You are on page 1of 72

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TYPE YOUR TITLE IN ALL CAPS OR COPY AND PASTE
Choose your thesis type
Submitted to the Faculty
of
Purdue University
by
Type your name here: e.g., John Smith
In Partial Fulfillment of the
Requirements for the Degree
of
Choose your degree
Choose graduation term
Purdue University
Choose your campus
Do not use copy &
paste on this page
except the title.
Please READ
Chapter 1 & 2 to use
the template more
efficiently.
Do not change
any line spaces on
this page.

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This is your DEDICATION page (e.g., To that special someone (husband, wife, father,
mother, dog, cat, etc.) This page is optional. To copy & paste your work here, please
highlight this paragraph before Section Break and replace the texts. If you do not need
this page, please delete it.





Dedication page:
1. No heading
2. You are allowed to place your statement in
the middle of the page being creative.
3. Foreign language is allowed.
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ACKNOWLEDGEMENTS
This page is optional (e.g., the author would like to thank). To copy & paste your work
on this page, please highlight this paragraph and replace it. Do not remove inserted
Section Break to keep the top margin setting on next page. If you do not need this page,
please delete it.










Please read the tip below
before copy & paste.
ACKNOWLEDGEMENTS:
1. Do not list it on table of contents.
2. Major heading page with 2 top margin
3. Following page is considered as text page
with 1 top margin.
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2
nd
page of acknowledgements.
Do not remove section break on this page to keep 2 top margin on next page.









This page is for the user who has
more than one page of
ACKNOWLEDGEMENTS. If
you do not need it, please delete
the page.
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TABLE OF CONTENTS
Page
LIST OF TABLES ............................................................................................................ vii
LIST OF FIGURES ......................................................................................................... viii
CHOOSE ONE HEADING ................................................................................................ x
ABSTRACT .............................................................................................................. xi
CHAPTER 1. INTRODUCTION ................................................................................. 1
1.1 Introduction ............................................................................................... 1
1.2 How to Use the Template .......................................................................... 1
1.3 Text Formatting ......................................................................................... 2
1.4 Additional Formatting Tips ....................................................................... 3
CHAPTER 2. FORMATTING GUIDELINES ........................................................... 4
2.1 Title Page................................................................................................... 4
2.2 Dedication, Acknowledgements, Preface.................................................. 6
2.3 Table of Contents (TOC)........................................................................... 7
2.3.1 Using Styles ........................................................................................7
2.3.1.1 How to Apply Styles on Headings ........................................................ 8
2.3.1.2 How to Modify Styles Box .................................................................. 11
2.3.2 To Use Table of Contents (TOC) ......................................................13
2.3.2.1 Updating TOC with Correctly Formatted Headings ............................ 13
2.3.2.2 Creating New TOC with Correctly Formatted Headings .................... 15
2.3.2.3 How to Update Page Numbers ............................................................ 17
2.3.2.4 Troubleshooting: How to Resolve TOC Problems .............................. 18
2.4 Tables and List of Tables ........................................................................ 19
2.4.1 How to Insert Table Caption .............................................................20
2.4.2 Table Captions in Appendix .............................................................23
2.4.3 How to Create and Update List of Tables .........................................24
2.4.4 Large Table/Continued Table ...........................................................26
2.5 Figures and List of Figures...................................................................... 28
Please read 2.3 before you
start working on Table of
Contents.
Roman numeral page
numbers must be
written in small letters
only.

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Page
2.5.1 How to Insert Figure Caption ............................................................28
2.5.2 How to Create/Update LIST OF FIGURES......................................29
2.6 How to Use Breaks .................................................................................. 30
2.6.1 How to Use Section Break: Next Page .............................................30
2.6.2 How to Use Page Break ....................................................................34
2.7 Pagination ................................................................................................ 35
2.8 Cover Page .............................................................................................. 38
2.8.1 Pagination on Cover Page .................................................................39
2.9 Appendices .............................................................................................. 40
2.10 How to Work on Landscape Page ........................................................... 40
CHAPTER 3. LAST FORMATTING CHECK BEFORE/AFTER PDF
CONVERSION ............................................................................................................. 44
CHAPTER 4. ADOBE ACROBAT (PDF) INSTRUCTION ..................................... 47
4.1 Embedding Fonts..................................................................................... 47
4.2 Converting your WORD file to PDF ...................................................... 48
Choose one REFERENCE HEADING ............................................................................. 49
APPENDICES
Appendix A Endnote Tips ........................................................................................... 51
Appendix B Appendix Figure and Table ..................................................................... 52
Appendix C Thesis/Dissertation Website .................................................................... 53
VITA ............................................................................................................. 54
PUBLICATIONS ............................................................................................................. 56

*If you dont see a dotted line
between heading and page number,
press TAB button after the
heading.

