PWI-03 Admin Proc

PWI - 3
ADMINISTRATION PROCEDURES
PWI - 3
ISSUE: FIVE
Pacific Seeds Pty Ltd 2000,2001,2005,2009,2010
All of the information in this document is subject to copyriht and is confidential! "o part of this document may in any form
or by any means #$hether electronic, mechanical or other$ise% be copied, reproduced, stored in a retrie&al system,
transmitted or pro&ided to any other person $ithout the prior $ritten permission of Pacific Seeds Pty Ltd, $ho o$ns the
copyriht and confidential information
Issue: Five-Jan 2010 Rev:0 Pacific Seeds Pty Ltd 2000,2001,2005,2009,2010 Page 1 of !
PWI - 3 PACIFIC SEEDS PTY LTD
1 PROCEDURE FOR WORK ORDERS
The following procedures are to be carried out prior to processing commencement during processing and after
processing!
"#! $ualit% Control will suppl% a &aw seed report '&elease ( Directions from $C for the grading of the seed# to
the Site operations manager officer ) Factor% *anager! and PA+!
,#! The PA+ will write up a -or. +rder!

/#! -hen the wor. order is written up it is placed in the wor. order tra% awaiting collection! +nce the clean
down is completed the plant operator will photo cop% the original clean down gi0ing both copies to the
PA+! PA+ will staple the original to the wor. order and the cop% is .ept for clean down bonus
pa%ments!seed processor operator gi0es a completed plant cleandown chec. sheet to the PA+)CPSS the% in
turn gi0e the -or. order to the Seed Processing +perator!
1#! If the seed is held in a silo the Seed Processor +perator then collects the .e% to the silo that contains the line
of seed to be processed! 2e%s are .ept in the 3S* site operation manager office at The 3ranch! The Seed
Processor +perator is to identif% the silo being used on the Silo 3oard b% placing the magnetic tag '*ar.ed
4S56FL+-E& or S+&785*# to the silo s9uare indicating which plant it is being graded on!
:#! The Seed Processor +perator then unloc.s the silo and proceeds to fill the grading plant to be used and
processes the seed!
;#! +n completion of the line to be graded the Seed Processor +perator completes the -or. +rder all rele0ant
information to be inserted and correct including the Chemical mi< information! -or. +rder to be signed b%
rele0ant Seed Processor +perator! All paperwor. is then returned to PA+! Seed Processor +perator is then
to return silo .e%s to the 3S* site operation manager and mar. the silo board with a 4SIL+ E*PTY=
magnetic tag 4 onl% If all seed is used 4!
>#! If the seed being processed is Forage Sorghum from the +rd disposal instructions for the trash)rubbish must
be detailed! Proof of disposal 'Documentation from Toowoomba Cit% Council# should be attached to the
-or. +rder! This proof of disposal document must be supplied b% the 3S*!
?#! 3ag Count@ Commercial
The PA+ is to chec. the count of bags entered on the -or. +rder with the -arehouse Super0isor ) staff to
ensure count is correct!
A#! 3ag Count@ Parent Seed
Seed being deli0ered to the Commercial -arehouse staff is to be chec.ed off with the -arehouse
Super0isor! All other bag counts are to be chec.ed b% Parent Seed Processing Super0isor! A S&L needs to
be complete for internal mo0ements! Dispatch mo0ements are done through Pronto!
"B# !-arehouse Super0isor ) staff are then to sign the wor. +rder ac.nowledging that the% agree with the count of bags
entered on -or. +rder!
""#!The PA+ will then create -or. +rder number! C This can onl% happen if there is seed in Pronto D
",#! -or. +rder Entr%@
-or. +rder is to be .e%ed into the s%stem b% the PA+! This is to be done ASAP after -arehouse Super0isor ) staff has
signed the -or. +rder!
+nce entered send a photo cop% to the production assistant '&aw seed onl%#!
PA+ then files -or. +rder 4hard cop% 4in PA+ office!
Issue: Five"Jan 2010 Rev:0 Pacific Seeds Pty Ltd 2000,2001,2005,2009,2010 Page 2 of !
C&EATE A -+&2 +&DE&
*anufacturing
o Shop Floor Control
-or. +rders
Create -or. +rders
"! Item Code E Finished Product ( 'Eg@ AA">AS,BB?/# E Enter
,! +rder T%pe (IE Enter
/! Finished -arehouse ( ' Eg@ BBB"# E Enter
'If there is no factor% set up for the finished item %ou will be as.ed if %ou want to create one answer 4%esF and Gust enter all the
wa% through#!
1! Factor% ( B:?/ ES%stem 7enerated E Enter
:! -or. +rder 6o ( 'Eg@"1:"B# E S%stem 7enerated E Enter
;! Comp -arehouse ( ' BBB"# S%stem 7enerated E Enter
>! Sales +rder (Left 3lan. E Enter
?! Line Se9uence 6o E S%stem S.ips
A! $t% +rdered ( 'Eg@ 3ags '"BB# or 3ul. '":BBB# E Enter
"B! 5se E+$ To Calc ( 6E S%stem 7enerated E Enter
""! 5se 3!+!* EYE S%stem 7enerated EEnter
",! Item For Comps ES%stem 7enerated E Enter
"/! Create Sub +rder E6E S%stem 7eneratedEEnter
"1! Assume + Stoc. E6ES%stem 7enerated E S.ips
":! Issue Components ( 6E'Alwa%s 6+#EEnter
";! S)+ E<pected DelE S%stem S.ips
">! S)+ Promise DateE S%stem S.ips
"?! Due Date E S%stem 7eneratedE Enter
"A! E<pected Start Date E S%stem 7eneratedEEnter
,B! E<pected Duration 8rs E S%stem 7enerated EEnter
,"! -! +rder Priorit%ELeft 3lan. EEnter
Issue: Five"Jan 2010 Rev:0 Pacific Seeds Pty Ltd 2000,2001,2005,2009,2010 Page of !
,,! Create P)+=s ES%stem S.ips
,/! Schedule &outingE6EEnter
,1! +!2 E 'This will commit all the components listed in the 3+* # EEnter
Bill of Material Co!"o#e#t S$ree#
,:! +!2E Enter

,;! 8ome 2e%
,>! 8ome 2e%

*AI6TAI6 -+&2 +&DE& ) C+**IT -+&2 +&DE&
*anufacturing
-or. +rders
-or. +rder *aintenance
1% Select ( Details EEnter
Tra#a$tio# Detail for W&O 1'(') S$ree# Ite! AA13AS*+'(3 , -o.i#/ $o!!itte0 $o!"o#e#t1
*% Select E Correct EEnter
3% Arrow down to the line that needs correcting
)% ' Don=t change or &emo0e SC+* Components #
+% 5sing the enter .e% ( Tab through -arehouse $t% Trans Date $uantit% Per columns ma.ing %our
changes!
(% If %ou need to ADD or &EPLACE a component please use the following Se9 6umber from the
number that had been allocated Eg@ +ffal ( 1: use se9 1; 3ag >" seed /;
2% You cannot change offal 9t% showing %ou need to ma.e a new entr% for it to wor.!
3% Also
4% '"# You don=t include -eight Loss into wor. order
1'% ',# +ffal=s is entered as a negati0e figure
11% Component AABBE/ 'Saleable +ffal# must be entered as negati0e numbers! Eg! 'AABBE/ $TY E">:B#
1*% '/# +ffal needs to be the last entr% %ou ma.e to the 3+* otherwise it won=t wor.!
13% Component +ffal=s graded Sorghum Plant goes into S-,A or Sunflower Plant S-,?!
Issue: Five"Jan 2010 Rev:0 Pacific Seeds Pty Ltd 2000,2001,2005,2009,2010 Page # of !
1)% -hen entering +ffal=s as a negati0e a -arning will appear letting %ou .now that %ou are entering a
negati0e amount!
To !a5e a# e#tr6 to t-e BOM!
1+% Select ECommit E Enter
1(% Se9 ('5se the following number that had been allocated to the component %ou want#E Enter
12% Status E S%stem S.ips
13% Status DescE S%stem Allocates ('Committed#
14% ComponentE Eg@'AA"/E"B:/#EEnter
*'% -arehouse ( 'Eg@ SE,/# EEnter
*1% $uantit% ( 'Eg@,:BBB# E Enter
**% Trans Date E S%stem Allocates E Enter
*3% 3atch E S%stem s.ips
*)% $uantit% Per E S%stem Allocates EEnter
*+% Continue though lines until finished
*(% -hen FinishedE 8ome 2e% ( 8ome 2e%

