Policies and Procedures May 2013

Revised May 2013
The Graduate School

Policies and Procedures
Policies
Academic Loads....................................................................................................................................3
Academic Warning................................................................................................................................4
Admission: General...............................................................................................................................5
Admission of Veerans..........................................................................................................................!
Ann"al Revie# of Admission $olicies and $roced"res......................................................................10
A%%licaion for a Grad"ae&'ocoral 'egree.......................................................................................11
Aendance a (ommencemen............................................................................................................12
A"diing Grad"ae (o"rses..................................................................................................................13
(redi )y *+aminaion........................................................................................................................14
(erificaes: A%%roving, -m%lemening and Adminisraing Grad"ae (erificae $rograms.............15
(.ange of $rogram..............................................................................................................................1/
(.anges in 0.e Grad"ae 1c.ool $olicies and $rograms....................................................................1!
(om%re.ensive Assessmen $roced"re...............................................................................................20
(om%re.ensive Assessmen (ommiees............................................................................................21
(om%re.ensive Assessmen 2ail"re and (onin"ance........................................................................22
(onin"o"s *nrollmen........................................................................................................................23
(o"rse (om%leion 'eadlines.............................................................................................................25
(o"rse 3"m4ering 1ysem..................................................................................................................25
(o"rses 6ffered in 3on70radiional 2ormas .....................................................................................28
(riminal )ac9gro"nd (.ec9...............................................................................................................2/
'isseraion and 0.esis (ommiees...................................................................................................2!
'isseraion and 0.esis (onin"ance...................................................................................................30
'isseraion and 0.esis Grading..........................................................................................................31
'isseraion and 0.esis Re:"iremens.................................................................................................32
'ocoral (andidacy Re:"es...............................................................................................................33
*m%loymen.........................................................................................................................................34
*val"aion of 6rienaion and Advisemen $rograms.........................................................................35
2ac"ly Advisers..................................................................................................................................35
2amily *d"caional Rig.s and $rivacy Ac of 1!84 ;2*R$A<..........................................................38
2oreign Lang"age................................................................................................................................3/
Grade Revie# .....................................................................................................................................3!
Grading 1ysem...................................................................................................................................40
Grad"ae Assisans.............................................................................................................................41
Grad"ae (o"ncil Mem4ers.i% and Voing ="or"m...........................................................................45
Grad"ae 'egree (om%leion Re:"iremens.......................................................................................45
Grad"ae 2ac"ly A%%oinmens..........................................................................................................48
Grad"ae 0eac.ing Assisans: 0raining and *nglis. Lang"age (om%eency....................................50
>onor 1ysem......................................................................................................................................51
-ncom%lee Grades...............................................................................................................................52
6ff7(am%"s (o"rses...........................................................................................................................53
$arici%aion in Grad"aion (eremony $rior o (om%leion of Re:"iremens....................................54
$ermission o 0a9e a (o"rse a Ano.er ?niversiy afer *nrollmen................................................55
0.e Grad"ae 1c.ool $olicies and $roced"res $age 1
Revised May 2013
Rea%%licaion.......................................................................................................................................55
Receiving (redi..................................................................................................................................58
Re:"iremens for Grad"aion 1emeser Regisraion..........................................................................5/
0eac.ing Licenses...............................................................................................................................5!
0ime Limiaions.................................................................................................................................50
0ransfer (redi.....................................................................................................................................51
?niversiy Residency ..........................................................................................................................52
?nsaisfacory $rogress.......................................................................................................................53
Wi.dra#al from .e ?niversiy or a Grad"ae $rogram....................................................................54
Wi.dra#al from (o"rses....................................................................................................................55
A%%licaion $roced"res........................................................................................................................58
A%%oinmen o .e Grad"ae 2ac"ly $roced"re................................................................................5!
Grade Revie# $roced"res....................................................................................................................81
0eac.ing Licenses $roced"re .............................................................................................................83
0ransfer of (o"rses ino a @M? Grad"ae $rogram ...........................................................................84
Procedures
A%%licaion $roced"res ..................................................................................................... *rror: Reference so"rce no fo"nd
A%%oinmen o .e Grad"ae 2ac"ly $roced"re .............................................................. *rror: Reference so"rce no fo"nd
Grade Revie# $roced"res ................................................................................................. *rror: Reference so"rce no fo"nd
0eac.ing Licenses $roced"re ............................................................................................ *rror: Reference so"rce no fo"nd
0ransfer of (o"rses ino a @M? Grad"ae $rogram.........................*rror: Reference so"rce no fo"nd
Revised May 2013
$olicy 3"m4er 1000
$olicy 3ame Academic Loads
'ae of ("rren Version @an"ary 2001
Overview
Academic load g"idelines a%%ly o all caegories of grad"ae s"dens.
Policy
Status Credit Hours
2"ll ime ! or more
0.ree7:"arer ime 5
>alf ime 5
Less .an .alf ime 4 or less
0.e classificaion of s"dens, i.e. f"ll ime, ec. acce%ed ino grad"ae %rograms is ofen considered in deermining
%aymen defermen on "ndergrad"ae s"den loans, eligi4iliy for ins"rance 4enefis, ec.
0o 4e eligi4le o receive an assisans.i%, eac. s"den m"s 4e condiionally or "ncondiionally acce%ed ino a grad"ae
%rogram a @M?. A s"den #.o is %rovisionally acce%ed #ill no 4e eligi4le for a grad"ae assisans.i% "nil .e or s.e
ac.ieves condiional or "ncondiional acce%ance ino a grad"ae %rogram. 3oe: Grad"ae %rograms .ave .e rig. o
im%ose addiional crieria as .ey see fi. 0.e follo#ing academic load g"idelines a%%ly o all caegories of grad"ae
assisans.
Grad"ae assisans are re:"ired o ma9e significan %rogress o#ard .eir degrees, #.ic. means .ey m"s:
(arry nine credi .o"rs of grad"ae co"rse #or9 eac. semeser. 3oe: ?nderload a%%roval is re:"ired if a
grad"ae assisan is no regisered for nine grad"ae .o"rs eac. semeser. ?nderloads for fe#er .an si+
grad"ae credis are no a%%roved. 6nly one "nderload may 4e graned d"ring a grad"ae assisanAs %rogram of
s"dy.
2or .eir co"rses o 4e covered 4y .eir assisans.i%, all Grad"ae Assisans m"s enroll eac. semeser d"ring .e
reg"lar regisraion %eriod;s< and %rior o .e "iion ref"nd dae as a .%:&&###.Bm".ed"&regisrar. 1"dens #.o
regiser for any addiional co"rses afer .is ime %eriod #ill 4e .eld %ersonally res%onsi4le for addiional "iion and
fees. 1"dens #.o dro% co"rses afer .e "iion ref"nd dae #ill 4e res%onsi4le for fees and #ill receive a grade of CWD
for .e co"rse. *+ce%ions may 4e made only for doc"mened e+en"aing circ"msances and #ill 4e .andled on a case7
4y7case 4asis 4y .e dean of 0.e Grad"ae 1c.ool. 1"dens m"s conac .e 6ffice of 1"den Wi.dra#al if all co"rses
are dro%%ed o #i.dra# from .e "niversiy.
Appendices
?nderload Re:"es form
Regisraion and 1"den Record 1ervices >and4oo9
Revised May 2013
$olicy 3"m4er 1010
$olicy 3ame Academic Warning
'ae of ("rren Version 2e4r"ary 2004
Overview
0.is %olicy e+%lains academic #arnings for grad"ae s"dens.
Policy
1"dens m"s mainain an average of 3.0 or .ig.er. Wi. .e recei% of #o C(D grades or a c"m"laive G$A 4elo# 3.0,
s"dens #ill receive a noice of Academic Warning from 0.e Grad"ae 1c.ool. 0.is academic #arning #ill 4e noed on
s"den ranscri%s.
Revised May 2013
$olicy 3"m4er 1020
$olicy 3ame Admission: General
'ae of ("rren Version @"ne 200/E Revised May 2013
Overview
0.is %olicy descri4es .e re:"iremens for general admission o 0.e Grad"ae 1c.ool.
Policy
All a%%licans o individ"al grad"ae %rograms a @M? m"s firs saisfy .e general a%%licaion re:"iremens of 0.e
Grad"ae 1c.ool. 0.ese are:
Grad"aion from a regionally accredied college or "niversiy.
1aisfacory grade %oin average.
1aisfacory es scores from an a%%ro%riae, naional sandardiFed es, s"c. as .e Grad"ae Record *+aminaion
;GR*<, Grad"ae Managemen Admission 0es ;GMA0< or Miller Analogy 0es ;MA0<. (ons"l .e individ"al
%rograms for s%ecific enry es re:"iremens.
6fficial ranscri%s from all colleges or "niversiies aended. 3oe: 1"dens may no s"4si"e e+%erienial learning
for re:"ired academic credi.
An a%%licaion is no considered com%lee "nil all re:"ired credenials and s"%%oring doc"mens .ave 4een received 4y
0.e Grad"ae 1c.ool. $ros%ecive s"dens m"s s"4mi .eir a%%licaions and s"%%lemenal maerials online.
A%%licaions .a are no com%leed #i.in !0 days of iniial recei% #ill no 4e %rocessed.
-n accordance #i. .e 1o".ern Associaion of (olleges and 1c.ools (ommission on (olleges g"idelines, grad"ae
%rograms m"s esa4lis. 4o. :"aliaive and :"aniaive re:"iremens .a res"l in .e admission of s"dens #.ose
ed"caional %re%araion indicaes .e %oenial for a .ig. level of %erformance. Admission %roced"res incl"de .e
re:"iremen .a an a%%lican s"4mi, as %ar of .e formal a%%licaion %rocess, eval"aions 4y %rofessionals in .e field
as o .e readiness of an a%%lican for grad"ae #or9, and, if a%%ro%riae, credenial eval"aions. 1andardiFed es
admission crieria for eac. grad"ae %rogram are esa4lis.ed 4y .e fac"ly res%onsi4le for insr"cion in .a %rogram.
(onac .e %rogram direcly or see .e We4 sie for s%ecific re:"iremens.
Revised May 2013
General Application Procedures
$ros%ecive s"dens m"s s"4mi .eir a%%licaions online .ro"g. 0.e Grad"ae 1c.ool We4 sie a
http://www.jmu.edu/grad/prospective. 1"dens #.o need a %a%er forma d"e o a disa4iliy s.o"ld conac .e 6ffice of
'isa4iliy 1ervices o deermine .eir eligi4iliy for accommodaions in .e a%%licaion %rocess.
@M? does no allo# s"dens o a%%ly o more .an one grad"ae %rogram %er a%%licaion form. -nformaion regarding
financial aid may 4e accessed online a http://www.jmu.edu/grad/finassist.shtml or http://www.jmu.edu/finaid. (lass
sc.ed"les are availa4le online a http://www.jmu.edu/registrar.
0.e c"rren grad"ae caalog may 4e accessed online We4 sie a .%:&&###.Bm".ed"&caalog.
0.e follo#ing informaion m"s 4e s"4mied online:
6fficial grad"ae a%%licaion form
Re:"ired %rogram7s%ecific s"%%lemenal maerials
G55 nonref"nda4le fee ;%a%er a%%licaions re:"ire a G55 fee<. Grad"ae a%%licaions #ill no 4e %rocessed
#i.o" a%%licaion fees. A%%licaion fees canno 4e #aived, e+ce% for Mc3air or 2"l4rig. 1c.olars. $aymen
m"s 4e made online.
0.e follo#ing informaion m"s 4e sen o 0.e Grad"ae 1c.ool:
6fficial ranscri%s from all %revio"sly aended insi"ions. 6fficial ranscri%s may 4e sen elecronically
.ro"g. e1(R-$71A2*H or 'oc"fide 4y $arc.men.
0.e official sandardiFed es scores ;GR*, GMA0, ec.<, sen elecronically from .e esing cener.
Application Deadlines
0.e Grad"ae 1c.ool .as a rolling admission %olicy. >o#ever, many individ"al grad"ae %rograms may .ave differen
deadlines. Refer o s%ecific academic %rograms for deails. -f no deadlines are given 4y academic "nis, a%%licaions
s.o"ld 4e s"4mied 4y .e follo#ing daes for .e 4es o%%or"niy of admission.
1"mmer session I 2e4r"ary 1
1%ring semeser I 1e%em4er 1
2all semeser I May 1
International Student Applications
@M? enco"rages a%%licaions for grad"ae s"dy from :"alified inernaional s"dens. 0o ass"re .a .e "niversiy
:"alifies #i. .e ?.1. governmen as an ed"caional insi"ion serving inernaional s"dens, cerain crieria m"s 4e
me.
All iniial in:"iries for inernaional admissions m"s 4e cond"ced .ro"g. 0.e Grad"ae 1c.ool. (orres%ondence #i.
%aric"lar de%armens or %rogram direcors is srongly disco"raged. A%%licans residing o"side .e ?nied 1aes m"s
allo# 12 mon.s 4e#een a%%licaion for admission and .e re:"esed enrollmen semeser.
-n addiion o .e general a%%licaion re:"iremens of 0.e Grad"ae 1c.ool, all inernaional s"dens a%%lying for
admission o a grad"ae %rogram m"s:
>ave .e necessary a4iliy and ed"caional 4ac9gro"nd o 4enefi from e+%eriences in .is insi"ion.
'emonsrae %roficiency in *nglis. s"fficien o carry a f"ll %rogram of grad"ae s"dy .ro"g. s"4mission of a
saisfacory score on .e 0es of *nglis. as a 2oreign Lang"age ;06*2L< or .e -nernaional *nglis. Lang"age
0esing 1ysem ;-*L01<. *+am%les of acce%a4le 06*2L scores incl"de 580 on .e %a%er74ased version, // on .e
inerne74ased version, or 8.0 on .e -nernaional *nglis. Lang"age 0esing 1ysem ;-*L01<. 2or more informaion,
visi .%:&&###.oefl.org or ###.iels.org.
>ave all f"nds necessary for e+%enses d"ring .e enire %eriod of .e s"denAs say #i.o" resoring o em%loymen
#.ile in .e ?nied 1aes. A form for .is %"r%ose is accessi4le a .%:&&###.Bm".ed"&
grad&%ros%ecive&inernaional.s.ml.
1"4mi a credenial eval"aion of .e academic record o ens"re .a i is com%ara4le o a ?.1. 4accala"reae degree.
*+ernal eval"aors are lised online a .%:&&###.Bm".ed"& grad&%ros%ecive&inernaional.s.ml .
Revised May 2013
An -nernaional 1"den Adviser 2orm m"s 4e com%leed if .e a%%lican is c"rrenly in .e ?1 on a s"den ;271 or @71<
visa and #is.es o ransfer .eir visa o @M?. 0.is form is availa4le a .%:&&###.Bm".ed"&grad&inernaional&.
*ner .e ?nied 1aes on a valid s"den or o.er visa.
2or f"r.er informaion regarding inernaional s"den a%%licaions, conac:
-nernaional Grad"ae Admissions
0.e Grad"ae 1c.ool, M1( 5802
@ames Madison ?niversiy
>arrison4"rg, VA 22/08
;540< 55/75131
.%:&&###.Bm".ed"&grad&inernaional&
Re:"ess for informaion concerning federal reg"laions, visa and .eal. ins"rance s.o"ld 4e direced o:
'irecor, 6ffice of -nernaional 1"den and 1c.olar 1ervices
M1( 5831
.%:&&###.Bm".ed"&inernaional&inls"dens&

Application Status
MyMadison is a real7ime acco"ning of .e sa"s of a%%licaions. A%%licans .ave access o .e ineracive A%%lican (ener,
#.ic. allo#s .em o vie# .eir a%%licaion sa"s, read @M? ne#s and anno"ncemens, and "iliFe "orials and fre:"enly7
as9ed :"esions for a%%licans.
ffer of Admission to The Graduate School
0.e Grad"ae 1c.ool #ill send official #rien offers of admission o a%%licans #.o .ave 4een acce%ed. 0.is leer
s%ecifies .e effecive dae of admission ;#.ic. normally coincides #i. .e semeser re:"esed on .e a%%licaion<, .e
classificaion of admission 4eing offered ;"ncondiional, condiional, or %rovisional<. Afer 4eing acce%ed ino a
grad"ae %rogram, s"dens can defer enrollmen only #i. .e #rien a%%roval of .e grad"ae %rogram direcor of .eir
academic %rogram and .e dean of 0.e Grad"ae 1c.ool. ?nder no circ"msances may .e deferral 4e for more .an one
calendar year.
0.e a%%lican m"s acce% or decline .e admissions offer a leas #o #ee9s %rior o .e sar dae of .e semeser in
#.ic. .e or s.e .as 4een admied. 0.is allo#s .e s%ecific %rogram o invie o.er candidaes. A s"den #.o enrolls a
ano.er insi"ion is considered o .ave declined .e "niversiyAs offer of admission. An a%%lican #.o .as received an
offer of admission 4" #.o .as no res%onded 4y .e deadline is considered o .ave declined .e "niversiyAs offer of
admission and m"s s"4mi a ne# a%%licaion and fee o 4e reconsidered for admission a a laer dae.
Admissions !lassifications
A%%licans may 4e admied o 0.e Grad"ae 1c.ool "nder .ree classificaions: "ncondiional, condiional or %rovisional
admission.
Definitions
"nconditional Admission
?ncondiional admission indicaes .a an a%%lican .as me all .e enry crieria of 0.e Grad"ae 1c.ool and .e s%ecific
grad"ae %rogram.
!onditional Admission
(ondiional admission indicaes .a an a%%lican .as me all .e enry crieria of 0.e Grad"ae 1c.ool, 4" .e grad"ae
%rogram .as idenified s%ecific condiions .a m"s 4e me 4efore .e a%%lican aains "ncondiional admission sa"s.
-ndivid"al grad"ae %rograms deermine .e %rovisions of a condiional acce%ance and decide #.en .e %rovisions can
4e modified or removed. - is .e s"denAs res%onsi4iliy o noify .is or .er adviser #.en .e condiions of acce%ance
.ave 4een me. 0.e adviser or grad"ae %rogram direcor .en conacs 0.e Grad"ae 1c.ool indicaing .e c.ange of
sa"s. W.ile a%%licans are enco"raged o aain "ncondiional acce%ance as soon as %ossi4le, some grad"ae %rogramsA
Revised May 2013
%rovisions canno 4e com%leed "nil B"s 4efore grad"aion, e.g., eac.er licens"re or com%eency in a foreign
lang"age;s<. MaserAs and *d"caional 1%ecialis s"dens .ave a ma+im"m of si+ years and docoral s"dens .ave a
ma+im"m of eig. years o com%lee .eir grad"ae %rograms. All s"dens m"s aain "ncondiional sa"s %rior o
%rogram com%leion.
Provisional Admission
$rovisional admission indicaes a %ro4aionary sa"sE a%%licans #.o .ave no me all of .e re:"iremens of .e
grad"ae %rogram o #.ic. .ey are a%%lying may 4e graned admission "nder a %rovisional sa"s as %ros%ecive
candidaes for a degree. 1"c. s"dens m"s .ave .e removal of %rovisional condiions as .eir iniial o4Becive. An
a%%lican may 4e admied o a grad"ae %rogram "nder %rovisional sa"s if
.e %revio"s academic record is #ea9,
%rere:"isie co"rse #or9 is ins"fficien, or
.e a%%lican .as maBored in ano.er field and .as no ye clearly demonsraed a4iliies in .e %ro%osed ne# field.
0.e re:"iremens for advancemen o "ncondiional sa"s are s%ecified in eac. a%%licanAs %rovisional admission leer.
- is .e s"denAs res%onsi4iliy o noify .is or .er adviser #.en .e condiions of acce%ance .ave 4een me. 0.e
adviser or grad"ae %rogram direcor .en conacs 0.e Grad"ae 1c.ool indicaing .e c.ange of sa"s.
0.e Grad"ae 1c.ool deermines if grad"ae credi earned #.ile enrolled in a %rovisional sa"s is acce%a4le 4ased on .e
recommendaion of .e academic "ni .ead. A s"den is limied o nine .o"rs of grad"ae credi in .is sa"s. Reg"laions
concerning "nsaisfacory %rogress a%%ly o .is classificaion.
Appeal of Admission Decision
Al.o"g. .e official leer indicaing an a%%licanAs admission classificaion or denial of admission ino a %rogram
emanaes from 0.e Grad"ae 1c.ool, all admission decisions, incl"ding .e denial of admission o a %rogram, are made 4y
.e revie#ing fac"ly of .e %rogram o #.ic. .e s"den a%%lies. As s"c., any a%%eal of an admission decision, incl"ding
denial of admission, m"s 4e direced o .e individ"al grad"ae %rogram.
Appendi
A%%licaion $roced"res
0.e Grad"ae 1c.ool $olicies and $roced"res $age /
Revised May 2013
$olicy 3"m4er 1450
$olicy 3ame Admission of !eterans
'ae of ("rren Version @"ly 2005
Overview
Policy
0.e Grad"ae 1c.ool enco"rages veerans o a%%ly for admission as f"ll7 or %ar7ime s"dens. 2or informaion, conac:
Veerans (oordinaor
6ffice of .e Regisrar, M1( 352/
;540< 55/7555!
