page.
Page Setup: Changing the Orientation-

To change the orientation or the paper size, follow these steps:
1. Open the File menu and select the Page Setup command. You se the page setup
dialog box.
2. Click the Paper Size tab to display these options, shown the Figure: 8.
3. To change the Paper size, display the paper size drop-down list and select the
size you want. Or enter the width and height in the spin boxes.
Figure: 10 Select a paper size and orientation from this dialog box.
4. In the Orientation box, click Portrait or Landscape.
5. Click the OK button.



Short Tips
TABLE: A. The Standard Toolbar

Button Name Description
NEW Creates a new document.
OPEN Displays the Open dialog box.
SAVE Saves the document.
PRINT Prints the document.
PRINT PREVIEW Displays a preview of the document.
SPELLING AND GRAMMAR Checks your spelling and grammar.
CUT Cuts selected text.

COPY Copies selected text.
PASTE Pastes cut or copied text.
FORMAT PAINTER Copies and pastes formatting.
UNDO Undoes the last command or commands.
REDO Redoes the last command or commands.
INSERT HYPERLINK Inserts a link to a file or a Web address.
WEB TOOLBAR Displays a toolbar with buttons for creating Web

documents.
TABLES AND BORDERS Displays a toolbar with buttons for formatting

and working with tables and paragraph borders.
INSERT TABLE Inserts a table.
INSERT MICROSOFT Inserts a Microsoft Excel worksheet.

EXCEL WORKSHEET
COLUMNS Formats the selected section into columns.
DRAWING Displays the Drawing toolbar.
DOCUMENT MAP Displays a separate pane with an outline of your

document headings. You can use this document
map to navigate through your document.
SHOW/HIDE Displays or hides paragraph marks
ZOOM CONTROL Zooms the document.
OFFICE ASSISTANT Displays the Office Assistant so that you can get
help.


Short Tips
TABLE: B. The Formatting Toolbar

Button Name Description
STYLE Displays a style list. Click the style you want.
FONT Displays a font list. Click the font you want.
FONT SIZE Displays a size list. Click the size you want.
BOLD Makes selected text bold.
ITALIC Makes selected text italic.
UNDERLINE Turns on underlining.
ALIGN LEFT Aligns selected paragraph(s) left.
CENTER Centers selected paragraph(s).
ALIGN RIGHT Aligns selected paragraph(s) right.
JUSTIFY justifies selected paragraph(s).
NUMBERING Creates a numbered list.
BULLETS Creates a bulleted list.
DECREASE INDENT Decreases the indent of the selected

paragraph(s).
INCREASE INDENT Increases the indent of the selected

paragraph(s).
OUTSIDE BORDER Adds a border around the current paragraph.

You can select a different type of border from
the drop-down list.
HIGHLIGHT Highlights the selected text. The default color

is yellow. You can select another color from
the drop-down list.
FONT COLOR Changes the color of the selected text. The

default color is red. You can select another
color by clicking the down arrow next to the
button and then clicking the color you want.

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Cell Address Area

Title BarMenu Bar Tool Bar Formatting Tool Bar
Formula Bar Minimize Button Maximize Button
Close Button
Column Bar
Vertical Scrollbar
Bar
Row Active Sheet Sheet Tab Status Bar Horizontal

Bar Scrollbar
Tab Scrolling Insertion Pointer Cell No. E2 Drawing Toolbar
Button
Excel-G KvR ïi“ Kivi wKQy mvavib wbqg t
gvD‡mi gva¨‡g ¯’vbvš—i t

 IqvK©kx‡Ui †h †m‡j hvIqv ìKvi gvDm c‡q›Uvi wb‡q D³ †m‡j wK¬K Ki‡j
Kvm©vi D³ †m‡j P‡j hv‡e|

