Application for Accreditation by

ASIC
Accreditation Service for International Colleges
APPLICATION FORM For International Colleges and Universities
ASIC International & Online Application Form
APPLICATION FORM
1. College/University Details
(State all places of operation and indicate which of these are to be accredited.)
Name of
College/University:
Details of operations! to be accredited:
"ead of Instit#tionname and title!:
Address:
$ostcode:
%elep&one N#mber:
Fa' N#mber:
(mail Address:
)ebsite Address:
Name & (mail Address of person to *&om all correspondence s&o#ld be addressed:
Addresses of any ot&er places of College/University operation:
Address of administrative &ead+#arters if different from above!:
2. LEAL !TATU! " FINANCIAL DETAIL!
Date of formation of t&e
College/University:
Details and dates of any recent last , years! ma-or re.str#ct#ring/ s#c& as c&ange of o*ners&ip/ c&ange of
College/University name/ c&ange of premises:
Is t&e Instit#tion p#blicly or privately o*ned 0 !
If a private company/ please list t&e names of t&e O*ners/ Directors/ 1overnors/ %r#stees and Officers of t&e
company:
O*ners:
Directors:
Officers:
1overnors:
%r#stees:
Officers:
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ASIC International & Online Application Form
Is t&e College a s#bsidiary company of anot&er organisation0 7es No
If so/ give f#ll details/ incl#ding name/ legal stat#s/ co#ntry in *&ic& t&e organisation *as fo#nded/incorporated
etc:
Is t&e College/University a Li#ite$ Co#%any0 7es No
Company name:
8egistration no: Date of registration:
Is t&e company limited by s&ares or by g#arantee0
If t&e College/University is not a limited company/ please state t&e terms on *&ic& t&e b#siness operates:
The relevant documents from the list below authenticating the legal status of the College /University must be
available for inspection:
If a Charity - the Charity Commission Registration Index
If a !imited Company " the Certificate of Incorporation
If a #artnership " the #artnership $greement
If a subsidiary of another organisation " such documentation of the parent organisation as may be
applicable to its legal status
Name & address of t&e College/University ban9ers:
Name & address of t&e College/University acco#ntants:
#lease enclose a copy of the latest three years% audited annual accounts
AREA OF OPERATION A
& PREMI!E!
Are t&e premises o*ned or leased by t&e
College/University0
If leased/ please give e'piry dates! for t&e lease:
The lease agreement&s' must be available for inspection
$lease give details of teac&ing accommodation incl#ding n#mber and capacity of classrooms/ researc&
laboratories/facilities/ comp#ter s#ites/ practice rooms!/ library/ st#dent common rooms/ co#nselling rooms etc:
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ASIC International & Online Application Form
$lease give details of reso#rces and e+#ipment to s#pport teac&ing e;g; <CD pro-ectors/ over&ead pro-ectors/ I%
e+#ipment/ interactive *&iteboards/ practice.related e+#ipment/ researc& reso#rces etc!:
$lease give details of reso#rces available to st#dents for independent st#dy and researc&/ eit&er in t&e
College/University or else*&ere; $lease state any lin9 *it& local libraries and/or on.line library s#pport/ researc&
centres:
$lease give details of social/sporting facilities provided for st#dents e;g; common rooms or access to sporting
facilities!:
#lease enclose a s(etch of floor plans showing teaching spaces &with capacities' and other functions &) copies'
' (EALT( " !AFET)
Do yo# &ave a letter of ass#rance or certificate from a relevant local body s&o*ing
compliance *it& &ealt&/sanitary reg#lations or satisfactory reports by t&e
(nvironmental "ealt& Department or local e+#ivalent if food is prepared on t&e
premises!0
In some co#ntries t&is may not be applicable!
7es No
Name of t&e person responsible for &ealt& and safety:
N#mber of staff trained as first.aiders:
#lease ensure that you complete and enclose the following:
$ppendix ) " *ealth and +afety declaration
$ppendix , " -ire #recautions declaration &unless you have a -ire Certificate'
* IN!URANCE DETAIL!
Do yo# &ave (mployer=s <iability Comp#lsory Ins#rance0 7es No
AREA OF OPERATION +
, !TAFF
.nclose the following:
/iagram of staffing structure &) copies'
!ist of names and designations of all management0 academic &identifying Course/+ub1ect !eaders' and
support staff &) copies'
C2s of management0 academic &including research personnel' and senior support staff &3set'
>ice C&ancellor/C(O/$rincipal=s name and title:
?#alifications:
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ASIC International & Online Application Form
7ears in post:
State t&e n#mbers of staff in t&e follo*ing categories:
%eac&ing staff F#ll.time:
$ermanent part.time:
%emporary/Occasional part.time:
8esearc& assistants
S#pport staff Administrative:
%ec&nical:
.nclose the following:
+taff appointment procedures
+ample staff contract
.4ual 5pportunities #olicy
+taff *andboo( &) copies'
- !TUDENT!