ISS5E ST+C2 A7AI6ST T8E -+&2 +&DE&
*anufacturing
-or. +rders
Wor5 or0er Mai#te#a#$e S$ree#
"! Select E Issue EEnter
,! Issue &e9uired Stoc. (YE Enter
/! *aterial +nl% (6E Enter
1! &outing Se9uence E Left 3lan. EEnter
:! $t% To Part Issue E S%stem S.ips E 'If %ou had Entered HP Hfor PA&T to Issued re9uired stoc. # then %ou would ha0e enter
a $t% 8ere!
;! -arehouse E Left 3lan.E Enter
>! +2 E Enter
Pro#to Tra#a$tio# E#tr6 S$ree#
?! Transaction Date EEnter
7eneral Ledger will be " period into the future#
A! +2E Enter
"B! Transaction Date EEnter
""! 3atch &eference E S%stem 7enerated EEnter
",! Stoc. Period E S%stem 7enerated E s.ips
"/! 7)Ledger Period E S%stem 7enerated E s.ips
"1! Transaction Count E BE Enter
":! 3atch Amount E B E Enter
7ot 7o$atio# E#89ir6 S$ree#
";! Item Code Iariet% $t% to Allocate -arehouse $t% &emaining &eference 6umber Loc $t% on
8and $t% Due +ut $t% Due In $t% +n 8old !
">! Chec. to see if Lot 6umber is correct if correct proceed with the following
"?! Select ( Select E Enter
E#ter :9a#tit6 for Sele$te0 7ot S$ree#
"A! Allocate 3atch ) Lot $uantit% E ' Shows the weight %ou are using # ( Enter
,B! &eceipt Date E S%stem 7enerated E Enter
,"! Post ( Enter
,,! +2 ( Enter
,/! To Chec. Stoc. 8as 3een Issued
,1! Select ( Details E Enter
Vie. Tra#a$tio# Detail for WO S$ree# ,S-o. .-at to$5 -a ;ee# i9e01
,:! 8ome +ut

Issue: Five"Jan 2010 Rev:0 Pacific Seeds Pty Ltd 2000,2001,2005,2009,2010 Page ! of !
&EC+&D P&+D5CTI+6 A7AI6ST -+&2 +&DE&
*anufacturing
Production Feedbac. '-)+ E EmpE Enter# Production Entr% for -or.
+rders
Pro09$tio# Fee0 Ba$5 S$ree# <W&O E!" E#ter=
"! Enter the -or. +rder 6umber ('Eg@ "1:"B#E Enter
,! Transaction Date E S%stem Allocates E Enter
/! &eference ( '+ut -ard Lot 6umber # E Enter
1! ItemE S%stem Allocates E S%stem s.ips
:! Description E S%stem Allocates ES%stem s.ips
;! +perations ( Left 3lan. E S%stem S.ips
>! 6ame ( Left 3lan. E S%stem S.ips
?! Categor% ( Left 3lan. E S%stem S.ips
A! Department ( Left 3lan. ES%stem S.ips
"B! Fin -arehouse E S%stem 7enerated E S%stem S.ips
""! Comp -hse ( S%stem 7enerated E S%stem S.ips
",! TT (F,E 2e%
Tra#a$tio# T6"e >el" S$ree#
"/! Arrow down to E PL ( 'Prod Entr%# ' Labour J 9t% #E Select E Enter
"1! Emplo%ee E Left 3lan.E Enter
":! -or. Centre ( F,E2e% ( Select E Enter
a! -or. +rder &oute Screen 'This shows the following Se9 +p -or. Centre Set 5p &un Strt Date Strt Time#
b! 3ac. to the Production Feed 3ac. K-)+ Emp EnterL Screen
c! You ha0e selected wor. station' Eg E 6: # ' 6: ) means E 6on siMing forage # -hile this is highlighted
d! You can ma.e a change to the wor. centre!
";! T%pe change in and E Enter
">! Se9 E S%stem 7enerated E Enter
"?! Shift E S%stem 7enerated E Enter
"A! Start E S%stem 7enerated E Enter
,B! End E S%stem 7enerated E Enter
Issue: Five"Jan 2010 Rev:0 Pacific Seeds Pty Ltd 2000,2001,2005,2009,2010 Page $ of !
,"! 8ours ( ' Eg@ "B!BB '8rs# E Enter
a! '*ans 8rs recorded against the outward lot number entered for this transaction!#
,,! $uantit% ( 'Eg@ 3ags enter ,:B # )' 3ul. enter ;,:B # ( Enter
,/! 'The amount of 3ags ) 3ul.# recorded against the out ward lot number enter for this transaction#
,1! This now brings %ou to the second entr% line
,:! TT ( F,E 2e%
Tra#a$tio# T6"e >el" S$ree#
,;! Select (T ' *achine Time # E Select E Enter
,>! Emplo%ee E Left 3lan.EEnter
,?! -or. Centre ( F,E 2e% E Select
a! 'You can change wor. centre while highlighted 4o0er rideF and enter the wor. centre used#
Wor5 Or0er Ro9te S$ree# ' This shows the following Se9 +p -or. Centre Set 5p &un Strt Date Strt Time #
Ba$5 to t-e Pro09$tio# Fee0 Ba$5 ,W&O E!" E#ter1 S$ree#
,A! You ha0e selected wor. station E 'Eg E 6:# '6: N means E 6on siMing forage# -hile this is highlighted %ou can
ma.e a change to the wor. centre!
/B! T%pe change in and E Enter
/"! Se9 E S%stem 7enerated E Enter
/,! Shift E S%stem 7enerated E Enter
//! Start E S%stem 7enerated E Enter
/1! End E S%stem 7enerated E Enter
/:! 8ours ( ' Eg /!BB E ' / hrs # E Enter
/;! 'Enter the *achine 8ours recorded against the outward lot number entered for this transaction!#

/>! 8ome +ut
/?! Select E Doc.et5pdate E Enter
/A! Transaction Date E S%stem 7enerated E Enter
Tra#a$tio# Date Sele$tio# Mea/e S$ree#
1B! Stoc. Ledger will be " period into the future
1"! +2 E Enter
1,! 3atch &eference E S%stem 7enerated ( Enter
1/! Stoc. Period E S%stem 7enerated E s.ips
11! 7)Ledger Period E S%stem 7enerated E s.ips
Issue: Five"Jan 2010 Rev:0 Pacific Seeds Pty Ltd 2000,2001,2005,2009,2010 Page % of !
1:! Transaction count ( B E Enter
1;! 3atch Amount ( B E Enter
Pro09$tio# U"0ate S$ree#
1>! Strt Doc.et '-)+# 6umber ' enter -)B number # E Enter
1?! End Doc.et ' -)+ # 6umber ' enter -)B number # E Enter
1A! '-hen %ou enter the s%stem completes all options and s.ips to#
:B! Processing +ption Screen
:"! Action "E Enter
Pro09$tio# Do$5et Re"ort S$ree#
:,! Finished ( +2E Enter
Bat$- Co#trol Total for Bat$- e/ OO*)4T S$ree#
:/! +2 E Enter
:1! 8ome out
If %ou ha0e more than one outward Lot 6umber to a -or. order then %ou 'repeat the abo0e process for e0er% outward lot
number#
CL+SE -+&2 +&DE&
*anufacturing
-or. +rders
DON?T $loe .or5 or0er t-at -a@e Ra. See0 a a $o!"o#e#t AB%B%E or M%E%NC $loe t-eeD
Ero.er "a6!e#t to ;e a00e0%
Wor5 Or0er Mai#te#a#$e S$ree#
"! Enter the -or. +rder 6umber ( 'Eg@/,?># E Enter
,! Select ( Complete E Enter
Co#fir!atio# S$ree#
/! Dail% Production has occurred for this order Continue ' Y)6 #
1! Yes E Enter
:! Transaction Date E S%stem Allocates E Enter
Tra#a$tio# Date Sele$tio# F Mea/e S$ree#
;! Stoc. Ledger will be I period into the future
>! +2 E Enter
?! 3atch &eference E S%stem Allocates E S.ips
A! Stoc. Period E S%stem Allocates E S.ips
"B! 7)Ledger Period ES%stem Allocates E S.ips
""! Transaction Count ( +E Enter
",! 3atch Amount ( +E Enter
Fi#i- a .or5 or0er S$ree#
"/! ' & #ange or ' S #et of orders ( 'S# E Enter
"1! -or. +rder E S%stem Allocated E Enter
":! &un 3+ &elease to S)+ ( 6 E Enter
";! &e ( Cost *anuf ! items (6 E Enter
">! +2 E Enter
"?! 8ome +ut
Bat$- Co#trol Total for Bat$-: ''*)BG S$ree#
"A! +2 E Enter

