REPUBLIC OF KENYA

COUNTY GOVERNMENTOF KIRINYAGA

P.O. BOX 260
KUTUS
THE STANDARD TENDER DOCUMENT
AND LIST OF REQUIREMENTS
TENDER NO. CGK/006/2014/201!201/2016
SUPPLY OF
COMPUTER ACCESSORIES
RECEIPT NO.
CLOSING DATE " TIME# TUESDAY
24
TH
JUNE 2014 at 12.00 NOON.
TABLE OF CONTENTS
PAGE
INTRODUCTION . 3
SECTION I INVITATION TO TENDER 4
SECTION II INSTRUCTIONS TO TENDERERS. 5
Appendix to Instrutions to Tenderers !"
SECTION III GENERA# CONDITIONS O$ CONTRACT. !3
SECTION IV SPECIA# CONDITIONS O$ CONTRACT.. 3%
SECTION V TEC&NICA# SPECI$ICATIONS 3!
SECTION VI SC&EDU#E O$ RE'UIRE(ENTS. 34
SECTION VII PRICE SC&EDU#E $OR GOODS.. 35
SECTION VIII STANDARD $OR(S. 3)
*." $OR( O$ TENDER 3+
*.! CON$IDENTIA# ,USINESS
'UESTIONNAIRES $OR(S.. 3*
*.3 TENDER SECURIT- $OR(. 3.
*.4 CONTRACT $OR( 4%
*.5 PER$OR(ANCE SECURIT- $OR( 4"
*.) ,AN/ GUARANTTE $OR ADVANCE
PA-(ENT $OR(. 4!
*.+ (ANU$ACTURER0S AUT&ORI1ATION
$OR(. 43
!
I$%&'()*%+'$
"." T2is St3nd3rd Tender Dou4ent 23s 5een prep3red 6or use 57 pu58i
entities in /en73.
".! T2e 6o88o9in: :ener38 diretions s2ou8d 5e o5ser;ed 92en usin: t2e
dou4ent.
<3= Spei6i det3i8s s2ou8d 5e 6urnis2ed in t2e In;it3tion to Tender 3nd
in t2e spei38 onditions o6 ontr3t. T2e 6in38 dou4ents to 5e
pro;ided to t2e tenderers s2ou8d not 23;e 583n> sp3es or :i;e
options
<5= T2e Instrutions to Tenderers 3nd t2e :ener38 onditions o6
ontr3t s2ou8d re43in un23n:ed. An7 neess3r7 34end4ents to
t2ese p3rts s2ou8d 5e 43de t2rou:2 t2e spei38 onditions o6
ontr3t 3nd t2e 3ppendix to instrutions to tenderers.
".3 <3= In6or43tion ont3ined in t2e In;it3tion to Tender s2388 on6or4 to
t2e d3t3 3nd in6or43tion in t2e tender dou4ents to en358e potenti38
tenderers to deide 92et2er or not to p3rtiip3te 3nd s2388 indi3te 3n7
i4port3nt tender re?uire4ents.
<5= T2e In;it3tion to tender s2388 5e issued 3s 3n 3d;ertise4ent in
3ord3ne 9it2 t2e re:u83tions or 3 8etter o6 in;it3tion 3ddressed to
tenderers 92o 23;e expressed interest 6o88o9in: t2e in;it3tion 6or
expression o6 interest 6or 92i2 t2e in;it3tion is issued.
3
SECTION I INVITATION TO TENDER
DATE ,,,,,,,,,,,,,,,,,,,,,,,,,,,
TENDER REF NO. CG/@%%)@!%"4@!%"5
TENDER NAME# SUPPLY OF COMPUTER ACCESSORIES
"." T2e /irin73:3 Count7 Go;ern4ent in;ites se38ed tenders 6or t2e
proposed onstrution 9or>s o6 35o;e 9or>s 6or t2e Supp87 O$
o4puter 3essories.