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LIST OF TABLES
Table .............................................................................................................................. Page
Table 2.1 Setting After Space ............................................................................................. 6
Table 2.2 Types of Heading Settings ................................................................................ 10
Table 2.3 Oversized Table ................................................................................................ 27
Table 2.4 Types of Breaks ................................................................................................ 30
Table 2.5 Page Number Tips ............................................................................................ 36
Please see instruction at
2.4 before using this
page, LIST OF
TABLES.
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LIST OF FIGURES
Figure ............................................................................................................................. Page
Figure 1.1 Activating Show/Hide Button ........................................................................... 2
Figure 2.1 Before and After Space ..................................................................................... 6
Figure 2.2 Heading Styles ................................................................................................... 8
Figure 2.3 Styles Box .......................................................................................................... 9
Figure 2.4 Modify Style .................................................................................................... 11
Figure 2.5 Changing modification. ................................................................................... 12
Figure 2.6 Modifying Line Space on TOC ....................................................................... 13
Figure 2.7 Changing Paragraph Line Space ..................................................................... 14
Figure 2.8 Mini-heading Page ....................................................................................... 15
Figure 2.9 Creating Table of Contents .............................................................................. 16
Figure 2.10 Updating Table of Contents 1........................................................................ 17
Figure 2.11 Updating Table of Contents 2........................................................................ 18
Figure 2.12 Creating Table ............................................................................................... 20
Figure 2.13 Caption from References ............................................................................... 21
Figure 2.14 Inserting Table Caption ................................................................................. 22
Figure 2.15 Styling Caption .............................................................................................. 22
Figure 2.16 Insert List of Tables ....................................................................................... 24
Figure 2.17 Table of Figures Table ................................................................................ 25
Figure 2.18 Mini-headings for LIST OF TABELS/FIGURES ......................................... 25
Figure 2.19 Inserting Figure Caption ................................................................................ 29
Figure 2.20 Section Break: Next Page .............................................................................. 31
Figure 2.21 Inserted Section Break: Next Page ................................................................ 32
Figure 2.22 Changing Top Margin ................................................................................... 33
Please see instruction at
2.5 before using this
page, LIST OF
FIGURES.
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Figure ............................................................................................................................. Page
Figure 2.23 Chapter Page with 2 Top Margin................................................................. 34
Figure 2.24 Text Page/ 2
nd
Page of the Chapter with 1 Top Margin .............................. 34
Figure 2.25 Page Break ..................................................................................................... 35
Figure 2.26 Inserting Page Number .................................................................................. 37
Figure 2.27 Page Number Format ..................................................................................... 38
Figure 2.28 Appendices on TOC ...................................................................................... 40
Figure 2.29 Inserting Page Number in Footer .................................................................. 41
Figure 2.30 Page Number Text Direction on Landscape Page ......................................... 42
Figure 2.31 Align Text Right for Landscape Page Number ............................................. 42
Figure 2.32 Purdue Logo (Train) ...................................................................................... 43
Appendix Figure ...................................................................................................................
Figure A 1 Setting New Label for Appendix Figure or Table .......................................... 52


Appendix Figure:
Additional mini-heading Appendix Figure
should be added before you list appendix tables or
figures.
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CHOOSE ONE HEADING
Choose one of the headings. If this section is more than 2 pages, it can be placed at the
back of the thesis. See the University thesis guidelines. Entries should be single-spaced
with a consistent single, 1.5 or double-space between entries.

This section is optional. To copy & paste your work here, please highlight the paragraphs
to replace the texts and leave Section Break. If you do not need this page, please delete it.






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ABSTRACT
LastName, FirstName MiddleInitial. Choose your degree, Purdue University, Choose
graduation term. Type Thesis Title in Common Title Case. Major Professor: FirstName
LastName.


Two different paragraph spaces are used on an abstract page. First three lines are called
introduction block or introduction paragraph. Use only single space with before/after
space of zero. On the main abstract paragraphs, it is treated as regular paragraphs
applying consistent line space to your chapters.








Do not use copy & paste on
introduction paragraph.
ABSTRACT:
1. This is a major heading page with 2 top margin.
2. From 2
nd
page, apply 1 top margin.
3. Introduction paragraph: use only single for the line space
Main abstract paragraph: use line space consistent to your
chapter paragraphs.
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2
nd
page of abstract






This page is for the user who
has more than one page of
ABSTRACT. If you do not need
it, delete the page.
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CHAPTER 1. INTRODUCTION
1.1 Introduction
This blank thesis is designed to be as self-supporting as possible, and to conform to the
Purdue University Style Guidelines. The template has been built with very basic
formatting guidelines to acquire Purdue style; therefore, if your department has additional
formatting requirements, you may have to adjust a few styles such as subheading
numberings or endnotes.
*Word 2010 template is not guaranteed to work with Word 2003 or older
versions or other word processors.

1.2 How to Use the Template
Before you start using copy and paste, read the important tips below to minimize your
formatting work:
1. Activate Show/Hide button in Home tab.
2. Do not use copy and paste on following areas:
a) Major headings
a. (ACKNOWLEDGEMENTS, TABLE OF CONTENTS, LIST OF
TABLES, LIST OF FIGURES, ABSTRACT, LIST OF REFERENCES,
APPENDIX(ces), VITA, etc.)
b) Chapter headings
a. (INTRODUCTION, CHAPTER 1, 2, 3)
c) Abstract introduction paragraph
d) Title page
e) Cover page
READ copy and paste
tips before start using
template.
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3. The best way to place your texts into the template is by sections; avoid using select
all. If you use select all to replace your entire texts, your pre-format will be
transferred into the template, removing existing settings.
o If possible, copy & paste your work into the template chapter by chapter (or
by sections) to minimize the loss of existing formats.
4. Be cautious not to remove Section Break: Next Page at the end of first page of the
chapter and last page of the chapter. It is to customize different top margin on text
pages and major/chapter heading pages.
o When this setting is lost, it must be restored back. (Read 2.7 for more
information.)
5. To apply correct top margin, always double check if before space is set to 0 on the
first text line or chapter/major heading.