2 MONT>7H STOCKTAKE OF CONSUMAB7ES
,BAES AND C>EMICA7S1
The purpose of monthl% stoc.ta.es is to ensure we ha0e supplies of all consumables on hand for scheduled
processing programs without o0erstoc.ing of products re9uired!
CRITICA7 POINTS
Accurate counts!
Accurate correlation of information!
Ensuring all stoc.s are counted and accounted for!
Accuratel% transferring information onto computer stoc. listing
E<pir% dates and condition of product!
Stoc. ta.es for bags and chemicals are to be done at the following locations@
B",? 3a.er Seeds B:B, Toowoomba
B::, 8eaMlewood Seeds B"// Coorow Seeds
B"1B -oods 7rains
B"1: 8ighlease Seeds
B:B1 Tui 6!O
B";: South Island Seed dressing 6!O
As -or. orders are entered the consumables will be remo0ed from the computerised stoc. lists!
"# A full stoc.ta.e of 3ags and Chemicals is to be carried out each month and finaliMed in the last wee. of the
month to reflect our stoc. position!
,# The PA+ is to pro0ide to the CPS 3S* and the PSPS a listing of bags and chemicals in the last wee. of the
end of month or as specified!
/# The CPS and the CPS* or ,IC arePA+ to underta.e the stoc.ta.e counting all bags uncantered chemicals
and mi<es! E<pir% dates should be chec.ed for currenc%! The Safet% officer $ C *anager should notified
of an% e<pired products!
1# Account for all consumables listed on an% wor. orders not %et entered!
:# The Ph%sical count numbers are to be deli0ered bac. to the PA+!
;# If maGor 0ariances are found the PA+ will do as. for a recount!
># -hen the PA+ is satisfied he will enter the counts from the bag and chemical listing with the ph%sical
counts!
?# Indi0idual The 0ariance report is sent to the S+* ) In0entor% +fficer 0ariances must be sighted and
appro0ed b% the Processing ) Distribution *anager before the stoc. ta.e process is completed!
A# The stoc.ta.ing process is to be completed before end of month roll o0er!
"B# The sheets used in the stoc.ta.e are to be filed and held b% the PA+!
COMMON ERRORS MADE W>EN COMP7ETINE MONT>7H STOCKTAKE OF CONSUMAB7ES
Incorrect counts!
6ot all stoc. counted!
Incorrect information entered into computer from wor. orders!
Short )o0er suppl% of stoc. from supplier!
If %ou re9uire an% further assistance see %our super0isor!
3 BU7K STOCKS AND BU7K BAE STOCKTAKE
"# A full stoc.ta.e is to be carried out b% the 3ul. Storage *anager +fficer '3S*#'3S+# on the last wor.ing
da% of each month or as otherwise agreed with his *anager! From time to time 'depending on wor.loads
and deli0eries# it ma% be necessar% to schedule the stoc.ta.e for another period of the month!
,# The 3S*+ ma% delegate responsibilities when on lea0e or awa% from wor.!
/# A second staff member nominated b% the 3S* S+* shall act as a chec.er for the count!
All bul. stoc. whether in bags or silos seed or offal must be counted!
1# Ta.e the blan. silo stoc. sheets and blan. stoc. sheets for >SD *ansell=s &ob 3ach etc! 'held in the filing
cabinet in 3S*=S+=S office# down to silos and record the information that is written on the silo blac.
boards! 6on EToowoomba locations ma% be chec.ed b% other delegated personnel!
:# 7o bac. to the 3S*=s ! S+* office and chec. the information on the silo chec. sheet to what is written on
the white board! If all details match ta.e silo stoc. sheets down to the silos and start %our count! This is
done b% loo.ing into each silo through the top lid and estimating the tonnage in the silo and writing this ne<t
to the silo number on the silo stoc. sheet!
;# 6e<t count an% stoc. that ma% be stored under the -)8 awning in the Commercial Processing shed in the
warehouse warehouse!or in the inta.e sampling room area!
># Ta.e the stoc. sheets for >SD and count that area! The stoc. will be stored in bul. bags or :B.g bags with
the weight detailed on each bag! If this hasn=t been done %ou will ha0e to weigh each bag and write the
weight on each bag using the platform scale in that area and record %our count on %our stoc. sheets!
?# 7o to *ansell=s and &ob 3ach=s and follow the same procedure for silo stoc. ta.e as %ou did for silos
stored on site!
A# 3ac. in office %ou willPA+ will need to print location Stoc. ta.e sheets reports for BBB" BBB, B:BA and
all silos! +nce %ou ha0e printed %our reports stoc. ta.e sheets write %our estimate tonnage ne<t to the
figures on the location print out reports! If %ou find big 0ariances %ou will need to go and rechec. %our
estimates!
"B# An% stoc. found during the stoc.ta.e which is not on the boo.s must be noted on the Stoc. ta.e sheet!
""# Stoc. under fumigation should be noted as such on the stoc.ta.e sheet!
",# Iariances disco0ered during the count should be entered into the s%stem 0ia the Pronto stoc. procedures!
7enerate a Iariance report once all stoc. is counted and the stoc.ta.e entered! Iariances o0er P"BBB should
be in0estigated and e<plained where possible!
"/# The Iariance &eport is to be signed b% the 3S* and his assistant!
"1# The 0ariance report is sent to the S+* ) In0entor% +fficer &e9uests to adGust the 0ariances as per the
Iariance &eport shall be presented to the Chief Financial +fficer!
":# If the Iariance &eport is compiled manuall% it should include details such as@
Iariet% 6ame Iariet% Code T%pe Location Centre Iariance
7L Centre 7L Code and E<planation!
";# The original of the Location Stoc. stoc. ta.e &eport and a cop% of the Iariance and 0aluation &eports are
to be filed and retained b% the 3S*+!
"># A stoc.ta.e will need to be done on chemicals .ept in the chemical cabinets! The chemical stoc. ta.e sheet
needs to be handed to PA+ b% the last wor.ing wee. of the month!
) PARENT SEED STOCKTAKE
E0er% si< months 'Preferabl% Qune and December# count all ph%sical stoc. in ALL Parent Seed locations! These
include@
E B,BBEB,AA All Parent Seed -arehouses
E B:B> Lethbridge
E B:"" Parent Seed Processing Shed
"# Si< monthl% stoc.ta.e the second in conGunction with the annual sampling of all Hacti0e= batches of seed!
Count all ph%sical stoc.!
,# The PSPS)-arehouse *anager isSuper0isor is responsible for the stoc. ta.e in conGunction with
warehouse staff but ma% delegate responsibilities when appropriate!
/# A second staff member nominated b% the PSPS)-arehouse manager shallsuper0isor shall act as a chec.er
for the count!
1# &ecord all batches along with 0ariet% total weight center location and number of bags on Stoc.ta.e sheets!
:# +nce all ph%sical stoc. is recorded enter the information into the Pronto Stoc.ta.e Procedure!
;# 7enerate a 0ariance report which must be gi0en to the Chief Financial +fficer In0entor% officer ) S+* for
appro0al!
STOCKTAKE PROCEDURE
P&EPA&E ST+C2TA2E

I0entor%
o In0entor% Transaction
Stoc.ta.e
Prepare Stoc.ta.e
o Standard Prepare Stoc.ta.e

