PRABIR DATTA,B.Sc,F.I.E(I) CONSULTANT CHARTERED MECHANICAL ENGINEER VISITING FACULTY AND SENIOR CONSULTANT/INDIAN MARITIME UNIVERSITY,KOLKATA CAMPUS. SENIOR CONSULTANT/JACOBS--CONSULTING ENGINEERING SERVICES (I) PVT LTD,GURGAON. SENIOR CONSULTANT/BMTCI,AHMEDABAD LIFE FELLOW/INSTITUTION OF ENGINEERS(I) LIFE MEMBER/CONSULTING ENGINEERS ASSOCIATION OF INDIA,NEW DELHI(FIDIC AFFILIATED). SENIOR CONSULTANT/INDIAN PORT ASSOCIATION,NEW DELHI TECHNICAL ADVISOR/INTERNATIONAL SEAPORTS(I) PVT LTD. 2
TERMS OF REFERENCE FOR INDEPENDENT ENGINEER
The Scope of services of the Independent Engineer (IE) would broadly cover the Construction stage of the project till commissioning.
The Indicative Terms of Reference are as follows :
The IE shall provide the following services during the construction period :
Regular reporting of physical progress in construction upto commissioning in line with the capacity build-up plan and schedule for implementation. Assessment of variation in orders & contracts and its implication on the technical aspects of the projects. Reporting and certifying physical performance testing and acceptance provisions. Monitoring and certifying compliance with Concession Agreement and other regulatory requirements. The Independent Engineer is required to certify the structural safety and adequacy, commensurate with the design parameters and also with further requirements due to use of any specialized equipment the licensee proposes to install either at present or in future. The Independent Engineer shall also certify the constructed structures for their strength, stability and safety by specialized supervision for the construction of the berth & ancillary facilities.
3
The licensee shall submit programme in the form of Bar Chart for completion of the project including designs and drawings to the Independent Engineer and Licensors. The Bar Chart shall contain completion of key miles stone bases on the accepted proposal under this Agreement. The licensee shall submit designs and drawings to the Independent Engineer according to the approval programme shown in the Bar Chart. The Independent Engineer shall review the designs and drawings submitted by the licensee and endorse for approval of the licensor according to provisions of Clauses of the License Agreement. The licensee shall submit monthly progress report to the Independent Engineer and the licensor. The Independent Engineer shall hold progress review meeting within a week of the date of receipt of monthly progress report. Format for monthly progress report shall be approved by the Independent Engineer in consultation with the licensor. The Independent Engineer shall prepare minutes of meeting of the progress review meeting and circulate the same to the licensor and the licensee highlighting therein the slippage and suggested corrective activities to cover up the same. The licensee shall submit revised Bar Chart and or Catch up Plan incorporating the suggestion of the Independent Engineer to the licensor and the Independent Engineer. Licensee shall submit order letters issued to different vendors along with respective tender documents to the Independent Engineer. 4
The Independent Engineer shall examine the order letters and corresponding tender documents in the perspective of approved design and drawing and time schedule specified in the Bar Chart. In the event that the Independent Engineer has found any deviation and/or discrepancy, it shall promptly and without any undue delay notify the licensee or its objection, seek clarification or suggest changes or modifications or corrections thereto under intimation to the licensor. Thereupon, the licensee shall provide necessary clarifications to the Independent Engineer after incorporating the changes, modifications or corrections suggested by the Independent Engineer. If the Independent Engineer does not object to the clarifications submitted to it by the licensee within 14 days of submission the Independent Engineer shall be deemed to have approved such clarifications and the licensee shall be entitled to proceed with the work. The consultant is required to indicate no. of days of deployment of the IE per month on weekly basis. The consultants are to quote retainer fees on monthly basis. The engagement will be for a period of approx. 15-18 months for Construction Stage, till commissioning.