 G QvovI Wvb cv‡k¦© Aew¯’Z Up & Down Arrow eënvi K‡i IqvK©kx‡Ui
wewfbœ As‡k gvDmØviv wK¬K K‡i IqvK©kx‡Ui †h †Kvb As‡k hvIqv hvq|
GUv‡K Scroll Bar Ges Scroll Arrow e‡j|
‡Kvb IqvK©eyK ev IqvK©kx‡U †jLv wbe©vPb Kiv t

Avcwb IqvK©kx‡Ui †h †mj¸‡jv wm‡j± Ki‡Z Pvb cÖ_gZt Kvimvi c‡q›Uvi‡K D³
†m‡ji cÖ_gwU‡Z †i‡L gvD‡mi evg †evZvg †P‡c a‡i hZ Ni ch©š— †h‡Z Pvb ZZNi
ch©š— bvwg‡q †evZvg Pvcv †Q‡o w`‡jB D‡jwLZ ¯’vbwU wm‡j± n‡q hv‡e hv
wP‡Î †`Lv‡bv n‡q‡Q|
wm‡jKkb evwZj Kiv t

‡h †Kvbfv‡e wm‡j± Kivi ci Zv evwZj Kivi Rb¨ gvDm c‡q›Uvi †h †Kvb †m‡j wb‡q
wK¬K Ki‡j wm‡jKkb evwZj n‡q hv‡e|
Avcwb D‡jwLZ c×wZ‡Z ev gvDm c‡q›Uvi ‡nwWs Gi Dci wK¬K K‡i m¤ú~Y©
GKwU Kjvg ev GKvwaK Kjvg ev †h †Kvb mvwi wm‡j± Ki‡Z cv‡ib Ges wm‡j±
evwZj Ki‡Z cv‡ib| Avcwb µgvbyhvqx mvix ev Kjvg wm‡j± bv K‡i wfbœ wfbœ
mvwi ev Kjvg wm‡j± Ki‡Z PvB‡j Ctrl Key †P‡c a‡i D‡jwLZ c×wZ‡Z wm‡j± K‡i
wb‡Z cv‡ib |
Delete:

G‡·j Gi IqvK©kx‡U †WUv Gw›Uª Kivi mgq ev cieZ©x‡Z GwWU Kivi mgq †Kvb
†mj ev †iv ev Kjvg gyQvi cÖ‡qvRb n‡Z cv‡i| wb‡gœ Delete Kivi wewfbœ wbqg
m¤ú‡K© Av‡jvPbv Kiv nj t
Delete a Character:
 ‡h †m‡ji †jLv (A¶i) gyQv ìKvi †m †m‡j †hLvb †_‡K A¶i gyQv ìKvi gvDm
c‡q›Uvi †mLv‡b wb‡q Wvej wK¬K Ki“b|
 e¨vK †¯úm Kx Pvc‡j evg w`‡Ki A¶i gyQ‡e|
Delete Cell:
GKwU †m‡ji †jLv gy‡Q †mjwU duvKv Ki‡Z PvB‡j t
 ‡h †mj gyQ‡Z Pvb †m †m‡j Avmyb

 ‡¯úmevi Pvcyb|
 A_ev Delete Kx Pvcyb|
K‡qKwU †m‡ji †jLv GKev‡i gyQv :
 ‡h †mj¸‡jv gyQv ìKvi †m †mj¸‡jv eK Ki“b|

 Delete Kx Pvcyb
Delete Row:
‡Kvb GKwU mvwii me †jLv gyQvi Rb¨ :
 mvwii †nwWs bv¤^v‡i wK¬K K‡i A_ev Shift+Spacebar †P‡c mvwiwU eK Ki“b|
 Delete Kx Pvcyb|
weKí c×wZ :
 ‡h mvwiwU gyQ‡Z Pvb †m mvwii †h †Kvb †m‡j gvDm c‡q›Uvi G‡b gvD‡mi
Wvb ‡evZvg Pvcyb|
 Delete G wK¬K Ki“b| c`©vq wb‡gœi kU©KvU †gby Avm‡e|