".! Interested e8i:i58e 3ndid3tes 437 o5t3in 6urt2er in6or43tion 6ro4 3nd
inspet t2e tender dou4ents 3t /irin73:3 Count7 Go;ern4ent
O66ies 3t t2e /irin73:3 ount7 supp87 23in o66ies roo4 !
ND
68oor
durin: nor438 9or>in: 2ours.
".3 A o4p8ete set o6 tender dou4ents 437 5e o5t3ined 57 interested
3ndid3tes AIT& PA-(ENT o6 "%%%@B /s2.
".4 Co4p8eted tender dou4ents 3re to 5e en8osed in p83in se38ed
en;e8opes 43r>ed 9it2 tender re6erene nu45er 3nd 5e deposited in
t2e Tender ,ox on /eru:o73 Distrit &e3d?u3rters or 5e 3ddressed to
Kirinyaga Conty S!"r!tary P.o#o$ 2%0Kt&. So 3s to 5e reei;ed
on or 5e6ore T)-.(/0 24
%1
2UNE 2014 /% 12.00 N''$.
".5 Pries ?uoted s2ou8d 5e net in8usi;e o6 388 t3xes 3nd de8i;er7 4ust 5e
in /en73 S2i88in:s 3nd s2388 re43in ;38id 6or <3)5= d37s 6ro4 t2e
8osin: d3te o6 t2e tender.
".) Tenders 9i88 5e opened i44edi3te87 t2ere36ter in t2e presene o6 t2e
C3ndid3tes or t2eir represent3ti;es 92o 2oose to 3ttend 3t
&e3d?u3rters ,o3rd Roo4 or 3s direted 57 t2e Count7 Seret3r7.
4
SECTION II ! INSTRUCTIONS TO TENDERERS
T/34- '5 C4/).-.
P3:e
!." E8i:i58e tenderers )
!.! E8i:i58e :oods. )
!.3 Cost o6 tenderin: +
!.4 Contents o6 Tender dou4ent+
!.5 C83ri6i3tion o6 dou4ents *
!.) A4end4ent o6 dou4ents.. *
!.+ #3n:u3:e o6 tender.. *
!.* Dou4ents o4prisin: t2e tender. .
!.. Tender 6or4s.. .
!."% Tender pries... .
!."" Tender urrenies. "%
!."! Tenderers e8i:i5i8it7 3nd ?u38i6i3tions "%
!."3 Goods0 e8i:i5i8it7 3nd on6or4it7 to
tender dou4ents.. "%
!."4 Tender seurit7. ""
!."5 V38idit7 o6 tenders "!
!.") $or43t 3nd si:nin: o6 tenders. "3
!."+ Se38in: 3nd 43r>in: o6 tenders. "3
!."* De3d8ine 6or su54ission o6 tender "4
!.". (odi6i3tion 3nd 9it2dr3938 o6 tenders.. "4
!.!% Openin: o6 tenders "5
!.!" C83ri6i3tion o6 tenders.. "5
!.!! Pre4in3r7 ex34in3tion.. "5
!.!3 Con;ersion to sin:8e urren7 ")
!.!4 E;38u3tion 3nd o4p3rison o6 tenders.. ")
!.!5 Cont3tin: t2e prourin: entit7. "+
!.!) A93rd o6 ontr3t.. "+
<3= Post ?u38i6i3tion.. "+
<5= A93rd riteri3.. "+
<= Prourin: entit70s ri:2t to ;3r7 ?u3ntities. "*
<d= Prourin: entit70s ri:2t to 3ept or
reCet 3n7 or 388 tenders "*
!.!+ Noti6i3tion o6 393rd.. "*
!.!* Si:nin: o6 ontr3t. "*
!.!. Per6or43ne seurit7. ".
!.3% Corrupt or 6r3udu8ent pr3ties. ".
5
SECTION II ! INSTRUCTIONS TO TENDERERS
!." E4+6+34- T-$(-&-&.
!."." T2is In;it3tion 6or Tenders is open to 388 tenderers e8i:i58e 3s
desri5ed in t2e In;it3tion to Tender. Suess6u8 tenderers s2388
o4p8ete t2e supp87 o6 :oods 57 t2e intended o4p8etion d3te
spei6ied in t2e S2edu8e o6 Re?uire4ents Setion VI.