1.3 Text Formatting
It is highly recommended that you activate Show/Hide which is located in the
Paragraph block under Home menu. The formatting marks can also be toggled by
pressing CTRL-SHIFT-8. Show/Hide button is very useful for locating breaks, extra
carriage returns, and extra spaces between words.

Figure 1.1 Activating Show/Hide Button
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1.4 Additional Formatting Tips
Please read Chapter 2 for detail formatting guidelines on:
Title
Table of Contents and Heading Styles
Tables and LIST OF TABLES
Figures and LIST OF FIGURES
Breaks
Pagination
Appendices
Cover Page
Landscape Page and Landscape Page Number
Font Type and Size

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CHAPTER 2. FORMATTING GUIDELINES
2.1 Title Page
Title page contains 4 drop-down boxes of thesis type, degree, graduation term and
campus. Whenever you see a word Choose, click drop-down box to view available
options.
*MAC users might not see any drop-down boxes. If so, remove the box or
label and type in your information.

Title page starts with thesis title written in all caps followed by 3 blocks. Blank spaces
are inserted between the blocks, and for consistency, continue to apply exact same
number of blank lines or exact same amount of blank space between the blocks as shown
below.

2 top margin

TITLE

(3 single-spaced blank lines)

1
st
Block <A Thesis ~ Your Name>

(3 single-spaced blank lines)

2
nd
Block <In Partial Fulfillment ~ Your Degree>

(3 single-spaced blank lines)

3
rd
Block <Graduation Term ~ Your Campus>
Chapter 2 explains how to work on specific parts
of the template. Also, read the solutions for your
formatting problem.
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There are 2 ways to insert consistent blank lines for the blocks, headings, figures, pictures,
or paragraphs.
Option 1: Use ENTER button.

You can simply hit ENTER button to insert a blank space.
Pros: Convenient
Cons: You might end up with inconsistent amount of blank space due to
different line space setting.


Option 2: Use before/after space.
For the blocks and headings, using before or after space is more consistent
way to apply blank spaces.
Before space is not recommended for use unless you can keep track of
places it was inserted. Overusing of before space can create a spacing issue
hanging your pages lower than required top margin of 1 or 2.
After space is usually used to apply consistent blank space between the
blocks and paragraphs on the last line and on the major/chapter heading.
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To use before or after space:
1. Place the cursor on the line that you wish to add before or after space.
2. Go to Page Layout menu.
3. Determine right amount of space and insert number in the box under Spacing (or
use up and down arrow).
Table 2.1 Setting After Space
Spacing After in Numbers Recommended Use
12 = single line space Best for subheadings
18 = 1.5 line space Best for subheadings
24 = double line space Best for figure or table captions
36 = 3 single line space or 1 Best for title page blocks, major and chapter
headings

Pros: Reliable
Cons: Must get familiar with the setting

*Before space must set to 0 for the first text line or major/chapter heading.

2.2 Dedication, Acknowledgements, Preface
Dedication, Acknowledgements and Preface pages are optional. Major heading must be
placed with 2 top margin followed by 3 single-spaced blank lines or after space of 36.
Figure 2.1 Before and After Space

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*Unlike the other major heading pages, Dedication page does not contain
major heading, DEDICATION.

2.3 Table of Contents (TOC)
*Do not work on TABLE OF CONTENTS until the last page of your thesis is
completed including pagination setting.

TABLE OF CONTENTS is already created using Automatic Table under References
menu. However, to continue using your TOC, proper styles should have been applied on
your individual heading when you finish working on your chapters. To create your
automatic TOC, MS Word detects following applied styles on your headings with
matching page numbers: MajorH (major heading), ChapterH (chapter heading),
SubH1 (subdivisions e.g., 3.1), SubH2 (subdivisions e.g., 3.1.2.), and SubH3
(subdivisions e.g., 3.1.2.1), and SubH4 (subdivisions e.g., 3.1.2.3.4).

2.3.1 Using Styles
Styles is mainly used for 2 main reasons: TOC creation and quick format of the
headings. For the users demand, styles are already defined in the document up toSubH4
or heading 5 (e.g., 1.2.1.2.2), but no further subheadings are recommended to be listed on
TOC. Being consistent to the body texts, styles are built with Arial 12. If you must alter
any other heading styles (such as underline, bold, italics, and alignment) to meet your
department requirements, you can modify the existing styles box (2.3.1.2).
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Figure 2.2 Heading Styles

2.3.1.1 How to Apply Styles on Headings
To apply the styles on your headings or back to your heading due to new heading
creations or restore lost setting:
1. Click anywhere on the major, chapter, or subheading or highlight the heading.
2. Choose the appropriate style for the heading by clicking the style box.
3. When the style is applied on the heading, you will see a black dot in front of your
heading (under formatting view with show/hide button activated) and orange
border on the style box.
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Figure 2.3 Styles Box


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Table 2.2 Types of Heading Settings
HeadingName Description
MajorH Using MajorH on your headings will apply the level of chapter
heading but without the numbering. It should be used on
following headings: LIST OF TABLES, LIST OF FIGURES,
REFERENCES, VITA, etc.
*Do not apply MajorH on any major headings before LIST OF
TABLES to exclude it on TABLE OF CONTENTS. Or you can
continue to apply the style for easy formatting and simply delete
them on TABLE OF CONTENTS manually.
ChapterH ChapterH is strictly created for chapter headings to trigger auto-
numbering. ChapterH also known as heading 1 is applied
with all caps and after space of 36.
SubH1 SubH1 also known as heading 2 is the first order subdivision
(e.g., 2.1), centered and underlined.
SubH2 SubH2 also known as heading 3 is the 2
nd
order subdivision
(e.g., 2.2.1), centered without underline.
SubH3 SubH3 also known as heading 4 is the 3
rd
order subdivision
(e.g., 2.2.1.2), aligned to the left and underlined.
SubH4 SubH4 also known as heading 5 is the 4
th
order division (.e.g.,
2.2.1.2.1) which is not recommended to be listed on TOC unless
it is requested by your department. SubH4 is styled to be left
aligned without underline.