Indicate t&e n#mbers of st#dents attending t&e College/University in eac& of t&e last t*o years:
F#ll.time according to local reg#lations!:
$art.time according to local reg#lations!:
Indicate t&e n#mbers of st#dents attending t&e College/University c#rrently:
F#ll.time according to local reg#lations!:
$art.time according to local reg#lations!:
International
visa re+=d!
<ocal

.nclose procedures relating to the following:
Recording student attendance
Conduct of examinations/tests
#roduction of examination papers/test papers
$rrangements for the secure storage of examination papers and scripts
. COP)RI(T " DATA PROTECTION
Do yo# ad&ere to copyrig&t reg#lations0 7es No
Do yo# &ave a registration certificate regarding data protection0 7es No
AREA OF OPERATION C
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ASIC International & Online Application Form
/ INFORMATION FOR !TUDENT!
.nclose information provided to students relating to:
Course entry re4uirements
-ees and refund policy
/ocuments to be presented at enrolment
+tudent $pplication -orm &) copies'
+tudent *andboo( &) copies' containing information on College rules/examination procedures0 complaints
procedure0 disciplinary procedures0 *ealth and +afety regulations
AREA OF OPERATION D
10 ACADEMIC PRORE!!
"o* do yo# monitor and record st#dents= progress/ incl#ding progress of researc& st#dents0
.nclose a sample of documentation used
Do yo# monitor st#dent completion rates0 7es No
Do yo# &ave a staff development policy0 7es No
AREA OF OPERATION E
.nclose the College%s student complaints procedure if not included in the student handboo(
11 !TUDENT 1ELFARE
$lease identify services provided for st#dents and *&et&er t&ey are incl#ded *it&in overall fees:
$rovided 7/N! Incl#ded in fee 7/N!
Accommodation
8ecommended te't boo9s
%eac&ing materials
Internet access/e.mail
$rinting facilities
Ot&ers please specify!
8esearc& doc#mentationAA
AA
AA
Do yo# iss#e pre.arrival g#idance to st#dents advising on living in t&e camp#s 7es No
12 !TUDENT! UNDER 1. )EAR!
C#rrent n#mber of st#dents #nder t&e age of 6B:
Describe t&e accommodation arrangements for t&ese st#dents:
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ASIC International & Online Application Form
Do yo# &ave a C&ild $rotection $olicy0 7es No
N#mber of staff police c&ec9ed/ if
applicable:
1& !PECIAL NEED!
Do yo# &ave a Disability Strategy0 7es No
AREA OF OPERATION F
1' ACADEMIC PRORAMME
$lease list A<< co#rses and 8esearc& activities/ toget&er *it& t&e a*arding body/ c#rrently r#nning at t&e
College/University:
Co#rses leading to a*ards of #niversities
Co#rses leading to a*ards of $rofessional Dodies
Co#rses leading to a*ards of overseas organisations
Co#rses internal to t&e College /University
8esearc& Activities
$lso enclose a completed summary form - $ppendix 6 - for each course
/ocuments confirming the status of courses must be available at +tage 6
.nclose guidance on plagiarism and other forms of academic misconduct
AREA OF OPERATION
1* MAR2ETIN
Name of 4ar9eting Officer:
Do yo# &ave an (t&ics $olicy0 7es No
Do yo# &ave agents0 7es No
Do yo#r agents/staff receive training on mar9eting0 7es No
.nclose the following:
.thics policy
Criteria for the appointment of agents
$gent%s agreement
7riefing document for agents
#rospectus &) copies'
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ASIC International & Online Application Form
Please note your website will be critically assessed during the Stage 1 process.
State *&en yo#r prospect#s and *ebsite *ere last #pdated:
1, !ELECTION " ADMI!!ION OF !TUDENT!
$lease describe &o* t&e College/University initially assesses st#dents= (nglis& <ang#age and St#dy s9ills:
$lease state provision made for teac&ing (nglis& as a second/foreign lang#age; Is t&is provision accredited/ and/ if
so/ by *&om0
.nclose procedures/guidelines relating to the following:
#rocessing en4uiries and applications
+tudent admissions and enrolment
Creating student records
#ayment of deposits and fees
Refund of fees
+ample offer letter to students
AREA OF OPERATION (
1- a TRAC2IN " MONITORIN OF LOCAL !TUDENT!