Pre"are to$5 ta5e $ree#
"! Stoc.ta.e Control 6umber ( S%stem 7enerated E Enter
,! Stoc.ta.e C%cle Code ( Left 3lan. E Enter
/! Strt Item Code 'E7! 3A7# E Enter
1! End Item Code ' Eg@ 3A7# ( Enter
:! Strt -arehouse ( ' Eg@ B:B,# E Enter
;! End -arehouse ( ' Eg@ B:B,# E Enter
>! Strt A3C Class ( Left 3lan. E Enter
?! End A3C Class E O E S%stem 7enerated E Enter
A! Strt Item 7roup ( Left 3lan. E Enter
"B! End Item 7roup E O O O E S%stem 7enerated E Enter
""! Stoc. Issue Control ( A ( S%stem 7enerated E Enter
",! Stoc. Storage T%pe E A E S%stem 7enerated E Enter
"/! Strt 3in Location ( Left 3lan. E Enter
"1! End 3in Location E O O O O ( S%stem 7enerated E Enter
":! Strt C%clic Cutoff Date ( Left 3lan. E Enter
";! End C%clic Cutoff Date ( Left 3lan. E Enter
">! FreeMe Date ( Left 3lan. E Enter
"?! Include ) E<clude ) Time ( S%stem S.ips
"A! Clear '&#ange '6#o E & E S%stem 7enerated E Enter
,B! FreeMe Cost From ( S%stem 7enerates E - ( S%stem S.ips
,"! 5se " Stoc.ta.e &ecord Per Item E Y E Enter
,,! Show -arehouse Stoc. +n Sheets ( 6 E Enter
,/! Print Se9uence ) +rder ( S ( S%stem 7enerated E Enter
,1! Incl 6on ( *o0ing Items -)Oero +8 3al (6 E Enter
,:! 3in Loc Char Determine 6ew Page ( S%stem S.ips
,;! SerialiMed Items +nl% ( 3 ( S%stem 7enerated E Enter
,>! 5nPrepared +r All Items ( A E S%stem 7enerated E S%stem S.ips
,?! Print Fifo Details J 3ul. Locations ( 6 E Enter K Y if %ou want to show 3ul. or bags with lot number L
,A! Print E<tended Item Description ( Y E Enter
/B! 6br 3lan. Lines 3etween Items ( ' " # E Enter
/"! Print Serial 6umbers +n Sheets ( 6 E Enter
/,! Print 7tins +n Sheets ( 6 E Enter
//! $oh Include Pending 5pdate $t%s ( 6 E Enter
/1! Item 7roup (YE Enter
/:! Print Piece Details ( 6 E Enter
Pro$ei#/ O"tio# S$ree#
ACTI+6 I
Enter
Issue: Five"Jan 2010 Rev:0 Pacific Seeds Pty Ltd 2000,2001,2005,2009,2010 Page 1# of !
Pro#to F II Re"ort Vie.er F Sto$5ta5e S-eet S$ree#
Print &eport
Pre"are Sto$5ta5e Pro/re S$ree#
&eport Completed ( +2 E Enter
E6TE& ST+C2TA2E C+56TS
In0entor%
Stoc.ta.e
Enter Stoc.ta.e Counts
E#ter Sto$5ta5e Co9#t S$ree#
1. Stocktake Control - [ Enter the number generated from when the stocktake was prepared see your printed copy
Eg!"#"$% Enter
&. Y ( Enter
$. Stoc.ta.e C%cle Code ( Left 3lan. E S%stem S.ips
'. Strt Item Code ( ' Eg!@ 3A7:BA/ # ( S%stem 7enerated E S%stem S.ips
(. End Item Code ( ' Eg@!3A7:BA/# ( S%stem 7enerated E S%stem S.ips
). Strt -arehouse ( ' Eg@ B:B, # ( S%stem 7enerated E S%stem S.ips
*. End -arehouse ( ' Eg@!B:B, # ( S%stem 7enerated E S%stem S.ips
+. Strt A3C Class ( Left 3lan. E S%stem S.ips
#. End A3C Class ( O ( S%stem 7enerated ( S%stem S.ips
1". Strt Item 7roup ( Left 3lan. E S%stem S.ips
11. End Item 7roup E O O O O ( S%stem 7enerated E S%stem S.ips
1&. Stoc. Issue Control E A ( S%stem 7enerated ( S%stem S.ips
1$. Stoc. Storage T%pe ( A ( S%stem 7enerated ( S%stem S.ips
1'. Strt 3in Location ( Left 3lan. E S%stem S.ips
1(. End 3in Location E O O O O ( S%stem 7enerated ( S%stem S.ips
1). Enter 5sing *ulti units ( 6 E Enter
Pro$ei#/ Mo0e
1*. &e9uired *ode ( S ( ' Auto in item code order # E Enter
1+. +2
1#. Enter
Sto$5ta5e E#tr6 S$ree#
&". ,arehouse Eg! "("& % System -enerated - System Skips
&1. .ree/e 0ate System -enerated - System Skips
&&. 1tem Code Eg. 23-'"$1 % System -enerated - System Skips
&$. 4nit 23-% System -enerated - System Skips
&'. 2in 5ocation 5eft 2lank - System Skips
&(. 5ot 6 2atch 7ef 5eft 2lank - System Skips
&). ,arehouse 8ty Eg! )+&% Stock Showing 9n :ronto% System -enerated - System Skips
&*. 3ctual Country 8ty Eg! )+&% Enter the count that was counted e;en 1f your count is different to :ronto% - Enter
&+. Confirm < Enter
&#. 7epeat the abo;e process until all the counts ha;e been entered for the nominated warehouse.
Total S$ree#
$". Stocktake Counts Entered Eg! 1$ % System -enerated - System Skips
$1. Stocktake Counts =ot Entered Eg! " % System -enerated - System Skips
$&. >ash ?otal Counts Entered Eg! #"'&* % System -enerated - System Skips
$$. 9@ - Enter
C+56T IA&IATI+6 &EP+&T
In0entor%
Stoc.ta.e
Stoc.ta.e &eports
Issue: Five"Jan 2010 Rev:0 Pacific Seeds Pty Ltd 2000,2001,2005,2009,2010 Page 1! of !
o Count Iariations &eport
Ho9 .o9l0 o#l6 r9# t-i re"ort if 6o9 -a0 @aria#$e .it- to$5 $o9#t J

Co9#t Variatio# Re"ort S$ree#
"! Stoc.ta.e Control ( ' Enter the number generated from when the stoc.ta.e was prepared 4see %our printed cop% # ( Enter
,! Y E Enter
/! Stoc.ta.e C%clic Code ( Left 3lan. E S%stem S.ips
1! Strt Item Code ( ' Eg@ 3A7:BA/# ( S%stem 7enerated E S%stem S.ips