*Be sure to restore any lost heading settings back in order to operate your TABLE
OF CONTENTS properly.


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2.3.1.2 How to Modify Styles Box
If you need to apply different styles on your headings meeting your department
requirements, modify the style box to apply revised setting on the headings. You can also
manually make the changes on your heading one by one which will take much longer.
1. Go to Home tab.
2. Select the heading style that you wish to modify by right clicking the style box.
3. Choose Modify from the listed menu.


Figure 2.4 Modify Style


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Figure 2.5 Changing modification.

4. Click Format menu on the left bottom to apply additional setting such as line
space or before/after space.
5. Click OK to close Modify Style window.
6. If your headings dont change automatically with new style, please go back to
your heading and simply apply the style.

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2.3.2 To Use Table of Contents (TOC)
2.3.2.1 Updating TOC with Correctly Formatted Headings
When you try to update your current TABLE OF CONTENTS page for the first time,
Word may not give you any options and immediately reset TOC with a new list of
headings. From the 2
nd
update, youll be able to see more options to meet your needs.
1. Go to TOC page and right click anywhere on the list for the menu, Update Field
while the entire list is highlighted in dark grey.
2. Choose Update Page Numbers Only or Update Entire Table to reload/ reset
current TOC list.

















Figure 2.6 Modifying Line Space on TOC

Word automatically creates line space for the TOC based on the level of your headings. If
you wish to use different line space, highlight entire TOC and right click for Paragraph
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option. Line spacing of single or 1.5 is recommended for best appearance. (If you wish to
stay with original line space, it is acceptable too.)


Figure 2.7 Changing Paragraph Line Space

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Figure 2.8 Mini-heading Page

As a last step of formatting TOC, add mini-heading, Page, above the list aligned to the
right with consistent line space. If TOC has more than one page, rest of the TOC pages
(pages of 2
nd
, 3
rd
, 4
th
, etc.) must start with mini-heading, Page with 1 top margin and
right alignment.
*When you dont see a dotted line between heading and page number, press
TAB button. Line will be generated.

2.3.2.2 Creating New TOC with Correctly Formatted Headings
If you would like to create new TOC due to unexpected problems, read the listed steps
below.
1. Go to References tab and choose Automatic Table 2 from Table of
Contents drop down box.
2. To meet the requirement, you must format major heading TABLE OF
CONTENTS, top margin and mini-heading.
a. Remove before space on TABLE OF CONTENTS to 0. Change the
font to be consistent with rest of the text including the color.
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b. First page of TOC should be 2 top margin, and use 1 on rest of the
continued TOC pages.
c. Manually add mini-heading, Page, above the list, aligning to the right.

Figure 2.9 Creating Table of Contents

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2.3.2.3 How to Update Page Numbers
You must not forget to update the page numbers on TABLE OF CONTENTS when
changes are made on your document. To update the page numbers:
1. Right click anywhere on TOC list.
2. Choose Update Field as shown on Figure 2.6. There will be a small window
displayed with 2 options: Update Page Number Only and Update Entire Table.
3. Click radio button for Update Page Numbers Only.
*If you accidentally choose to update entire table, undo your work. Update
Entire Table is to reset your Table of Contents which will remove any settings
that are applied manually such as line space and mini-heading.

Figure 2.10 Updating Table of Contents 1

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Figure 2.11 Updating Table of Contents 2

2.3.2.4 Troubleshooting: How to Resolve TOC Problems
TOC can be sometimes created with an error, and common issues are mostly found in
following three areas:
1. Missing dotted line
When a dotted line is missing between the heading and page number of the list,
you can simply press TAB button right after the heading to create it back. It will
immediately generate the dotted line with the proper alignment for the entry.
2. Aligning problem on subheadings
All of the TOC entries must set with left alignment while different level of
indentation is applied on the heading. Sometimes, you may find subheading 1
(e.g., 1.1) created with right alignment. If you see this problem, apply left
alignment back to the entry.
3. Hanging line without a word
When the heading title is too long, your heading can be continued on in multiple
lines. It is strongly recommended that each line contains at least one word. If your
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hanging line has missing word, manually move down the last word from previous
line using space bar until it reaches correct place.



