STUDENT REPRESENTATIVE COUNCIL OF

UNIVERSITI TEKNOLOGI PETRONAS (SRCUTP)

2009/2010
CULTURE AND SOCIETY EXCO

PROPOSAL:
EXPERT GROUP

1.0 TABLE OF CONTENTS

1.0

TABLE OF CONTENTS

2.0

SRCUTP VISION AND MISSION STATEMENT

3.0

INTRODUCTION

4.0

MISSION

5.0

OBJECTIVES

6.0

ORGANIZATION CHART

7.0

STRATEGIES

8.0

RESEARCH TOPICS

9.0

RESEARH DETAILS

10.0

CLOSING

2.0 SRCUTP VISION AND MISSION STATEMENT

VISION
Towards uplifting a dynamic and reliable students' council in higher learning institution

MISSION
MPP acts as the voice for students to defend their right in all aspects
MPP is responsible to cultivate an intellectual environment among the students by
increasing the intellectual sensitivity among students
With the new muhibah line up, MPP is determined to promote togetherness among
UTPians
MPP is committed to instill professionalism in this organization by cultivating etiquettes and
establishing a proper management
MPPs aim is to rebrand this organization by coming up with a revolutionized plan to win
back the students trust

3.0 INTRODUCTION
Expert Group (EG) is an initiative of Student Representative Council of Universiti Teknologi
PETRONAS (MPPUTP) in corresponding to one of Universiti Teknologi PETRONAS (UTP)
mission which is to produce well-rounded graduates who are creative and innovative with the
potential to become leaders of industry and the nation.

The problem observed in UTP is that more and more students are adapting the habit of
ignorance. They do not participate in extra activities after lectures hour and mingle in the
same circle of people. As a result students are lacking in soft skills such as communication
skills, interpersonal skills, team work and others. These skills cant be gained by just
attending classes and completing the 5 years of studies. Students need to interact with
others from various backgrounds to develop and enhance their skills.
Expert Group (EG) is designed especially for people within the Student Representatives
Council organization. Each group consisting two Exco and Rakan exco is given a research
to be completed in specific time duration. This is to develop Rakan Exco critical thinking
ability, problem solving and decision making capability. At the same time, each group will
complies with a structured syllabus. EG is also designed to provide Rakan Exco with extra
knowledge which mainly focuses in shaping a competence student leader. In achieving
these objectives, each EG must comply with the structured syllabus. The syllabus is very
important to make sure that every EG covers all topics and all Rakan Exco will be equally
exposed to the selected topics.
Expert Group is a platform of learning. There are two main purposes of Expert Group. Firstly,
it acts as a medium of knowledge sharing and transfer. Secondly, it is to generate critical
thinking style among the student leaders.
It is hope that expert group can be a good platform in overcoming the ignorance habit and
obstacles in attaining soft skills. Starting within the organization, it is SRCUTP dreams to
create a professional environment by grooming Rakan Exco to be compatible enough to lead
the organization in future.

4.0 VISION OF EXPERT GROUP

Student Representative Council as a Professional Organization by Producing High Quality

Leader at Every Level of the Organization

5.0 OBJECTIVES
i.

To groom and prepare Rakan Exco as competence candidates to face the

election for the new line up of Student Representative Council.

ii.

To promote professionalism within the organization by producing high quality

leaders at every level of the organization.

iii.

As a platform for knowledge transfer which helps Rakan Exco to improve the
abilities and skills in terms of leadership, time management and other aspects
that will be applied within the organization and in future.

iv.

To enhance good relationship and team spirit through effective communication

skills in completing the task given.

6.0 ORGANIZATION CHART

SUPERVISOR
Hicom

MENTOR
Exco

MENTEE
Rakan Exco

7.0 STRATEGIES

i.

Expert group will be on department basis which will be handled by Exco I and Exco
II.

ii.

Expert group session must be conducted with reference to the syllabus provided to
ensure that the objectives are achieved.

iii.

Each expert group is required to do a research on a particular topic given.

iv.

The findings of the research will be presented during the mass gathering of the
Expert Groups.

v.

The Expert Group with the most reliable findings will be announced as the winner.

vi.

The findings of the winning team will be presented to the management and be
published on MPPUTP media.