:! End Item Code ( ' Eg@ 3A7:BA/# ( S%stem 7enerated E S%stem S.ips
;! Strt -arehouse ( 'Eg@ B:B,# ( S%stem 7enerated E S%stem S.ips
>! End -arehouse ( ' Eg@ B:B,# ( S%stem 7enerated E S%stem S.ips
?! Strt A3C Class ( Left 3lan. E S%stem S.ips
A! End A3C Class ( O ( S%stem 7enerated ( S%stem S.ips
"B! Strt Item 7roup ( Left 3lan. E S%stem S.ips
""! End Item 7roup E O O O O ( S%stem 7enerated ( S%stem S.ips
",! Stoc. Issue Control ( A ( S%stem 7enerated ( S%stem S.ips
"/! Stoc. Storage T%pe ( A ( S%stem 7enerated ( S%stem S.ips
"1! Strt 3in Location ( Left 3lan. E S%stem S.ips
":! End 3in Location ( OOOO ( S%stem 7enerated ( S%stem S.ips
Re"ort O"tio#
";! &eporting Se9uences ( S E Enter
">! Print Iariances +nl% ( Y ( Enter
"?! Iariation Ialue RE OE&+ K + L E Enter
"A! Card or Stoc. Iariation ( S E Enter
,B! Print Card Details ( 6 ( Enter
,"! All Items Counted ( Y ( Enter '5ncounted items will be 0alued with Oero Count#
,,! T%pe +f Cost To 5se ( F E Enter
,/! Print E<tended Stoc. Desc ( 6 E Enter
,1! Print Current 3al or Card 6o ( 3 E Enter
,:! Page +n -arehouse or Location ( - E Enter
,;! Print Stoc. Lot &eference ( 6 ( Enter
Issue: Five"Jan 2010 Rev:0 Pacific Seeds Pty Ltd 2000,2001,2005,2009,2010 Page 1$ of !
,>! ACTI+6 I E Enter
Pro#to II Re"ort Vie.er F Co9#t Variatio# Re"ort , Sto$5& W-e 1 S$ree#
,?! *ail Icon ' In Tool 3ar # E Select
,A! *ail &eport Format ( +2
/B! Email to 3-C C3- J *E3 ( Enter
/"! Print &eport ( +.a%
/,! Close E 'Pronto SI &eport Iiewer ( Count Iariation &eport ' Stoc.) -hse # Screen ( 5sing the S
//! &eport Progress Screen
/1! &eport Completed ( +2 E Enter
&eE Enter Counts K*att Carter -a%L
After &unning Count Iariance &eport
In0entor%
Stoc.ta.e
*aintain Stoc.ta.e Control
o Stoc.ta.e En9uir% ) *aintenance
"! Item Code +rder E Enter
,! Select EFind E Enter
/! -arehouse ( 'Eg@ BBB"# E Enter
1! Item Code ( ' Eg@ 3A7:BA/# E Enter
:! Location ( Left 3lan. E Enter
;! T-i .ill ;ri#/ 6o9 to t-e Ware-o9e 6o9 are Sto$5ta5i#/K >i/-li/-t t-e $o!"o#e#t 6o9 .a#t to $-a#/e! !
>! Correct 2e% E Enter
?! FreeMe Column E Enter
Issue: Five"Jan 2010 Rev:0 Pacific Seeds Pty Ltd 2000,2001,2005,2009,2010 Page 1% of !
A! Count $uantit% E '*a.e %our change to the $t% # E Enter
"B! Count Column ( S%stem 7enerates Date E Enter
""! &epeat the abo0e steps until %ou ha0e made all %our changes!
",! 8ome +ut
13% Ho9 Will Nee0 To Re-R9# t-e Co9#t Variatio# Re"ort
To Enter Stoc. Found During Stoc.ta.e
In0entor%
Stoc.ta.e
o Stoc.ta.e En9uir% ) *aintenance
"! Item Code +rder E Enter
,! Select Enter 2e% E Enter
/! -arehouse ( ' Eg@ BBB"# E Enter
1! Item Code ( ' Eg@ 3A7:BA/"# E Enter
:! Location ( Left 3lan. E Enter
;! FreeMe Column ( S%stem 7enerates Date E Enter
>! Count $uantit% E 'Enter $t% # E Enter
?! Count Column ( S%stem 7enerates Date ( Enter
A! 3atch 6umber ' If entering seed # ( Enter
"B! Control Code ( ' Stoc.ta.e Control 6umber # E Enter
""! &epeat the abo0e steps until %ou ha0e made all %our changes!
",! Confirmation Screen
"/! Confirm Entr% ( Y E Enter
"1! 8ome +ut
":! 8ome +ut
IAL5ATI+6 &EP+&T
In0entor%
Stoc.ta.e
Stoc.ta.e &eports
o Ialuation &eports
Sto$5ta5e Val9e S$ree#
"! Stoc.ta.e Control 6umber E Enter
,! Y E Enter
1! Strt Item Code ( ' Eg@ 3A7:BA/# ( S%stem 7enerated ( S%stem S.ips
:! End Item Code ( ' E7@ 3A7:BA/ # ( S%stem 7enerated ( S%stem S.ips
;! Strt -arehouse ( 'Eg@ B:B,# ( S%stem 7enerated ( S%stem S.ips
>! End -arehouse ( 'Eg!B:B,# ( S%stem 7enerated ( S%stem S.ips
?! Strt A3C Class ( Left 3lan. E S%stem S.ips
"B! Strt Item 7roup ( Left 3lan. E S%stem S.ips
""! End Item 7roup E O O O O ( S%stem 7enerated ( S%stem S.ips
",! Stoc. Issue Control E A ( S%stem 7enerated ( S%stem S.ips
"1! Strt 3in Location ( Left 3lan. ES%stem S.ips
":! End 3in Location E O O O O ( S%stem 7enerated ( S%stem S.ips
Re"ort O"tio#
";! &eporting Se9uence E S E Enter
">! Print Oero $t% Items E 6 E Enter
"?! T%pe +f Cost To 5se ( F E Enter
"A! Print E<tended Item Desc ( 6 E Enter
,B! Print 7roup Summar% ( 6 E Enter
,"! ACTI+6 I E Enter
Pro#to Ii Re"ort Vie.er F Val9atio# Re"ort , to$5&W?-o9e 1 S$ree#
,,! Print &eport ( +2 ( Enter
,/! Close &eport
Re"ort Pro/re S$ree#
,1! &eport Completed ( +2 ( Enter
*AI6TAI6 ST+C2TA2E
In0entor%
Stoc.ta.e
o 7L 5p Date In0entor% Ledger
Standard 5p Date Stoc.ta.e
"! Stoc.ta.e Control 6umber E Enter
,! Y E Enter
1! Strt Item Code ( ' Eg@ 3A7:BA/ S%stem 7enerated ( S%stem S.ips
:! End Item Code ( ' Eg@ 3A7:BA/# ( S%stem 7enerated ( S%stem S.ips
;! Strt -arehouse ( ' Eg@B:B,# ( S%stem 7enerated ( S%stem S.ips
>! End -arehouse ( ' Eg@ B:B,# ( S%stem 7enerated ( S%stem S.ips
?! Strt A3C Class (Left 3lan. ( S%stem S.ips
"B! Strt Item 7roup ( Left 3lan. ( S%stem S.ips
""! End Item 7roup EO O O O ( S%stem 7enerated ( S%stem S.ips
",! Stoc. Issue Control ( A ( S%stem 7enerated ( S%stem S.ips
"1! Strt 3in Location ( Left 3lan. ( S%stem S.ips
":! End 3in Location E O O O O ( S%stem 7enerated ( S%stem S.ips
U"0ate O"tio#
";! Counter 's# ( P7T E Enter
">! Chec. Counter 's# ( P7T E Enter
"?! Are All Counts Entered ( Y E Enter
"A! 5pdate 3in Location ( 6 ( Enter
,B! 5pdate Stoc.ta.e Date ( Y ( Enter
,"! Transaction Date ( S%stem 7enerated E Enter
Tra#a$tio# Date Sele$tio# Mea/e S$ree#
,,! 7eneral Ledger -ill 3e , or *ore Periods Into The Future
,/! +2 E Enter
,1! Stoc. Period ( S%stem 7enerated ( S%stem S.ips
,:! 3atch &eference ( S%stem 7enerated ( S%stem S.ips
,;! 7)Ledger Period ( S%stem 7enerated ( S%stem S.ips
,>! Transaction Count E + E 'OE&+ # E Enter
,?! 3atch Amount E + E ' OE&+ # E Enter
,A! ACTI+6 I E Enter
/B! 3atch Control Totals For 3atch ' Eg@ :??B/# Screen
/"! +2 E Enter
U"0ate Pro/re S$ree#
/,! Processing Finished ( +2 E Enter

Pro#to F Ii Re"ort Vie.erF E7 U"0ate I#@e#tor6 7e0/er S$ree#
//! Print &eport
/1! +2 E Enter
/:! Close &eport
U"0ate Pro/re S$ree#
&eport Completed E +2 E Enter

&A- SEED P5&C8ASE F+& C+**E&CIAL A6D PA&E6T SEED
*anufacturing
Production Feed 3ac. Custom
Production Entr% E -or. +rders
Pro09$tio# E#tr6 F Wor5 Or0er S$ree#
"! Enter Date E S%stem 7enerated E Enter
,! Screen T%pe (SD E Enter
&ai'y P(oduction )nt(y " Se* +u,-e( Sc(een
/! Stoc. Code ( ' Eg@ IL"AE""," # E Enter
1! -or. +rder 6o ( ' Eg!>,AB '&ef Production &eport# ( Enter
:! S%stem 7eneratedE PE Enter
;! T%pe ( Prod ( S%stem S.ips
>! Shift E" 'shft # E Enter
?! Emplo%ee E Enter
A! $t% -eight ( ' Eg@ ,BB # E Enter
"B! &eference ( ' Eg@ IL"ACAI,"3# E Enter
""! Se9 ) 6urr ( F, ( ' Eg@ Select 7&-1>/># (K > L E Enter
",! Finished -arehouse ( 'Eg B:"" BBB"# E Enter
"/! Component -arehouse E S%stem S.ips
"1! Seed Deli0er% 6umberE ' Eg@"B""# E Enter
":! -)3 Doc.et ' Parent seed# E Pac E Enter
";! Freight Compan% 6umber E 'Parent seed# Pac;;;; E Enter
">! Amount E 'Parent seed # ( ' B!BB#L E Enter
"?! Seed Cert Area 6o E 'Contract 6o#E ' Eg@ 3":""# E Enter
"A! If %ou ha0e more than one deli0er% of same seed repeat same
,B! Steps from production entr% down!
,"! 8ome
,,! 'Stoc. Code 8ighlighted This Is -here You Can *a.e a 4Correction T#
,/! Arrow E to Doc.et 5pdate
.(ansaction Sc(een )nt(y
,1! Transaction Date ( S%stem 7enerated E Enter
.(ansaction &ate Se'ection /essage
7eneral Ledger will 3e " Period into the Future E +!2 E Enter
,:! Stoc. PointE S%stem 7enerated ( S%stem S.ips
,;! 3atch &eference E S%stem 7enerated 'Eg@L%B:# E S%stem S.ips
,>! 7eneral Ledger Period ( S%stem 7enerated E S%stem S.ips
,?! Transaction Count E+ E Enter
,A! 3atch Amount ( +E Enter
P(oduction 01date Sc(een
/B! Strt -or. +rder 6oE ' Eg@>,AB# E Enter
/"! End -or. +rder 6o ( ' Eg@>,AB# E Enter
P(ocessing 21tion Sc(een
/,! Action I E Enter
P(oduction &oc3et 01date Sc(een
//! Finished ( +2 E Enter
4atc5 6ont(o' .ota's Fo( 4atc5 Sc(een
/1! Trans Date ( S%stem 7enerated ES%stem S.ips
/:! Description E S%stem 7enerated ES%stem S.ips
/;! 7eneral Ledger Count Debit Credit Sub Ledger
/>! +!2 E Enter
/?! 8ome E Enter
/A! To chec. the correct 9uantit% has been purchased@
1B! -or. +rders
Issue: Five"Jan 2010 Rev:0 Pacific Seeds Pty Ltd 2000,2001,2005,2009,2010 Page 2# of !
1"! En9uire +n -or. +rders
1,! -or. +rder En9uir% Screen
1/! Arrow to Doc.et Detail
11! Status -ill 3e 5 Indicating 5pdatedU If 6ot 5pdated Status -ill 3e 3lan.
7 TRANSFERRINE STOCK
"# -hen transferring a whole line alwa%s chec. stoc. records before entering transfer as stoc. record weight
could be different to transferred weight!
,# If weight different use stoc. s%stem weight and note difference on stoc. transfer!
/# 7o into Pronto and proceed with the following steps@
ST+C2 T&A6SFE&
o In0entor%
In0entor% Transactions
Issue)AdGust In0entor% Direct
o Transfer Items ' Direct #
Pro#to -Ii Tra#a$tio# E#tr6 S$ree#