2.4 Tables and List of Tables
Do not start creating LIST OF TABLES until your last table and table caption are
finished. Unlike the TABLE OF CONTENTS, LIST OF TABLES is optional. It is
broadly similar to concepts of TOC when it comes to creating and updating the list.

e.g.,
Incorrect entry:
..47

Correct entry:
Solution.......47
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2.4.1 How to Insert Table Caption

Figure 2.12 Creating Table

There are two ways to insert table captions: one is through References menu and by
right clicking the table. (If youre not going to create LIST OF TABLES, caption can be
typed manually.)
Insert Caption function plays very important role if you do not want to worry about
numbering, and you rely on Word creating LIST OF TABLES for you.
Option 1: using references menu
1. Place the cursor above the table to insert caption.
2. Go to References menu and click Insert Caption.
3. Set options to meet your preference.
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Figure 2.13 Caption from References


Option 2: by right clicking the table
1. Insert your table.
2. Click 4-way Cross Sign which will appear when you move your mouse close to
a table or click the table.
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Figure 2.14 Inserting Table Caption

3. Select Insert Caption.
4. Format your caption as your need starting with Numbering style.

Figure 2.15 Styling Caption

a. Caption: Preview of caption style
b. Label: Determines the first word of table caption.
a
b
c
d
e
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c. Position: Above selected item is required for table caption.
d. Numbering: Defines various styles such as including chapter number
in the table caption or use hyphen or dot between the numbers.
e. New Label: To add a new label style on a caption.
*If you do not wish to use Label, click Exclude label from caption.

Currently, captions are set to include chapter number, but if you would like it to be
simply Table 1, Table 2, Table 3, etc., go to Numbering and uncheck Include chapter
number.
*If your table caption is too long, you can separate your caption description
using Enter button. Line separated by enter button will be understood as
different information.


2.4.2 Table Captions in Appendix
Appendix table caption must contain appendix subheading (a letter) in the numbering
(e.g., Table A.1, A.2, B.1, etc.). There are a couple of ways to number appendix table.
1. It can be typed in.
2. It can be created by assigning New Label for the table caption.
*If you have decided not to include chapter number in your table caption,
appendix table caption rule does not apply to you. Continue to number your
table caption as Table 1, Table 2, Table 3, etc.


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To apply the New Label on numbering caption,
Add a new label Table A. for the tables in Appendix, Table B. for Appendix
B tables, and Table C. for Appendix C tables, etc.
Uncheck the box of Include chapter number from Numbering option.
*When your table captions are created by typing, LIST OF TABLES is
unavailable for use. To ensure your caption numbering is working properly,
highlight a caption and see if number has a dark grey highlight.


2.4.3 How to Create and Update List of Tables
Creating or updating LIST OF TABLES works in the same concept as TABLE OF
CONTENTS. To create LIST OF TABLES,

Figure 2.16 Insert List of Tables

1. Go to References tab.
2. Click Insert Table of Figures and change the caption label to Table.
3. If you have used multiple labels for table captions, LIST OF TABLES will not
automatically include them. It has to be created for each label. To add them,
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repeat creation process by selecting the name of each label (e.g., Table A) from
Caption label. (See Figure 2.17.)

Figure 2.17 Table of Figures Table


Figure 2.18 Mini-headings for LIST OF TABELS/FIGURES
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4. When the list is created, you must manually type in mini-headings, Table and
Page above the list, aligning with the list (justify in both ways).
*When you see a dotted line between the mini-headings Table and Page,
change it to white.


2.4.4 Large Table/Continued Table
If your table is too big, font size, bottom margin, and right margin could be adjusted to
have the table fit in one page. When your table is continued over multiple pages,
additional caption is required on each continuing page (e.g., Table 2.1 Cont. or Table 2.1
Continued.) as shown on Table 2.3.

To insert continued table caption,
1. Click any cells of the last row (one of the last 2 rows is recommended.)
2. Insert Page Break from Page Layout tab.
3. Place a cursor after page break, hit Enter button to insert a blank space or
enough blank spaces.
4. Type continued caption above continued table.

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Table 2.3 Oversized Table
Testing










































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Table 2.3 Continued.













2.5 Figures and List of Figures
2.5.1 How to Insert Figure Caption
Working on figure caption is corresponding to table caption steps. When you work on the
captions, it is much easier to work on the same group instead of switching it back and
forth from tables to figure sand from figures to tables. To insert your figure caption:
1. Right click your image and choose insert caption.
2. See Figure 2.19 to understand the options on Insert Caption box.
3. To meet figure caption requirement, choose Figure for the label and below the
figure for the position.
4. Or you can also use Insert Caption from References menu.
*Below the figure is required position for figure captions.
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Figure 2.19 Inserting Figure Caption

2.5.2 How to Create/Update LIST OF FIGURES
LIST OF FIGURES is also created from the same menu as shown on Figure 2.16. To
create LIST OF FIGURES:
1. Go to References tab.
2. Click Table of Figures.
3. As shown on Figure 2.19, choose Figure for the Caption label and click OK.
Once the list is generated, type in mini-headings, Figure and Page, above the
list and justify in both ways.
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*If you see a dotted line between Figure and Page, hide it by changing
the color to white.

2.6 How to Use Breaks
There are different types of breaks provided for users, but youll need to understand 2
primary breaks: Section Break Next Page and Page Break.

Table 2.4 Types of Breaks

Name of Breaks Purpose
Section Break Next Page To apply different custom margin on next page.
To skip or change the style of page number.
Page Break To simply split or move the texts to next page
instead of using ENTER button.
*Do not overuse breaks on unnecessary pages. It will make the formatting
very difficult.

2.6.1 How to Use Section Break: Next Page
Section Break: Next Page is very useful tool, but if you place it on a page that doesnt
require one, it will create a new challenge on your formatting by blocking automatic
corrections.