!.".! T2e prourin: entit70s e4p8o7eesD o44ittee 4e45ersD 5o3rd
4e45ers 3nd t2eir re83ti;e <spouse 3nd 2i8dren= 3re not e8i:i58e to
p3rtiip3te in t2e tender.
!.".3 Tenderers s2388 pro;ide t2e ?u38i6i3tion in6or43tion st3te4ent t23t
t2e tenderer <in8udin: 388 4e45ers o6 3 Coint ;enture 3nd
su5ontr3tors= is not 3ssoi3tedD or 23;e 5een 3ssoi3ted in t2e p3stD
diret87 or indiret87D 9it2 3 6ir4 or 3n7 o6 its 366i8i3tes 92i2 23;e
5een en:3:ed 57 t2e Prourin: entit7 to pro;ide onsu8tin: ser;ies
6or t2e prep3r3tion o6 t2e desi:nD spei6i3tionsD 3nd ot2er dou4ents
to 5e used 6or t2e proure4ent o6 t2e :oods under t2is In;it3tion 6or
tenders.
!.".4 Tenderers s2388 not 5e under 3 de83r3tion o6 ine8i:i5i8it7 6or orrupt
3nd 6r3udu8ent pr3ties.
!.! E4+6+34- G''(.
!.!." A88 :oods to 5e supp8ied under t2e ontr3t s2388 23;e t2eir ori:in in
e8i:i58e soure ountries.
!.!.! $or purposes o6 t2is 83useD Eori:inF 4e3ns t2e p83e 92ere t2e :oods
3re 4inedD :ro9nD or produed. Goods 3re produed 92enD t2rou:2
43nu63turin:D proessin:D or su5st3nti38 3nd 43Cor 3sse4587 o6
o4ponentsD 3 o44eri3887Greo:niHed produt resu8ts t23t is
su5st3nti3887 di66erent in 53si 23r3teristis or in purpose or uti8it7
6ro4 its o4ponents
!.!.3 T2e ori:in o6 :oods is distint 6ro4 t2e n3tion38it7 o6 t2e tenderer.
)
!.3 C'.% '5 T-$(-&+$6
!.3." T2e Tenderer s2388 5e3r 388 osts 3ssoi3ted 9it2 t2e prep3r3tion 3nd
su54ission o6 its tenderD 3nd t2e prourin: entit7D 9i88 in no 3se 5e
responsi58e or 8i358e 6or t2ose ostsD re:3rd8ess o6 t2e ondut or
outo4e o6 t2e tenderin: proess.
!.3.! T2e prie to 5e 23r:ed 6or t2e tender dou4ent s2388 not exeed
/s2s."D%%%@B
!.3.3 A88 6ir4s 6ound 3p358e o6 per6or4in: t2e ontr3t s3tis63tori87 in
3ord3ne 9it2 t2e set pre?u38i6i3tion riteri3 s2388 5e pre?u38i6ied.
!.4. T1- T-$(-& D'*)7-$%
!.4." T2e tender dou4ent o4prises t2e dou4ents 8isted 5e8o9 3nd
3ddend3 issued in 3ord3ne 9it2 83use !.) o6 t2ese instrutions to
Tenderers
<i= In;it3tion to Tender
<ii= Instrutions to tenderers
<iii= Gener38 Conditions o6 Contr3t
<i;= Spei38 Conditions o6 Contr3t
<;= S2edu8e o6 re?uire4ents
<;i= Te2ni38 Spei6i3tions
<;ii= Tender $or4 3nd Prie S2edu8es
<;iii= Tender Seurit7 $or4
<ix= Contr3t $or4
<x= Per6or43ne Seurit7 $or4
<xi= ,3n> Gu3r3ntee 6or Ad;3ne P374ent $or4
<xii= (3nu63turer0s Aut2oriH3tion $or4
<xiii= Con6identi38 ,usiness 'uestionn3ire
!.4.! T2e Tenderer is expeted to ex34ine 388 instrutionsD 6or4sD ter4sD
3nd spei6i3tions in t2e tender dou4ents. $3i8ure to 6urnis2 388
in6or43tion re?uired 57 t2e tender dou4ents or to su54it 3 tender
not su5st3nti3887 responsi;e to t2e tender dou4ents in e;er7 respet
9i88 5e 3t t2e tenderers ris> 3nd 437 resu8t in t2e reCetion o6 its
tender.