)&at systems paper.based and/or electronic! do yo# &ave in place to trac9 st#dent attendance and meas#re
c#m#lative attendance0
)&at mec&anisms do yo# &ave for contacting st#dents abo#t t&eir absence0
1-3 TRAC2IN " MONITORIN OF INTERNATIONAL !TUDENT!
)&at systems paper.based and/or electronic! do yo# &ave in place to trac9 st#dent attendance and meas#re
c#m#lative attendance0
)&at mec&anisms do yo# &ave for contacting st#dents abo#t t&eir absence0
"o* do yo# trac9 applicants *&o &ave applied for visas t&en fail to enrol no s&o*s!0
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ASIC International & Online Application Form
)&at systems paper.based and/or electronic! do yo# &ave in place to trac9 st#dent attendance and meas#re
c#m#lative attendance0
)&at mec&anisms do yo# &ave for contacting st#dents abo#t t&eir absence0
$lease describe yo#r proced#res for informing t&e immigration office of no s&o*s/ st#dents *&ose attendance falls
belo* local stat#tory limits and st#dents not progressing t&ro#g& t&eir co#rse *it&in t&e ma'im#m timescale
allo*ed:
Documents relating to immigration reporting requirements will be inspected during inspection visit and may
include the following:
sample letters to students about their absence
sample letters to the immigration authorities about no shows! unsatisfactory attendance and
unsatisfactory progress.
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ASIC International & Online Application Form
C(EC2LI!T OF RE4UIRED DOCUMENT!
The chec(list below shows those documents which should be enclosed with this "pplication #orm #lease mar(
the boxes with an 89: to show what is enclosed If any of the documents do not apply to your College0 then insert
;/$
Incl#ded *it&
App Form
6; Copy of t&e latest : years= a#dited ann#al Acco#nts
A Pre#ises an$ (ealt5 " !a6ety
3; S9etc& of floor plans : copies!
:; "ealt& & Safety Declaration Appendi' :!
@; Fire $reca#tions Declaration Appendi' @! and a fire ris9 assessment
+ Manage#ent an$ !ta66 Reso7r8es
,; Diagram of staffing str#ct#re : copies!
C; <ist of names and designations of all staff
E; C>s of management/ academic / researc& and senior administrative staff
B; Staff appointment proced#res
F; Sample staff contract
65
;
(+#al Opport#nities $olicy
66
;
Staff "andboo9 : copies!
63
;
$roced#res for recording st#dents= attendance
6:
;
$roced#res for t&e cond#ct of e'aminations/tests
6@
;
$roced#res for t&e prod#ction of e'amination/test papers
6,
;
Arrangements for sec#re storage of e'amination papers/scripts
C Learning an$ Tea85ing9 Co7rse Delivery
6C
;
St#dent application form : copies!
6E
;
$re.enrolment information for st#dents detailing co#rse entry re+#irements/ fees
payable/ doc#ments to be presented at enrolment
6B
;
St#dent "andboo9 / Sample Co#rse "andboo9 : copies!
E !t7$ent 1el6are
6F
;
$re.arrival information for st#dents regarding living in t&e camp#s
F A:ar$s an$ 47ali6i8ations
35
;
Appendi' 3 completed for eac& co#rse c#rrently r#nning
2 ASIC 65 4ay 3563
ASIC International & Online Application Form
36
;
1#idance on academic miscond#ct
Mar;eting an$ !t7$ent Re8r7it#ent
33
;
(t&ics $olicy
3:
;
Criteria for t&e appointment of mar9eting agents
3@
;
4ar9eting Agent=s agreement
3,
;
Driefing doc#ments for mar9eting agents
3C
;
$rospect#s : copies!
3E
;
$roced#res for processing en+#iries and applications
3B
;
$roced#res relating to st#dent admissions and enrolment
3F
;
$roced#res for monitoring st#dent records
:5
;
$roced#res for t&e &andling of deposits/ fee payments and ref#nds
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ASIC International & Online Application Form
Re6eren8es
$lease give t&e names of t*o people *illing to *rite in s#pport of t&e College=s application for
accreditation; At least one s&o#ld be able to provide a personal reference for t&e $rincipal;
$erson 6
$erson 3
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ASIC International & Online Application Form
A%%en$i< 1
A%%li8ation 6or A88re$itation 3y t5e
A88re$itation Servi8e 6or International Colleges (ASIC)
De8laration= %o be made by t&e $rincipal!