###.Bm".ed"&regisrar
0.e Grad"ae 1c.ool $olicies and $roced"res $age !
Revised May 2013
$olicy 3"m4er 2000
$olicy 3ame Annual "eview of Admission Policies and Procedures
'ae of ("rren Version 3ovem4er 2003
Overview
Grad"ae %rogram fac"ly m"s ann"ally revie# .eir admission %olicies and %roced"res.
Policy
@ames Madison ?niversiy m"s 4e in com%liance #i. .e 1A(1(6( re:"iremen #.ic. saes:
All grad"ae %rograms are re:"ired o revie# .eir admission %olicies and %roced"res eac. year and re%or any c.anges
o .e 'ean of 0.e Grad"ae 1c.ool. Any modificaions in admission %olicies and %roced"res m"s also 4e enered as
revisions o .e Grad"ae (aalog, .e %rogram #e4sie and any %rogram recr"imen %"4licaions.
Revised May 2013
$olicy 3"m4er 1030
$olicy 3ame Application for a Graduate#Doctoral Degree
'ae of ("rren Version 1e%em4er 2005
Overview
-n order o grad"ae, s"dens m"s com%lee .e A%%licaion for a Grad"ae&'ocoral 'egree form.
Policy
1"dens are res%onsi4le for noifying 4o. .eir maBor academic "ni and 0.e Grad"ae 1c.ool #.en .ey %lan o
grad"ae. -n order o grad"ae, s"dens m"s com%lee .e A%%licaion for a Grad"ae&'ocoral 'egree form availa4le
online a .%:&&###.Bm".ed"& grad&c"rren&forms.s.ml or from 0.e Grad"ae 1c.ool. 1"dens are also res%onsi4le for
cons"ling .eir advisers or 0.e Grad"ae 1c.ool office regarding deadlines for grad"aion.
0.e A%%licaion for a Grad"ae&'ocoral 'egree form m"s 4e a%%roved 4y .e s"denAs adviser, .e academic "ni
.ead, and .e grad"ae %rogram direcor. 1"dens are res%onsi4le for o4aining all necessary signa"res o com%lee .e
A%%licaion for a Grad"ae&'ocoral 'egree form.
3oe: 1"dens m"s com%lee all .e condiions of .e original admission in .eir degree %rogram, e.g. condiional
admission, a leas one semeser 4efore .ey are sc.ed"led o grad"ae 4efore .ey can 4e %ermied o grad"ae.
6nly si+ credi .o"rs of 501#or9s.o% co"rses a%%roved for incl"sion in a grad"ae %rogram may 4e a%%lied o#ard a
degree. -f s"dens %lan o "se ransfer credis o f"lfill degree re:"iremens, .ese credis, along #i. official ranscri%s
s.o#ing .e credis and .e ransfer of credi form, m"s a%%ear on .e A%%licaion for a Grad"ae&'ocoral 'egree form
and 4e for#arded o 0.e Grad"ae 1c.ool.
Appendi
A%%licaion for Grad"ae &'ocoral 'egree form
Revised May 2013
$olicy 3"m4er 1040
$olicy 3ame Attendance at Commencement
Overview
1"dens are e+%eced o aend grad"aion e+ercises.
Policy
1"dens are e+%eced o aend grad"aion e+ercises. A s"den "na4le o 4e %resen for .e grad"aion e+ercises must
noify 0.e Grad"ae 1c.ool no laer .an 15 #or9ing days 4efore commencemen.
Revised May 2013
$olicy 3"m4er 1050
$olicy 3ame Auditing Graduate Courses
'ae of ("rren Version A"g"s 2004
Overview
0.is %olicy descri4es 0.e Grad"ae 1c.oolAs %osiion on a"diing grad"ae co"rses.
Policy
Grad"ae s"dens may enroll in grad"ae co"rses "sing .e Ca"diD o%ion for elective courses only. 0.ese co"rses #ill
no co"n as %ar of .e s"denAs %rogram of s"dy. 1"dens m"s iniially regiser for .e co"rse "sing .e Ca"diD
o%ion. $nder no circumstances may a co"rse credi o%ion 4e c.anged from Ca"diD o CcrediD or CcrediD o Ca"di.D
1"dens are re:"ired o %ay for co"rses a9en as Ca"di.D A"di co"rses canno 4e %aid for "sing any "niversiy so"rces
of f"nding, e.g., assisans.i% f"nding.
Revised May 2013
$olicy 3"m4er 1120
$olicy 3ame Credit %y &amination
Overview
(redi 4y e+aminaion is an o%ion .a %rograms can e+ercise.
Policy
(redi 4y e+aminaion is an o%ion .a %rograms can incl"de in .eir %olicies. *ac. %rogram #ill "se is o#n discreion
in develo%ing .e form of .e e+aminaion and in deermining .e %roced"re o 4e follo#ed. A ma+im"m of nine credi
.o"rs can 4e earned .ro"g. credi 4y e+aminaion or ransferred from insi"ions o.er .an @M?, #i. no more .an
nine credi .o"rs earned 4y a com4inaion of e+am or ransfer.
$ermission o a9e an e+aminaion for credi m"s 4e o4ained from .e .ead of an academic "ni in #.ic. credi is
so"g.. 0.e cos for .e e+am #ill 4e G50 %er credi .o"r aem%ed. 1"ccessf"lly earning credi 4y e+aminaion #ill
res"l in a grade of C(R,D #i. credi given, on .e ranscri%.
0.e Grad"ae (redi 4y *+am a%%licaion #i. e+%lanaion of %roced"res is fo"nd a
.%:&&###.Bm".ed"&regisrar&2or1"dens.s.ml
Revised May 2013
$olicy 3"m4er 2020
$olicy 3ame
Certificates: Approving' (mplementing and Administrating Graduate Certificate
Programs
'ae of ("rren Version 3ovem4er 2010E Revised @an"ary 2013

Overview
0.is %olicy a%%lies o all cerificae %rograms involving co"rses n"m4ered 500 or a4ove offered 4y @M? academic "nis.
Policy
#. Authorit$
0.e Grad"ae 1c.ool governs .e a%%roval %rocess for esa4lis.ing grad"ae cerificae %rograms .ro"g. .e @M?
grad"ae cerificae (J- %rocess. 6"reac. and *ngagemen governs .e %rocess for adminisering grad"ae cerificae
%rograms. All a%%licans m"s a%%ly .ro"g. 6"reac. and *ngagemen. A%%licans a%%ly online .ro"g. .e 6"reac.
and *ngagemen #e4sie for an esa4lis.ed grad"ae cerificae %rogram.
%. Definitions
A GRA'?A0* (*R0-2-(A0* $R6GRAM is any vol"nary, non7degree, %rescri4ed grad"ae co"rse of s"dy, .a
"%on saisfacory com%leion res"ls in .e a#arding of a cerificae. A cerificae %rogram a .e grad"ae level s.o"ld
consis of a minim"m of 5 credi .o"rs o a ma+im"m of 1/ credi .o"rs, 4" .e re:"ired .o"rs may 4e adB"sed in
accordance #i. .e g"idelines of o"side accrediing agencies. 0.is dising"is.es a grad"ae cerificae %rogram from
#or9s.o%s, seminars, or conferences.
A GRA'?A0* (*R0-2-(A0* $R6GRAM '-R*(06R is .e individ"al res%onsi4le for "ni coordinaion,
adminisraion and decision7ma9ing regarding .e cerificae %rogram. 0.is %erson serves as .e %rimary conac #i.
6"reac. and *ngagemen regarding .e cerificae %rogram. 0.is individ"al is also res%onsi4le for advising s"dens on
academic maers relaed o .e cerificae %rogram and coordinaing %rogram assessmen.
&. Program Development and Approval
A grad"ae cerificae %rogram may 4e creaed and develo%ed 4y @M? -nsr"cional or Adminisraive and $rofessional
2ac"ly. A re%resenaive from 6"reac. and *ngagemen m"s 4e involved in .e develo%men of grad"ae cerificae
%rograms o g"aranee acc"rae oversig. and adminisraion of .e grad"ae cerificae %rogram. 0o ens"re .a grad"ae
cerificae %rograms mee .e academic sandards re:"ired of all @M? %rograms, grad"ae cerificae %rograms m"s 4e
revie#ed and a%%roved .ro"g. .e grad"ae (J- cerificae %rocess. 0.is %rocess re:"ires .a .e cerificae %rogram
%ro%osal 4e %re%ared Boinly 4y .e originaor and an 6J* re%resenaive. 0.e %ro%osal m"s 4e a%%roved 4y .e .ead of
.e academic "ni in #.ic. .e %rogram #ill reside, .e dean of .a college, .e a%%ro%riae college (J- commiee,
grad"ae co"ncil and .e vice %rovos for academic %rograms. $rograms .a #ill 4e offered a an off7sie locaion m"s
4e a%%roved a minim"m of si+ mon.s 4efore .e %rogram is sc.ed"led o 4egin %romoion and admi s"dens.
Grad"ae cerificae %rograms are develo%ed primarily for non7degree see9ing s"dens. *nrolled degree7see9ing
s"dens may 4e allo#ed o enroll in limied, s%ecific cerificae %rograms #i. .e a%%roval of .eir adviser 4" no
s"den #ill 4e allo#ed o do"4le7co"n co"rses from a degree %rogram o#ard a cerificae.
3.1 Graduate Certificate Program Approval
3.1.1 All grad"ae cerificae %rograms s.o"ld 4e com%rised of only a%%roved @M? credi co"rses. ?nder cerain
circ"msances, a%%roved grad"ae credi co"rses from com%ara4le insi"ions may com%rise a %orion of a
%rogramE @M? s.o"ld 4e in official %arners.i% #i. s"c. insi"ions ;e.g. a consoria<.
3.1.2 0.e grad"ae cerificae %rogram s.o"ld go .ro"g. .e official grad"ae cerificae (J- %rocess for a ne#
%rogram, incl"ding formal noificaion of .e RegisrarAs office. (redi co"rses com%rising .is y%e of
cerificae %rogram m"s 4e a%%roved .ro"g. .e official (J- %rocess.
3.1.3 W.ile .e %ro%osing individ"al or %rogram is res%onsi4le for grad"ae cerificae a%%roval, develo%men of
cerificae %rograms m"s 4e done in coordinaion #i. 6"reac. and *ngagemen.
3.1.4 $ro%osals for grad"ae cerificae %rograms m"s incl"de a %lan for assessmen. Grad"ae $rogram
'irecors are res%onsi4le for .e creaion of an assessmen %lan, collecion of daa and final re%oring of
assessmen res"ls.
Revised May 2013
'. Graduate !ertificate Program Implementation
4.1. General
4.1.1 A Grad"ae (erificae $rogram 'irecor m"s 4e designaed for eac. grad"ae cerificae %rogram. A
secondary conac is desired.
4.1.2 *ac. grad"ae cerificae %rogram m"s .ave clearly aric"laed re:"iremens .a a s"den m"s mee in
order o s"ccessf"lly com%lee .e grad"ae cerificae %rogram and receive a cerificae. 0.ese
re:"iremens, y%ically a series of co"rses, m"s 4e deailed as %ar of .e grad"ae cerificae (J- %rocess.
4.1.3 Grad"ae cerificae %rogram re:"iremens m"s 4e %rovided o enrolled s"dens %rior o 4eginning co"rse
#or9.
4.2. Graduate Certificate Program Application Fees
4.2.1. An a%%licaion fee of G45 is re:"ired for eac. grad"ae cerificae %rogram a%%licaion.
4.2.2. Any %rere:"isie re:"iremens for enry ino .e grad"ae cerificae %rogram s.o"ld 4e saed on mar9eing
maerials and a%%licaion insr"cions ;for e+am%le: )accala"reae degree re:"ired, s%ecific s9ills or
a4iliies, ec.<.
4.2.3. A com%leed (erificae $rogram A%%licaion 2orm m"s 4e on file #i. 6"reac. and *ngagemen in order
for .e s"denAs file o 4e considered com%lee, and in order for .e s"den o receive a cerificae.
4.3. Withdrawal from a Graduate Certificate Program
4.3.1. 1"dens m"s noify .e Grad"ae (erificae $rogram 'irecor and 6"reac. and *ngagemen if .ey m"s
#i.dra# from .eir grad"ae cerificae %rogram for any reason. 1"dens m"s also noify .e RegisrarAs
6ffice if .ey #i.dra# %rior o cens"s dae and .e 6ffice of 1"den Wi.dra#als afer cens"s dae.
4.3.2. '"e o .e imely na"re of a cerificae %rogram, s"dens #.o #is. o 4e readmied o a %rogram afer
.ey .ave #i.dra#n m"s rea%%ly o .a grad"ae cerificae %rogram and %ay .e a%%licaion fee.
*+ce%ions o .is %olicy may 4e graned for e+en"aing circ"msances a .e discreion of .e Grad"ae
(erificae $rogram 'irecor in cons"laion #i. .e 6"reac. and *ngagemen.
4.3.3 2or informaion on com%leion deadlines, see secion /.
(. Graduate !ertificate Program Administration
.1 General
5.1.1 General adminisraion of a grad"ae cerificae %rogram #ill occ"r #i.in 6"reac. and *ngagemen.
5.1.2 6"reac. and *ngagemen #ill mainain a file for eac. s"den enrolled in a grad"ae cerificae %rogram.
A co%y of .e a%%licaion form, ranscri%s, .e Grad"ae (erificae (om%leion form, and doc"menaion
of .e s"denAs saisfacory com%leion of %rogram re:"iremens #ill com%rise .e s"denAs file. 0.is
doc"menaion may incl"de @M? ranscri%s, ranscri%s from o.er insi"ions #.ere a%%ro%riae co"rse
#or9 #as com%leed, leers of s"%%or, or o.er s"c. doc"mens deemed acce%a4le 4y .e %rogram
'irecor.
5.1.3 6"reac. and *ngagemen #ill iss"e .e a%%ro%riae cerificae o .e s"den "%on saisfacory com%leion
of .e %rogram re:"iremens.
5.1.4 A cerificae #ill no 4e iss"ed "nil all doc"menaion is %resen in .e s"denAs file in 6"reac. and
*ngagemen, and .e Grad"ae (erificae (om%leion form is verified.
5.1.5 W.en a s"den com%lees a grad"ae cerificae %rogram and .e Grad"ae (erificae (om%leion form .as
4een verified, 6"reac. and *ngagemen #ill send a co%y of .e signed form o .e 6ffice of .e Regisrar.
(om%leion of a grad"ae cerificae %rogram #ill .en 4e noed on .e individ"alAs official ranscri%.
.2 !pecific
5.2.1 Grad"ae cerificae %rogram7s%ecific adminisraion #ill occ"r #i.in .e a%%ro%riae de%armen;s<.
5.2.2 (.anges o grad"ae cerificae %rogram %rere:"isies, re:"iremens, or co"rse of s"dy o%ions #ill occ"r
a .e %rogram level in coordinaion #i. 6"reac. and *ngagemen and m"s go .ro"g. .e grad"ae
cerificae (J - %rocess. (.anges m"s 4e s"4mied %rom%ly.
5.2.3 (.anges in Grad"ae (erificae $rogram 'irecor #ill occ"r a .e %rogram level, and 6"reac. and
*ngagemen m"s 4e noified %rom%ly.
5.2.4 $rograms .old .e a".oriy o acce% or decline a%%licaion o .e %rogram, al.o"g. i is recommended
.a s"c. decisions 4e made in cons"laion #i. 6"reac. and *ngagemen, %aric"larly #.en a grad"ae
cerificae %rogram is e+%erimenal.
Revised May 2013
.3 !tudent Advising
5.3.1 1"den advising #ill a9e %lace .ro"g. .e grad"ae cerificae %rogram.
5.3.2 *ac. grad"ae cerificae %rogram m"s .ave a leas one Grad"ae (erificae $rogram 'irecor.
5.3.4 6"reac. and *ngagemen cond"cs .e a"di of .e cerificae verifying .e s"denAs s"ccessf"l
com%leion of %rogram re:"iremens.
5.3.5 A co%y of .e s"denAs signed&verified ;a"died< Grad"ae (erificae (om%leion form m"s 4e on file in
6"reac. and *ngagemen 4efore a cerificae is iss"ed and grad"ae cerificae %rogram com%leion is
noed on a s"denAs ranscri%.
5.3.5 1"dens may no com%lee a cerificae %rogram #.ile enrolled as a degree7see9ing s"den in .e same
%rogram.
). Graduate !ertificate Program *nrollment
5.1 0.e s"den m"s com%lee .e grad"ae cerificae %rogramAs a%%licaion form and s"4mi .e form o
6"reac. and *ngagemen.
5.2 Grad"ae cerificae %rogram direcors #ill revie# a%%licaions and deermine .e a%%licansA acce%ance or
denial. A%%lican inervie#s are %ermied and enco"raged.
+. Transfer !redit
8.1 0.e Grad"ae (erificae $rogram 'irecor #ill deermine .e ma+im"m n"m4er of ransfer credis ;"% o a
ma+im"m of 50K of .e oal %rogram .o"rs< .a may 4e co"ned o#ard com%leion of .e grad"ae
cerificae %rogram. A%%roved ransfer credis m"s 4e lised on an official 0ransfer of (redi form.
8.2 0.e Grad"ae (erificae $rogram 'irecor #ill also deermine #.e.er .is credi may 4e ransferred from
insi"ions o.er .an @M?, from #i.in @M? or 4o..
,. Timeline for !ompletion of a Graduate !ertificate Program
/.1 1"dens m"s com%lee .eir grad"ae cerificae %rograms #i.in .ree years of 4eginning .e cerificae
%rogram. A s"den #.o e+ceeds .is ime limi m"s rea%%ly for .e %rogram and %ay all a%%lica4le fees.
*+ce%ions may 4e graned for e+en"aing circ"msances "%on .e re:"es of .e Grad"ae (erificae
$rogram 'irecor and a%%roval of 6"reac. and *ngagemen.
/.2 1"dens enrolled in a grad"ae cerificae %rogram may a9e no more .an a one7year a4sence #.ile com%leing
.eir %rogram. A s"den #.o e+ceeds .is ime limi m"s rea%%ly for .e %rogram and %ay all a%%lica4le
fees. *+ce%ions may 4e graned for e+en"aing circ"msances "%on .e re:"es of .e Grad"ae (erificae
$rogram 'irecor and a%%roval of 6"reac. and *ngagemen.
/.3 - is .e res%onsi4iliy of .e Grad"ae (erificae $rogram 'irecor o monior s"densA com%leion of
cerificae %rograms.
Revised May 2013

$olicy 3"m4er 1050
$olicy 3ame C)ange of Program
Overview
0.is %olicy descri4es 0.e Grad"ae 1c.oolAs %osiion on c.anging a %rogram afer acce%ance.
Policy
Admission o 0G1 and a grad"ae %rogram does no enile a s"den o ransfer o a %rogram in ano.er academic "ni, as
defined 4y 0.e Grad"ae 1c.ool.
Any s"den #is.ing o c.ange grad"ae %rograms m"s s"4mi a ne# a%%licaion for admission ;indicaing C(.ange of
$rogramD<, fee and any "%daed sandardiFed es scores o 0.e Grad"ae 1c.ool. 0.e s"den is res%onsi4le for meeing
all academic "ni re:"iremens for .e desired %rogram.
0.e s"den #ill 4e noified 4y leer if .e c.ange of %rogram re:"es .as 4een acce%ed or denied 4y .e grad"ae
%rogram direcor.
0.e Grad"ae 1c.ool $olicies and $roced"res $age 1/
Revised May 2013
$olicy 3"m4er 1080
$olicy 3ame C)anges in *)e Graduate Sc)ool Policies and Programs
Overview
0.e grad"ae degree re:"iremens se .e minim"m sandards acce%a4le 4y 0.e Grad"ae 1c.ool. 0.e "niversiy
endeavors o %rovide noe of any c.ange, .ro"g. .e advising %rocess, or .ro"g. o.er means of comm"nicaionsE
.o#ever, i is .e res%onsi4iliy of eac. individ"al s"den o 4ecome and remain a#are of all a%%lica4le re:"iremens
and %rovisions .a may a%%ly o .e s"den.
Policy
- is .e res%onsi4iliy of eac. s"den o 4ecome and remain a#are of all a%%lica4le re:"iremens and %rovisions .a
may a%%ly o .e s"den.
- is .e %rerogaive of eac. academic "ni o ma9e c.anges in %rograms a any ime %rior o grad"aion. 1"dens
y%ically com%lee .e %rogram re:"iremens as descri4ed in .e caalog of .e year in #.ic. .ey enered .eir %rogram.
1"dens #.o do no conform o .eir caalog m"s com%lee a %rogram of s"dy, #.ic. is develo%ed and a%%roved 4y
.eir advisers and s"4mied o 0.e Grad"ae 1c.ool.