+
!.5 C4/&+5+*/%+'$ '5 D'*)7-$%.
!.5." A prospeti;e tenderer re?uirin: 3n7 83ri6i3tion o6 t2e tender
dou4ent 437 noti67 t2e Prourin: entit7 in 9ritin: or 57 post 3t t2e
entit70s 3ddress indi3ted in t2e In;it3tion to Tender. T2e Prourin:
entit7 9i88 respond in 9ritin: to 3n7 re?uest 6or 83ri6i3tion o6 t2e
tender dou4entsD 92i2 it reei;es not 83ter t23n se;en <+= d37s
prior to t2e de3d8ine 6or t2e su54ission o6 tendersD presri5ed 57 t2e
prourin: entit7. Aritten opies o6 t2e Prourin: entities response
<in8udin: 3n exp83n3tion o6 t2e ?uer7 5ut 9it2out identi67in: t2e
soure o6 in?uir7= 9i88 5e sent to 388 prospeti;e tenderers t23t 23;e
reei;ed t2e tender dou4ent.
!.5.! T2e prourin: entit7 s2388 rep87 to 3n7 83ri6i3tions sou:2t 57 t2e
tenderer 9it2in 3 d37s o6 reei;in: t2e re?uest to en358e t2e tenderer
to 43>e ti4e87 su54ission o6 its tender.
!.) A7-$(7-$% '5 D'*)7-$%.
!.)." At 3n7 ti4e prior to t2e de3d8ine 6or su54ission o6 tendersD t2e
Prourin: entit7D 6or 3n7 re3sonD 92et2er 3t its o9n initi3ti;e or in
response to 3 83ri6i3tion re?uested 57 3 prospeti;e tendererD 437
4odi67 t2e tender dou4ents 57 34end4ent.
!.).! A88 prospeti;e 3ndid3tes t23t 23;e reei;ed t2e tender dou4ents
9i88 5e noti6ied o6 t2e 34end4ent in 9ritin: or 57 post 3nd 9i88 5e
5indin: on t2e4.
!.).3 In order to 388o9 prospeti;e tenderers re3son358e ti4e in 92i2 to
t3>e t2e 34end4ent into 3ount in prep3rin: t2eir tendersD t2e
Prourin: entit7D 3t its disretionD 437 extend t2e de3d8ine 6or t2e
su54ission o6 tenders.
!.+ L/$6)/6- '5 T-$(-&
!.+." T2e tender prep3red 57 t2e tendererD 3s 9e88 3s 388 orrespondene 3nd
dou4ents re83tin: to t2e tender ex23n:e 57 t2e tenderer 3nd t2e
Prourin: entit7D s2388 5e 9ritten in En:8is2 83n:u3:eD pro;ided t23t
3n7 printed 8iter3ture 6urnis2ed 57 t2e tenderer 437 5e 9ritten in
3not2er 83n:u3:e pro;ided t2e7 3re 3o4p3nied 57 3n 3ur3te
En:8is2 tr3ns83tion o6 t2e re8e;3nt p3ss3:es in 92i2 3seD 6or
purposes o6 interpret3tion o6 t2e tenderD t2e En:8is2 tr3ns83tion s2388
:o;ern.