6; I declare t&at to t&e best of my 9no*ledge t&e College/ of *&ic& I am $rincipal/ is financially
stable and t&at I am able to meet my commitments in terms of bot& staff salaries and my
advertised programme for t&e st#dents;
3; I declare t&at t&e information provided in t&is application is correct and all s#pporting doc#ments
are gen#ine and acc#rate;
:; I &ave ta9en reasonable steps to confirm t&e acc#racy of t&e claims made by staff in respect of
+#alifications and e'perience;
@; I am prepared to accept t&e final decision of ASIC as to t&e o#tcome of t&e inspection;
,; I agree to indemnify ASIC against all claims/ demands/ e'penses and complaints arising from
inacc#racies in t&e information given by me above;
C; I a#t&orise ASIC to approac& t&e College=s ban9ers as s&o*n on p:! and t&e t*o people I &ave
nominated as referees as s&o*n on p63! to gain information relating to t&is application/ on t&e
#nderstanding t&at t&is information *ill be treated in absol#te confidence;
E; I agree to inform ASIC of any c&anges in t&e o*ners&ip of t&e college or senior management/ or
significant variation in t&e academic programme/ *&ic& occ#r more t&an t&ree mont&s before t&e
sc&ed#led date for s#bmitting t&e ann#al report;
B; I accept t&at t&e term GAccredited by t&e Accreditation Service for International CollegesG means
t&at my College &as been inspected by ASIC and fo#nd to be satisfactory/ and I #nderta9e not to
represent my College as en-oying t&is recognition before it &as been granted nor after it &as been
*it&dra*n or s#spended;
F; I #nderstand t&at fail#re of contin#ing compliance *it& t&e accreditation criteria may lead to t&e
removal of my College=s accreditation by ASIC;
Signed: Date:
Name: $osition / %itle:
For and on be&alf of name of College!:
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ASIC International & Online Application Form
A%%en$i< 2
COUR!E DETAIL!
A se%arate s5eet s5o7l$ 3e 8o#%lete$ 6or ea85 8o7rse;
Co#rse title
(ntry +#alifications
4a'im#m n#mber in class
Average class contact &o#rs per *ee9
('amining body
Academic level
Certificate a*arded/ and by *&om
D#ration of co#rse
%eac&er/Co#rse <eader responsible for t&e
co#rse
Drief o#tline of t&e co#rse content and its
delivery
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ASIC International & Online Application Form
A%%en$i< &
(EALT( AND !AFET) DECLARATION
De8laration to 3e 8o#%lete$ to 8o#%ly :it5 (ealt5 an$ !a6ety E<e87tive re>7ire#ents.
I confirm t&at t&e College satisfies t&e ten basic re+#irements placed #pon employers by t&e "ealt& and
Safety ('ec#tive/ namely:
6; A ris9 assessment &as been carried o#t/ *&ic& &as identified any areas of &arm and preca#tions to be
ta9en;
3; A &ealt& and safety policy e'ists for t&e College;
:; %&e College &as c#rrent (mployer=s <iability Comp#lsory Ins#rance on display;
@; Named staff &ave received &ealt& and safety training;
,; %&e College receives competent advice to assist in meeting &ealt& and safety re+#irements;
C; Dasic &ealt&/ safety and *elfare needs of staff and st#dents are met i;e; toilets/ *as&ing facilities/
drin9ing *ater are provided on t&e premises;
E; Staff are cons#lted on &ealt& and safety iss#es;
B; %&e &ealt& and safety la* poster is on display;
F; %&ere is a facility for reporting *or9.related accidents/ diseases and dangero#s occ#rrences;
Signed $rincipal/O*ner!: Date:
Name of College:
Addresses of premises to *&ic& t&is declaration applies:
A%%en$i< '
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ASIC International & Online Application Form
FIRE PRECAUTION!
De8laration to 3e 8o#%lete$ :5en no Fire Certi6i8ate is re>7ire$ ?a6ter 1 O8to3er 200,@
6 I certify t&at t&e premises identified belo* do not re+#ire a Fire Certificate in order to comply
*it& stat#tory re+#irements; Instead/ a fire ris9 assessment &as been #nderta9en;
3 I am satisfied t&at ade+#ate steps &ave been ta9en to ens#re t&at:
3;3 %&e means of escape *it& *&ic& t&e premises are provided are safe and efficient and t&at
escape ro#tes are #nobstr#cted and clearly signposted;
3;: Fire detection e+#ipment/ fire e'ting#is&ers/ fire alarms and emergency lig&ting *it&in t&e
premises are maintained in efficient *or9ing order;
3;@ All employees and st#dents receive instr#ctions on *&at to do in t&e event of fire;
3;, Fire drills are &eld at appropriate intervals and t&at t&ese are recorded;
: I am satisfied t&at t&ere is a minimal ris9 of danger from fire to t&e st#dents in my care/ and I
#nderstand t&at I am committing an offence if I do not provide t&e means of escape or t&e means
for fig&ting fires;
Signed $rincipal!: Date:
Name of College:
$lease give t&e addresses of all premises to *&ic& t&is declaration applies:
2 ASIC 6C 4ay 3563