 Enter Row ‡Z wK¬K K‡i Ok evU‡b wK¬K Ki“b|
Delete Column:
 ‡h Kjv‡gi †jLv gyQv ìKvi †m Kjv‡gi †nwWs G wK¬K K‡i A_ev, Ctrl+Spacebar
Kx †P‡c KjvgwU wm‡j± Ki“b|
 Delete Kx Pvcyb|
 Kjv‡gi me †jLv gy‡Q hv‡e|
Undelete:
Dc‡iv³ †h †Kvb c×wZ‡Z †jLv gyQvi ci hw` g‡b nq gyQv DwPZ nqwb Zvn‡j gyQv
†jLv wdwi‡q Avbvi Rb¨ t
 Edit ‡gby‡Z wK¬K Ki“b|

 Undo Delete G wK¬K Ki“b|
A_ev
 Ctrl+Z Kx-Øq Pvcyb|
Cut:
Edit ‡gby¯’ Cut AckbwU wbe©vPb K‡i IqvK©kx‡Ui wbe©vwPZ †mjmg~‡ni †jLv
KvU Kiv hvq| Aek¨, hZUzKz Avcwb KvU Ki‡eb Zv Av‡M †_‡K wm‡j± K‡i wb‡Z
n‡e| Gici KvU Kiv AskUzKz †hLv‡b †có Ki‡Z Pvb †mLv‡b Kvimvi c‡q‡›U †i‡L †có
Kx‡Z Pvc w`‡jB KvU Kiv AskUzKz †có n‡q hv‡e|
♦ Edit ‡gby¯’ Cut Ackb wm‡j± K‡i|

♦ G evU‡b wK¬K K‡i|
♦ Ctrl+X Kx-Øq †P‡c|
Copy:
Edit ‡gby¯’ Copy AckbwU wbe©vPb K‡i IqvK©kx‡Ui wbe©vwPZ As‡ki
cÖwZwjwc GKB IqvK©kx‡Ui wfbœ ‡Kvb IqvK©ey‡K ms‡hvRb Kiv hvq| G
AckbwUi eënv‡i wbe©vwPZ Ask DB‡ÛvR wm‡÷‡gi wK¬c‡ev‡W©i †ggix‡Z P‡j
hvq hv Past ev Past Special eënvi K‡i Retrieve (D×vi) Kiv hvq|
♦ Kvm©vi A1 †m‡j Avbyb

♦ gvDm c‡q›Uvi A1 †m‡j G‡b wK¬K K‡i gvD‡mi evg †evZvg †P‡c a‡i D1 ch©š
— Avbyb|
♦ A1 : D1 wm‡j± n‡e|
♦ Kwc evUb G wK¬K Ki“b (A_ev Edit †gby‡Z wK¬K Copy †Z wK¬K Ki“b|
♦ ‡mj c‡q‡›Uvi A4†m‡j Avbyb
♦ ‡c÷ evUb G wK¬K Ki“b
♦ A1 : D1 Gi †jLv A4:D4 G Kwc n‡e|

Paste:
Edit ‡gby¯’ Paste KgvÛ AckbwU wbe©vPb K‡i Cut ev Copy Kiv Ask‡K Retrieve Kiv
hvq| Uzjev‡ii Past evUb G wK¬K K‡i A_ev Ctrl+V Kx-Øq †P‡cI Past KgvÛ †`qv
hvq|
Avcbv‡ì‡K G‡Zv¶Y hv Av‡jvPbv Kiv n‡q‡Q G¸‡jv nj D³ †cÖvMÖvg Acv‡ik‡bi

†gŠwjK welq| Avcbviv hLb nv‡Z bv‡Z KvR Ki‡eb ZLb AviI A‡bK D‡jL‡hvM¨ welq
wkL‡Z cvi‡eb|Aek¨ †mRb¨ Avcbv‡ì‡K G‡·j-Gi GKwU eB msMÖn K‡i co‡Z n‡e|