8.0 RESEARCH TOPICS

1) Entertainment Based Event. Pros and Cons.
2) Low Academic Performance. Who to Blame?
3) Social Illness Among Students, Do Anybody Care?
4) Women as minority in UTP. How can they be heard?
5) Campus Election Awareness.
6) Knowledge on Code of Conduct in UTP.
7) Integration in UTP. Where are we in 5 years time?

9.0 RESEARH DETAILS

STEP 1: BACKGROUND
OBJECTIVE
-To determine the importance of research
METHODOLOGY
1.1

All committees will discuss the objective of the research

OBJECTIVE

1
2
3
4
STEP 2: PROBLEM ANALYSIS
OBJECTIVE
-To analyze the actual problem regarding integration issue in current condition
METHODOLOGY
2.1

All committee will plan the way how to obtain the data, opinion and observation in
order to understand the current condition of integration issue. There are three way to
obtain the information
2.1.1- FACT AND FIGURE

DATA

SOURCE

PIC

DUE DATE

PIC

DUE DATE

2.1.2- INTERVIEW
NAME

10

LIST OF QUESTION

2.1.3-SURVEY
PARTICIPANT

LIST OF QUESTION

PIC

2.2

All PIC must submit the all task to Secretary before due date.

2.3

Management committees will analyze all the data to any visible diagram.

DUE
DATE

STEP 3: TARGET CONDITION

OBJECTIVE
-To set up the clear target to de achieved at the end of the research based on the current
condition
METHODOLOGY
3.1

Base on analysis from Step 2, all committees need to set up the target.

3.2

The target must be specific, measurable, achievable, realistic and time oriented.

TIME
2 MONTH
4 MONTH
6 MONTH
5 YEARS

TARGET

STEP 4: CAUSE ANALYSIS

OBJECTIVE
-To find out the root cause of integration problem.
METHODOLOGY
4.1

Root cause of the integration issue will be determined by using fishbone diagram.

4.2

Six factors must be considered People, Material, Process, Measurement, Equiment

and Work Environment.

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PEOPLE

MATERIAL

EQUIPMENT

MEASUREMEN
T

METHOD

WORK
ENVIRONMENT

STEP 5: PLAN SOLUTION

OBJECTIVE
-To find the best solution to each root cause
METHODOLOGY
5.1

Generate the idea via brainstorming based on the root cause of the problem.

ROOT CAUSE

5.2

Evaluating idea for their appropriateness for improving involves four steps.
5.2.1
5.2.1
5.2.3
5.2.4

12

IDEA

Eliminate duplicate idea

Combine similar idea
Eliminate idea that do not comfort to law, safety criteria, industry
standards, in some cases
Eliminate idea that beyond the scope

Difficult

Easy

The PACE chart is a simple and effective prioritization tool that provides a systematic
way to rank idea.

Ease of implementation

5.3

High

Low

Easy

Ease of implementation

Anticipated Benefits

P
A

Difficult

E
13

High

Low
Anticipated Benefits

STEP 6: EXECUTE SOLUTION

OBJECTIVE
Execute and monitor all the solution that has been planned in step 5.
METHODOLOGY
6.1

All the idea must be clear in term of action plan, the person in charge, the time frame
and cost.

NO. ACTION
1
2
3
4

PIC

START

STEP 7: CHECK RESULT

OBJECTIVE
To evaluate all the solution whether it achieves the target or not
METHODOLOGY
7.1

Compare the actual result with the target set up in step 3.

TARGET

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ACTUAL RESULT

END

COST

STEP 8: STANDARZATION
OBJECTIVE
To improve problem solving process
METHODOLOGY
10.1

From the result, study the opportunities and problem about the problem solving
process.

OPPORTUNITIES

15

PROBLEM

10.0 CLOSING

Hopefully Expert Group will bring positive changes in SRCUTP and also the
university specifically in producing potential future leaders.

The outcome of the

research will offer solution and action plan in improving the life state in the campus in
various aspects. We believe that Expert Group will be an established training
platform and as an exposure for students on conducting research which is aligned
with UTP current focus which is to be a research university. We really hope that this
initiative will receive an overwhelming response and full support from all in achieving
its objectives.

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