*
!.* D'*)7-$%. C'78&+.+$6 '5 T-$(-&
!.*." T2e tender prep3red 57 t2e tenderers s2388 o4prise t2e 6o88o9in:
o4ponents
<3= 3 Tender $or4 3nd 3 Prie S2edu8e o4p8eted in
3ord3ne 9it2 p3r3:r3p2 !..D !."% 3nd !."" 5e8o9
<5= dou4ent3r7 e;idene est358is2ed in 3ord3ne 9it2
p3r3:r3p2 !." t23t t2e tenderer is e8i:i58e to tender 3nd is
?u38i6ied to per6or4 t2e ontr3t i6 its tender is 3eptedI
<= dou4ent3r7 e;idene est358is2ed in 3ord3ne 9it2
p3r3:r3p2 !.! t23t t2e :oods 3nd 3ni883r7 ser;ies to 5e
supp8ied 57 t2e tenderer 3re e8i:i58e :oods 3nd ser;ies
3nd on6or4 to t2e tender dou4entsI 3nd
<d= tender seurit7 6urnis2ed in 3ord3ne 9it2 p3r3:r3p2
!."4
!.. T-$(-& F'&7.
!..." T2e tenderer s2388 o4p8ete t2e Tender $or4 3nd t2e 3ppropri3te
Prie S2edu8e 6urnis2ed in t2e tender dou4entsD indi3tin: t2e
:oods to 5e supp8iedD 3 5rie6 desription o6 t2e :oodsD t2eir ountr7 o6
ori:inD ?u3ntit7D 3nd pries.
!."% T-$(-& P&+*-.
!."%." T2e tenderer s2388 indi3te on t2e 3ppropri3te Prie S2edu8e t2e unit
pries 3nd tot38 tender prie o6 t2e :oods it proposes to supp87 under
t2e ontr3t
!."%.! Pries indi3ted on t2e Prie S2edu8e s2388 in8ude 388 osts
in8udin: t3xesD insur3nes 3nd de8i;er7 to t2e pre4ises o6 t2e entit7.
!."%.3 Pries ?uoted 57 t2e tenderer s2388 5e 6ixed durin: t2e Tender0s
per6or43ne o6 t2e ontr3t 3nd not su5Cet to ;3ri3tion on 3n7
3ount. A tender su54itted 9it2 3n 3dCust358e prie ?uot3tion 9i88
5e tre3ted 3s nonGresponsi;e 3nd 9i88 5e reCetedD pursu3nt to
p3r3:r3p2 !.!!
!."%.4 T2e ;38idit7 period o6 t2e tender s2388 5e )% d37s 6ro4 t2e d3te o6
openin: o6 t2e tender.
.
!."" T-$(-& C)&&-$*+-.
!.""."Pries s2388 5e ?uoted in /en73 S2i88in:s un8ess ot2er9ise spei6ied in
t2e Appendix to Instrutions to Tenderers.
!."! T-$(-&-&. E4+6+3+4+%0 /$( Q)/4+5+*/%+'$.
!."!."Pursu3nt to p3r3:r3p2 !.". t2e tenderer s2388 6urnis2D 3s p3rt o6 its
tenderD dou4ents est358is2in: t2e tenderers e8i:i5i8it7 to tender 3nd
its ?u38i6i3tions to per6or4 t2e ontr3t i6 its tender is 3epted.
!."!.!T2e dou4ent3r7 e;idene o6 t2e tenderers e8i:i5i8it7 to tender s2388
est358is2 to t2e Prourin: entit70s s3tis63tion t23t t2e tendererD 3t t2e
ti4e o6 su54ission o6 its tenderD is 6ro4 3n e8i:i58e soure ountr7 3s
de6ined under p3r3:r3p2 !."
!."!.3T2e dou4ent3r7 e;idene o6 t2e tenderers ?u38i6i3tions to per6or4
t2e ontr3t i6 its tender is 3epted s2388 5e est358is2ed to t2e
Prourin: entit70s s3tis63tionI
<3= t23tD in t2e 3se o6 3 tenderer o66erin: to supp87 :oods under t2e
ontr3t 92i2 t2e tenderer did not 43nu63ture or ot2er9ise
produeD t2e tenderer 23s 5een du87 3ut2oriHed 57 t2e :oods0
(3nu63turer or produer to supp87 t2e :oods.