Microsoft PowerPoint
PowerPoint:
PowerPoint is presentation software used to create overheads or on screen presentations,

for lectures, conferences and self paced tutorials.
It has extensive multimedia capabilities to enhance any presentation and the ability to
link to the Web thus making a presentation widely available to users for future reference,
as well as hyper-linking to further relevant information located on the Web.
PowerPoint Slide:
A PowerPoint Slide is a single page/overhead on which text and images can be placed. A
number of slides created in the same presentation make up a Slide Show.
Open your PowerPoint Application. You can create a slide show using the wizard (See
exercise notes) or manually.
To Create A Slide Show Manually:
• Click on File\New\Blank Presentation and OK (note: this guide uses a common

convention where an instruction like File\New\Blank Presentation indicates that
you select three consecutive menu options).
• A New Slide dialog box appears and you can choose the format you want.
• To insert a new slide after that, click on Insert (on the menu bar) and then new
slide.
Text Box:
A Text Box is a graphic element that contains text. The only way to place text on a
PowerPoint slide is to first create a text box and then type in your text.

Create A Text Box by:

Clicking on the Text box icon which is located on the Drawing toolbar at the end of
the screen.
• When you click on this icon the mouse pointer /cursor changes from a white
arrow to a narrow black cross.
• Place this cross on the slide where you want the text box. Click and hold down the
left mouse button, while you drag the box to the size and location you desire.
Then release the mouse button.
• Type your text into this box immediately as the text box disappears if you carry
out any other action before you enter text.
Resizing a Text Box
• Place your mouse pointer anywhere on the borders of your text box. Click once.
• You will notice small white boxes (called handles) along the length of the
borders. Click and drag any one of these handles to resize the text box.
Moving A Text Box
• Place your mouse pointer anywhere on the borders of your text box. Click once.
• When your pointer changes to a four-sided arrow you can drag the text box to a
new location.
Borders on A Text Box
• Click once on the text box

• Click on the Line Style icon which is located on the Drawing toolbar at the
end of the screen.
• Select the style and thickness of the border you want.

Editing of Text within a Text Box
• Text can be edited in the same way as you edit it in word processing.
• PowerPoint 7 can create hyperlinks from text e.g. a Web address to the location of
that Web site on the Internet.
Hyperlink
• Hyperlink is: A link from an item on a slide or page to another item on another
slide or page i.e. linking from a PowerPoint slide to a Web address through
another application (your Web browser).
• Create a hyperlink by: highlighting the text on the slide then, on the menu bar,
clicking on Insert/Hyperlink
• A dialog box appears with 2 blank boxes. The top one is used for linking to the
Web while the end one allows you to create links within your presentation or
document itself.
• Therefore, click the cursor in the top box. Now type in your Web address or
alternatively open your Web browser at the Web site you want and when you
move back to your PowerPoint presentation the Web address is automatically
placed in the box.
An Image is: a picture.
Insert an image, onto a slide, from PowerPoint clipart
• Click on your slide once. Click on Insert and then Picture, move the pointer to
Clipart and click.
• Choose the image you want and click on the Insert button provided.
• Resize and move your image in the same way as a text box.
Insert an Image, onto a slide, from the Web
• Find a picture/image on the Internet that you want to use.

• Using the right hand button on the mouse, click once on the image.

• Select 'Save Image as' from the options provided and save to your disk, preferably
as file type *.GIF
• To insert this image to your PowerPoint slide, click on your slide, and then select
Insert\Picture\from File
• Locate the image you just saved and click the insert button provided.
Note: If you are taking any logo from the Web to use in a presentation that will be saved
on your own Web page beware of copyright infringements. It is a good idea to use clipart
from a recognised source or from one of the many Websites for such purposes e.g.
http://www.clipartconnection.com/
Slide Background is the background colour of the slides. It is recommended you use
light backgrounds with dark text for handouts and for publishing your lecture to the Web.
The background can be changed in a number of ways.
• Click on the slide and then Format\Background

• In the dialog box that appears click on the arrow, beside the narrow white box,
and select the preferred colour.
• If you only want the background colour to apply to that single slide click the
button Apply when ready. If you want to apply the colour to all your slides in the
presentation click the Apply to All button.
• Click on Format\Slide colour scheme to more thoroughly change the

background and text of the slide(s).
• Clicking on Format\Apply Design gives you a number of predestined slide
formats which you can apply and adapt to your own slide presentation.
Transition of Slides is how you change your slides when running your Slide Show. You
can get your slides to appear on your screen from the left, right, top or fade in/out etc.
When you have all your slides created, if you want to use transitions on them, click on
Slide Show\Slide Transition.