*-ceptions to .egulations
*+ce%ions o any of .e %"4lis.ed r"les and reg"laions cied #i.in .e Graduate Catalog m"s 4e re:"esed 4y %eiion
o 0.e Grad"ae 1c.ool. 1"c. %eiions m"s 4e s"4mied in #riing 4y .e s"denAs adviser or grad"ae %rogram
direcor and m"s deail .e reg"laion and B"sify com%leely .e e+ce%ion 4eing re:"esed.
0.e Grad"ae 1c.ool $olicies and $roced"res $age 1!
Revised May 2013
$olicy 3"m4er 1180
$olicy 3ame Compre)ensive Assessment Procedure
Overview
0.is %olicy e+%lains .e formal assessmen re:"iremen for grad"ae %rograms a @M?.
Policy
A formal assessmen of masery designed o a%%raise .e s"denAs com%eence is re:"ired of eac. @M? s"den in order
o com%lee .is or .er %rogram of grad"ae s"dy. Al.o"g. .e formal assessmen y%ically a9es .e form of a
com%re.ensive e+am, o.er formal assessmen formas may 4e acce%a4le as deermined 4y .e grad"ae %rogram.
0.e forma and iming of .is assessmen is a .e discreion of .e grad"ae %rogram, %rovided i fairly and ade:"aely
doc"mens .e 9no#ledge and s9ills .e s"den .as ac:"ired. 0.e na"re of .e com%re.ensive assessmen s.o"ld
acc"raely reflec .e conen of .e s"denAs academic %rogram. 0.e assessmen s.o"ld re:"ire .e inegraion and
syn.esis of #.a .as 4een learned 4y .e s"den. 0.e s"den m"s demonsrae a 4read. of 9no#ledge in .e disci%line
and de%. in s%ecific conen areas o 4e deermined 4y .e grad"ae %rogram fac"ly.
Revised May 2013
$olicy 3"m4er 10/0
$olicy 3ame Compre)ensive Assessment Committees
'ae of ("rren Version A"g"s 2004E revised 1e%em4er 2008
Overview
0.is %olicy deails .e role and formaion of a com%re.ensive assessmen commiee.
Policy
*ac. grad"ae %rogram m"s .ave a com%re.ensive assessmen commiee for .e %rogram and&or for .e individ"al
s"den. -ndivid"al s"den com%re.ensive commiees are seleced 4y .e s"den in cons"laion #i. and s"4se:"enly
a%%roved 4y .e grad"ae %rogram direcor and&or %rogram adviser. *ac. com%re.ensive assessmen commiee m"s
consis of a leas .ree @M? grad"ae fac"ly mem4ers #i. .e 4ac9gro"nd and ineres necessary o eval"ae .e
masery of .e s"den. A leas #o mem4ers m"s 4e from .e s"denAs grad"ae %rogram.
3on7grad"ae fac"ly mem4ers of .e com%re.ensive assessmen commiee, #.ic. may incl"de %ersons e+ernal o .e
"niversiy, m"s 4e a%%roved 4y 0.e Grad"ae 1c.ool. 1"c. mem4ers s.all ma9e "% no more .an one7.ird of .e oal
commiee mem4ers.i%. Grad"ae insr"cors may also 4e a%%oined o commiees #i. .e a%%roval of 0.e Grad"ae
1c.ool #.en .eir e+%erise clearly :"alifies .emE .o#ever, .eir a%%oinmen m"s 4e in addiion o .e re:"ired
n"m4er of grad"ae fac"ly mem4ers.
Grad"ae s"dens may no serve on .e com%re.ensive assessmen commiees. 6nly a grad"ae fac"ly mem4er from
.e s"denAs grad"ae %rogram may c.air a com%re.ensive assessmen commiee.
Revised May 2013
$olicy 3"m4er 10!0
$olicy 3ame Compre)ensive Assessment +ailure and Continuance
Overview
0.is %olicy e+%lains .e ramificaions for fail"re of .e com%re.ensive assessmen and conin"ance.
Policy
!omprehensive Assessment /ailure
-n .e even a s"den fails .e com%re.ensive eval"aion, .e s"den may re:"es a re7e+aminaion. ?nless .ere are
e+en"aing circ"msances, .e re7e+aminaion m"s occ"r #i.in si+ mon.s of .e dae of fail"re. 6nly one re7
e+aminaion #ill 4e allo#ed. (ases involving e+en"aing circ"msances m"s 4e raised or s"%%ored 4y .e grad"ae
%rogram fac"ly and %resened in #riing o .e dean of .e relevan college and .e dean of 0.e Grad"ae 1c.ool for
a%%roval. -f a s"den fails .e second com%re.ensive assessmen, .is or .er grad"ae %rogram #ill 4e erminaed.
!omprehensive Assessment !ontinuance
1"dens com%leing all degree re:"iremens e+ce% .e com%re.ensive assessmen are re:"ired o enroll eac. semeser
"nil .ey .ave %assed .e com%re.ensive assessmen. 1"dens m"s regiser for com%re.ensive conin"ance credi .o"rs
d"ring .ose semesers in #.ic. .ey are engaged in %re%araion for .e com%re.ensive assessmen. 360*: 0.e
conin"o"s enrollmen co"rse GRA' 5!8 canno 4e "sed as a com%re.ensive conin"ance co"rse. (redi .o"rs for
com%re.ensive conin"ance do no co"n o#ard grad"ae %rogram re:"iremens.
Revised May 2013
$olicy 3"m4er: 1100
$olicy 3ame: Continuous &nrollment
'ae of ("rren Version: Marc. 2004
Overview
All s"dens enrolled in grad"ae degree %rograms m"s regiser for a minim"m of 1 grad"ae credi .o"r eac. reg"lar
semeser.
Policy
All s"dens enrolled in grad"ae degree %rograms m"s enroll eac. reg"lar semeser for a minim"m of one grad"ae
credi .o"r. 0.is regisraion m"s conin"e #i. no 4rea9s from enrollmen in .e firs grad"ae %rogram co"rse o
grad"aion. 0.is %olicy does no incl"de s"mmer sessions.
- is %refera4le .a s"dens enroll in co"rses relevan o .eir grad"ae %rogram o faciliae imely com%leion. -f i is
no %ossi4le o do so, .o#ever, 0.e Grad"ae 1c.ool .as esa4lis.ed a one7credi conin"o"s enrollmen co"rse, GRA'
5!8. 0.e "iion for .is co"rse is G50.00. 3o grade #ill 4e assigned for .is co"rse.
G"AD ,-./ Continuance/ 1 credi.
0o remain in good sanding in .eir %rogram, all grad"ae s"dens m"s mainain conin"o"s enrollmen eac.
semeser in .eir %rogram from enry "nil grad"aion. 0.is co"rse allo#s .ose s"dens #.o are no inending o
regiser for any o.er co"rses d"ring .e c"rren semeser o conin"e in .eir %rogram in good sanding. (o"rse may
4e re%eaed as needed.
- is %ossi4le o receive an e+em%ion from .e (onin"o"s *nrollmen re:"iremen. 0.ere are #o %ossi4le y%es of
e+em%ion from .e conin"o"s enrollmen re:"iremen:
Leave of A0sence: Continuous &nrollment is graned in individ"al cases #.en .e s"den demonsraes s"fficien ca"se
;e.g., illness, or o.er %ersonal circ"msances<. A re:"es for .is y%e of leave m"s 4e s"4mied 4y .e s"den in #riing
;elecronic mail is s"fficien<, indicaing .e reason;s<. 0.e s"denAs re:"es m"s 4e a%%roved 4y .e grad"ae %rogram
direcor of .e s"denAs %rogram and .e dean of 0.e Grad"ae 1c.ool.
Leave of A4sence: (onin"o"s *nrollmen is graned for a s%ecified ime %eriod .a may no e+ceed .ree semesers
oal, e+cl"ding s"mmer session. -n no case may on7leave sa"s e+ceed .is ma+im"m .ro"g.o" .e s"denAs enire
degree %rogram. W.en a s"den on leave %lans o res"me grad"ae s"dy, .e or s.e m"s inform .e %rogram direcor
and 0G1 a leas 30 days %rior o .e firs class day of .e re"rn semeser.
Planned Leave of A0sence is graned o s"dens for #.om .e "ni:"e design of .eir grad"ae %rogram ;no .e manner in
#.ic. .ey c.oose o com%lee .eir %rogram< is s"c. .a .e offering of co"rses is no on a conin"o"s semeser7o7semeser
4asis. $lanned Leave of A4sence for s"dens in a %rogram is re:"esed 4y .e %rogram fac"ly and m"s 4e a%%roved 4y .e
dean of 0.e Grad"ae 1c.ool. *+am%les of %rograms s"ied for $lanned Leave of A4sence incl"des s"mmer7only %rograms,
%rograms "sing a disance learning forma and Ce+ec"iveD %rograms. - is ass"med .a .ese %rograms #ill no re:"ire .e
conin"o"s enrollmen e+em%ion for .e enire leng. of .e %rogram. 0."s, s"dens #.ose grad"ae %rograms are %re7
a%%roved for $lanned Leave of A4sence m"s s"4mi a Re:"es for $lanned Leave of A4sence indicaing eac. erm for #.ic.
leave is re:"esed. - is also ass"med .a .ese s"dens #ill com%lee all degree re:"iremens #i.in .e ime limis
esa4lis.ed in .e Graduate Catalog. )o. leaves m"s 4e a%%roved 4y .e dean of 0.e Grad"ae 1c.ool.
.ationale
0.e %rimary o4Becives of .e (onin"o"s *nrollmen $olicy are o:
1. enco"rage grad"ae s"den degree com%leionE
2. minimiFe ime o degree for grad"ae s"densE
3. B"sify .e "se of fac"ly&saff ime for record 9ee%ing, ec. and ?niversiy reso"rces, e.g. li4rary, recreaional
faciliies, 4oo9 sore, ec.E
4. %rovide .e ?niversiy #i. a more acc"rae acco"n of acive grad"ae s"densE
5. %rovide .e ?niversiy #i. an indicaion of s"den inen #.en s"dens 4rea9 regisraionE and,
5. 4ring @M? ino com%liance #i. 1A(1(6( sandards and ino accord #i. mos o.er maBor "niversiies.
A grad"ae s"den #.o a9es an "na%%roved 4rea9 in regisraion 4y failing o mainain conin"o"s enrollmen or 4y
failing o o4ain a Leave of A4sence: (onin"o"s *nrollmen #ill relin:"is. .is or .er grad"ae sanding in .e
Revised May 2013
"niversiy. 1"dens #.o #is. o 4e reinsaed #ill 4e re:"ired o file an A%%licaion for Grad"ae Admission and %ay .e
a%%licaion fee.
0.e follo#ing are circ"msance for #.ic. GRA' 5!8 is not a%%ro%riae:
During t)e graduation semester/ A s"den canno "se GRA' 5!8 as .e enrollmen re:"iremen d"ring .e semeser
.e or s.e is sc.ed"led o grad"ae. All grad"ae s"dens m"s 4e enrolled in a co"rse in .eir %rogram, s"c. as .esis or
disseraion conin"ance, d"ring .e semeser .ey are sc.ed"led o grad"ae.
W)ile completing a dissertation or t)esis/ -f a s"denAs grad"aion m"s 4e delayed a semeser #.ile .e or s.e is
com%leing a disseraion or .esis, .e or s.e s.o"ld regiser for .esis or disseraion conin"ance. GRA' 5!8 is no an
o%ion since .e s"den #ill conin"e o receive feed4ac9 from .e adviser and commiee mem4ers #.ile .e .esis or
disseraion is 4eing com%leed.
W)en an 1(2 is received in a course during t)e anticipated graduation semester/ -f a s"den is sc.ed"led o
grad"ae 4" receives an C-D in a co"rse, .e s"den #ill no officially grad"ae "nil .e co"rse is com%leed. )eca"se all
co"rse #or9 m"s 4e com%leed 4y .e final dae of .e s"denAs grad"aion semeser, a s"den failing o mee .e
deadline #ill no officially grad"ae "nil .e follo#ing semeser. 0.e sol"ion e+ising in .e firs e+am%le a%%lies.
1"dens m"s regiser for a leas one .o"r of .esis or disseraion conin"ance, com%re.ensive conin"ance, reading
and researc., or o.er co"rse o%ions a%%ro%riae o .eir %rogram of s"dy.
1"dens in on7leave sa"s may no:
?se any "niversiy faciliies,
Ma9e demands "%on fac"ly ime, or
Receive a fello#s.i% or financial aid.
&clusions
*+ce% for e+en"aing circ"msances re:"iring a%%roval of .e dean of 0.e Grad"ae 1c.ool, ime s%en in on7leave sa"s
#ill 4e incl"ded in all ime limis %eraining o .e s"denAs degree %rogram.
Revised May 2013
$olicy 3"m4er 1110
$olicy 3ame Course Completion Deadlines
Overview
(o"rse #or9 m"s 4e com%leed 4y s%ecific deadlines.
Policy
All co"rse #or9 m"s 4e com%leed 4y .e final dae of .e s"denAs final semeser. 1"dens failing o mee .e deadline
#ill .ave .eir names removed from .e c"rren grad"aion lis and .eir degrees daed .e follo#ing semeser. (ons"l
.e calendar online a .%:&&###.Bm".ed"&regisrar or a .e fron of .e Graduate Catalog for e+ac daes.
Revised May 2013
$olicy 3"m4er 2030
$olicy 3ame Course 3um0ering System
Overview
0.is %olicy defines .e %roced"re for assigning co"rse n"m4ers o grad"ae co"rses.
Policy
(o"rses n"m4ered 500 .ro"g. !00 are grad"ae co"rses and may 4e a%%lied o a grad"ae %rogram. (o"rses n"m4ered
5007800 are y%ically reserved for maserAs level s"dy, #.ile n"m4ers a4ove 801 are "sed for docoral7level co"rses.
1ome co"rse n"m4ers are reserved for cerain y%es of co"rses. $rograms s.o"ld "se:
LLL 5!/ as (om%re.ensive (onin"ance
LLL 5!! as 0.esis (onin"ance
LLL 800 as 0.esis or 0.esis Researc.
3on degree7see9ing s"dens may enroll in grad"ae7level co"rses #i. %rior #rien a%%roval from .e insr"cor.
!ourse 0evel .e1uirements
All credis conained in .e s"denAs %rogram leading o an advanced degree a @M? m"s 4e in co"rses designaed for
grad"ae s"dens. 1"dens s.o"ld refer o .eir academic %rogram for s%ecific re:"iremens. 6nly si+ .o"rs of 501
#or9s.o% co"rses may 4e a%%lied o a grad"ae degree %rogram.
Dual20evel !ourses
$rograms may develo% d"al7level co"rses, in #.ic. grad"ae and "ndergrad"ae s"dens aend .e same co"rse
meeing. 2or e+am%le, s"c. co"rses may offer conen conc"rrenly on .e 400 and 500 levels. (o"rses offered a d"al
levels may 4e no more .an one co"rse level a%ar, #i. .e e+ce%ion of %erformance co"rses in m"sic. 3o
"ndergrad"ae co"rses n"m4ered 4elo# 400 may 4e a"g. as d"al7level co"rses.
W.en "sing d"al7level co"rses, .ig.er :"aliy and&or addiional #or9 is re:"ired of .e s"dens enrolled a .e grad"ae
level o ens"re .e addiional rigor of grad"ae #or9. 0.e addiional re:"iremens of grad"ae s"dens in .ese d"al7level
co"rses m"s 4e eviden in .e co"rse sylla4"s, #.ic. may 4e colleced 4y 0.e Grad"ae 1c.ool for revie#. - is .e
res%onsi4iliy of .e academic "ni .ead o revie# d"al7level sylla4i for ad.erence o .is %olicy.
Revised May 2013
$olicy 3"m4er 2040
$olicy 3ame Courses Offered in 3on4*raditional +ormats
'ae of ("rren Version 6co4er 2003
Overview
0.e levels of 9no#ledge and com%eencies offered in non7radiional formas m"s 4e e:"ivalen o .ose %rod"ced in
radiional co"rses.
Policy
(o"rses offered in non7radiional formas, e.g., concenraed or a44reviaed ime %eriods, m"s 4e designed o ens"re an
o%%or"niy for %re%araion, reflecion and analysis concerning .e s"4Bec maer. A leas one calendar #ee9 of
reflecion and analysis s.o"ld 4e %rovided o s"dens for eac. semeser .o"r, or e:"ivalen :"arer .o"rs, of grad"ae
credi a#arded. Grad"ae fac"ly m"s demonsrae .a s"dens com%leing .ese %rograms or co"rses .ave ac:"ired
e:"ivalen levels of 9no#ledge and com%eencies o .ose ac:"ired in radiional formas.
Revised May 2013
$olicy 3"m4er 1450
$olicy 3ame Criminal %ac5ground C)ec5
Policy
$rograms may re:"ire a criminal .isory c.ec9 as %ar of .e final admissions %rocess. 0.e a%%lican s.o"ld cons"l .e
%rogram o #.ic. .e or s.e is a%%lying for more deailed informaion. A%%licans are res%onsi4le for any fees associaed
#i. 4ac9gro"nd c.ec9s.
Revised May 2013
$olicy 3"m4er 1340
$olicy 3ame Dissertation and *)esis Committees
Overview
0.is %olicy deails .e role and formaion of a .esis or disseraion commiee.
Policy
1"dens %"rs"ing degrees re:"iring com%leion of a .esis or disseraion m"s .ave a .esis or disseraion commiee o
oversee %rogress o#ard .e degree. 1"dens s.o"ld selec a grad"ae fac"ly mem4er from .eir grad"ae %rogram o ac
as .e c.air of .e commiee and selec .e remaining commiee mem4ers #i. .e g"idance of .eir commiee c.air.
0.e follo#ing govern .e selecion of commiee mem4ers:
*ac. commiee m"s consis of a leas .ree a%%roved mem4ers of .e @M? grad"ae fac"ly.
A leas #o of .e .ree commiee mem4ers m"s 4e from .e s"densA grad"ae %rogram.
0.e dean of 0.e Grad"ae 1c.ool m"s a%%rove non7grad"ae fac"ly mem4ers for .esis, researc. %roBec or
disseraion commiees.
3on7grad"ae fac"ly mem4ers may incl"de %ersons e+ernal o .e "niversiy.
3on7grad"ae fac"ly mem4ers s.all ma9e "% no more .an one7.ird of .e oal commiee mem4ers.i%.
-n addiion o .e .ree re:"ired commiee mem4ers, a grad"ae insr"cor, #.en .is or .er e+%erise clearly
:"alifies .im or .er, may 4e a%%oined o a commiee #i. .e a%%roval of .e dean of 0.e Grad"ae 1c.ool.
0.e (ommiee A%%roval form m"s 4e com%leed and s"4mied o 0.e Grad"ae 1c.ool no laer .an .e
second #ee9 of .e semeser in #.ic. .e s"dens regiser for disseraion or .esis.
*)esis and Dissertation Committee Approval form
Revised May 2013
$olicy 3"m4er 1350
$olicy 3ame Dissertation and *)esis Continuance
'ae of ("rren Version Marc. 2004
Overview
0.is %olicy e+%lains .e conin"ance necessary #.ile com%leing a .esis or disseraion.
Policy
Grad"ae s"dens are re:"ired o regiser for .e minim"m .o"rs of .esis or disseraion credi re:"ired 4y .eir
grad"ae %rogram. 1"dens m"s regiser for .esis or disseraion in .e a%%ro%riae incremens of credi .o"rs
;deermined 4y .eir %rogram< d"ring .ose semesers in #.ic. .ey are engaged in .e researc. or in .e #riing of .e
.esis or disseraion. -f s"dens .ave com%leed .e ma+im"m n"m4er of .o"rs allo#ed 4y .eir %rogram for .esis,
disseraion or researc. %roBec co"rses 4" sill .ave no com%leed .e final doc"men, .ey m"s regiser for a leas one
.o"r of 0.esis (onin"ance, 'isseraion (onin"ance or Researc. $roBec (onin"ance eac. semeser #.ile .ey are
com%leing .eir researc. or #riing. 360*: 0.e conin"o"s enrollmen co"rse GRA' 5!8 canno 4e "sed as a .esis or
disseraion conin"ance co"rse.
Revised May 2013
$olicy 3"m4er 1300
$olicy 3ame Dissertation and *)esis Grading
Overview
0.is %olicy e+%lains .e %rocess of grading a .esis or disseraion.
Policy
*ffecive fall 200!, no grade #ill 4e %osed for .esis, disseraion or researc. %roBec credis "nil .e end of .e semeser
in #.ic. .e s"den is enrolled. A .e end of .e semeser, .e fac"ly mem4er #ill ener an C1D ;saisfacory< or C?D
;"nsaisfacory<. 2ac"ly and s"dens may vie# .is grade on e7cam%"s. A grade of C3(D ;no credi< #ill 4e
a"omaically enered 4y .e RegisrarAs 6ffice for 0.esis, 'isseraion or Researc. $roBec (onin"ance .o"rs. W.en
.e .esis or disseraion is com%leed, a noaion #ill 4e made on .e s"den ranscri% indicaing com%leion.