1% Transaction Date E S%stem 7enerated EEnter
'7eneral Ledger Period will be " Period into the Future#
*% +2 E Enter
3% Stoc. Period ES%stem 7eneratedE S%stem S.ips
)% 3atch &eference ES%stem 7eneratedES%stem S.ips
+% 7)Ledger Period ES%stem 7eneratedE S%stem S.ips
(% Transaction count EBEEnter
2% 3atch Amount EBE Enter
I#ter Ware-o9e Tra#fer S$ree#
3% Item Code ( 'Eg@ AA"/E"B>"# (Enter
4% Item Desc ( S%stem 7enerated ( S%stem S.ips
1'% Transfer Date ( S%stem 7enerated ( S%stem S.ips
11% 3atch &ef ( S%stem 7enerated ( S%stem S.ips
1*% &eference ( ' Eg@ AA"/CAI>"C# EEnter
13% &eason Code E Transfer E S%stem 7enerated E S%stem S.ips
Tra#fer Fro!
1)% -arehouse ( ' Eg! S<B;# E Enter
1+% Location ( Left 3lan.E S%stem S.ips
1(% +n 8and ( S%stem 7eneratedE S%stem S.ips
12% $t% A0ail (S%stem 7enerated ES%stem S.ips
13% Transfer $t% ( ' Eg@,:BBB# ( Enter
14% 5+* ( ' Eg@2g #E S%stem 7enerated ES%stem S.ips
*'% 6ew +n 8and E S%stem S.ips
*1% 6ew A0ail E S%stem S.ips
Tra#fer To
**% 5+* ( ' Eg@ 2g# ( S%stem 7enerated ( Enter
Tra#fer Fro!
*3% 6ew +n 8and ( S%stem 7enerated ES%stem S.ips
*)% 6ew A0ail ( S%stem 7enerated ES%stem S.ips
*+% -arehouse ( ' Eg!S-B:# E Enter
*(% Location ( Left 3lan. E S%stem S.ips
*2% +n 8and ( S%stem 7enerated E S%stem S.ips
*3% $t% A0ail ( S%stem 7enerated E S%stem S.ips
Tra#fer :t6
*4% 5+* ( ' Eg@ 2g# ( S%stem 7enerated ( Enter
3'% 6ew +n 8and ( S%stem 7enerated ES%stem S.ips
31% 6ew A0ailable ( S%stem 7enerated E S%stem S.ips
3*% +!2 E Enter
7ot 7o$atio# E#89ir6 S$ree#
33% Item Code $t% to Allocate $t% &emaining -arehouse
3)% &eference Lot ( S%stem 7enerated ( S%stem S.ips
3+% Loc ( Left 3lan. ( S%stem S.ips
3(% $t% +n 8and ( S%stem 7enerated ( S%stem s.ips
32% $t% Due +ut ( S%stem 7enerated ( S%stem S.ips
33% $t% Due In ( S%stem 7enerated ( S%stem S.ips
34% $t% on 8and ( S%stem 7enerated ( S%stem S.ips
)'% Select E Enter
E#ter :9a#tit6 for ele$te0 lot
)1% Allocate 3atch)Lot $uantit% ( S%stem 7enerated (Enter
)*% &eceipt date ( S%stem 7enerated E Enter
)3% +!2 E Enter
))% Post ( Enter
Issue: Five"Jan 2010 Rev:0 Pacific Seeds Pty Ltd 2000,2001,2005,2009,2010 Page 2! of !
8 ERAIN DISPOSA7 AUT>ORITH ,EDA1
The 7rain Disposal Authorit% '7DA# is the process which authorises and documents the reclassification of stoc.
from raw or graded to saleable offal or reGect seed!
The 7DA is initiated b% either a direct initiati0e from $C or *ar.eting about a specific line or indirectl% when $C
reclassifies seed 9ualit% status as 6S!
-hen a 7DA form is instigated it should include the following information@
Iariet%V
LotE6oV
-eight Stoc. CodeV
Proposed method of disposalV
&eason for DisposalV and
3e signed b% the person re9uesting the disposal!
The &e9uest is firstl% passed onto $C and then the 7eneral *anager or the Chief Financial +fficer in his absence for
authorisation!
E<pense coding of the 7DA is the final step!
Seed)+ffals cannot be sold until the 7DA has passed through this entire process!
The white cop% is retained at 8ead office!
The 7reen cop% is attached to the resulting S*A once the transaction has been entered into the stoc. s%stem and the
%ellow cop% remains in the 7DA boo.!
Di"oal of EMO !aterial !9t ;e i# a$$or0a#$e .it- t-e
Pa$ifi$ See0 EMO "ro$e09re !a#9al%
Pro#to Pro$e09re for EDA 0i"oal
Stoc. adGustments are used for E 7rain Disposal Authorit% '7DA# ( Production Seed AdGustments ( International ( E<port
seed to be written off
In0entor%
In0entor% Transactions
Issue)AdGust Stoc. Direct
Issue Stoc. 'Direct#
1. Transaction Date ( Automatic ( enter
&. 3atch reference ( Automatic ( enter
$. Transaction Count J'L E enter
'. 3atch Amount J'L E enter
(. Issue to JEL E enter
Issue from ( warehouse where product is located
( E<ample -)8 BBB" ( enter
). JOKL E enter
*. Stoc. Code 'AEB;AS>,B,/# ( enter
+. 5+* ( F, E select 3ags or 2g ( enter
#. 7L account ( This will be on the stoc. adGustment and has been entered b% the person re9uesting the stoc.
adGustment '",/B1>1: # ( enter
Issue: Five"Jan 2010 Rev:0 Pacific Seeds Pty Ltd 2000,2001,2005,2009,2010 Page 2$ of !
1". &eg E Enter some reference ( Person ma.ing the re9uest ( 7DA number ( E<port 6o ( enter
11. Auth! ( Your initials '*3-# ( enter
1&. Issue $t% ( $uantit% in bags or .g which are being adGusted ( enter
1$. +2 to Post ( JHeL if correct ( enter
1'. Select Lot 6umber ( enter twice
1(. Confirm JHeL ( enter
1). Escape
1*. Stoc. is immediatel% remo0ed from the screen
1+. Continue to enter all entries on the stoc. adGustment form
1#. Escape until %ou are bac. to main screen
9 ORDERING OF CONSUMABLES
?he :39 is responsible for the purchase and inspection of insecticidesA fungicidesA fumigantsA bags and
packaging materials.
1nspection at deli;ery is performed to ;erify that the product is!
Supplied in accordance with purchase order and deli;ery ad;ice
Containers and6or packaging are free from serious damage or ob;ious signs of deterioration.
,ithin the use-by or eBpiry date
3ny insecticidesA fungicides or fumigantsA which do not meet these specificationsA are reCected.
ORDERING OF BAGS
1% 9btain a 7aw Seed :roduction report 6 stock report from pronto showing raw 6 graded seed still in
stock from pre;ious seasons.
3long with these tonnage estimates and the assistance from the :rocessing D 0istribution site operation
Eanager you can work out your total bag reFuirements.
?he Fuantity of bags to order is determined by subtracting eBisting stock on hand from your total bag
reFuirements.
3n order of new bags or bags with changed artwork takes 1) weeks for the order to be filled. 3n order of
eBisting bags takes 1& weeks.
3s you are ordering three months in ad;anceA order approBimately &"G more bags than needed.
,hen alterations to the artwork on bags and packaging is madeA the art work should be passed onto the
0epartment of .air ?radingA :9 2oB ("*A Spring >ill 8ld '""' for their free assessment to ensure the art
work conforms with current legislation.
:urchasing is done by filling out a purchase order in pronto when complete the :urchase order is emailed
direct to the supplier A print a copy for your records and faBing or sending direct from computer to our
supplier. 0etails needed on purchase order are!
SupplierHs name and address
0ate order is written out
2ag ?ype
8uantity
:rice
0ate 7eFuired
3ny changes that may differ from the last print Cob
=otes 6 0eli;ery 3ddress
Issue: Five"Jan 2010 Rev:0 Pacific Seeds Pty Ltd 2000,2001,2005,2009,2010 Page 2% of !
To &aise Purchase +rder from Current Suppliers
Purchase +rders
o Enter Purchase +rders