• In the box saying 'No Transition' click on the down arrow and choose the desired
transition. A preview of what it looks like appears in the picture box. Click Apply
to All.
• In the Advance area of this dialog box you will see two options on how to
advance the slides. If you are giving the presentation and want to control the
transition of the slides yourself, then tick the option 'on mouse click'. Every time
you click the mouse a new slide will appear.
• For rolling demonstrations you can set the slides to change themselves after a
specified time by ticking the Automatically box and setting a time.
• Apply to All.
Animation of Text Points and Images
• Objects on your slide can also be set to move, appear or disappear as desired,
using the Slide Show\Custom Animation option.
• When you have created your slide show, click on the object you want animated
e.g. a text box containing bullet points.
• Click on Slide Show\Custom Animation. The following dialog box appears:

• The window in the top left is a list of items with animation effects (this will be
empty to begin with) and the order in which they will appear on your screen. In
the example there are two text boxes with animation, (a) the bullet points in text
box 2 appear first and then (b) the final point in text box 4 appears. Using the
arrows beside this window you can change the order of appearance of the items.
• The lower part of the dialog box consists of 4 tab menus.
• Click on the Effects tab first. Within this menu select the desired animation e.g.
the bullet points appear from centre of screen. Use the preview window to check
the different animations.
• The top right window allows you to preview the animations before you actually
apply them to the slide.
• If the PC you will be using for the presentation has sound facilities, select any
sound you want to match the animation of the item e.g. a "Drive By" sound when
a particular point or image appears.
• The final option in this menu allows you to group your bullet point and sub bullet
points together under the one animation effect (1st level group) or apply the
animation to each sub-point separately (2nd level group). Text can be introduced
"all at once" or "letter by letter", depending on the effect you want.
• Under the timings tab menu, you can set each item (e.g. each bullet point, image
etc) to animate when you click the mouse or to animate automatically after the
specified time you set e.g. after every 2 seconds a new bullet point appears.

Different Type of Views in PowerPoint
Change View modes by clicking on View on the top menu bar and selecting the desired
view.
Alternatively, short cut buttons for each view option are located at the lower left side of
your screen. Leave the mouse pointer hang over each button to see the type of view it
portrays.
1 2 3 4
1. Slide View
Single slide shown. This is the best view as it allows you to edit, add, and delete slides
and immediately see the impact of your changes.
2. Outline View
Allows you to focus on the content of your presentation without being distracted by the
graphic objects. You can see the contents of several slides at once.
3. Sorter View
Allows you to see a full screen of slides at one time. You can move the slides around by
clicking and dragging them to a new location thereby changing the running order of your
presentation.
4. Slide Show
Will show how each slide will look in full-screen mode. Click mouse to move slides
forward. Press ESC key to stop the slide show.
Running your PowerPoint Slide Show
When you have created all your slides and edited them as you require, go back to your
first slide and click Slide show \ View show.
Alternatively click on the run show button on the toolbar at the lower left side of your
screen .
Depending on whether you have set the slides to run automatically or on the click of your
mouse the different slides will appear as you give your presentation.
Publishing your PowerPoint Lecture