Revised May 2013
$olicy 3"m4er 1350
$olicy 3ame Dissertation and *)esis "e6uirements
Overview
A disseraion is re:"ired of all candidaes for .e 'ocor of A"diology, 'ocor of $syc.ology and 'ocor of $.iloso%.y
degrees. A 'ocor of M"sical Ars Lec"re Recial and 'ocor of M"sical Ars 'oc"men are re:"ired of all candidaes
for .e 'ocor of M"sical Ars degree. 'ocoral s"dens are re:"ired o s"4mi .eir disseraion o $ro="es for
%"4lis.ing in 'isseraion A4sracs. 'ocoral grad"aes m"s com%lee .e 'isseraion $"4lis.ing Agreemen and %ay a
G55.00 ;radiional< %"4lis.ing fee. 0.e %"4lis.ing agreemen and fee are s"4mied online direcly o $ro="es.
A .esis is re:"ired in several masers and *d.1. %rograms. -n o.er maserAs degree %rograms, a researc. %roBec and .e
#riing of a .esis is an o%ion #.ic. may 4e eleced 4y .e s"den in cons"laion #i. and s"4se:"enly a%%roved 4y
.is or .er adviser. Grad"ae s"dens are re:"ired o regiser for .e minim"m .o"rs of .esis or disseraion credi
re:"ired in .eir %rograms. 1"dens m"s regiser for .esis or disseraion for credi .o"rs d"ring .ose semesers in
#.ic. .ey are engaged in .e researc. or in .e #riing of .e .esis or disseraion. 360*: 0.e conin"o"s enrollmen
co"rse GRA' 5!8 canno 4e "sed as a .esis or disseraion conin"ance co"rse.
Policy
0.e general re:"iremens for .e %re%araion of a .esis or disseraion %erain %rimarily o formaing. 0.ese
re:"iremens %rovide a degree of "niformiy and ens"re .a eac. .esis or disseraion is in a form s"ia4le for 4inding,
is f"lly legi4le, and can 4e %reserved.
1"dens #.o s"4mi a .esis or disseraion in %arial f"lfillmen of .e re:"iremen for a grad"ae degree a @M? s.o"ld
cons"l .e "#$ Graduate !chool %hesis and &issertation #anual for deailed g"idelines o s"4mission. 0.ese
g"idelines canno 4e s"%erseded 4y any o.er syle g"ide "nless e+%licily re:"ired 4y .e grad"ae or %roBec adviser and
a%%roved 4y .e dean of 0.e Grad"ae 1c.ool. A general overvie# incl"des .ese se%s:
1"dens s.o"ld:
(ons"l .eir %rogram re:"iremens for g"idelines on regisering for .eir .esis or disseraion.
1elec a grad"ae fac"ly mem4er as commiee c.air.
-denify .e remaining mem4ers of .e commiee #i. g"idance from .e commiee c.air.
1"4mi .e (ommiee A%%roval form o 0.e Grad"ae 1c.ool.
)egin .e %roBec "sing .e syle g"ide recommended 4y .eir %rogram.
Aend a formaing #or9s.o% sc.ed"led in .e semeser .a .ey %lan o com%lee .e doc"men.
Arrange for .e 'irecor of 1"den 1"%%or in 0.e Grad"ae 1c.ool o revie# .e forma of .e ro"g. draf.
Ma9e necessary formaing c.anges.
64ain a%%roval signa"res on a%%roval %ages, signed in 4lac9 in9 on eac. co%y.
1"4mi original signed co%ies of a%%roval %ages o 0.e Grad"ae 1c.ool.
1"4mi .e doc"men;s< o @M? li4raries elecronically
2or disseraions, s"4mi one co%y elecronically o $ro="es.
0iles of disseraions #ill 4e %rined in .e grad"aion %rogram if .e informaion is received 4y .e a%%ro%riae
deadline.
Appendi
@M? Grad"ae 1c.ool 0.esis and 'isseraion Man"al
Revised May 2013
$olicy 3"m4er 1130
$olicy 3ame Doctoral Candidacy "e6uest
Overview
1"dens %"rsing docoral degrees m"s 4e a%%roved for admiance ino docoral candidacy.
Policy
'ocoral s"dens are admied ino candidacy for .eir grad"ae degree once .ey .ave com%leed all re:"ired co"rse
#or9, %assed .eir com%re.ensive assessmen and com%leed all condiions of .e original admission ino .e
individ"alAs degree %rogram. 6nce s"dens .ave reac.ed .is %oin, .e %rogram direcor informs .e dean of 0.e
Grad"ae 1c.ool elecronically or 4y leer. 0.is confirmaion of s"ccessf"l com%leion of .e com%re.ensive assessmen
is %laced in .e s"denAs file, and .e or s.e is considered a candidae for .e docoral degree. 0.e s"den is .en
%ermied o advance o com%leion of .is or .er disseraion and grad"aion.
Revised May 2013
$olicy 3"m4er 1140
$olicy 3ame &mployment
Overview
0.is %olicy descri4es 0.e Grad"ae 1c.oolAs %osiion on em%loymen.
Policy
0.e Grad"ae 1c.ool recogniFes .a many grad"ae s"dens de%end "%on %ar7ime or f"ll7ime em%loymen o mee
e+%enses. 0.o"g. .ere is no limi o .e ma+im"m n"m4er of credi .o"rs em%loyed s"dens may a9e, s"dens and
advisers s.o"ld realiFe .a a co"rse sc.ed"le s.o"ld a9e ino consideraion .e demands of em%loymen.
*1ual *mplo$ment pportunit$
@ames Madison ?niversiy does no discriminae on .e 4asis of race, color, naional origin, religion, gender, age, veeran
sa"s, %oliical affiliaion or disa4iliy ;in com%liance #i. .e Americans #i. 'isa4iliies Ac< #i. res%ec o
em%loymen or admissions, or in connecion #i. is %rograms or aciviies.
-n:"iries or re:"ess for reasona4le accommodaion may 4e direced o .e aciviy coordinaor, .e a%%ro%riae
"niversiy office, or .e 6ffice of *:"al 6%%or"niy, M1( 5/02, 1018 >arrison 1ree, >arrison4"rg, VA 22/08, %.one
;540< 55/75!!1 0'' ;540< 55/7228/, or fa+ ;540< 55/78!!2. More informaion is availa4le .ro"g. .e 6ffice of *:"al
6%%or"niy We4 sie a .%:&&###.Bm".ed"&oeo&.
Revised May 2013
$olicy 3"m4er 2050
$olicy 3ame &valuation of Orientation and Advisement Programs
Purpose
0.ere s.o"ld 4e reg"lar eval"aion of orienaion and advisemen %rograms.
Policy
6rienaion and advisemen %rograms m"s 4e eval"aed reg"larly and "sed o en.ance effecive assisance o s"dens.
Revised May 2013
$olicy 3"m4er 1150
$olicy 3ame +aculty Advisers
Overview
All s"dens admied ino o 0.e Grad"ae 1c.ool are assigned a fac"ly adviser. Grad"ae %rogram direcors or
designaed mem4ers of .e grad"ae fac"ly serve as fac"ly advisers.
Policy
Afer admission, s"dens m"s mee #i. .eir advisers o selec iniial co"rse #or9 and %lan .eir %rograms of s"dy.
$rograms of s"dy s.o"ld 4e develo%ed %rior o iniial regisraion.
Revised May 2013
$olicy 3"m4er 1430
$olicy 3ame +amily &ducational "ig)ts and Privacy Act of 7-.8 9+&"PA:
Overview
@ames Madison ?niversiy ad.eres o and ann"ally informs s"dens of .e 2amily *d"caional Rig.s and $rivacy Ac of
1!84, as amended. 0.is ac, #i. #.ic. .e insi"ion inends o f"lly com%ly, #as designaed o %roec .e %rivacy of
ed"caional records. ?nder .e 2amily *d"caional Rig.s and $rivacy Ac ;2*R$A< s"dens .ave cerain rig.s #i.
res%ec o .eir ed"caion records.
Policy
0.ese rig.s incl"de:
*)e rig)t to inspect and review t)e student;s education records wit)in 8, days of t)e day t)e $niversity receives a
re6uest for access
1"dens s.o"ld s"4mi o .e regisrar, dean, .ead of .e academic de%armen, or o.er a%%ro%riae official #rien
re:"ess .a idenify .e record;s< .ey #is. o ins%ec. 0.e ?niversiy official #ill ma9e arrangemens for access and
noify .e s"den of .e ime and %lace #.ere .e records may 4e ins%eced. -f .e records are no mainained 4y .e
?niversiy official o #.om .e re:"es #as s"4mied, .a official s.all advise .e s"den of .e correc official o
#.om .e re:"es s.o"ld 4e addressed.
*)e rig)t to re6uest t)e amendment of t)e student;s education records t)at t)e student 0elieves are inaccurate or
misleading
1"dens may as9 .e ?niversiy o amend a record .a .ey 4elieve is inacc"rae or misleading. 0.ey s.o"ld #rie .e
?niversiy official res%onsi4le for .e record, clearly idenify .e %ar of .e record .ey #an c.anged, and s%ecify #.y
i is inacc"rae or misleading. -f .e ?niversiy decides no o amend .e record as re:"esed 4y .e s"den, .e
?niversiy #ill noify .e s"den of .e decision and advise .e s"den of .is or .er rig. o a .earing regarding .e
re:"es for amendmen. Addiional informaion regarding .e .earing %roced"res #ill 4e %rovided o .e s"den #.en
noified of .e rig. o a .earing.
*)e rig)t to consent to disclosures of personally identifia0le information contained in t)e student;s education
records' ecept to t)e etent t)at +&"PA aut)ori<es disclosure wit)out consent
6ne e+ce%ion #.ic. %ermis disclos"re #i.o" consen is disclos"re o sc.ool officials #i. legiimae ed"caional
ineress. A sc.ool official is a %erson em%loyed 4y .e ?niversiy in an adminisraive, s"%ervisory, academic or
researc., or s"%%or saff %osiion ;incl"ding la# enforcemen "ni %ersonnel and .eal. saff<E a %erson or com%any #i.
#.om .e ?niversiy .as conraced ;s"c. as an aorney, a"dior, or collecion agen<E a %erson serving on .e )oard of
0r"seesE or a s"den serving on an official commiee, s"c. as a disci%linary or grievance commiee, or assising
ano.er sc.ool official in %erforming .is or .er as9s. A sc.ool official .as a legiimae ed"caional ineres if .e official
needs o revie# an ed"caion record in order o f"lfill .is or .er %rofessional res%onsi4iliy. ?%on re:"es, .e ?niversiy
may disclose ed"caion records #i.o" consen o officials of ano.er sc.ool in #.ic. a s"den see9s or inends o
enroll. 0.e follo#ing is considered C'irecory -nformaionD a @ames Madison ?niversiy and may 4e made availa4le o
.e general %"4lic "nless .e s"den noifies .e 6ffice of .e Regisrar in %erson or in #riing #i.in five days afer .e
firs day of class regisraion:
1"denAs name, ele%.one n"m4ers, addresses, dae and %lace of 4ir., maBor and minor fields of s"dy, college of maBor
and year ;firs year s"den, so%.omore, ec.<, enrollmen sa"s ;f"ll7ime&%ar7ime< incl"ding credi .o"rs, daes of
aendance, degree so"g. and ime, degrees conferred, a#ards and .onors conferred, %arici%aion in officially
recogniFed aciviies and s%ors, #eig. and .eig. of mem4ers of a.leic eams, .e mos recen %revio"s ed"caional
agency or insi"ion aended 4y .e s"den, fraerniy and&or sororiy and ed"caional socieies.
*)e rig)t to file a complaint wit) t)e $/S/ Department of &ducation concerning alleged failures 0y =ames
>adison $niversity to comply wit) t)e re6uirements of +&"PA
0.e name and address of .e office .a adminisers 2*R$A is: 2amily $olicy (om%liance 6ffice, ?.1. 'e%armen of
*d"caion, 400 Maryland Aven"e, 1W, Was.ingon, '( 2020274505.
.%:&&###.ed.gov&%olicy&gen&reg&fer%a&inde+..ml
2or more deailed informaion concerning @M?As records %olicy see @ames Madison ?niversiy, $olicies and $roced"res,
$olicy 2112, 0.e 2amily *d"caional Rig.s and $rivacy Ac a .%:&&###.Bm".ed"&@M?%olicy&2112.s.ml.
Revised May 2013
$olicy 3"m4er 1150
$olicy 3ame +oreign Language
Overview
0.is %olicy descri4es .e %osiion of 0.e Grad"ae 1c.ool regarding foreign lang"ages.
Policy
$assing a .ird year foreign lang"age co"rse, a reading 9no#ledge of a foreign lang"age or s"ccessf"l com%leion of a
foreign lang"age e+am is re:"ired in .ose academic "nis #.ic. so s%ecify. (ons"l .e degree re:"iremens of .e
academic %rograms for individ"al re:"iremens.
Revised May 2013
$olicy 3"m4er 11/0
$olicy 3ame Grade "eview
Overview
0.is %olicy descri4es 0.e Grad"ae 1c.oolAs %osiion on a%%ealing grades in grad"ae co"rses.
Policy
*val"aion of s"den #or9 and assignmen of grades on .e 4asis of academic crieria are .e res%onsi4iliies and
%rerogaive of .e fac"ly. 0.e "niversiy and is fac"ly mem4ers also recogniFe .a grading can 4e a s"4Becive %rocess
and s"dens may feel .eir grade .as 4een ina%%ro%riaely assigned. -f s"c. disagreemens occ"r, s"dens .ave a rig. o
4e fairly .eard. 0.e cr"cial agency in grad"ae s"den eval"aion is .e grad"ae %rogram in #.ic. .e s"denAs #or9 is
foc"sed. $rinci%al eval"aors m"s 4e fac"ly mem4ers of .e s"denAs grad"ae %rogram. - is ass"med .a dis%"es
over "nsaisfacory %rogress #ill 4e informally disc"ssed and reconciled a .e %rogram or academic "ni level.
'isc"ssions of .is y%e #ill commonly occ"r among .e s"den, maBor %rofessor and o.er fac"ly mem4ers in .e
grad"ae %rogram. Refer o $roced"re 11/0.5 for a deailed e+%lanaion of .is %roced"re.
Appendices
Grade Revie# $roced"re
Grade A%%eal form
Revised May 2013
$olicy 3"m4er 11!0
$olicy 3ame Grading System
Overview
0.e follo#ing %olicy reflecs .e descri%ion J n"merical val"e of leer grades assigned in grad"ae co"rses.
Policy
Letter Grade Description 3umerical !alue
A *+cellen 4.0
A7 3.8
)M Very Good 3.3
) Good 3.0
)7 2.8
( $oor 2.0
2 2ail"re 0.0
- -ncom%lee
-$ -n $rogress
W Wi.dra#al
W$ Wi.dra#al #.ile %assing
W2 Wi.dra#al #.ile failing
1&? 1aisfacory&?nsaisfacory
N0.esis&disseraion and seleced
o.er co"rses. 1ee co"rse
descri%ions.O
3( 3o (redi
0.e M&7 grading scale is o%ional for fac"lyE .e co"rse grading sysem m"s 4e saed in .e co"rse sylla4"s.
A grade %oin average is calc"laed 4y dividing .e acc"m"laed n"m4er of grade %oins earned 4y .e
acc"m"laed n"m4er of credi .o"rs aem%ed. All grad"ae credis aem%ed and all grad"ae grades earned,
#.e.er %assing or failing, #ill 4e "sed o calc"lae a s"denAs grade %oin average.
0.e s"denAs grade %oin average a%%ears on .is or .er ranscri%.
1"dens m"s a9e all co"rses on a leer grade ;CA72D< or saisfacory& "nsaisfacory ;1&?< 4asis, 4ased on .o#
.e %aric"lar co"rse #as a%%roved. 1"dens do no .ave fle+i4iliy in c.oosing a grading o%ion.
A grade of CWD #ill 4e assigned o s"dens #.o #i.dra# from a co"rse afer .e add&dro% deadline 4" 4efore
.e end of .e co"rse adB"smen deadline.
A grade of CW$D or CW2D ;according o .e sa"s of .e s"den a .e ime of #i.dra#al< #ill 4e assigned o
s"dens #.o #i.dra# afer .e co"rse adB"smen deadline a .e discreion of .e insr"cor. 0.e CW$D or CW2D
#ill 4e recorded and remain on .e s"denAs ranscri%. 6nly .e insr"cor can assign a CW$D or CW2.D
-f s"dens .ave com%leed .e ma+im"m n"m4er of .o"rs allo#ed 4y .eir %rogram for .esis, disseraion or
researc. %roBec co"rses 4" .ave no com%leed .e #or9, .ey #ill regiser for .esis, disseraion or researc.
%roBec conin"ance eac. semeser #.ile com%leing .eir researc. or #riing. A grade of C3(D ;no credi< #ill 4e
a"omaically enered for conin"ance .o"rs.
1"dens s.o"ld 9ee% in mind .a earning a C)7D grade may 4ring .e G$A 4elo# 3.0 and %reven .e s"den
from grad"aing.
-n order o grad"ae, s"dens m"s saisfy grade re:"iremens s%ecified 4y .eir individ"al academic %rogram.
Revised May 2013
$olicy 3"m4er 2103
$olicy 3ame Graduate Assistants
'ae of ("rren Version @an"ary 2005E revised 1e%em4er 2010E revised Marc. 2013
*ac. year, @ames Madison ?niversiy ma9es f"nds availa4le .ro"g. .e grad"ae assisans.i% %rogram. Al.o"g.
limied in n"m4er, assisans.i%s conri4"e significanly o academic and non7academic areas of .e "niversiy.
Assisans.i%s %rovide financial assisance o :"alified s"dens #.o o.er#ise mig. 4e "na4le o %"rs"e grad"ae
degrees. 0.ey also offer o%%or"niies for s"dens o gain #or.#.ile eac.ing and o.er e+%eriences relevan o .eir
c.osen disci%lines. 0.is %olicy %rovides for .e a%%oinmen and "se of grad"ae assisans a @ames Madison ?niversiy.
1"dens #ill 4e a#arded assisans.i%s for a ma+im"m of fo"r academic semesers ;e+cl"sive of s"mmer session< and a
ma+im"m of .ree years in .e Maser of 2ine Ars, *d"caional 1%ecialis, and docoral %rograms. Assisans.i%s are
limied o nine %aid grad"ae .o"rs of "iion eac. fall and s%ring semeser, al.o"g. conracs are "s"ally #rien for an
academic year. 1"dens m"s %ay for any addiional .o"rs eac. semeser a .e "iion rae 4ased on residency sa"s.
0"iion #ill 4e covered a .e on7cam%"s rae for .e .o"rs saed on .e conrac. Any addiional c.arges for We474ased
co"rses #ill 4e .e res%onsi4iliy of .e s"den. ?nder no circ"msances #ill %aymen from assisans.i% f"nds 4e "sed
for a"died co"rse #or9 or "ndergrad"ae .o"rs. Assisans.i%s do no cover s"densA room and 4oard e+%enses. 3o
"iion or si%end is %aid .ro"g. .e assisans.i% %rogram for s"mmer sessions.
!lassification of Assistantships
&octoral Assistant
A 'ocoral Assisan is assigned o an academic "ni o assis fac"ly mem4ers in .eir res%onsi4iliies of eac.ing and&or
researc.. 1"dens in docoral %rograms may also serve as 0eac.ing Assisans. 'ocoral Assisans m"s 4e enrolled in a
docoral %rogram a @M?. 1ome 'ocoral Assisans.i%s may cover more .an .e reg"lar amo"n of "iion, may %ay a
.ig.er si%end and may remain in effec .ro"g. all or %ar of .e s"mmer erm.
Graduate Assistant
A Grad"ae Assisan is assigned o an academic "ni, s"%%or %rogram or adminisraive office o assis fac"ly mem4ers
in %re%aring for insr"cion, leading disc"ssion gro"%s, grading %a%ers, cond"cing researc., %re%aring la4oraories,
%erforming de%armenal adminisraive as9s, ec. 1%ecific d"ies #ill vary according o .e needs of .e de%armen.
%eaching Assistant
A limied n"m4er of 0eac.ing Assisans.i%s are availa4le in academic "nis offering maBor %rograms of grad"ae s"dy.
1"dens may 4e a#arded eac.ing assisans.i%s o assis fac"ly mem4ers #i.in .e de%armen #i. insr"cor7relaed
d"ies ;e.g., develo%ing and&or managing class maerials, %re%aring and&or s"%ervising a la4oraory, grading assignmens,
faciliaing s"dy sessions, mainaining office .o"rs<. -n some cases, .e 0eac.ing Assisan may %rovide class lec"res or
serve as .e insr"cor of record for a co"rse ;"% o .ree credi .o"rs< or an e:"ivalen credi .o"r la4oraory eac.
semeser.
1"dens m"s .ave com%leed a minim"m of 1/ .o"rs of a%%ro%riae grad"ae co"rse #or9 o serve as .e insr"cor of
record for a co"rse #.ile in .eir assisans.i% %osiion. 0.e .iring academic "ni is res%onsi4le for sec"ring and
mainaining a c"rren ranscri% for eac. 0eac.ing Assisan. A 0eac.ing Assisan m"s 4e direcly s"%ervised 4y a
grad"ae fac"ly mem4er.