E#ter P9r$-ae Or0er S$ree#
1% Supplier ( 'Eg P+P;??,# (Enter
*% Supplier Details ( 6ame Address Phone J Fa< ( S%stem 7eneratesE S%stem S.ips
3% +rder T%pe ( '6# normal E Enter
)% +rder 6umber ES%stem 7enerated ' Eg@/?;/# EEnter
+% -arehouse E 'Eg!B:B,# EEnter
(% Del Instructions ( Left 3lan. E Enter
2% +rdered Date E S%stem 7enerated EEnter
3% Action Date ( S%stem 7enerated ( 'Can change# EEnter
4% Due Date ( S%stem 7enerated ( 'Can change# E Enter
1'% Currenc% ( Left 3lan. ( '5nless 6!O P # E Enter
11% Initial &ate E S%stem 7enerated E S%stem S.ips
1*% Final &ate ( Left 3lan. ( '5nless 6!O P # Enter P &ate W purchasing E Enter
13% +rder Terms ( Left 3lan. E Enter
1)% 3u%er 6ame E S%stem 7enerates ( 'Eg@ pgt# ( Enter
1+% ProGect ( Left 3lan. ( S%stem S.ips
1(% Categor% ( Left 3lan. ( Enter
12% Tender 6o ( Left 3lan. (S%stem S.ips
13% 6otes ( Left 3lan. ' F, # If %ou want to Add Comments E Enter
14% Ta< E<)Class (TE S%stem 7enerated E Enter
E#ter P9r$-ae Or0er S$ree#
*'% Lines E Enter
P9r$-ae Or0er S$ree#
*1% Se9 ("( S%stem 7enerated ( S%stem S.ips
**% Item Code ( 'Eg@ 3A7:B;?# E Enter
*3% +rdered ( ' Eg@ ":BBB# E Enter
*)% 5nit (3ag ( S%stem 7enerated ( S%stem S.ips
*+% Item Price ( 'Eg@ PB!B1/:#EEnter
*(% 'Price -ill 3e For Per 3ag Eg B!1; or Per "BBB 3ags Eg 1;B!BB It -ill Depend 8ow the 3ag1B,> 8eader Pricing Is Set 5p! If You 8a0e Alread%
Purchased These 3ags The Last Purchase Price -ill Appear Eg 1;B!BB This Is The Price You Paid Last Time If You 8a0e 8ad A Price Change You
Can *a.e The Change 8ere As Long As It Is Done The Same Eg "BBB P Price or Single P Price#
*2% Disc ( B!BBX E S%stem 7enerated ( Enter
*3% Total ( 'Shows Total Price E< 7ST# B!1/: ( S%stem 7enerated ( S%stem S.ips
*4% T3A ( Left 3lan. E Enter
'You Can Add *ore Lines If You -ish Qust follow the same steps +r If You 8a0e Finished the +rder#
3'% 8ome
31% Line Details
3*% Item Desc +n hand A0ail( S%stem 7enerated ( S%stem S.ips
33% Pricing Details
3)% Price unit Con0 Discount Ta< Amount Total ( S%stem 7enerated ( S%stem S.ips
3+% $uit E Enter
P9r$-ae Or0er Co#$l9io# S$ree#
3(% Selected Status ( PE'read% for printing# ES%stem 7enerated E Enter
32% Select E Print +rder J Finish E Enter
E#ter Pri#t Date S$ree#
33% Print Date ( S%stem 7enerated E Enter
Re"ort Pro/re S$ree#
34% &eport Finished ( +2 ( Enter
To Pri#t Or0er
)'% F:
Re"ort Ma#a/er S$ree#
)1% Select (Correct E Enter
)*% 6ame ( S%stem 7enerated E Enter
)3% &eport Form ( S%stem 7enerated E Enter
))% Printer E F,
)+% Select ( tfdYdesYc,BE Enter
)(% From Page ( " ( S%stem 7enerated E Enter
)2% To Page ( AAAA ( S%stem 7enerated E Enter
)3% Copies ( " ( S%stem 7enerated E Enter
)4% Page Length ( ?B ( S%stem 7enerated E S%stem S.ips
+'% Print E Enter
+1% &emo0e &eport ( 6 ( 'Alwa%s 6+# Enter
+*% 8ome
+3% Purchase +rder 6ow Printed +n Printer in 5tilit% &oom
Si/# a#0 FaM P9r$-ae Or0er Off to S9""lier!
+)% File Purchase +rder awa% in P+A office!
-hen chemicals arri0e on site an Inspection of the chemicals for $uantit% and if containers are damaged !Confirm that the deli0er% meets what is on
the Purchase +rder! -arehouse Staff should sign deli0er% documents! If the full total of order doesn=t arri0e together ma.e a change to P)+ and photo
cop% because %ou will get an In0oice with each deli0er%! File copies of all deli0er% doc.ets with Purchase +rder to await In0oice!
OR
++% To e#0 P9r$-ae Or0er Dire$t fro! 6o9r $o!"9ter
+(% F:
+2% Select (Correct E Enter
+3% 6ame ( S%stem 7enerated E Enter
+4% &eport Form ( S%stem 7enerated E Enter
('% Printer E F,
(1% Pronto Printer Screen
(*% Select ( tdfYmaster E Enter
(3% '6eed to chec. with Q!Q!* that the supplier fa< number is set up#
()% From Page (" (S%stem 7enerated E Enter
(+% To Page ( AAAA ( S%stem 7enerated E Enter
((% Copies ( " ( S%stem 7enerated E Enter
(2% Page Length ( ?B ( S%stem 7enerated E S%stem S.ips
(3% Print E Enter
To &ecei0e Stoc. from Supplier through a Purchase +rder
Purchase +rders
o *aintain Purchase +rders

Mai#tai# P9r$-ae Or0er S$ree#
1% 7oods &eceipt ( Enter
Eoo0 Re$ei"t Pro$ S$ree#
*% &ecei0ing -arehouse ( ' Eg@B:B,# ( S%stem 7enerated ( Enter
Eoo0 Re$ei"t S$ree#
3% Item &ecei0e E Enter
)% Price ( 8ighlighted 'Can change# S%stem 7enerated ( Enter
+% &ecei0ed ( 8ighlighted 'Can change# S%stem 7enerated ( Enter
(% 3ac. +rder E 8ighlighted 'Can change# S%stem 7enerated ( Enter
2% $uite ( Enter
Eoo0 Re$ei"t Co#$l9io# S$ree#
3% +rder total &ecei0ed total charges total J order local Amt
4% 6otes ( S%stem 7enerated ( S%stem S.ips
1'% &ecei0ed ( S%stem 7enerated ( Enter
11% &ecei0ed 3% ( 'Eg@ pgt# E S%stem 7enerated E S%stem S.ips
1*% Deli0er% Doc.et ( ' Eg@",/ # ( Enter
13% &ecei0ed +ptions ( Left 3lan. ( Enter
1)% +2 E Enter
Mai#tai# P9r$-ae Or0er S$ree#
1+% 5pdate ( Enter
Pro#to F Ii Tra#a$tio# E#tr6 S$ree#
1(% Transaction Date ( S%stem 7eneratedE Enter
Tra#a$tio# Date Sele$tio# Mea/e
7eneral Ledger will be " period into the future
12% +2 ( Enter
13% Stoc. Period ( S%stem 7enerates ( S%stem S.ips
14% 7)Ledger Period E S%stem 7enerates ( S%stem S.ips
*'% 3atch &eference E S%stem 7enerates ( S%stem S.ips
*1% Transaction Count ( B ( Enter
**% 3atch Amount ( B E Enter
P9r$-ae Or0er U"0ate S$ree#
*3% Print Customer Info ( 6 (S%stem 7enerated ( Enter
*)% +2 ( Enter
*+% Action I ( Enter
*(% '-hen in0oice recei0ed chec. 9uoted prices are the same as the purchase order! Process in0oice for pa%ment b% attaching in0oice and an% other
corresponding documentation behind purchase order and forward in0oices to Accounts Pa%able Cler. at 8ead +ffice#
Entering 'P# In0oice Into Pronto
o Account Pa%able
Ap Transaction
Fast Supplier In0oice Entr%