To assign a different top margin, Section Break: Next Page must be inserted on the
correct place after the last word of the page. Unlike fixed left, right, and bottom
margins, top margin has two settings: 2 for the major/chapter heading pages and 1 for
the texts/subheading pages.

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Figure 2.20 Section Break: Next Page

To understand the steps of Section break: Next Page insertion process, read the
example below (order of the steps is very important.)
Example A
You have a Chapter 2 starting on Page 10. Page 9 is a text page and so as Page 11. To
apply 2 top margin on major/chapter headings and 1 on text/subheading pages properly,
1. Click the space after the last word on Page 9, a text page.
2. Insert Section Break: Next Page.
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Figure 2.21 Inserted Section Break: Next Page

*Depends on the available space on your last line space, youll be able to see
either a small part or entire part of the nonprinting section break symbols after
your last word.

3. (You will find your cursor on the first space of next page.) Click Page Layout
tab, and change the top margin of page 10 to 2 using Custom Margin under
Margins (see figure 2.22).
4. Click a space after the last word on page 10 and insert Section Break: Next Page
to stop 2 top margin here and allow 1 on next text page.
5. Change the top margin of page 11 to 1 inch using custom margin.
6. Check the heading or text area to make sure no extra space is inserted before first
word. It should be clear as shown on Figure 2.23 and Figure 2.24 while show/hide
button is activated.
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.
Figure 2.22 Changing Top Margin

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Figure 2.23 Chapter Page with 2 Top Margin



Figure 2.24 Text Page/ 2
nd
Page of the Chapter with 1 Top Margin

2.6.2 How to Use Page Break
Page Break is recommended to be used on a place where it needs a split due to
following reasons: orphan line, subheading apart from its paragraph, or a small figure or
table hanging in 2 pages. Unlike the section breaks, it doesnt block any formatting
changes triggered from previous pages.
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Figure 2.25 Page Break

2.7 Pagination
It would be best to work on your page numbers when you are mostly finished with your
thesis. There are 2 types of pagination styles: preliminary section with Roman numeral
and the body section with Arabic number (See Table 2.4 for more details.)


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Table 2.5 Page Number Tips

Title Page Preliminary page
It is page i, but do not display page number.
Roman numeral.
Dedication to Abstract Abstract is the last page of preliminary section.
Roman numeral.
Introduction or
Chapter 1
Beginning of body pages.
Arabic number.
Cover Page No page number
This page doesnt count.
Do not place it on TABLE OF CONTENTS.
List of References,
Appendices, Vita &
Publication
Continue to insert page number up to publication pages.
Arabic number.

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Figure 2.26 Inserting Page Number

To insert pagination,
1. Go to Insert tab, click Top of Page and choose Plain Number 3 from
Page Number.
2. To change the number format to Roman numeral, double click the page
number to activate Design tab.
3. Go to Page Number and click Page Number Format.
*Default/Original setting for Header from the Top and Footer from
the Bottom is 0.5. Do not make any changes.

4. Choose appropriate options (Figure 2.27).
Number format: able to select Roman or Arabic number
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Continue from previous selection: allow page number to continue from
previous page.
Start at: allow page number to start from specific page number by
typing in. (Must use it for Page 1 and page after cover page.)

Figure 2.27 Page Number Format

*If you do not wish to work on pagination from Word document, it can be
also inserted from PDF document. (May be useful if you have a large number
of landscape pages, but you may have to repeat this process if resubmission is
requested on electronic deposit.)


2.8 Cover Page
Cover pages are required for LIST OF REFERENCES, APPENDICES, VITA, and
PUBLICATION. (When tables or figures are inserted together as a large group at the end
of your thesis between REFERENCES and APPENDICES, cover page is also required
with the heading, TABLES or FIGURES.)
*Cover page must not have any page numbers, and it shouldnt be counted.

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Heading on cover page must be written in all caps and placed in the middle of the page.
To apply the setting,
1. Go to Page Layout tab, and change the top margin to 2 from Custom
Margin .
2. Change Spacing: Before to 210.
3. If you wish to continue your top margin with 1, use before space of 290 on
Spacing: Before.
*It can be also done using Layout menu under Custom Margin, but due to
hidden variables that can alter the space consistency, it is not recommended.
Also, inserting cover page in you PDF file is not recommended since you may
have to repeat insertion process as you go along with multiple resubmissions
during your electronic thesis deposit. )


2.8.1 Pagination on Cover Page
Cover page doesnt count, and there should be no page number on the cover page. Page
number on cover page can be removed in two ways: deactivating Linked to Previous
with Section Break:Next Page or simply covering it with white text boxno outline.
Using text box is the easiest way for all types of Word versions.
1. Go to Insert and choose text box.
2. Apply text box on the page number.
3. Choose white for fill in color and select no outline.

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Pagination has to be continued skipping cover page. To have the correct page number
starting on the page after cover page, page number is continued from the page before
cover page:
Section Break:Next Page should be inserted page before cover page and on
cover page.
Go to page after cover page and double click the page number to activate Design
tab.
Choose Format Page Number and type in correct page number on Start at:___
field. (See Figure 2.27.)
*If you continue to see a page number on the cover page, simply use white
text box with no outline to cover the page number.

2.9 Appendices
In multiple appendices, appendix headings are treated with 1 top margin in a subheading
style case. Also, for TOC, you must manually type in the word APPENDICES above
appendix headings without dotted line or page number, aligning to the left. If youre
using single appendix, it is treated as chapter style-- heading placed with 2 top margin in
all caps.