Applica3ilit$
0.is %olicy a%%lies o all s"dens conraced ino grad"ae assisans.i%s a .e "niversiy, regardless of y%e.
Assignment of Graduate Assistants
Grad"ae assisans #ill 4e assigned o a "ni of .e "niversiy only #.en:
0.e assignmen of grad"ae assisans conri4"es s"4sanially and %rod"cively o .e mission of .e academic "ni,
.e %rogram or .e "niversiy.
Assigned d"ies and res%onsi4iliies are meaningf"l in erms of com%lemening .e s"denAs formal academic #or9
and add o .e s"denAs %rofessional develo%men.
Revised May 2013
*ligi3ilit$
0o 4e eligi4le o receive an assisans.i%, eac. s"den m"s 4e "ncondiionally or condiionally acce%ed ino a grad"ae
%rogram a @M?. A s"den #.o is %rovisionally acce%ed #ill no 4e eligi4le for a Grad"ae Assisans.i% "nil .e or s.e
ac.ieves "ncondiional or condiional acce%ance ino a grad"ae %rogram. 3oe: Grad"ae %rograms .ave .e rig. o
im%ose addiional crieria.
2or .eir co"rses o 4e covered 4y .eir assisans.i%, all Grad"ae Assisans m"s enroll eac. semeser d"ring .e
reg"lar regisraion %eriod and %rior o .e "iion ref"nd dae as o"lined a .%:&&###.Bm".ed"&regisrar. 1"dens #.o
regiser for addiional co"rses afer .is ime %eriod #ill 4e .eld res%onsi4le for addiional "iion and fees. 1"dens #.o
dro% co"rses afer .e add&dro% deadline 4" 4efore .e end of .e co"rse adB"smen deadline #ill 4e res%onsi4le for fees
and #ill receive a grade of CWD for .e co"rse. A grade of CW$D or CW2D ;according o .e sa"s of .e s"den a .e
ime of #i.dra#al< #ill 4e assigned a .e discreion of .e insr"cor o .e s"dens #.o #i.dra# afer .e co"rse
adB"smen deadline. 0.e CW$D or CW2D #ill 4e recorded and remain on .e s"denAs ranscri%. *+ce%ions may 4e
made only for doc"mened e+en"aing circ"msances and #ill 4e .andled on a case74y7case 4asis 4y .e dean of 0.e
Grad"ae 1c.ool. 1"dens m"s conac .e @M? 6ffice of 1"den Wi.dra#al if all co"rses are dro%%ed o #i.dra#
from .e "niversiy.
Assistantship 4ours
-n accordance #i. "niversiy %olicy g"idelines, grad"ae assisans #ill %rovide an average of 20 .o"rs of assisance
eac. #ee9. Grad"ae assisans canno 4e as9ed o %erform more .an an average of 20 .o"rs %er #ee9 "nless s%ecial
%ermission is graned from 0.e Grad"ae 1c.ool. Visa re:"iremens si%"lae .a inernaional s"dens may no in any
circ"msances #or9 more .an 20 .o"rs %er #ee9. 1"dens may no 4egin .eir assisans.i% %rior o com%leion and
s"4mission of all re:"ired forms.
!onditions of !ontinuation in Assistantship
Grad"ae assisans are re:"ired o ma9e significan %rogress o#ard .eir degrees, #.ic. means .ey m"s:
(arry nine .o"rs of grad"ae co"rse #or9 eac. semeser. 3oe: ?nderload a%%roval is re:"ired if a grad"ae
assisan is no regisered for nine grad"ae .o"rs eac. semeser. ?nderloads for fe#er .an si+ grad"ae credis are
no a%%roved. 6nly one "nderload may 4e graned d"ring a grad"ae assisanAs %rogram of s"dy.
Mainain a leas a 3.0 grad"ae G$A in order o reain or rea%%ly for .e assisans.i%.
1"dens may receive assisans.i%s for a ma+im"m of fo"r semesers ;fall and s%ring< or #o academic years,
e+ce% for 'ocoral Assisans, s"dens in .e Maser of 2ine Ars %rogram or s"dens see9ing .e *d"caion
1%ecialis degree.
.esource Allocation
$rior o .e 4eginning of .e academic year, .e 'ean of 0.e Grad"ae 1c.ool #ill ma9e recommendaions o .e
$rovos&Vice $residen of Academic Affairs concerning .e oal n"m4er of Grad"ae, 'ocoral and 0eac.ing
Assisans.i%s availa4le, as #ell as .e amo"n of .e si%ends availa4le o 4e %aid #i.in .e 'ivision of Academic
Affairs. 2inal a%%roval for .ese allocaions ress #i. .e $rovos&Vice $residen of Academic Affairs. 0.is oal #ill no
incl"de allocaion for Assisans in 1"den Affairs, A.leics or Grans. 2inal a%%roval for allocaions of f"nding for
Grad"ae Assisans in A.leics ress #i. .e 1enior Vice $residen for Adminisraion and 2inance. 2inal a%%roval for
allocaions of f"nding for Grad"ae Assisans in 1"den Affairs ress #i. .e 1enior Vice $residen for 1"den Affairs.
*ac. Vice $residen s.all 4e res%onsi4le for a%%roval of allocaions for Grad"ae Assisans #i.in .eir divisions.
0.e 'ean of 0.e Grad"ae 1c.ool, in conB"ncion #i. .e Associae Vice $residen of Reso"rce $lanning and Analysis,
#ill oversee .e allocaion of .e assisans.i%s among .e colleges and adminisraive offices in Academic Affairs.
Academic deans #ill deermine .e allocaion of assisans.i%s according o academic "nis #i.in .eir colleges and #ill
inform .e 'ean of 0.e Grad"ae 1c.ool of .eir allocaions.
Application Process
A s"den ineresed in a grad"ae assisans.i% s.o"ld inform .e grad"ae %rogram o #.ic. .e or s.e is a%%lying of .is
or .er ineres in an assisans.i%. -f .ere is no an assisans.i% availa4le, .e s"den may a%%ly for a %osed
assisans.i% .ro"g. ano.er de%armen.
1"dens may a%%ly for assisans.i% %osiions on @M?As @o4Lin9 We4 sie a
.%:&&###.Bm".ed"&."manreso"rces&em%&Bo4lin9.s.ml.
Revised May 2013
Award of Assistantship
Assisans.i% de%armens #ill c.oose assisans from .e a%%licaions s"4mied for .eir %osiions. Academic "ni .eads
and direcors #ill revie# a%%licaions and se "% inervie#s. -f .e a#ard of an assisans.i% is recommended, .e
academic "ni .ead or direcor #ill o4ain a signed conrac from .e s"den for .e a%%roved ime %eriod and #ill
s"4mi a signed 1W*( %osiion descri%ion o 0.e Grad"ae 1c.ool si%"laing .e vario"s assisans.i% d"ies. -f a
eac.ing assisans.i% is a#arded and .e s"den #ill 4e serving as .e insr"cor of record, .e .iring de%armen #ill
sec"re and mainain a c"rren ranscri% for .e .ired s"den.
0.e signed conrac, %osiion descri%ion, a+ forms, -7! form and direc de%osi forms #ill 4e for#arded o 0.e Grad"ae
1c.ool for disri4"ion o o.er "niversiy offices, ;i.e., 2inancial Aid and 1c.olars.i%s, $ayroll and ?niversiy )"siness
6ffice<.
1"dens #.o are rea%%oined from one academic year o .e ne+ #ill 4e re:"ired o com%lee .e Grad"ae
Assisans.i% (onrac 2orm and 1W*( %osiion descri%ion only. 'eadline for s"4miing Re.ire (onracs is A%ril 24.
All grad"ae assisans s.o"ld 4e a%%oined and all conrac maerials s.o"ld 4e s"4mied o 0.e Grad"ae 1c.ool no
laer .an 30 days %rior o .e conrac sar dae. 2ail"re o s"4mi conracs 30 days %rior #ill res"l in delayed financial
aid or a revised a#ard %ac9age as #ell as delays, incl"ding lae si%end %aymen, "iion %aymens and loan
dis4"rsemen. (om%leed and signed -7! forms are re:"ired o 4e in 1W*( no laer .an 2 days afer .e firs #or9 day
of .e conrac. 2ail"re o s"4mi .e -7! form in a imely manner #ill res"l in .e s"denPs assisans.i% 4eing
erminaed. 0.e s"den #ill no 4e %aid for ime conri4"ed and .e s"den #ill no 4e eligi4le for conrac rene#al. -n
no insance #ill .e s"den 4e allo#ed o conin"e %as .e d"e dae for .e -7! form. Violaion of .is ime re:"iremen
may s"4Bec .e "niversiy o criminal %enalies. 0.e 'ean of 0.e Grad"ae 1c.ool may reallocae o o.er academic
"nis or %rograms any f"ll academic year assisans.i%s .a remain "nfilled 4y .e 4eginning of classes eac. semeser.
3ligations of Graduate Assistant
1"dens #.o acce% assisans.i%s m"s 4e availa4le for %lanning, orienaion, raining and&or #or9s.o%s a%%ro+imaely
one #ee9 %rior o .e 4eginning of .e conrac %eriod as re:"esed 4y .e academic "nis or %rograms graning .e
assisans.i%s.
1"dens #.o are graned grad"ae assisans.i%s are re:"ired o a4ide 4y "niversiy %olicy, sae and federal la#.
Stipends and Tuition Allocations
-n all cases, .e .iring de%armen or %rogram area %ays .e si%end. 1i%ends are %aid in semi7mon.ly insallmens, and
are a+a4le income. 1i%ends are no #ages, and .e Grad"ae Assisan is no %rimarily engaged in %roviding services,
4" insead is 4eing %rovided raining 4y .e "niversiy in a #or9 seing.
0.e "niversiyAs )"dge 6ffice deermines if .e "niversiy ;.ro"g. 0.e Grad"ae 1c.ool<, .e .iring de%armen or .e
%rogram area #ill %ay for "iion allocaions. 0.e erms for "iion allocaions are as follo#s:
-n no case may an assisans.i% cover "ndergrad"ae .o"rs or a"died .o"rs.
Assisans.i%s %ay nine in7sae credi .o"rs of grad"ae co"rse #or9 eac. semeser, "nless an "nderload is
a%%roved.
0.e s"den is res%onsi4le for %aymen of "iion for all addiional .o"rs a9en a4ove .e designaed n"m4er of
.o"rs covered 4y .e conrac.
1ome grad"ae assisans.i% %osiions %ay o"7of7sae "iion: .o#ever, o"7of7sae "iion is no f"lly f"nded
for all assisans.i% %osiions. -f an o"7of7sae s"den is .ired in an Cin7sae f"nded %osiion,D .e s"den is
res%onsi4le for %aymen of .e difference 4e#een .e in7sae and o"7of7sae "iion raes. 0.e conrac #ill
s%ecify .e "iion classificaion.
'isan Learning "iion raes #ill 4e %aid "% o, 4" no e+ceeding, .e on7cam%"s rae for credi .o"rs as
designaed in .e conrac.
2or ne# assisans.i% %osiions, 0.e Grad"ae 1c.ool, #or9ing #i. .e )"dge 6ffice, #ill verify .a f"nds are
availa4le and assign ne# %osiion n"m4ers.
/orfeiture of Assistantship
1"dens #.o leave .e "niversiy, fail o %erform .e d"ies "nder .eir assisans.i%s, lose .eir eligi4iliy for .e
assisans.i%, or violae a "niversiy %olicy or sae or federal la# #ill forfei .eir grad"ae assisans.i%s. -n s"c. cases,
.e "niversiy may #i.dra# "iion %aymen and #ill .ave no f"r.er o4ligaion o conin"e o %ay a si%end.
Revised May 2013
Additional 56" *mplo$ment for Graduate Assistants
Grad"ae s"dens receiving si%ends from Virginia sae f"nds are occasionally %ermied o acce% @M? em%loymen in
addiion o .e 20 assisans.i% .o"rs. $ermission for s"c. em%loymen m"s come from 0.e Grad"ae 1c.ool in
res%onse o a re:"es 4y .e s"denAs grad"ae %rogram direcor or adviser. 0.e s"den and .e direcor or adviser
s.o"ld caref"lly consider .e overall effec of addiional em%loymen on .e s"denAs academic %erformance.
*valuation of Graduate Assistants
All grad"ae assisans m"s 4e eval"aed ann"ally. 0.e forma and iming of .e eval"aion is a .e discreion of .e
.iring de%armen. *val"aions s.o"ld 4e 9e% on file in .e .iring de%armen for five years.
.esponsi3ilities
0.e division .eads are res%onsi4le for allocaion of f"nds #i.in .eir divisions o %rovide for grad"ae assisans.i%s.
0.e $rovos&Vice $residen for Academic Affairs is res%onsi4le for a%%roval of Grad"ae Assisans.i%s #i.in
.e 'ivision of Academic Affairs, and for .e final a%%roval of reallocaions of grad"ae assisans.i%s across
college lines.
0.e 1enior Vice $residen for Adminisraion and 2inance is res%onsi4le for a%%roval of grad"ae assisans.i%s
in A.leics.
0.e 1enior Vice $residen for 1"den Affairs is res%onsi4le for a%%roval of grad"ae assisans.i%s in 1"den
Affairs.
0.e 'ean of 0.e Grad"ae 1c.ool is res%onsi4le for .e general s"%ervision of .e assisans.i% %rogram and .as
res%onsi4iliy for:
6verseeing "iion 4"dge for assisans.i%s and managing .e conrac and allocaion %rocessE
A%%roving .e a%%oinmen of grad"ae assisans recommended 4y .e de%armen or academic "ni .ead and
conc"rred in 4y .e a%%ro%riae dean and vice %residenE
*ns"ring .a 0eac.ing Assisans are conraced in accordance #i. .e g"idelines se for. 4y .e 1o".ern
Associaion of (olleges and 1c.ools (ommission on (olleges.
0.e academic "ni, de%armen or %rogram .eads .ave res%onsi4iliies for:
(om%leing and revie#ing conracs for grad"ae assisansE
)"dgeing for assisans.i% si%ends and "iion allocaions ;"nless "iion is %aid 4y 0.e Grad"ae 1c.ool<E
*ns"ring .a %osiion descri%ions for assisans.i%s are s"4mied o .e 1"den *m%loymen Wor9 (ener
and are on file in .e a%%ro%riae academic "nisE
Monioring .e %erformance of grad"ae assisans #i.in .eir academic "nisE
1"4miing official noificaion o .e 'ean of 0.e Grad"ae 1c.ool of eac. resignaion 4efore .e %osiion is
reassignedE
*nforcing .e r"le .a grad"ae assisans may no 4egin .eir assignmens %rior o com%leion and s"4mission
of all re:"ired forms.
Sanctions
2ail"re o follo# .ese %roced"res in .iring grad"ae assisans may res"l in a%%ro%riae sancions, "% o and incl"ding
erminaion of .e assisans.i% conrac or .e em%loymen of .e individ"al violaing .is %olicy.
Appendices
Grad"ae Assisan 2acs.ee
?nderload Re:"es form
Revised May 2013
$olicy 3"m4er 2050
$olicy 3ame Graduate Council >em0ers)ip and !oting ?uorum
Overview
0.e adminisraion of 0.e Grad"ae 1c.ool is governed 4y .e Grad"ae (o"ncil, .e grad"ae fac"ly as a 4ody, and .e
'ean of 0.e Grad"ae 1c.ool. 0o accom%lis. .e "niversiyPs com%re.ensive o4Becives, 0.e Grad"ae 1c.ool develo%s
4road %olicies and long7range %lans. Grad"ae (o"ncil a%%roval is re:"ired for .e follo#ing:
3e# %rogram %ro%osals
'eleion of grad"ae %rograms
1andards for grad"ae fac"ly
)road grad"ae admission %olicies
Grad"ae co"rses
Policy
Graduate !ouncil 6em3ership
0.e Grad"ae co"ncil voing mem4ers.i% s.all consis of a re%resenaive from eac. grad"ae %rogram, .e dean of 0.e
Grad"ae 1c.ool, #.o #ill c.air (o"ncil meeings, a re%resenaive from .e @M? li4rary sysem, and #o grad"ae
s"dens. -n .e a4sence of .e dean, an alernae c.air ;c.osen 4y .e mem4ers.i%< s.all %reside.
Graduate !ouncil 7uorum
A :"or"m for .e Grad"ae (o"ncil s.all consis of a sim%le maBoriy of voing mem4ers %resen a .e meeing %rovided
a leas 50K of .e (o"ncil mem4ers.i% is %resen. 0.is #ill also 4e .e case for decisions made 4y elecronic voe.
Revised May 2013
$olicy 3"m4er 1200
$olicy 3ame Graduate Degree Completion "e6uirements
Overview
-n order o receive grad"ae degrees, s"dens m"s com%lee cerain re:"iremens.
Policy
0.e office of .e dean of 0.e Grad"ae 1c.ool, assised 4y .e grad"ae fac"ly, is res%onsi4le for final a%%roval of
grad"ae degrees o 4e a#arded. - is .e res%onsi4iliy of eac. s"den o ens"re .a co"rses seleced are acce%a4le o
.e %rogram 4eing %"rs"ed. A s"den canno grad"ae #i. a G$A 4elo# 3.0.
0.e Grad"ae 1c.ool mandaes .e follo#ing general degree com%leion re:"iremens in order for s"dens o receive
.eir grad"ae degrees. *ac. grad"ae s"den m"s:
(om%lee a #rien grad"ae %lan of s"dy 4y .e end of .e s"denAs firs semeser and s"4mi i o 0.e Grad"ae
1c.ool. A leas one7.alf of .e co"rses in .e s"denAs re:"ired %lan of s"dy m"s 4e a .e 500 co"rse level or
a4ove.
)e conin"o"sly enrolled in .e grad"ae %rogram from admission o grad"aion ;"nless s%ecifically e+em%<.
>ave saisfied any condiions of .is or .er admission, s"c. as %rovisional or condiional admission.
(om%lee .e grad"ae %rogram #i. a 3.0 or .ig.er G$A. *+ce%ions m"s 4e re:"esed from .e dean of 0.e
Grad"ae 1c.ool.
All grad"ae s"dens are re:"ired o 4e enrolled d"ring .e semeser .ey receive .eir degree. -f s"dens are no
enrolled in reg"lar co"rse #or9, .ey m"s enroll for ei.er com%re.ensive, .esis or disseraion conin"ance, or
direced researc., #.ic.ever is a%%ro%riae. 0.e conin"o"s enrollmen co"rse GRA' 5!8 canno 4e "sed d"ring
.e grad"aion semeser.
(om%lee all re:"iremens of .e grad"ae %rogram and 0.e Grad"ae 1c.ool #i.in si+ calendar years ;maserAs
and ed"caion s%ecialis degrees< or eig. years ;docoral degrees<.
1"ccessf"lly ac.ieve docoral candidacy ;docoral s"dens only<.
1"ccessf"lly com%lee a com%re.ensive assessmen or e:"ivalen as deermined 4y .e individ"al grad"ae
%rogram. 0.e grad"ae %rogram m"s noify 0.e Grad"ae 1c.ool .a .e s"den .as s"ccessf"lly com%leed .e
com%re.ensive assessmen. A milesone com%leion #ill 4e noed on .e s"densA ranscri%.
1"4mi a .esis, disseraion or researc. %roBec, if re:"ired 4y .e academic %rogram, o 0.e Grad"ae 1c.ool .a
mees .e forma re:"iremens se for. in %he Graduate !chool %hesis and &issertation #anual.
(om%lee .e minim"m %eriod of residency esa4lis.ed 4y .is or .er %rogram. W.ile .e radiional %eriod of
re:"ired residency is o%imal, .e ec.nological revol"ion .a faciliaes disance learning of all varieies may no
allo# for .e radiional a%%roac. o residency. *nrolled s"dens are srongly enco"raged o a9e advanage of all
availa4le aven"es of learning, incl"ding accessing .e @M? fac"ly, saff and o.er s"dens, as #ell as .e li4rary,
la4oraories and o.er faciliies .a n"r"re .e academic e+%erience.
-n addiion o meeing .e general com%leion re:"iremens se for. 4y 0.e Grad"ae 1c.ool, eac. s"den m"s mee
.e grad"aion re:"iremens of .e individ"al grad"ae %rogram.
Appendi
0.e Grad"ae 1c.ool 0.esis&'isseraion Man"al
Revised May 2013
$olicy 3"m4er 2102
$olicy 3ame Graduate +aculty Appointments
'ae of ("rren Version 1e%em4er 2010E Revised 2e4r"ary 2013
Overview
2ac"ly mem4ers a @ames Madison ?niversiy #.o eac. grad"ae co"rses m"s 4e a%%roved 4y 0.e Grad"ae 1c.ool as
mem4ers of .e grad"ae fac"ly. 0.is %olicy a%%lies o all insr"cional fac"ly mem4ers a .e "niversiy. - also a%%lies
o adminisraive and %rofessional ;AJ$< fac"ly mem4ers #.o are considered or a%%ly for grad"ae fac"ly sa"s.