Pro#to F Ii Tra#a$tio# e#tr6 S$ree#
"! Transaction Date E S%stem 7enerated E Enter
Tra#a$tio# Date Sele$tio# F Mea/e S$ree#
7eneral Ledger -ill 3e I Period Into The Future
,! +. E Enter
/! 3atch &eference E S%stem 7enerated ( S%stem S.ips
1! Suppliers Period ( S%stem 7enerated ( S%stem S.ips
:! 7)Ledger Period ( S%stem 7enerated ( S%stem S.ips
;! Transaction Account E +E Enter
>! 3atch Amount ( + E Enter
Fat S9""lier I#@oi$e E#tr6 for Tra#a$tio#: Date & Bat$-
?! AccountE ' Eg!Pop;??, # E Enter
A! 'See Purchase +rder 8eader#
"B! T%pe E P E Enter
EMtra Detail P9r$-ae I#@oi$e ,P-T6"e1 S$ree#
""! Supplier E S%stem 7enerates E S%stem S.ips
",! In0oice Details E 'In0oice 6o# Eg!???? E Enter
"/! In0oice Date E 'Date +n In0oice # E Enter
"1! Purchase +rder ( 'Eg@ >A;:# E Enter
":! Suffi< ( Left 3lan. 'unless this is a second in0oice for the one P)+# E Enter
";! Supplier Disc ( 'B!BB# S%stem 7enerated E Enter
">! Currenc% ( 'A5D# S%stem 7enerated E S%stem S.ips
"?! Con0ersion &ate ( '"!BBB# ( S%stem 7enerated E S%stem S.ips
"A! Curr Amt E< Ta< ( 'Eg@ B!11# ( Enter
,B! +2 E Enter
I#@oi$e TaM Detail- Brea50o.# S$ree#
,"! Ta< Co ( T ( S%stem 7enerated ( S%stem S.ips
,,! Ta< Su ( T E S%stem 7enerated ( S%stem S.ips
,/! E<empt ( Left 3lan. ( S%stem S.ips
,1! Amount ( 'Eg@ B!11# E S%stem 7enerated ( S%stem S.ips
,:! Ta< &ate ( '"B!BBB#E S%stem 7enerated ( S%stem S.ips
,;! Ta< Amount E 'Eg@ B!B1# E S%stem 7enerated ( S%stem S.ips
,>! Trac.ing ( 'Eg@ >A;:# E S%stem 7enerated ( S%stem S.ips
,?! I nc E 6 E S%stem 7enerated ( S%stem S.ips
,A! +2 E Enter

.ile :urchase 9rder 3way 1n :93 9ffice.
,hen 2ags arri;e on site an inspection is made for 8uantity and a check of the art work including the condition of
use to confirm that the deli;ery meets what is on the :urchase 9rder. ,ith chemicals we need to check the eBpiry
date and that the containers are labeled correctly .,arehouse Staff ,ill Sign 0ocuments. 1f ?he .ull ?otal 9f
9rder 0oesnHt 3rri;e ?ogether Iust Eake ?he Change ?o :69 3nd :hoto Copy 2ecause <ou ,ill -et 3n 1n;oice
,ith Each 0eli;ery. .ile all copies of 0eli;ery 0ockets ,ithwith :urchase 9rders ?to 3wait 1n;oice.
3d;ise :rocessing Staff 9f ?he 0eli;ery So ?he 2ags6Chemicals Can 2e Stored 1n ?he Correct 5ocation 3nd
?hey Can Eake Changes ?o ?heir Card System.
Issue: Five"Jan 2010 Rev:0 Pacific Seeds Pty Ltd 2000,2001,2005,2009,2010 Page of !

1' MONT> END FUE7 USAEE BOURNA7S
"# &emo0e the current month fuel 0ouchers from the fuel boo. and replace with new 0ouchers for the
upcoming month!
,# SummariMe the current month fuel 0ouchers and brea. up b% 0ehicle b% usage!
/# This information is then transferred onto the E<cel Fuel 5sage spreadsheet!
1# 5pdating e<cel spreadsheet
a# Change month to current month!
b# Current fuel cost must be updated!
c# Litre usage should be input for each 0ehicle!
d# &ecord 8ours used b% each For.lift!
e# &ecord 8rs)Litres)P of each For.lift!
f# Print / , copies@
" cop% to 8ead +ffice Administration Data Input Cler. '-!Q!2#
" cop% to -arehouse *anager
" cop% to file
:# -hen all complete file fuel 0ouchers with cop% of monthl% fuel usage spreadsheet!
11 INVOICINE FOR CONTRACT WORK UNDERTAKEN OR EOODS SUPP7IED
"# Details from the completed -or. +rders will allow the compilation of a *anual In0oice and the calculation
of the cost of the contracted wor.! -hen in0oicing for the suppl% of goods onl% obtain our price from cost
file and add /BX mar.Eup!
,# For non stoc. items a manual in0oice is raised b% filling out a T&E$5EST F+& I6I+ICE ) C&EDIT 6+TE
F+&*T which needs to detail the full name and address of the customer their debtor account number full
description of wor. contracted the amount e<cluding 7ST the 7ST amount and the total amount including
7ST!
'Stoc. items will be sold 0ia a computer generated ) hand written stoc. in0oice!#A Stoc. adGustment will be
re9uired to remo0e stoc. items used in contract wor. from Pronto using the following 7L code ) Centre
"""EAA ?>"EAA K chec. with In0entor% +fficer L
/# The 7L code to use is "B" which is 4+ther Sales E E<c Seed SalesT with the subEcode of the compan% in0ol0ed
'if established# or AA for miscellaneous the centre will be ?:"AA for Parent Seed sales and ?>"AA for
Commercial sales!
Issue: Five"Jan 2010 Rev:0 Pacific Seeds Pty Ltd 2000,2001,2005,2009,2010 Page # of !
1# The &e9uest for In0oice form is sent to Debtors Cler. '-!Q!2#!
:# Costs are calculated using the -or. order details and also accounting for an% direct out of poc.et purchases
specific to the tas.!
;# -hen costs are finalised a Gournal is raised debiting 7L C+DE """ AA T+ther cost of sales E E<c Seed SalesT
with the appropriate subEcode and offset b% a credit against either 7L C+DE >,B TCommercial &eco0eriesT
or >," TParent Seed &eco0eriesT with appropriate subEcode ",/ AA!
># Should there ha0e been an% out of poc.et e<penses such as timber for bo<ing of bul. containers freight etc these
e<penses should be coded to 7L C+DE >"1 which is TQob Costing E ProcessingT!
?# These outla%s remain in the code until the contracted wor. is completed and then the% are Gournaled at the same
time with the codes being 7L C+DE >"1 'to bring this account bac. to Mero# and offset against 7L C+DE
""" T+ther cost of sales E E<c Seed Sales T!
1* PARENT SEED RE:UEST FORM < PSR =
PROCESS DESCRIPTION
The &e9uest Form is the onl% authoriMed method for the mo0ement dispatch of seed from the warehouse to the Parent
Seed location and bac. to the warehouse!
CRITICA7 POINTS
&e9uest form filled out correctl% b% research or production staff!
Stoc. is allocated b% $C onl% and a re9uest form emailed out as the release!
The re9uest form K PS& L is emailed to the passed onto *!E!3 PA+ b% the Factor% *anager $C to generate a
wor. order for the re9uest!
'()** #+% wor.ing da%s notice is re9uired e<cept in e<ceptional circumstances!
A -or. +rder number must be detailed for each line of seed
PROCEDURE
Parent Seed &e9uest Form filled out and forwarded on to $C!
$C to nominate batches confirm 9uantities and sign the form!
If treatment re9uired standard wor. order procedures are to be followed!
If a 4Conditional &eleaseF is re9uired then $C staff will ad0ise the staffs who has re9uested seed!
$C staff than pass the &e9uest Form to the Factor% *anager PA+ who will then as. *!E!3 create a wor. order
*!E!3 P+A will email a wor. order direct to parent seed processing Super0isor*anager!
-hen the order has been processed the PSPSS will deli0er the seed to the warehouse for dispatch or storage!
The warehouse super0isor will count the stoc. and if agrees with the count will sign the wor. order which will
be returned to *!E!3 PA+ for entr% into Pronto!
A cop% of PS& with completed details a hand written S*A will be gi0en to dispatch b% the PA+! Dispatch will
arrange transport J ad0ise the production team of a ETA for this PS& !for there records!
PA&E6T SEED P&+CESSI67 FL+- C8A&T F+& SEED &E$5I&I67 T&EAT*E6T
Z
Qess 8ughes ) Email PS&
Z
P7T ) QD- ) P7* ) TLA ) 3-C ) SQ- ) Q3E ) -arehouse ) Dispatch ) E<port ) Production
Z
PA+ Create -or. +rder ) Stoc. allocated from 6ominated -arehouse
Z
-arehouse to pic. PS& ) S&L
Z
P7* ) TLA to collect seed
Z
P7* ) TLA ) &eturn seed J S&L to -arehouse
Z
P7* ) TLA ) &eturn wor. order to PA+
Z
PA+ Enter -or. +rder details using dispatch -arehouse B,"?
Z
PA+ to 5pdate PS& with completed details and forward to Dispatch

ATTAC>MENTS
P-I Attachment /EB" -or. +rder
*&P -or. +rder
Issue: Five"Jan 2010 Rev:0 Pacific Seeds Pty Ltd 2000,2001,2005,2009,2010 Page ! of !

PWI-03 Admin Proc

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