• Click on File\Save As HTML. If you used a wizard to create your presentation it

now will guide you through putting the presentation on the Web. The first wizard
box gives a number of options, click on the Next button.
• The wizard gives 2 options under Layout Selection. Choose your preferred option
and click the Next button.
• For the Graphic Type option - choose the GIF option. Click the Next button.
• Select the 640 by 480 option and the width of graphics as either 1/2 or 3/4 the size
of your Web browser screen. 3/4 width displays the full slide best.. Click the
Next button.
• In the Information option fill in your email address, home page of a Web site if
applicable and additional information about the presentation. This information
will be displayed on an index page as a lead into your presentation on the Web.
Click the Next button.
• Under the Colours and Buttons option, click on Custom Colours. Click on the
'Change Background' tab. Select a light colour from the colours provided. You
can also change the colour of the text but the standard colours assigned should be
fine if you choose a light background. Click the Next button

• Select the style of button you want on your Web presentation - this button is used
to move forward/back on the slides. Choose the option of using the words "next
slide". Click the Next button.
• Your final option is the layout option where you decide where you want the
buttons to appear in conjunction with your slides i.e. below the slide, along side
them etc. Choose the option placing the buttons to the right of your slides. Click
the Next button.
• You now have to decide where to save your Web presentation. This can be on a
server, your PC hard disk or a floppy disk. Click the Next button.
• Click on the Finish button.

• PowerPoint processes the information from the Wizard and converts your
presentation into HTML format. Click the OK button when you get the message
"Successfully converted".
The End

Windows 2000 Professional: (Operating System)

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User Manual of Basic Computer Course

Windows 2000 Professional

 Press Ctrl-Alt-Delete to begin

Picture: 1 Welcome to Windows screen

 Write your name at User name box

Picture: 2 Log On to Windows screen

Developed By MIS Dept. of PRAN Group Page 1

Picture: 3 Desktop screens

Start Menu List:

Picture: 4 Start Menu List

Developed By MIS Dept. of PRAN Group Page 2

Picture: 5 Windows Security Screen

 Write Old Password (1)

Developed By MIS Dept. of PRAN Group Page 3

Picture: 6 Change Password screen

Developed By MIS Dept. of PRAN Group Page 4

How message recall works:

1. In Mail, in the Navigation Pane, click Sent Items.

Developed By MIS Dept. of PRAN Group Page 5

Developed By MIS Dept. of PRAN Group Page 6

1. In Mail, in the Navigation Pane, click Sent Items.

Developed By MIS Dept. of PRAN Group Page 7

Basic Computer Course

Start your word processor:

3. If necessary, click the folder that contains the Word program.

Figure: 1 Click the word program icon to start the program

5. The program starts, and you see a blank document on screen.

Developed By MIS Dept. of PRAN Group Page 8

TABLE: Word Screen Items

MENU BAR Lists the menu names.

STANDARD Includes buttons for frequently used commands. You

Ruler Scroll Box

Developed By MIS Dept. of PRAN Group Page 9

RULER Includes means to format paragraph, such as indenting text, setting

Saving and Naming the Document:

Developed By MIS Dept. of PRAN Group Page 10

Checking Your Documents:

Developed By MIS Dept. of PRAN Group Page 11

Figure: 4 Select how to handle the misspelled and grammatical errors.

Changing the Font Using the Font Dialog Box:

Developed By MIS Dept. of PRAN Group Page 12

Figure: 5 Select the font, the style,

4. In the Font list, click the font you want.

Little Big Text:

Special Text Effect:

Developed By MIS Dept. of PRAN Group Page 13

Developed By MIS Dept. of PRAN Group Page 14

Font Size & Style:

12 - Basic Computer Course

16 - Basic Computer Course

24 - Basic Computer Course

Basic Computer Course - Strikethrough

Basic Computer Course – Double Strikethrough

Basic Computer Course – Outline

Basic Computer Course - Emboss

Basic Computer Course - Engrave

Developed By MIS Dept. of PRAN Group Page 15

BASIC COMPUTER COURSE – All Caps

Developed By MIS Dept. of PRAN Group Page 16

pointer (which looks like a magnifying glass) to

the document. Click the area you want to see.

Click again to zoom back out. Figure 5-2 shows a