Policy
2ac"ly mem4ers may 4e a%%oined o .e grad"ae fac"ly #.en .ey are .ired, if .eir res%onsi4iliies #ill incl"de
grad"ae insr"cion and advising and&or s"%ervision, and if .ey mee .e crieria for grad"ae fac"ly sa"s. ("rren
fac"ly mem4ers #.ose res%onsi4iliies c.ange o incl"de grad"ae insr"cion, advising and&or s"%ervision are eligi4le
o a%%ly o 4ecome mem4ers of .e grad"ae fac"ly 4y "sing .e %roced"res o"lined in .is %olicy. AdB"nc clinical
grad"ae insr"cors may 4e given grad"ae fac"ly sa"s 4y .e academic "ni .ead, #i. %rior a%%roval 4y .e academic
dean and .e dean of 0.e Grad"ae 1c.ool.
A%%oinmens o .e grad"ae fac"ly are rene#a4le ann"ally "nder .e %roced"res o"lined in .is %olicy.
3e# 2ac"ly Mem4ers
3e# fac"ly mem4ers may 4e a%%oined o .e grad"ae fac"ly #.en .ey are .ired, if .eir res%onsi4iliies #ill
incl"de grad"ae insr"cion and advising and&or s"%ervision, and if .ey mee .e crieria for grad"ae fac"ly sa"s.
0.e academic "ni of .e .iring de%armen #ill send a leer o .e dean of 0.e Grad"ae 1c.ool re:"esing .a .e
fac"ly mem4er 4e a%%oined a .e a%%ro%riae grad"ae fac"ly level. 0.e college dean m"s also sign .e leer
re:"esing .e a%%oinmen, and a co%y of .e a%%licanAs c"rric"l"m via m"s 4e aac.ed.
("rren 2ac"ly Mem4ers
A c"rren fac"ly mem4er #is.ing o 4e a%%oined o .e grad"ae fac"ly s.o"ld s"4mi an a%%licaion o .e
a%%ro%riae academic "ni .ead d"ring .e semeser %receding .e desired dae of a%%oinmen, 4" no laer .an #o
mon.s 4efore .e desired dae of a%%oinmen.
-f .e academic "ni .ead a%%roves .e a%%licaion of a fac"ly mem4er o .ave grad"ae fac"ly sa"s, a
recommendaion #ill 4e for#arded o .e a%%ro%riae academic dean.
-f .e academic dean a%%roves a recommendaion o a%%oin a fac"ly mem4er o grad"ae fac"ly sa"s, .e
recommendaion, #i. noaion of .e deanAs a%%roval, #ill 4e for#arded o .e dean of 0.e Grad"ae 1c.ool.
A%%oinmens
A%%oinmens o .e grad"ae fac"ly are made 4y .e dean of 0.e Grad"ae 1c.ool. 0.e dean #ill noify eac. fac"ly
mem4er a%%oined o .e grad"ae fac"ly, and a co%y of .e noificaion #ill 4e sen o .e iniiaing dean and academic
"ni .ead. Any fac"ly mem4er denied a%%oinmen o .e grad"ae fac"ly #ill also 4e noified of s"c. denial, #i.
co%ies o .e A?> and academic dean. 'enial of a%%oinmen 4y .e dean of 0.e Grad"ae 1c.ool is final and is no an
a%%eala4le acion.
Rene#al
(onin"aion of grad"ae fac"ly sa"s is rene#ed adminisraively eac. year .ro"g. a c.ec9lis re%or s"4mied 4y
0.e Grad"ae 1c.ool o .e academic "ni .eads in "nis .a .ave grad"ae fac"ly. 0.e Grad"ae 1c.ool #ill ass"me
.a grad"ae fac"ly conin"e o mee eligi4iliy crieria as long as .e academic "ni .ead indicaes .a .e fac"ly
mem4er mainains involvemen in grad"ae insr"cion, advising and s"%ervision, and .as received saisfacory ann"al
eval"aions in sc.olars.i% and in grad"ae eac.ing.
A fac"ly mem4erAs grad"ae fac"ly sa"s #ill no 4e rene#ed if .e academic "ni .ead indicaes in .e ann"al "%dae
re%or .a .e fac"ly mem4er no longer mees eligi4iliy re:"iremens, .a an "nsaisfacory ann"al eval"aion #as
given, or .a .e mem4erAs sa"s s.o"ld 4e no 4e rene#ed for some o.er reason. ?%on receiving s"c. an indicaion in
.e ann"al "%dae re%or, .e dean of 0.e Grad"ae 1c.ool #ill noify .e fac"ly mem4er of nonrene#al of grad"ae
fac"ly sa"s. 3onrene#al of grad"ae fac"ly sa"s 4y .e dean of 0.e Grad"ae 1c.ool is final and is no an a%%eala4le
acion.
Revised May 2013
$roced"ral 0imeline
)y 6co4er 31 of eac. academic year, 0.e Grad"ae 1c.ool #ill s"4mi 4y email or cam%"s mail a lis of c"rren
grad"ae fac"ly in all caegories o eac. academic "ni .a .as grad"ae fac"ly
?sing .e Graduate Facult'()nstructor Annual $pdate *eport From send 4y 0.e Grad"ae 1c.ool, academic "ni .eads
#ill indicae .e follo#ing for .e grad"ae fac"ly in eac. caegory:
*ac. fac"ly mem4er #.o conin"es o mee eligi4iliy crieria and #.ose %erformance .as 4een saisfacory
*ac. fac"ly mem4er #.ose fac"ly sa"s s.o"ld 4e elevaed from grad"ae insr"cor o grad"ae fac"ly mem4er
*ac. fac"ly mem4er #.o no longer mees eligi4iliy crieria, #.ose %erformance .as 4een "nsaisfacory, or #.ose
sa"s s.o"ld no 4e rene#ed for some reason
Wi.dra#al of grad"ae fac"ly sa"s may 4e accom%lis.ed a any ime 4y acion of .e dean of 0.e Grad"ae 1c.ool.
0.is may occ"r "%on recommendaion of .e academic dean, .e academic "ni .ead or .e Grad"ae (o"ncil, or "%on
.e grad"ae deanAs o#n iniiaive. 1"c. acion is a%%ro%riae #.en .e fac"ly mem4er is deermined o lac9 one or
more eligi4iliy crieria, is deermined o .ave %erformed in an "nsaisfacory manner on .e grad"ae fac"ly, as a
sancion for miscond"c, as a sancion for %os7en"re revie# or for any o.er a%%ro%riae reason. 2ac"ly mem4ers do
no .ave a legiimae e+%ecaion of conin"aion of grad"ae fac"ly sa"s, and i may 4e #i.dra#n a any ime for any
reason. Wi.dra#al of grad"ae fac"ly sa"s 4y .e dean of 0.e Grad"ae 1c.ool is final and is no an a%%eala4le
acion. -n .e case of #i.dra#al of sa"s, .e fac"ly mem4er #ill 4e informed in #riing from .e dean of 0.e
Grad"ae 1c.ool, and a co%y of .e noice #ill 4e sen o .e academic "ni .ead and academic dean.
Graduate +aculty &ligi0ility and "esponsi0ilities
Graduate Facult' #em+er
A grad"ae fac"ly mem4er is a".oriFed o eac. a .e 5007level and a4oveE c.air and serve on com%re.ensive
assessmen, .esis and disseraion commieesE s"%ervise %racica and inerns.i%sE and a9e on o.er res%onsi4iliies of
grad"ae %rogramming as assigned 4y .e a%%ro%riae academic "ni .ead. A fac"ly mem4er may 4e recommended for
a%%oinmen as a grad"ae fac"ly mem4er o eac. grad"ae co"rses a .e "niversiy if .e or s.e mees .e follo#ing
crieria:
0.e fac"ly mem4er m"s %ossess .e a%%ro%riae erminal degree in .is or .er eac.ing fieldE
0.e fac"ly mem4er m"s %resen evidence o .e a%%ro%riae academic "ni .ead of c"rren sc.olarly %rod"civiy
;#i.in .e las si+ years< as a%%ro%riae for .is or .er fieldE
0.e fac"ly mem4er m"s %resen evidence o .e a%%ro%riae academic "ni .ead of s"ccessf"l eac.ing and&or
adminisraion a .e grad"ae level #i.in .e las si+ years, or o.er relevan conri4"ions o grad"ae ed"caionE
and
0.e fac"ly mem4er m"s mee any addiional academic "ni crieria on file #i. .e Grad"ae 1c.ool for .e
academic "ni.
Graduate )nstructor
Grad"ae -nsr"cors can 4e a".oriFed o %erform .e follo#ing aciviies as assigned 4y .e a%%ro%riae academic "ni
.ead: eac. a .e 500 level and a4oveE serve on com%re.ensive assessmen, .esis and disseraion commiees 4" no
c.air .emE s"%ervise %racica and inerns.i%sE and a9e on o.er res%onsi4iliies of grad"ae %rogramming as assigned 4y
.e a%%ro%riae A?>. A fac"ly mem4er may 4e recommended for a%%oinmen as a Grad"ae -nsr"cor o eac.
grad"ae co"rses a .e "niversiy if .e or s.e mees .e follo#ing crieria:
0.e fac"ly mem4er m"s %ossess a leas an a%%ro%riae maserPs degree in .is or .er field, %refera4ly #or9ing
o#ard .e a%%ro%riae erminal degree
0.e fac"ly mem4er m"s %resen evidence o .e a%%ro%riae academic "ni .ead of sc.olarly %rod"civiy and&or
a%%ro%riae %rofessional e+%erience ;#i.in .e las si+ years< as relevan for .is or .er fieldE and
0.e fac"ly mem4er m"s mee any addiional academic "ni crieria on file #i. 0.e Grad"ae 1c.ool for .e
academic "ni.
*eassignment from Graduate )nstructor to Graduate Facult' #em+er
A fac"ly mem4er may 4e recommended for reassignmen from grad"ae insr"cor o grad"ae fac"ly mem4er if .e or
s.e mees .e follo#ing crieria: -f lac9 of a erminal degree is .e only crierion missing for grad"ae fac"ly mem4er
sa"s, .e individ"al may 4e a%%oined as a grad"ae insr"cor and .e a%%oinmen may 4e c.anged o grad"ae fac"ly
Revised May 2013
mem4er #i. a recommendaion o .e dean of 0.e Grad"ae 1c.ool from .e a%%ro%riae academic "ni .ead, #i.
a%%roval of .e academic college dean, #.en .e erminal degree is a#arded.
,meritus Facult' #em+er
*meri"s grad"ae fac"ly may %erform any of .eir %re7reiremen d"ies and res%onsi4iliies, as assigned 4y .e
a%%ro%riae academic "ni .ead, 4" may no 4e em%loyed f"ll ime 4y .e "niversiy. A fac"ly mem4er #.o reires from
.e "niversiy may 4e recommended for conin"aion of grad"ae fac"ly sa"s if .e or s.e mees .e follo#ing crieria:
0.e fac"ly mem4er .eld grad"ae fac"ly sa"s on .e dae of reiremen.
As an e+ce%ion o .e crieria for grad"ae fac"ly sa"s, emeri"s grad"ae fac"ly mem4ers are no e+%eced o
mainain sc.olarly %rod"civiy.
0.e fac"ly mem4er m"s mainain emeri"s sa"s a .e "niversiy.
academic "ni.
Ad-unct Graduate Facult' #em+er
AdB"nc grad"ae fac"ly mem4ers are no a"omaically adB"nc fac"ly of .e "niversiy. AdB"nc grad"ae fac"ly can
4e a".oriFed o %erform .e follo#ing aciviies as assigned 4y .e a%%ro%riae academic "ni .ead: eac. a .e 500
level and a4oveE serve on com%re.ensive assessmen, .esis and disseraion commiees 4" no c.air .em ;#i. .e
e+ce%ion of AdB"nc Grad"ae 2ac"ly from .e ?niversiy of Mala, "%on #rien a%%roval of .e dean of 0.e Grad"ae
1c.ool<E s"%ervise %racica and inerns.i%sE and a9e on o.er res%onsi4iliies of grad"ae %rogramming. A fac"ly
mem4er may 4e recommended for a%%oinmen as an adB"nc grad"ae fac"ly mem4er o eac. grad"ae co"rses a .e
"niversiy if .e or s.e mees .e follo#ing crieria:
0.e fac"ly mem4er m"s %ossess .e a%%ro%riae erminal degree in .is or .er eac.ing fieldE
0.e fac"ly mem4er m"s %resen evidence o .e a%%ro%riae academic "ni .ead of c"rren sc.olarly %rod"civiy
;#i.in .e las si+ years< as a%%ro%riae for .is or .er fieldE
0.e fac"ly mem4er m"s %resen evidence o .e a%%ro%riae academic "ni .ead of s"ccessf"l eac.ing and&or
adminisraion a .e grad"ae level #i.in .e las si+ years, or o.er relevan conri4"ions o grad"ae ed"caionE
and
academic "ni.
Ad-unct Graduate )nstructor
AdB"nc Grad"ae -nsr"cors are no a"omaically adB"nc fac"ly of .e "niversiy. AdB"nc grad"ae insr"cors can 4e
a".oriFed o %erform .e follo#ing aciviies as assigned 4y .e a%%ro%riae academic "ni .ead: eac. a .e 5007level
and a4oveE s"%ervise %racica and inerns.i%sE and a9e on o.er res%onsi4iliies of grad"ae %rogramming. AdB"nc
grad"ae insr"cors are no a".oriFed o serve on com%re.ensive assessmen, .esis or disseraion commiees. A
fac"ly mem4er may 4e recommended for a%%oinmen as an adB"nc grad"ae fac"ly mem4er o eac. grad"ae co"rses
a .e "niversiy if .e or s.e mees .e follo#ing crieria:
0.e fac"ly mem4er m"s %ossess a leas an a%%ro%riae maserPs degree in .is or .er field.
0.e fac"ly mem4er m"s %resen evidence o .e a%%ro%riae academic "ni .ead of sc.olarly %rod"civiy and&or
a%%ro%riae %rofessional e+%erience ;#i.in .e las si+ years< as relevan for .is or .er fieldE and
academic "ni.
Ad-unct Clinical Graduate )nstructor
AdB"nc clinical grad"ae insr"cors can 4e a".oriFed only o s"%ervise %racica and inerns.i%s. AdB"nc clinical
grad"ae insr"cors are no a".oriFed o eac. a .e 5007level and a4ove, nor o serve on com%re.ensive assessmen,
.esis or disseraion commiees. An individ"al may 4e recommended for a%%oinmen as an adB"nc clinical grad"ae
insr"cor o s"%ervise %racica and inerns.i%s for s"dens a .e "niversiy if .e or s.e mees .e crieria on file #i.
0.e Grad"ae 1c.ool for .e academic "ni.
Appendi
Academic Affairs $olicy Q5
A%%licaion for Grad"ae 2ac"ly
Revised May 2013
$olicy 3"m4er 1210
$olicy 3ame Graduate *eac)ing Assistants: *raining and &nglis) Language Competency
Overview
Grad"ae eac.ing assisans m"s .ave %ro%er raining and mee *nglis. lang"age com%eencies.
Policy
Supervision of Graduate Teaching Assistants
0.e academic "ni m"s assign a f"ll ime fac"ly mem4er o s"%ervise .e eac.ing assignmen of .e G0A. 0.e fac"ly
s"%ervisor m"s mee #i. .e G0A on a reg"lar 4asis, a leas once every #o #ee9s. -n addiion o assigning a fac"ly
s"%ervisor, .e G0A m"s e+%erience a co"rse and&or #or9s.o% designed o eac. .e G0A a4o" me.ods of college
level insr"cion.
GTA Selection !riteria
All s"dens 4eing considered for G0A assignmens m"s:
>ave com%leed a minim"m of 1/ credi .o"rs of a%%ro%riae grad"ae co"rse #or9 o serve as .e insr"cor of
record for a co"rse #.ile in .eir assisans.i% %osiion.
'emonsrae an acce%a4le "ndersanding of a%%ro%riae me.ods and ec.ni:"es re:"ired for insr"cion of
college level s"dens. All G0A candidaes m"s 4e allo#ed o demonsrae .is "ndersanding 4y eac.ing a
leas one o4served f"ll class session.
'emonsrae a s"fficien level of *nglis. %roficiency and fl"ency, and "ndersanding of .e learning syle of
s"dens aending @M?. All inernaional s"dens m"s demonsrae .a .ey .ave ac.ieved a saisfacory
score ;as deermined 4y .e individ"al grad"ae %rogram< on .e 0es of *nglis. as 2oreign Lang"age ;06*2L<
or .e -nernaional *nglis. Lang"age 0esing 1ysem ;-*L01<. -n addiion, a s"fficien level of *nglis.
%roficiency m"s 4e demonsraed "nder ac"al class circ"msances #.ere .e s"dens 4eing a"g. 4y .e G0A
can %arici%ae in eval"aing .e s"denPs *nglis. %roficiency.
>ave .eir eac.ing eval"aed 4y .eir fac"ly s"%ervisor mid7#ay and a .e end of .e eac.ing semeser. 0.e
res"ls of .e eval"aion m"s 4e conveyed direcly o .e G0A 4y .e s"%ervisor.
>ave .eir eac.ing eval"aed 4y .eir s"dens in same manner "sed 4y .eir academic "ni. 0.e G0A m"s
s.are .e res"ls of .e s"denPs eval"aion #i. .eir s"%ervisor.
-n .ose cases #.ere an inernaional grad"ae s"den .as 4een acce%ed #i. .e "ndersanding .a .e or s.e
#ill receive an assisans.i% 4", afer arriving canno saisfy one or more of .e G0A selecion crieria, every
effor s.o"ld 4e made o .onor .e assisans.i% offer "nil .e s"dens is a4le o eac..
Definitions
Grad"ae 0eac.ing Assisan ;G0A<: Any grad"ae s"den #.o .as eac.ing res%onsi4iliy.
0eac.ing Res%onsi4iliy: 0eac.ing or assising in .e eac.ing of a co"rse, a la4 secion of a co"rse, or more .an one class
session in a co"rse.
Appendi
Grad"ae Assisan 2acs.ee
Revised May 2013
$olicy 3"m4er 1220
$olicy 3ame Honor System
Overview
0.is %olicy descri4es 0.e Grad"ae 1c.oolAs %osiion on .e @ames Madison ?niversiy >onor 1ysem.
Policy
@M? o%eraes "nder an >onor 1ysem .a daes 4ac9 o .e 1!0!710 academic session. 1"dens ado%ed .e >onor
1ysem in order o "%.old individ"al and comm"niy inegriy. *ac. s"den is e+%eced o o4serve com%lee .onesy in
all academic maers and o re%or insances #.ere ano.er s"den .as violaed .e >onor 1ysem. A s"den >onor
(o"ncil adminisers .e >onor 1ysem, and every s"den #.o maric"laes a .e "niversiy, #.e.er grad"ae or
"ndergrad"ae, 4ecomes a mem4er of .e >onor 1ysem. 0.e "niversiy e+%ecs .e coo%eraion of fac"ly mem4ers and
adminisraors in "%.olding .is >onor 1ysem. 0.e !tudent .and+oo/ %rovides f"ll informaion on .e >onor 1ysem,
and .e >onor (o"ncil office %rovides s"dens #i. assisance in "ndersanding >onor 1ysem %olicy.
0.e >onor (o"ncil enco"rages all mem4ers of .e @M? comm"niy o familiariFe .emselves #i. .e >onor (ode and
>onor 1ysem %roced"res. 0.e >onor (o"ncil We4 sie is .%:&&###.Bm".ed"&.onor&.
All incoming @M? s"dens, incl"ding grad"ae s"dens, are re:"ired o #ac. a #e47video conaining informaion
a4o" .e @M? >onor (ode. 1"dens m"s .en a9e a #e474ased es on .e maerial a .eir convenience from any
locaion. 0.e es m"s 4e com%leed 4y .e end of .e s"denPs firs semeser a @M?. 0.e >onor (ode 0"orial video,
es informaion, and es are availa4le a: .%:&&###.Bm".ed"&.onor&es.s.ml.
1"dens #i. doc"mened disa4iliies #.ic. im%ac learning may conac .e 6ffice of 'isa4iliy 1ervices for assisance
;.%:&&###.Bm".ed"&ods&<.
(onacs are lised on .e >onor (ode 0es We4 sie a4ove.
Revised May 2013
$olicy 3"m4er 1230
$olicy 3ame (ncomplete Grades
Overview
0.is %olicy descri4es 0.e Grad"ae 1c.oolAs %osiion on incom%lee grades in grad"ae co"rses.
Policy
0.e grade of C-D is "sed o indicae incom%lee #or9 in a co"rse. (o"rses in #.ic. a s"den received a grade of C-D m"s
4e com%leed 4y .e end of .e ne+ reg"lar semeser, or .e grade is re%ored %ermanenly as an C2D or C?D ;de%ending
on .e grading scale "sed for .e co"rse<. An e+ension #ill 4e graned "%on re:"es 4y .e fac"ly mem4er for only one
addiional semeser.