Figure 2.28 Appendices on TOC

2.10 How to Work on Landscape Page
As shown on next page, your page numbers on landscape page should be always a
portrait page number. To resolve the issue on landscape page, page number is inserted
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from the footer, and the one on upper corner is removed by delinking page number from
previous page. If you have more than one landscape pages:
1. Copy and paste multiple copies of landscape pages first
2. Replace the contents in landscape page to meet your needs
*If you copy and paste landscape page to a new Word file instead of copying it
into current template, page number setting will get lost.

To insert portrait page number on a landscape page,
1. Double click the footer area to access the footer update,
2. Go to Page Number and select Vertical Right from Page Margins.

Figure 2.29 Inserting Page Number in Footer

3. Click inserted page number to activated Format and Design tab.
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4. Go to Format tab first, and click Text Direction until it is correctly placed.

Figure 2.30 Page Number Text Direction on Landscape Page

5. Choose Align Text Right for the page number box.

Figure 2.31 Align Text Right for Landscape Page Number


6. Apply font size and font type that is consistent to your document texts and remove
word, Page. To finish rest of the settings, read the instructions posted at
http://word.mvps.org/faqs/formatting/LandscapeSection.htm.
*Portrait page numbers should be placed with 1 right margin and from the
top.



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3

Landscape Page


Figure 2.32 Purdue Logo (Train)






Please read the direction
2.10 before using this page.
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CHAPTER 3. LAST FORMATTING CHECK BEFORE/AFTER PDF CONVERSION
Because of Words automatic correction, you may experience unintentional changes on
your document. To prevent multiple revisions and resubmissions during your electronic
thesis deposit (ETD), review listed check points and resolve before you upload your PDF
file at www.etdadmin.com:
1. Font type and font size
For consistency, only ONE font size and ONE font type are allowed for your entire
thesis. This will include your page number, table or figure caption, TABLE OF
CONTENTS, and headings. (This rule doesnt apply to texts in the image.)
2. Margin
Default margin setting for Purdue thesis is 1.5 for the left, 1 for the right, 1.25 for
the bottom, 1 for regular text page top margin, and 2 for major/chapter heading
page top margin. Default margin in the Header and Footer area is for the top.
(Do not change the default margin on your header & footer area.)
*If you are combining multiple Word documents into one thesis, you should
be extra cautious on checking margin settings.

IMPORTANT!!!!!
Please read this last format
check to prevent common
mistakes.
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3. Capitalization
a. ALL CAPS:
Major and Chapter headings must be written in all caps including the cover page
heading and your thesis title on the title page.

b. Common Title Case:
Use common title case on thesis title on ABSTRACT page and first order division
subheading.

c. Small Letters:
Roman numeral page numbers must be written in small letters.

*When the headings are listed on TABLE OF CONTENTS, capitalization
should remain the same. If not, use FONT option to make adjustment.

4. Avoid widows and orphans
When your page runs out of space, orphan or widows can occur at the end of the page
or beginning of the page. For more information, please visit
http://en.wikipedia.org/wiki/Widows_and_orphans. To resolve the issue, carry over at
least 2 text lines back to previous page or over to next page.
5. Consistency
Applied styles in your thesis must be consistent. You must apply equal amount of
space between paragraphs, listed entries, blocks, and headings. Also, be consistent
with underline, bold, italics, numeric style, name of headings, and indentation.
6. Page numbers
Preliminary section has Roman numeral page number (up to ABSTRACT page and in
small letters only), and rest of the pages have Arabic number. During your pagination,
skip your cover page and let page numbers continued from page before cover page.

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7. Paper size
Purdue only accepts LETTER paper size for your thesis (legal or ledger can be
accepted for large tables). Depends on your computer measurement setting, Word
intends to create its own default paper size to meet the computer setting. If you were
using metric system, be sure LETTER size is correctly selected for your Word and
PDF under Page Layout menu.

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CHAPTER 4. ADOBE ACROBAT (PDF) INSTRUCTION
4.1 Embedding Fonts
Embedding is required for your Word document before you convert your file into PDF. It
is to stabilize the original format of your document for the readers.

If you do not embed all of your fonts, and those fonts are not available on the reader's
computer, Adobe Acrobat will make its best guess at what font it should use as a
substitute. This can result in significant differences between your original document and
what the reader sees (particularly with symbol fonts).
(http://www.etdadmin.com/cgi-bin/main/faq#pdf4)

To embed your fonts,
1. Click Office Button. to select Word Options on the bottom.

2. When Word Options is displayed, choose Save on the left panel.
3. Check the first box to embed fonts in the file and leave the rest unchecked.
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If this is not done properly, ProQuest may bring an error message not allowing you to
upload your PDF file.
*It is required to do only once.

4.2 Converting your WORD file to PDF
Acrobat X Pro (Recommended)
Adobe offers free 30-day trial downloads of Acrobat X Pro:
http://www.adobe.com/cfusion/tdrc/index.cfm?product=acrobat_pro&loc=en
(Please create an Adobe account for the trial and view video tutorial at
http://acrobatusers.com/auc/content/tutorials/id_50240/grand_tour.php.
Acrobat X Pro is highly recommended for Word users due to simplicity and upgraded
embedding feature.)

