Schenker Philippines, Inc.

November 14, 2013

Shell Eco-Marathon Asia 2014
Shipping Guidelines
DB Schenker Philippines Team
2
Event-Site Logistics Freight & Customs Clearance
JOHN TING
PROJECT
DIRECTOR
JOBY BAQUIR
ACCOUNT
MANAGER
BLAIR LIM
FREIGHT
DIRECTOR
JASON CHAVEZ
PROJECT
MANAGER
PROJECT
MANAGER
ELLEN BERLIES
CUSTOMER
SERVICE
CUSTOMER
SERVICE
CUSTOMER SERVICE
COORDINATORS
CUSTOMER SERVICE
COORDINATORS
RODEL FUENTES
RHOZIEL QUEBEC
EDITH ORENSE
MARIO DIAZ
MEG CAMANERO
KALEE MARTIN
MELCHOR URCEJOLA
PROJECT
TEAM
PROJECT
TEAM
Semasia.freight.ph@dbschenker.com
FREIGHT & CUSTOMS CLEARANCE
Name Telephone Number Email
Rodel Fuentes +63 2 982 9999 ext. 1124
Semasia.freight.ph@dbschenker.com
Rhoziel Quebec +63 2 982 9999 ext. 1413
Edith Orense +63 2 982 9999 ext. 2120
Ellen Berlies +63 2 982 9999 ext. 1117
DB Schenker Philippines Team Contact Details
EVENT SITE LOGISTICS
Name Telephone Number Email
Jason Chavez +63 2 982999 ext 1205
Semasia.freight.ph@dbschenker.com
Meg Camanero +63 2 982999 ext 1203
Mario Diaz +63 2 982999 ext 1204
Melchor Urcejola +63 917 558 3197
Kalee Martin +63 2 982999 ext 2307
PROJECT MANAGEMENT & ESCALATION
Name Mobile Number Email
John Ting +63 917 5419590 john.ting@dbschenker.com
Joby Baquir +63 917 817 0514 joby.baquir@dbschenker.com
Blair Lim +63 917 529 1911 blair.lim@dbschenker.com
Preparation of Export Shipment
Packing your Equipment
Equipment without
packaging is NOT
encouraged.
Items should be packed in
re-usable bolt and nut
plywood/timber cases.
Packaging Marking
Cases must be marked on
two (2) sides for easy
identification.
Front side is compulsory.
Marking on Vehicle
Shipping Mark Format:
SEM ASIA 2014
[Name of the Team]
[Name of the Institute / University]
[Country of Origin]
Case No. (i.e. case 1 of 6) and it
should tally with your packing
list/invoice
Dimension: L x W x H (cm)
Weight:_XX kgs
All vehicles MUST have a
unique tamper proof
identification number. (i.e.
chassis number or vehicle
identification number)
Identification Number
used to grant exemption of
payment of DT, also the
basis of exit clearance and
return to origin countries.
Failure to comply may
result to:
Payment of DT
shouldered by
participants.
Non-delivery to the event
site.
Consignment Instructions
Port of
Entry
Manila South
Consignee Pilipinas Shell Petroleum Corporation see shipping invoice template
Terms Prepaid all charges to be paid at DB Schenker Origin
Notify
Schenker Philippines, Inc.
Km. 19 Sabrina Compound,
West Service Road Sucat,
Paranaque City, 1700 Philippines
Tel. +63 2 982 9999 ext. 2120 or ext. 1124
Email: Semasia.freight.ph@dbschenker.com
Attn: Edith Orense / Rodel Fuentes
Requirements
Commercial Invoice & Packing List
Documentation
Requirements
Bill of Lading (B/L)
Photos Fumigation Certificate
Prepared by origin freight forwarder.
Secure advance copy of the B/L and immediately email to:
Semasia.freight.ph@dbschenker.com
If shipment is not Telex release or B/L surrendered, Original
docs must be couriered to Schenker Philippines.
Important: Advance copy of the B/L is
needed even if shipment didnt depart
yet as exception is done way ahead
arrival of shipment.
Fill-up attached template and fix authorized signature.
2 Originals and 2 copies
Prepared in English Language
All items must be clearly indicated
with itemized value (in USD)
Should indicate packing quantity of
goods, dimension & weight.
Photo of the vehicle (incl. tools and
accessories ) and a description which
briefly describes the usage of the vehicle
and equipment.
Motor (serial number)
Reserve Motor (serial number)
Chassis (serial number)
Vehicle Body
Bare Crate
Loaded Crate
Tools and
Accessories
Copy of Fumigation Certificate for wooden packaging.
7
Commercial Invoice & Packing List Sample
http://www.shell.com/global/environment-
society/ecomarathon/for-participants/regional-
information/asia/important-information.html
Download template online at
website screen prints:
8
Information Required to Secure Approved Permit
9
Please complete AP Form
Download template online at
http://www.shell.com/global/environment-
society/ecomarathon/for-participants/regional-
information/asia/important-information.html
website screen prints:
Timelines
Documents Deadline (via email)
Send through email not later than December 2, 2013.
Physical Documents Deadline
On or before December 9, 2013.
Courier to:
Shipment Arrival (Port of Entry: Manila)
Earliest: January 6, 2014
Latest: January 13, 2014
Schenker Philippines Inc.
Attn: PM Ocean CS / Edith or Rodel
Schenker Compound, Km. 19 West Service Road, Sucat,
Paranaque City, 1700 Philippines
Note: Based event date Feb. 6-9, 2014
Late submission will NOT
be entertained.
Schenker will NOT be held
responsible for any issues
or delay with Customs
Clearance.
IMPORTANT
Process Flow
11
BEFORE THE EVENT AFTER THE EVENT
1.
Students to liase with DB Schenker origin office on
requirements, charges, payments..etc.
2.
Students to provide all necessary documentation
before the discussed timelines. (as mentioned on
slide 6) and send the filed up AP Form.
3.
Students to settle payment to DB Schenker origin
office and send proof of payment to
Semasia.freight.ph@dbschenker.com prior to
shipment departure out origin port.
4.
Arrival of vehicles at Manila South Port
5.
DB Schenker to handle import clearance and
transport from port to warehouse.
6.
DB Schenker to deliver vehicles to the event site
(Luneta)
1.
DB Schenker to transport vehicles from
event site to origin port.
2.
DB Schenker to handle export customs
clearance.
3.
DB Schenker or appointed local forwarder
to make arrangements with students
regarding export freight arrangements.
Charges
Microsoft Word
Document
Mode of Payment
Students to effect payment to DB Schenker Origin office before shipment departure out origin port.
Please contact Schenker Origin office for the bank account details (contact list is attached):
Students to secure proof of payment from DB Schenker Origin office and email to
Semasia.freight.ph@dbschenker.com
IMPORTANT! Please include the following details when sending email:
o your team name
o name of university
o name, email and phone # of DB Schenker origin contact
o copy of billing invoice issued by DB Schenker origin
Microsoft Excel
Worksheet
Questions and Answers