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This Agreement is entered into as of the 1st day of December 2009, between
Seymour Village Management Incorporated (“the Company”) and Jeff’s Decks
Incorporated (“the Contractor”).
3. Expenses. During the term of this Agreement, the Contractor shall bill and
the Company shall reimburse him for all reasonable and approved out-of-
pocket expenses which are incurred in connection with the performance of
the duties hereunder. Notwithstanding the foregoing, expenses for the time
spent by the Contractor in traveling to and from Company facilities shall not
be reimbursable.
9. Insurance. The Contractor will carry liability insurance relative to any service
that he performs for the Company.
10. Successors and Assigns. All of the provisions of this Agreement shall be
binding upon and inure to the benefit of the parties hereto and their respective
heirs, if any, successors, and assigns.
11. Choice of Law. The laws of the province of British Columbia shall govern the
validity of this agreement, the construction of its terms and the interpretation
of the rights and duties of the parties hereto.
13. Waiver. Waiver by one party hereto of breach of any provision of this
Agreement by the other shall not operate or be construed as a continuing
waiver.
14. Assignment. The Contractor shall not assign any of his rights under this
Agreement, or delegate the performance of any of his duties hereunder,
without the prior written consent of the Company.
15. Notices. Any and all notices, demands, or other communications required or
desired to be given hereunder by any party shall be in writing and shall be
validly given or made to another party if personally served, couriered, or if
deposited in Canadian mail, certified or registered, postage prepaid, return
receipt requested. If such notice or demand is served personally, notice shall
be deemed constructively made at the time of such personal service. If such
notice, demand or other communication is given by mail such notice shall be
conclusively deemed given five days after deposit thereof in Canadian mail
addressed to the party to whom such notice, demand or other communication
is to be given as follows:
If to the Contractor:
Jeff Lunn
c/o Jeff’s Decks Incorporated
1055 Brooksbank Avenue
North Vancouver, British Columbia V7L 4H8
If to the Company:
Leslie Keenan
c/o Seymour Village Management Incorporated
#32 – 944 Lytton Street
North Vancouver, British Columbia V7H 2A5
Any party hereto may change its address for purposes of this paragraph by
written notice given in the manner provided above.
By: _____________________
Leslie Keenan
By: _____________________
Jeff Lunn
Its: _____________________
Title or Position
SCHEDULE A
DUTIES: The Contractor will provide services and duties as outlined in Schedule
B. He will report directly to Seymour Village Management Incorporated (“the
Company”) and to any other party designated by the Company in connection with
the performance of the duties under this Agreement and shall fulfill any other
duties reasonably requested by the Company and agreed to by the Contractor.
DUTIES
Seymour Estates is 114 unit housing complex with above ground cover parking
and large grounds.
General Cleaning
• Pick up and disposal of garbage on the property (as necessary) and clean
around waste and recycling bins (daily).
• Inspect locker storage areas and service rooms (weekly) and sweep, clean
and remove any debris (as necessary).
• Power-wash all walkways and entrances (annually).
• Replace light bulbs (as necessary).
• Clean mail room/s (daily).
Extensive Cleaning
• Blow carports (as necessary). Brush carport roofs as needed.
• Inspect boiler rooms (twice weekly).
Other Duties
• General daily walkthrough the complex to observe anything in need of
action/follow up.
• Respond to resident enquiries within 24 hours or on an immediate basis if
needed. Log calls/emails to/from residents with issue discussed and action
taken. (Can be done with telephone call book or email file system)
• Deal with enquiries from residents (as necessary).
• Main contact person for contractors (as necessary) with periodic observations
of their work progress. Provide access to outside contractors if needed.
Report to Property Manager with any concerns about quality of work.
• Remove snow from walkways and stairwells (as necessary).
• Salting of walkways, stairwells and driveway (as necessary). Leave supply of
salt beneath stairwells for resident use when needed.
• Check boiler safety and oil circulation pumps (bi-annually). Check chemicals
in heating boiler.
• Clean heat exchanges and burners when needed (approximately every
alternate year).
• Conduct and record results from monthly fire alarm tests.
• Maintain/repair all equipment (garden tools) seeking outside repair if needed.
• Touch up of paint (as necessary). Provide paint to residents if requested.
• Projects as directed by Council.
• General repairs and maintenance.
• Complete any repairs as instructed by Council.
• Check stairs and railings.
• Parking lot roadway painting.
• Report any problems observed to Dodwell, e.g., problems with general state
of complex.
Emergencies
• Respond to emergencies as required via the Dodwell emergency line.
• Provide assistance to fire inspectors during the annual fire inspections.
Administration
• Look to Property Manager for guidance (Council may be able to assist).
• Possibly attendance at Council Meeting.
• Weekly written report to Property Manager.
• Distribute notices to residents if needed.
• Respond to emails within 24 hours or more immediately if needed.
• Ensure general notice board in mail room/s is locked and that only current
notices are displayed.
Landscaping
• Weekly and/or as needed mowing of lawns from March to October.
• Weed-eating as required.
• Sweep and blow glass clippings off walkways and/or parking lot areas.
• Remove dead leaves from walkways, parking areas and lawns during the fall
season and as necessary during the growing season.
• Remove clippings and debris from the premises.
• Fertilize the lawns twice per year.
• Aerate and lime lawns as required.
• Pruning.
Swimming Pool
• Clean and open pool locking mechanism each morning (Monday to Friday).
• Test and log pool chemical levels and temperature once daily (Monday to
Friday).
• Clean filters every 3 – 6 months, backwash weekly and maintain/repair pool
equipment. Take for outside repair as needed.
• Vacuum the pool daily (Monday to Friday).
Snow Clearing
• Driveways
Extensive Cleaning
• Clean gutters and remove moss off building and garage roof tops (bi-
annually)
• Clean sumps (as necessary).
Cleaning
• Clean all laundry rooms (sweep, mop and clean entire area).
• Vacuum all common areas in buildings and clean glass doors in building
#904.
• Wash windows (bi-monthly), including lower breezeway windows and larger
windows in 904 building. .
• Clean breezeways.
Vehicle Mileage Log