1"dens s.o"ld cons"l academic "ni g"idelines regarding s"c. co"rses. - is .e res%onsi4iliy of .e s"den o ens"re
grade c.anges are re%ored o .e 6ffice of .e Regisrar 4y .e deadline. 1ee .e "niversiy calendar in .e Graduate
Catalog for .e dae 4y #.ic. grade c.anges m"s 4e s"4mied.
All co"rse #or9 m"s 4e com%leed 4y .e final dae of eac. s"denAs final semeser. 1"dens failing o mee .e
deadline #ill no grad"ae and #ill .ave .eir degrees daed .e follo#ing semeser. (ons"l .e "niversiy calendar in
.e *egistration and !tudent *ecord !ervices .and+oo/0 online a .%:&&###.Bm".ed"&regisrar or in .e fron of .e
Graduate Catalog for daes.
Appendi
Regisraion and 1"den Record 1ervices >and4oo9
Revised May 2013
$olicy 3"m4er 1240
$olicy 3ame Off4Campus Courses
'ae of ("rren Version 1e%em4er 2002E revised 1e%em4er 200/
Overview
0.is %olicy ses .e %arameers of off7cam%"s co"rses.
Policy
6ff7cam%"s co"rses are occasionally offered o %ar7ime s"dens enrolled in a grad"ae %rogram 4" #.o are no in
residence on .e @M? cam%"s. (redi for s"c. co"rses may 4e allo#ed o#ard .e grad"ae degree %rovided .e co"rse is
a"g. 4y a mem4er of .e grad"ae fac"ly of .e insi"ion, and .e co"rse .as .e %rior a%%roval of .e s"denAs
adviser and .e dean of 0.e Grad"ae 1c.ool. 6nly si+ .o"rs of 501 #or9s.o% co"rses may 4e a%%lied o a degree
%rogram.
1"dens #.o a9e .eir las co"rses o f"lfill .eir %rograms of s"dy a insi"ions o.er .an @M? canno grad"ae
d"ring .a semeser "nless %rior a%%roval is o4ained .ro"g. 0.e 'ean of 0.e Grad"ae 1c.ool. 1"dens m"s 4e
enrolled a @M? d"ring .e semeser .ey grad"ae.
Revised May 2013
$olicy 3"m4er 1250
$olicy 3ame Participation in Graduation Ceremony Prior to Completion of "e6uirements
Overview
0.is %olicy a%%lies o grad"ae s"dens re:"esing %ermission o %arici%ae in .e grad"aion ceremony B"s %rior o .e
f"ll com%leion of .eir grad"ae %rogram re:"iremens.
Policy
*ac. %rogram #ill incl"de a saemen in .eir grad"ae %rogram caalog descri%ion .a clearly saes .e individ"al
%rogram %olicy for s"dens re:"esing %arici%aion in grad"aion ceremonies %rior o .e com%leion of .eir %rogram
re:"iremens. Any re:"es for e+ce%ion o .e individ"al %rogram %olicy m"s 4e made o .e direcor of .e grad"ae
%rogram.
Revised May 2013
$olicy 3"m4er 1250
$olicy 3ame Permission to *a5e a Course at Anot)er $niversity after &nrollment
Overview
0.is %olicy defines .e circ"msances regarding %ermission o a9e co"rses a ano.er "niversiy afer enrolling in a
grad"ae %rogram a @M?.
Policy
1"dens enrolled in a grad"ae %rogram may a9e grad"ae co"rses a ano.er accredied insi"ion. W.ile %rior
a%%roval is no re:"ired, s"dens s.o"ld sec"re %ermission from .eir adviser, academic "ni .ead, grad"ae %rogram
direcor, and 0.e Grad"ae 1c.ool o ens"re .a .e co"rse #ill ransfer o @M?.
- is .e s"denAs res%onsi4iliy o re:"es ransfer credi for s"c. co"rses "%on com%leion and o .ave official
ranscri%s s"4mied o 0.e Grad"ae 1c.ool office. 0ransfer credi forms are availa4le a 0.e Grad"ae 1c.ool office or
online a .%:&&###.Bm".ed"&0G1&forms..ml.
1"dens #.o a9e .eir las co"rses o f"lfill .eir %rograms of s"dy a insi"ions o.er .an @M? canno grad"ae
d"ring .a semeser "nless %rior a%%roval is o4ained .ro"g. .e 'ean of 0.e Grad"ae 1c.ool. 1"dens m"s 4e
enrolled a @M? d"ring .e semeser .ey grad"ae.
!orrespondence Stud$
3o credi o#ard .e grad"ae degree #ill 4e allo#ed for co"rses a9en 4y corres%ondence s"dy.
Appendi
A%%roval of 0 ransfer credi form
Revised May 2013
$olicy 3"m4er 1280
$olicy 3ame "eapplication
Overview
0.is %olicy descri4es .e %rocess of rea%%lying o 0.e Grad"ae 1c.ool.
Policy
1"dens #.o are acce%ed 4" #.o canno enroll a .e ime of .e offer and #is. o rea%%ly a a laer dae m"s
com%lee a ne# a%%licaion form and %ay all fees as saed in .e a%%licaion %rocess.
Revised May 2013
$olicy 3"m4er 12/0
$olicy 3ame "eceiving Credit
Policy
0o receive credi for co"rses, i is s"densA res%onsi4iliy o ens"re .a co"rses seleced are acce%a4le o .e %rogram
4eing %"rs"ed.
Revised May 2013
$olicy 3"m4er 12!0
$olicy 3ame "e6uirements for Graduation Semester "egistration
Overview
All grad"ae s"dens are re:"ired o 4e regisered in a co"rse o.er .an GRA' 5!8 d"ring .e semeser .ey receive
.eir degree.
Policy
-f s"dens are no enrolled in reg"lar co"rse #or9, .ey m"s enroll for ei.er com%re.ensive, .esis or disseraion
conin"ance, or direced researc., #.ic.ever is a%%ro%riae. 360*: 0.e conin"o"s enrollmen co"rse GRA' 5!8
canno 4e "sed d"ring .e grad"aion semeser.
Revised May 2013
$olicy 3"m4er 1330
$olicy 3ame *eac)ing Licenses
Overview
0.is %olicy descri4es 0.e Grad"ae 1c.oolAs %osiion on eac.ing licenses for grad"ae s"dens.
Policy
1ome candidaes in %rograms leading o .e Maser of Ars in 0eac.ing, Maser of 1cience in *d"caion or Maser of
*d"caion degrees do no .old .e (ollegiae $rofessional License. Refer o $roced"re 1330.5 for addiional informaion.
Appendi
$roced"re 1330.5
Revised May 2013
$olicy 3"m4er 1380
$olicy 3ame *ime Limitations
Overview
0.is %olicy descri4es 0.e Grad"ae 1c.oolAs %osiion on ime limiaions for grad"ae credis earned.
Policy
6aster8s and *ducational Specialist Students
MaserAs and ed"caional s%ecialis s"dens m"s com%lee all degree re:"iremens #i.in si+ years. Academic credi,
incl"ding ransfer credis a9en 4efore enrollmen in .e grad"ae %rogram, .a #as com%leed more .an si+ years
4efore .e dae a #.ic. .e maserAs or ed"caional s%ecialis degree is a#arded may not 4e "sed o saisfy .e degree
re:"iremens. 1"dens may s"4mi a #rien %eiion .ro"g. .eir adviser, grad"ae %rogram direcor, and academic "ni
.ead o .e dean of 0.e Grad"ae 1c.ool o receive e+ensions of ime in .e even of e+en"aing circ"msances. 1"c.
re:"ess m"s 4e received a leas one mon. %rior o .e end of .e s"denAs original si+7year ime limi.
A s"den #.ose sa"s is deacivaed, 4" laer is reacivaed .ro"g. rea%%licaion o 0.e Grad"ae 1c.ool, may no
co"n .e si+7year ime limi as 4eginning on .e dae of reacivaion.
Doctoral Students
'ocoral s"dens m"s com%lee all degree re:"iremens #i.in eig. years. Academic #or9, incl"ding ransfer credis
a9en 4efore enrollmen in .e grad"ae %rogram, .a #as com%leed more .an eig. years 4efore .e dae a #.ic. .e
docoral degree is a#arded may no 4e "sed o saisfy .e degree re:"iremens. 1"dens may s"4mi a #rien %eiion
.ro"g. .eir adviser, grad"ae %rogram direcor, and academic "ni .ead o 0.e Grad"ae 1c.ool o receive e+ensions
of ime in .e even of e+en"aing circ"msances. 1"c. re:"ess m"s 4e received a leas one mon. %rior o .e end of
.e s"denAs original eig.7year ime limi.
A s"den #.ose sa"s is deacivaed, 4" laer is reacivaed .ro"g. rea%%licaion o 0.e Grad"ae 1c.ool, may no
co"n .e eig.7year ime limi as 4eginning on .e dae of reacivaion.
Revised May 2013
$olicy 3"m4er 13/0
$olicy 3ame *ransfer Credit
'ae of ("rren Version 2e4r"ary 2003E Revised 2e4r"ary 2013
Overview
1"dens #.o #is. o receive grad"ae credi for co"rses a9en %rior o enering a @M? grad"ae %rogram m"s s"4mi
re:"ess o .eir adviser d"ring .e firs semeser of enrollmen. 0.e A%%roval of 0ransfer (redi form is availa4le online
a .%:&&###.Bm".ed"&grad&c"rren&forms.s.ml.
Policy
A grade of C)D or 4eer m"s 4e earned in co"rses re:"esed for ransfer credi. (o"rses a9en for %ass&fail or
saisfacory&"nsaisfacory grades #ill no 4e acce%ed for ransfer grad"ae credi. An official ranscri% s.o#ing .e
credis a%%roved for ransfer m"s 4e for#arded o 0.e Grad"ae 1c.ool.
?nder no circ"msances #ill more .an one7.alf of .e oal grad"ae credis re:"ired for com%leion of a %rogram 4e
considered for ransfer&incl"sion in .e s"denAs %rogram of s"dy. 0.is incl"des any .o"rs a9en a @M? %rior o
acce%ance. -n .e case of varia4le credi %rograms, .e one7.alf ma+im"m ransfer .o"rs allo#ed #ill 4e calc"laed
4ased on .e minim"m n"m4er of .o"rs re:"ired for .e degree. 1"dens may no ransfer in more .an ! credi .o"rs
from insi"ions o.er .an @M?.
0ransfer credi a%%licaions m"s 4e a%%roved 4y .e s"denAs adviser, grad"ae %rogram direcor, and .e dean of 0.e
Grad"ae 1c.ool. *+ce%ions o .e %olicy may 4e considered on a case74y7case 4asis.
(o"rse #or9 a9en #.ile an "ndergrad"ae financial aid reci%ien a @M? #ill no 4e ransferred o .e grad"ae
ranscri% if fe#er .an 12 "ndergrad"ae credis remain on .e ranscri% d"ring .e erm in #.ic. .e co"rse;s<
re:"esed for ransfer #as a9en.
- is .e s"denAs res%onsi4iliy o f"rnis. evidence .a any co"rse %resened for ransfer of credi is a%%lica4le o a
com%ara4le degree a .e accredied insi"ion #.ere .e co"rse #as a9en. -f .e necessary informaion is no on .e
official ranscri%, i m"s 4e o4ained in #riing from .e a%%ro%riae dean of .e insi"ion #.ere .e co"rse #or9 #as
earned. -n all cases, co"rses considered for ransfer of credi m"s 4e a%%lica4le o a com%ara4le degree a @M?. (o"rses
.a are no inended 4y .e insi"ion offering .em o 4e %ar of a degree %rogram, s"c. as e+ension and in7service
co"rses, are no acce%a4le for ransfer o @M?.
(redis earned o com%lee a %revio"s grad"ae degree may no 4e a%%lied o a second grad"ae %rogram a @M? a .e
same degree level. >o#ever, %revio"sly earned grad"ae credi earned as a %ar of a maserAs degree %rogram from an
accredied insi"ion may 4e co"ned o#ard .e degree re:"iremens of a .ig.er level degree, s"c. as .e Maser of
2ine Ars, *d"caional 1%ecialis and docoral degrees if .e earned maserAs degree is no a re:"iremen of admission.
W.en a maserAs degree is re:"ired for admission o a degree %rogram, credis from .e original degree %rogram may no
4e "sed o mee .e degree re:"iremens of .e ne# %rogram.
Academic #or9, incl"ding ransfer credi, a9en more .an si+ years 4efore .e maserAs degree a#ard dae or eig. years
4efore .e docoral degree a#ard dae may no 4e "sed o saisfy .e degree re:"iremens. 3o ransfer credi #ill 4e
a%%roved #.ile a s"den is in %rovisional sa"s.
1"dens m"s familiariFe .emselves #i. .eir s%ecific %rogram re:"iremens as disc"ssed in .e academic secions of
.e Graduate Catalog. -ndivid"al %rograms #ill .ave deailed informaion relaive o .e acce%ance of credi .o"rs
o#ard .eir degrees.
Revised May 2013
$olicy 3"m4er 1310
$olicy 3ame $niversity "esidency
Overview
0.is %olicy descri4es 0.e Grad"ae 1c.oolAs %osiion on residency re:"iremens for grad"ae s"dens.
Policy
Grad"ae s"dens m"s regiser a local address #i. .e 6ffice of .e Regisrar %rior o iniial regisraion for classes. All
c.anges in local address m"s 4e regisered #i. .e 6ffice of .e Regisrar. 0.is can 4e done .ro"g. MyMadison,
online a .%:&&###.Bm".ed".
Revised May 2013
$olicy 3"m4er 13!0
$olicy 3ame $nsatisfactory Progress
Overview
-f, a any ime, a grad"ae s"den fails o ma9e saisfacory %rogress o#ard .e degree, .e s"den may 4e denied
%ermission o conin"e in .e %rogram. 1"c. a decision may 4e reac.ed 4y .e s"denAs maBor adviser, academic "ni
.ead, or grad"ae %rogram direcor and #ill 4e referred o 0.e Grad"ae 1c.ool for final acion.
Policy
A s"den #ill 4e dismissed from .e degree %rogram or %rovisional sa"s #ill 4e revo9ed if .e s"den receives an C2D
or C?D in any grad"ae co"rse or a oal of .ree C(D grades in .is or .er grad"ae %rogram. A s"den dismissed from .e
degree %rogram may no enroll in any grad"ae7level co"rses for a %eriod of one year. 1"dens #.o #an o re"rn o .e
"niversiy m"s re7a%%ly and 4e re7acce%ed in .e "s"al manner.
1"dens #.o receive #o C(D grades in grad"ae co"rses or a G$A of 4elo# 3.0 #ill 4e %laced on academic #arning
and #ill receive #rien noificaion. 0.is academic #arning #ill 4e noed on .e s"denAs ranscri%. All credis
aem%ed and all grades earned, #.e.er %assing or failing, #ill 4e "sed o calc"lae a s"denAs grade %oin average.
-n some cases, grad"ae s"dens may a9e "ndergrad"ae co"rses as %ar of .eir %rogram of grad"ae s"dy. 0.e G$A
incl"des "ndergrad"ae co"rses a9en d"ring grad"ae s"dy. >o#ever, if an "ndergrad"ae co"rse %laces a s"denAs
G$A 4elo# 3.0, i #ill no %lace .e s"den on academic #arning or %reven .e s"den from grad"aing.
Revised May 2013
$olicy 3"m4er 1400
$olicy 3ame Wit)drawal from t)e $niversity or a Graduate Program
'ae of ("rren Version A"g"s 2004E revised 1e%em4er 200/
Overview
0.is %olicy descri4es 0.e Grad"ae 1c.oolAs re:"iremens for #i.dra#ing from .e "niversiy or a grad"ae %rogram.
Policy
Grad"ae s"dens #i.dra# from .eir %rograms #.en .ey erminae enrollmen 4efore com%leing a reg"lar semeser
or s"mmer session for #.ic. .ey .ave enrolled. 1"dens #.o decide o #i.dra# d"ring .e firs .ree #ee9s of .e
semeser m"s com%lee .e (ancellaion&3on7Re"rning&Leave of A4sence 3oice availa4le a
.%:&&###.Bm".ed"&regisrar&forms.s.ml and s"4mi i o .e 6ffice of .e Regisrar. 1"dens desiring o #i.dra# afer
.e .ird #ee9 of .e semeser m"s conac .e 6ffice of 1"den Wi.dra#al a ;540< 55/751/3.
0.e 6ffice of 1"den Wi.dra#al m"s a%%rove s"c. #i.dra#al re:"ess, se .e official #i.dra#al dae and noify
o.er "niversiy offices of .e #i.dra#al. 1ric com%liance #i. .is re:"iremen is mandaory.
A s"den #.o vol"narily #i.dra#s from .is or .er grad"ae %rogram #i.o" receiving official a%%roval #ill receive a
grade of C2D for all co"rses in #.ic. .e or s.e is enrolled. A s"den vol"narily #i.dra#ing #i. official a%%roval #ill
receive a grade of CW,D CW$D or CW2D in all co"rses. A grade of CWD #ill 4e assigned o s"dens #.o #i.dra# from a
co"rse afer .e add&dro% deadline 4" 4efore .e end of .e co"rse adB"smen deadline. A grade of CW$D or CW2D
;according o .e sa"s of .e s"den a .e ime of #i.dra#al< #ill 4e assigned o s"dens #.o #i.dra# afer .e
co"rse adB"smen deadline a .e discreion of .e insr"cor.
- may also 4e necessary for a grad"ae s"den o #i.dra# d"e o e+en"aing circ"msances. Wi.dra#al for
e+en"aing circ"msances m"s 4e a%%roved 4y .e s"denAs grad"ae %rogram direcor and .e dean of 0.e Grad"ae
1c.ool. A s"den #.o #i.dra#s 4eca"se of e+en"aing circ"msances #ill also receive a grade of CW,D CW$D or
CW2D in all co"rses.
1"dens #.o #i.dra# from .eir grad"ae %rogram #ill 4e res%onsi4le for "iion as deermined 4y .e 6ffice of .e
Regisrar and may 4e s"4Bec o a c.ange in .eir financial aid sa"s.
3o adB"smen in c.arges #ill 4e made "nless .e #i.dra#al form is received 4y .e 6ffice of 1"den Wi.dra#al
#i.in 30 days afer .e s"den leaves .e cam%"s or does no aend classes.
Wi.dra#al from a grad"ae %rogram is .e e:"ivalen of #i.dra#al from .e "niversiy.
Revised May 2013
$olicy 3"m4er 1410
$olicy 3ame Wit)drawal from Courses
Overview
0.is %olicy descri4es 0.e Grad"ae 1c.oolAs re:"iremens for #i.dra#ing from co"rses.
Policy
A s"den may erminae enrollmen in a co"rse 4y #i.dra#ing from .e co"rse afer .e dro% deadline. A s"den #.o
#i.dra#s from a co"rse #ill receive a grade of CWD for .e co"rse, and .is grade #ill 4e recorded ;and remain< on .e
s"denAs ranscri% regardless of .e sa"s of .e s"den in .e co"rse a .e ime of .e #i.dra#al. -n e+raordinary
si"aions, a s"den #.o 4ecomes "na4le o com%lee some co"rse re:"iremens afer .e co"rse adB"smen deadline .as
%assed may re:"es a grade of CW$D or CW2D from .e insr"cor. 0.e form ;e.g., ver4al, #rien< and iming of s"c.
re:"ess are deermined 4y individ"al insr"corsE .e s"den is res%onsi4le for ens"ring .a .e re:"es is made in an
a%%ro%riae manner and a an a%%ro%riae ime. -n res%onse o s"c. a re:"es, .e insr"cor may c.oose o record a grade
of CW$D or CW2D 4" is no o4ligaed o do so ;and may record any grade o.er .an CWD<. 0.e co"rse insr"cor may
also s"gges .a .e s"den conac .e @M? 6ffice of 1"den Wi.dra#al a4o" #i.dra#ing from .e "niversiy.
Wi.dra#ing from a co"rse #ill no res"l in a "iion red"cion.
1"dens considering #i.dra#ing from a co"rse s.o"ld 4e a#are .a grad"ae and %rofessional sc.ools and f""re
em%loyers mig. .old differing o%inions on a s"denAs #i.dra#al from a co"rse. 2or .is reason, a s"den s.o"ld
#i.dra# from a co"rse only afer serio"s consideraion.
Revised May 2013
Procedures
A%%licaion $roced"res ..................................................................................................... *rror: Reference so"rce no fo"nd
1"%%lemen o $olicy 1020 .5, A%%licaion
A%%oinmen o .e Grad"ae 2ac"ly $roced"re .............................................................. *rror: Reference so"rce no fo"nd
1"%%lemen o $olicy 2102, A%%oinmen o Grad"ae 2ac"ly
Gr ade Revie# $roced"res ................................................................................................. *rror: Reference so"rce no fo"nd
1"%%lemen o $olicy 11/0, Grade Revie#
0eac.ing Licenses $roced"re ............................................................................................ *rror: Reference so"rce no fo"nd
1"%%lemen o $olicy 1330, 0eac.ing Licenses
0ransfer of (o"rses ino a @M? Grad"ae $rogram $roced"re ......................................... *rror: Reference so"rce no fo"nd
1"%%lemen o $olicy 13/0, 0ransfer of (o"rses ino a @M? Grad"ae $rogram
Revised May 2013
$roced"re 3"m4er 1020.5
$roced"re 3ame Application Procedures
'ae of ("rren Version 1e%em4er 2005E revised 1e%em4er 200/E revised May 2013
Overview
0.is %olicy descri4es .e a%%roved me.ods for a%%lying for admission o 0.e Grad"ae 1c.ool.