Simplest Method:
1. Click Save As from Office Button and save your file in PDF.
Stabilized Method (to bring better quality on your tables and figures):
1. Go to Print and choose ADOBE PDF from the printer selection.
2. Click OK to continue and assign a new file name to save your file in PDF.
*This option will work only if you have installed ADOBE ACROBAT or
other PDF program.

If you wish to learn about solutions for various PDF issues, visit Acrobat X Pro
Instruction at http://www.gradschool.purdue.edu/thesis2.cfm.

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CHOOSE ONE REFERENCE HEADING

Do not use copy and paste
on cover pages. If you do
not need this page, simply
delete it.
Hide the page number
using white text box with
no outline.

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CHOOSE ONE REFERENCE HEADING
Thesis/Dissertation Office. (2011). Required Thesis Forms. Retrieved June 3, 2011, from
http://www.gradschool.purdue.edu/thesis3.cfm

Thesis/Dissertation Office. (2011). Thesis Deposit Preparation and Instruction. Retrieved
June 3, 2011, from http://www.gradschool.purdue.edu/thesis4.cfm

The WordMVP Site. How to Put a Portrait Page Number on a Landscape Page. Retrieved
June 3, 2011, from http://word.mvps.org/faqs/formatting/LandscapeSection.htm

ProQuest UMI ETD Administrator. What Does Embed All Fonts Mean? Retrieved
February 10, 2012, from http://www.etdadmin.com/cgi-bin/main/faq#pdf4

*Be consistent on spacing and split entry is not allowed.







Dont forget to define
page number here since
cover page doesnt count.
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2
nd
page of REFERENCES




















This page is for the user who
has more than one page for
REFERENCES. If you do not
need it, please delete it.
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APPENDICES






Do not copy and paste
your texts in any of these
cover pages. If you do not
need this page, simply
delete it.
Cover the page number
with white text box.

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Appendix A Endnote Tips
Endnote is an optional page, and because each department prefers unique styling on the
page, only helpful tips will be provided for the most common problem that user is
experiencing.

Change or remove a footnote or endnote separator
Word separates document text from footnotes and endnotes with a short horizontal line
called a note separator. If a note overflows onto the next page, Word prints a longer line
called a note continuation separator. You can customize separators by adding text or
graphics.
1. Make sure that you are in Draft view by going to the View tab and clicking Draft.
1. On the References tab, in the Footnotes group, click Show Notes.
2. In the note pane list, click and choose the type of separator you want to change or
remove.
a. To change the separator that appears between the document text and notes,
click Footnote Separator or Endnote Separator.
b. To change the separator for notes that continue from the previous page,
click Footnote Continuation Separator or Endnote Continuation
Separator.
3. Select the separator and make changes:
To remove the separator, press DELETE.
To edit the separator, insert a Clip Art divider line or type text.
To restore the default separator, click Reset.

Heres the Microsoft link where I found the information (its about down on this
page):
http://office.microsoft.com/en-us/word-help/insert-or-create-footnotes-and-endnotes-
HA101854833.aspx#_Toc293388395
Cover page doesnt count.
Ensure the page number of
this page is continuing
from page before cover
page.
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Appendix B Appendix Figure and Table

Figure A 1 Setting New Label for Appendix Figure or Table

If you have a small number of tables or figures in appendices, you can insert caption and
alter the caption numbering, but for the large numbers, read the instruction below.

To insert caption for appendix tables or figures, insert New Label: Figure A for figures
in Appendix A, Figure B for figures in Appendix B, Table A for tables in Appendix A,
etc. To let it appear on the LIST OF TABLES/FIGURES, go to references, click Insert
Tables of Figures and choose caption label Figure A (for appendix A figures) to add
them on the list, group by group (Read 2.4.2).

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Appendix C Thesis/Dissertation Website
Thesis Deposit Appointment Form
http://www.gradschool.purdue.edu/thesis.cfm

Required Thesis Forms for final deposit
http://www.gradschool.purdue.edu/thesis3.cfm

Thesis Deposit Instruction
http://www.gradschool.purdue.edu/thesis4.cfm

Department Format Advisor Directory
http://www.gradschool.purdue.edu/thesiscon.cfm

Thesis Event Calendar
http://www.gradschool.purdue.edu/calendar/calendar.cfm?type=Thesis


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VITA






Do not use copy and paste
on cover page. If you do
not need this page, simply
delete it.

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VITA
John Smith
Graduate School, Purdue University
(Do not include your personal information: Address, Email, Phone#, etc.)

Education
B.S., Engineering, 2000, Purdue University, West Lafayette, Indiana
M.S., Technology, 2004, Purdue University, West Lafayette, Indiana
Ph.D., Engineering, 2010, Purdue University, West Lafayette, Indiana

Research Interests
How to write thesis using LaTeX and Word.
Purdue formatting requirements.

If you have any questions on how to write VITA, please consult it with your major
professor.

*Do not post your phone number and home address here.
*VITA can be written in paragraph style too.




Dont forget to update page
number.

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2
nd
Page of VITA



















This page is for user who has
more than one page of VITA. If
you do not need it, please delete
it.


PUBLICATIONS

Do not use copy and
paste on cover page. If
you do not need this
page, simply delete it.

If you have only one
publication, please change
the heading to
PUBLICATION.
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PUBLICATIONS













If you do not need this page,
please delete it.

If your article is too big, it can
be placed on the heading, but
please leave the heading for
TABLE OF CONTENTS to
detect it.