Policy
$ros%ecive s"dens m"s s"4mi .eir a%%licaions and s"%%lemenal maerials online .ro"g. 0.e Grad"ae 1c.ool
We4 sie a .%:&&###.Bm".ed"&grad&%ros%ecive& . 1"dens #.o need a %a%er forma d"e o a disa4iliy s.o"ld conac
.e 6ffice of 'isa4iliy 1ervices o deermine .eir eligi4iliy for accommodaions in .e a%%licaion %rocess ;%a%er
a%%licaions re:"ire a G55 fee<.
@M? does no allo# s"dens o a%%ly o more .an one grad"ae %rogram %er a%%licaion form. -nformaion regarding
financial aid may 4e accessed online a .%:&&###.Bm".ed"&grad&finassis.s.ml or .%:&&###.Bm".ed"&finaid. (lass
sc.ed"les are availa4le online a .%:&&###.Bm".ed"&regisrar.
0.e c"rren grad"ae caalog may 4e accessed online .ro"g. 0.e Grad"ae 1c.ool We4 sie a
.%:&&###.Bm".ed"&caalog.
0.e follo#ing informaion m"s 4e s"4mied online:
Re:"ired %rogram7s%ecific s"%%lemenal maerials
G55 nonref"nda4le fee
1
1 Grad"ae a%%licaions #ill no 4e %rocessed #i.o" a%%licaion fees. A%%licaion fees canno 4e #aived, e+ce% for Mc3air and 2"l4rig. 1c.olars. $aymen m"s 4e made online: 0.e @M?
Grad"ae 1c.ool #ill no acce% %a%er c.ec9s #i. a%%licaions s"4mied online.
0.e follo#ing informaion m"s 4e sen o 0.e Grad"ae 1c.ool:
6fficial ranscri%s from all %revio"sly aended insi"ions. 6fficial ranscri%s may 4e sen elecronically .ro"g.
e1(R-$71A2*H or 'oc"fide 4y $arc.men.
6fficial sandardiFed ess scores ;GR*, GMA0, ec.< sen elecronically from .e esing cener.
0ranscri%s may also 4e mailed o:
Many grad"ae %rograms .ave s%ecific deadlines for a%%licaion revie#. (ons"l .e s%ecific academic %rogram.
International Student Applications
@M? enco"rages a%%licaions for grad"ae s"dy from :"alified inernaional s"dens. 0o ass"re .a .e "niversiy
:"alifies #i. .e ?.1. governmen as an ed"caional insi"ion serving inernaional s"dens, cerain crieria m"s 4e
me.
All iniial in:"iries for inernaional admissions m"s 4e cond"ced .ro"g. 0.e Grad"ae 1c.ool. (orres%ondence #i.
%aric"lar de%armens or %rogram direcors is srongly disco"raged. A%%licans residing o"side .e ?nied 1aes m"s
allo# 12 mon.s 4e#een a%%licaion for admission and .e re:"esed enrollmen semeser.
-n addiion o .e general a%%licaion re:"iremens of 0.e Grad"ae 1c.ool, all inernaional s"dens a%%lying for
admission o a grad"ae %rogram m"s:
>ave .e necessary a4iliy and ed"caional 4ac9gro"nd o 4enefi from e+%eriences in .is insi"ion.
'emonsrae %roficiency in *nglis. s"fficien o carry a f"ll %rogram of grad"ae s"dy .ro"g. s"4mission of a
saisfacory score on .e 0es of *nglis. as a 2oreign Lang"age ;06*2L<. *+am%les of acce%a4le scores incl"de 580
on .e %a%er74ased version, // on .e inerne74ased version, or 8.0 on .e -nernaional *nglis. Lang"age 0esing
1ysem ;-*L01<. 2or more informaion, visi .%:&&###.oefl.org or ###.iels.org
>ave all f"nds necessary for e+%enses d"ring .e enire %eriod of .e s"denAs say #i.o" resoring o em%loymen
#.ile in .e ?nied 1aes. A form for .is %"r%ose is accessi4le a:
.%:&&###.Bm".ed"&grad&%ros%ecive&inernaional.s.ml.
Revised May 2013
1"4mi a credenial eval"aion of .e academic record o ens"re .a i is com%ara4le o a ?.1. 4accala"reae degree.
*+ernal eval"aors are lised online a .%:&&###.Bm".ed"&grad&%ros%ecive&inernaional.s.ml.
An -nernaional 1"den Adviser form m"s 4e com%leed if .e a%%lican is c"rrenly in .e ?.1. on a s"den ;271 or
@71< visa and #is.es o ransfer .e visa o @M?. 0.is form is availa4le a .%:&&###.Bm".ed"&grad&inernaional&.
*ner .e ?nied 1aes on a valid s"den or o.er visa.
2or f"r.er informaion regarding inernaional s"den a%%licaions, conac:
-nernaional Grad"ae Admissions
;540< 55/75131
###.Bm".ed"&grad&inernaional
Re:"ess for informaion concerning federal reg"laions, visa and .eal. ins"rance s.o"ld 4e direced o:
'irecor, 6ffice of -nernaional 1"den and 2ac"ly $rograms
M1( /003
.%:&&###.Bm".ed"&inernaional&inls"dens&
Appendi
Revised May 2013
$roced"re 3ame Appointment to t)e Graduate +aculty Procedure
'ae of ("rren Version A"g"s 2005E revised 1e%em4er 2010E revised 2e4r"ary 2013
Overview
2ac"ly mem4ers a @ames Madison ?niversiy #.o eac. grad"ae co"rses m"s 4e a%%roved 4y 0.e Grad"ae 1c.ool as
mem4ers of .e grad"ae fac"ly. 0.is %olicy a%%lies o all insr"cional fac"ly mem4ers a .e "niversiy. - also a%%lies
o adminisraive and %rofessional ;AJ$< fac"ly mem4ers #.o are considered or a%%ly for grad"ae fac"ly sa"s.
Procedures
Graduate /acult$ Appointment
3e# fac"ly mem4ers may 4e a%%oined o .e grad"ae fac"ly #.en .ey are .ired, if .eir res%onsi4iliies #ill
incl"de grad"ae insr"cion and advising and&or s"%ervision, and if .ey mee .e crieria for grad"ae fac"ly sa"s.
0.e academic "ni .ead of .e .iring de%armen #ill send a leer o .e dean of 0.e Grad"ae 1c.ool re:"esing
.a .e fac"ly mem4er 4e a%%oined a .e a%%ro%riae grad"ae fac"ly level. 0.e college dean m"s also sign .e
leer re:"esing .e a%%oinmen, and a co%y of .e a%%licanAs c"rric"l"m via m"s 4e aac.ed.
A c"rren fac"ly mem4er #is.ing o 4e a%%oined o .e grad"ae fac"ly s.o"ld s"4mi an a%%licaion o .e
a%%ro%riae academic "ni .ead d"ring .e semeser %receding .e desired dae of a%%oinmen, 4" no laer .an #o
mon.s 4efore .e desired dae of a%%oinmen. -f .e academic "ni .ead a%%roves .e a%%licaion of a fac"ly
mem4er o .ave grad"ae fac"ly sa"s, a recommendaion #ill 4e for#arded o .e a%%ro%riae academic dean. -f
.e academic dean a%%roves a recommendaion o a%%oin a fac"ly mem4er o grad"ae fac"ly sa"s, .e
recommendaion, #i. noaion of .e deanAs a%%roval, #ill 4e for#arded o .e dean of 0.e Grad"ae 1c.ool.
A%%oinmens o .e grad"ae fac"ly are made 4y .e dean of 0.e Grad"ae 1c.ool. 0.e dean #ill noify eac.
fac"ly mem4er a%%oined o .e grad"ae fac"ly, and a co%y of .e noificaion #ill 4e sen o .e iniiaing dean
and academic "ni .ead. Any fac"ly mem4er denied a%%oinmen o .e grad"ae fac"ly #ill also 4e noified of
s"c. denial, #i. co%ies o .e A?> and academic dean. 'enial of a%%oinmen 4y .e dean of 0.e Grad"ae 1c.ool
is final and is no an a%%eala4le acion.
.enewal of Graduate /acult$ Status
(onin"aion of grad"ae fac"ly sa"s is rene#ed adminisraively eac. year .ro"g. a c.ec9lis re%or s"4mied 4y
0.e Grad"ae 1c.ool o .e academic "ni .eads in "nis .a .ave grad"ae fac"ly. 0.e Grad"ae 1c.ool #ill ass"me
.a grad"ae fac"ly conin"e o mee eligi4iliy crieria as long as .e academic "ni .ead indicaes .a .e fac"ly
mem4er mainains involvemen in grad"ae insr"cion, advising and s"%ervision, and .as received saisfacory ann"al
eval"aions in sc.olars.i% and in grad"ae eac.ing.
A fac"ly mem4erAs grad"ae fac"ly sa"s #ill no 4e rene#ed if .e academic "ni .ead indicaes in .e ann"al "%dae
re%or .a .e fac"ly mem4er no longer mees eligi4iliy re:"iremens, .a an "nsaisfacory ann"al eval"aion #as
given, or .a .e mem4erAs sa"s s.o"ld 4e no 4e rene#ed for some o.er reason. ?%on receiving s"c. an indicaion in
.e ann"al "%dae re%or, .e dean of 0.e Grad"ae 1c.ool #ill noify .e fac"ly mem4er of nonrene#al of grad"ae
fac"ly sa"s. 3onrene#al of grad"ae fac"ly sa"s 4y .e dean of 0.e Grad"ae 1c.ool is final and is no an a%%eala4le
acion.
Procedural Timeline
)y 6co4er 31 of eac. academic year, 0.e Grad"ae 1c.ool #ill s"4mi 4y email or cam%"s mail a lis of c"rren
grad"ae fac"ly in all caegories o eac. academic "ni .a .as grad"ae fac"ly.
?sing .e Graduate Facult'()nstructor Annual $pdate *eport Form sen 4y 0.e Grad"ae 1c.ool, academic "ni
.eads #ill indicae .e follo#ing for .e grad"ae fac"ly in eac. caegory:
*ac. fac"ly mem4er #.o conin"es o mee eligi4iliy crieria and #.ose %erformance .as 4een saisfacory.
*ac. fac"ly mem4er #.ose fac"ly sa"s s.o"ld 4e elevaed from grad"ae insr"cor o grad"ae fac"ly
mem4er.
Revised May 2013
*ac. fac"ly mem4er #.o no longer mees eligi4iliy crieria, #.ose %erformance .as 4een "nsaisfacory, or
#.ose sa"s s.o"ld no 4e rene#ed for some reason.
9ithdrawal of Graduate /acult$ Status
Wi.dra#al of grad"ae fac"ly sa"s may 4e accom%lis.ed a any ime 4y acion of .e dean of 0.e Grad"ae 1c.ool.
0.is may occ"r "%on recommendaion of .e academic dean, .e academic "ni .ead or .e Grad"ae (o"ncil, or "%on
.e grad"ae deanAs o#n iniiaive. 1"c. acion is a%%ro%riae #.en .e fac"ly mem4er is deermined o lac9 one or
more eligi4iliy crieria, is deermined o .ave %erformed in an "nsaisfacory manner on .e grad"ae fac"ly, as a
sancion for miscond"c, as a sancion for %os7en"re revie# or for any o.er a%%ro%riae reason. 2ac"ly mem4ers do
no .ave a legiimae e+%ecaion of conin"aion of grad"ae fac"ly sa"s, and i may 4e #i.dra#n a any ime for any
reason. Wi.dra#al of grad"ae fac"ly sa"s 4y .e dean of 0.e Grad"ae 1c.ool is final and is no an a%%eala4le
acion. -n .e case of #i.dra#al of sa"s, .e fac"ly mem4er #ill 4e informed in #riing from .e dean of 0.e
Grad"ae 1c.ool, and a co%y of .e noice #ill 4e sen o .e academic "ni .ead and academic dean.
Appendi
Academic Affairs $olicy Q5
A%%licaion for Grad"ae 2ac"ly
Revised May 2013
$roced"re 3"m4er 11/0.5
$roced"re 3ame Grade "eview Procedures
Grade C)ange "eview Procedure
0.e only 4asis for a grade c.ange a%%eal is an error in grade assignmen or calc"laion. -f a s"den 4elieves .a a grade
#as assigned in error 4eca"se of a misa9e in calc"laion or an error in recording, o resolve .e discre%ancy, .e s"den
s.o"ld cons"l .e %rofessor;s< involved 4efore .e 2riday of .e second f"ll #ee9 of classes in .e reg"lar semeser
follo#ing .e semeser of .e conesed grade. Re:"ess for revie# of s%ring semeser or s"mmer session grades m"s 4e
iniiaed no laer .an .e Monday of .e .ird f"ll #ee9 of classes in .e s"4se:"en fall semeser. -f .e %rofessor agrees
.a a c.ange s.o"ld 4e made, .e %rofessor s.o"ld s"4mi a Grade (.ange form and for#ard i o .e academic "ni
.ead or grad"ae %rogram direcor for signa"re. A co%y #ill 4e for#arded o .e dean of 0.e Grad"ae 1c.ool.
Grade "eview Procedure
-f a s"den dis%"es a grade for any o.er reason .an error in grade assignmen or calc"laion, .e s"den can iniiae a
formal grade revie# %rocess. 0o acivae .e grade revie# %rocess, .e s"den m"s follo# .ese se%s.
1. 0.e s"den s"4mis a Grade Revie# form o .e a%%ro%riae %rofessor 4y Monday of .e .ird f"ll #ee9 of classes
in .e reg"lar semeser .a follo#s .e semeser for #.ic. .e conesed grade #as given. 0.e s"den m"s aac. a
#rien e+%lanaion of reasons for .e a%%eal, incl"ding any doc"menaion relaing o .e dis%"ed grade. Re:"ess
for revie# of s%ring semeser or s"mmer session grades m"s 4e iniiaed no laer .an .e Monday of .e .ird f"ll
#ee9 of classes in .e s"4se:"en fall semeser.
2. 0.e s"den mees #i. .e co"rse insr"cor 4y 2riday of .e .ird f"ll #ee9 of classes o aem% o resolve .e
concern.
-f .e s"den and .e co"rse insr"cor reac. an agreemen .a .e grade s.o"ld 4e c.anged, .e co"rse
insr"cor c.anges .e grade 4y s"4miing a Grade (.ange form o .e a%%ro%riae academic "ni .ead or
grad"ae %rogram direcor for .a individ"alAs signa"re. A co%y of .is signed Grade (.ange form #ill 4e
for#arded o .e dean of 0.e Grad"ae 1c.ool. 2or grad"ae s"dens #.ose grade of C(,D C?D or C2D is o 4e
c.anged, noice of .e grade c.ange m"s 4e sen o 0.e Grad"ae 1c.ool 4efore .a c.ange occ"rs.
-f no resol"ion is reac.ed, .e insr"cor signs .e Grade Revie# form and records a #rien res%onse on .e
reverse side of .e form. 0.e insr"cor re"rns .e original co%y of .is form o .e s"den, reains a co%y of
.e form for .is or .er %ersonal records and for#ards a co%y o .e relevan academic "ni .ead or grad"ae
%rogram direcor 4y 2riday of .e fo"r. f"ll #ee9 of classes.
3. 0.e s"den m"s conac .e relevan academic "ni .ead or grad"ae %rogram direcor 4y 2riday of .e fif. f"ll
#ee9 of classes in order o re:"es revie# of saemen and res%onse.
4. 0.e academic "ni .ead or grad"ae %rogram direcor mees #i. .e s"den and confers #i. .e relevan co"rse
insr"cor.
0.e academic "ni .ead or grad"ae %rogram direcor signs .e Grade Revie# form and records a #rien
res%onse on .e reverse side of .e form 4y 2riday of .e seven. f"ll #ee9 of classes. 0.e s"den receives
.e original co%y of .is form. 0.e relevan co"rse insr"cor receives a co%y of .e form and .e sender
reains a co%y of .e form.
-f all involved %aries agree .a .e grade s.o"ld 4e c.anged, .e co"rse insr"cor s"4mis a Grade (.ange
form o .e academic "ni .ead or grad"ae %rogram direcor and .e a%%ro%riae individ"al signs .e form. A
co%y of .e form #ill 4e for#arded o .e dean of 0.e Grad"ae 1c.ool. 3oice of .e grade c.ange m"s also
4e sen o 0.e Grad"ae 1c.ool 4efore .e grade c.ange occ"rs for grad"ae s"dens #.o .ave a grade of
C(,D C?D or C2D c.anged o some o.er grade.
Afer .e revie# %rocess o"lined a4ove .as 4een com%leed, a s"den can also re:"es .a .e form, doc"menaion and
res%onses 4e revie#ed 4y .e dean of .e college in #.ic. .e co"rse #as a"g.. 0.e college deanAs res%onsi4iliy is
only o ascerain #.e.er all %aries .ave .ad an o%%or"niy o %resen all relevan facs and .ave received a fair and
im%arial .earing a eac. level. 0o ener .is %.ase of .e %rocess, a s"den m"s follo# .is %roced"re.
1. 0.e s"den conacs .e dean 4y 2riday of .e eig.. f"ll #ee9 of classes and re:"ess .a .e dean revie# .e
overall %rocess.
Revised May 2013
2. 0.e dean of .e relevan college revie#s .e %rocess o 4e s"re .e s"den and .e fac"ly mem4er .ave .ad a fair
.earing.
-f .e relevan college dean 4elieves .a d"e %rocess #as no follo#ed d"ring .e revie# %rocess, .e or s.e
cons"ls #i. .e relevan %rofessor and academic "ni .ead or grad"ae %rogram direcor o resolve .e
dis%"e.
3. 0.e dean sends a #rien res%onse o all involved %aries 4y 2riday of .e 10. f"ll #ee9 of classes. 0.is #rien
res%onse is a%%ended o .e Grade Revie# form. 0.e dean re"rns .e original co%y o .e s"den, reains a co%y
and sends a co%y o .e relevan academic "ni .ead or grad"ae %rogram direcor and .e relevan insr"cor.
-f i is agreed .a .e s"denAs grade s.o"ld 4e c.anged, .e relevan co"rse insr"cor s"4mis a Grade
(.ange form o .e academic "ni .ead or grad"ae %rogram direcor. 0.e reci%ien .en signs .e form and
for#ards a co%y o .e dean. 3oice of .e grade c.ange m"s also 4e sen o 0.e Grad"ae 1c.ool 4efore .e
grade c.ange occ"rs for grad"ae s"dens #.o .ave a grade of C(,D C?D or C2D c.anged o some o.er grade.
0.ere is no f"r.er revie# 4eyond .e dean of .e relevan college. 0.e enire %rocess #ill no e+end %as .e end of .e
semeser follo#ing .e conesed grade #i. .e e+ce%ion of grades given for s"mmer session co"rses.
Revised May 2013
$roced"re 3ame *eac)ing Licenses Procedure
Procedure
1ome candidaes in %rograms leading o .e Maser of Ars in 0eac.ing, Maser of 1cience in *d"caion or Maser of
*d"caion degrees do no .old .e (ollegiae $rofessional License. 0.ese candidaes m"s mee re:"iremens for
admission and reenion in .e @M? 0eac.er *d"caion $rogram and s.o"ld conac .e *d"caion 1"%%or (ener or
.eir ed"caion adviser immediaely "%on acce%ance ino .eir %rogram of s"dy. 0.e re:"iremens for licens"re m"s 4e
me 4efore .e degree is conferred.
0.is re:"iremen may 4e #aived 4y .e dean of 0.e Grad"ae 1c.ool in e+ce%ional cases, "%on .e %eiion of .e
grad"ae %rogram direcor. As a general r"le, .o#ever, s"dens #i. a minor in .ig.er ed"caion are no re:"ired o .old
.e (ollegiae $rofessional License.
Revised May 2013
$roced"re 3"m4er 13/0.5
$roced"re 3ame *ransfer of Courses into a =>$ Graduate Program
Procedure
1"dens #.o #is. o receive grad"ae credi for co"rses a9en %rior o enering a @M? grad"ae %rogram m"s s"4mi
re:"ess o .eir adviser d"ring .e firs semeser of enrollmen. 0.e A%%roval of 0ransfer (redi form is availa4le online
a .%:&&###.Bm".ed"&grad&c"rren&forms.s.ml.
0ransfer credi a%%licaions m"s 4e a%%roved 4y .e s"denAs adviser, grad"ae %rogram direcor, and .e dean of 0.e
Grad"ae 1c.ool. *+ce%ions o .e %olicy may 4e considered on a case74y7case 4asis.
Appendi
A%%roval of 0ransfer (redi form

Policies and Procedures May 2013

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