<5= t23t t2e tenderer 23s t2e 6in3ni38D te2ni38D 3nd prodution
3p35i8it7 neess3r7 to per6or4 t2e ontr3tI
<= t23tD in t2e 3se o6 3 tenderer not doin: 5usiness 9it2in /en73D
t2e tenderer is or 9i88 5e <i6 393rded t2e ontr3t= represented
57 3n A:ent in /en73 e?uippedD 3nd 358e to 3rr7 out t2e
Tenderer0s 43inten3neD rep3irD 3nd sp3re p3rtsGsto>in:
o58i:3tions presri5ed in t2e Conditions o6 Contr3t 3nd@or
Te2ni38 Spei6i3tions.
2.19 G''(. E4+6+3+4+%0 /$( C'$5'&7+%0 %' T-$(-& D'*)7-$%.
!."3."Pursu3nt to p3r3:r3p2 !.! o6 t2is setionD t2e tenderer s2388 6urnis2D 3s
p3rt o6 its tender dou4ents est358is2in: t2e e8i:i5i8it7 3nd on6or4it7
to t2e tender dou4ents o6 388 :oods 92i2 t2e tenderer proposes to
supp87 under t2e ontr3t
!."3.!T2e dou4ent3r7 e;idene o6 t2e e8i:i5i8it7 o6 t2e :oods s2388 onsist
o6 3 st3te4ent in t2e Prie S2edu8e o6 t2e ountr7 o6 ori:in o6 t2e
"%
:oods 3nd ser;ies o66ered 92i2 s2388 5e on6ir4ed 57 3 erti6i3te
o6 ori:in issued 3t t2e ti4e o6 s2ip4ent.
!."3.3T2e dou4ent3r7 e;idene o6 on6or4it7 o6 t2e :oods to t2e tender
dou4ents 437 5e in t2e 6or4 o6 8iter3tureD dr39in:sD 3nd d3t3D 3nd
s2388 onsist o6J
<3= 3 det3i8ed desription o6 t2e essenti38 te2ni38 3nd per6or43ne
23r3teristi o6 t2e :oodsI
<5= 3 8ist :i;in: 6u88 p3rtiu83rsD in8udin: 3;3i8358e soure 3nd
urrent pries o6 sp3re p3rtsD spei38 too8sD et.D neess3r7 6or
t2e proper 3nd ontinuin: 6untionin: o6 t2e :oods 6or 3 period
o6 t9o <!= 7e3rsD 6o88o9in: o44ene4ent o6 t2e use o6 t2e
:oods 57 t2e Prourin: entit7I 3nd
<= 3 83useG57G83use o44ent3r7 on t2e Prourin: entit70s
Te2ni38 Spei6i3tions de4onstr3tin: su5st3nti38
responsi;eness o6 t2e :oods 3nd ser;ie to t2ose spei6i3tionsD
or 3 st3te4ent o6 de;i3tions 3nd exeptions to t2e pro;isions o6
t2e Te2ni38 Spei6i3tions.
!."3.4$or purposes o6 t2e dou4ent3r7 e;idene to 5e 6urnis2ed pursu3nt to
p3r3:r3p2 !."3.3<= 35o;eD t2e tenderer s2388 note t23t st3nd3rds 6or
9or>43ns2ipD 43teri38D 3nd e?uip4entD 3s 9e88 3s re6erenes to 5r3nd
n34es or 3t38o:ue nu45ers desi:n3ted 57 t2e Proure4ent entit7 in
its Te2ni38 Spei6i3tionsD 3re intended to 5e desripti;e on87 3nd
not restriti;e. T2e tenderer 437 su5stitute 38tern3ti;e st3nd3rdsD
5r3nd n34esD 3nd@or 3t38o:ue nu45ers in its tenderD pro;ided t23t it
de4onstr3tes to t2e Proure4ent entit70s s3tis63tion t23t t2e
su5stitutions ensure su5st3nti38 e?ui;38ene to t2ose desi:n3ted in t2e
Te2ni38 Spei6i3tions.
2.14 T-$(-& S-*)&+%0
!."4."T2e tenderer s2388 6urnis2D 3s p3rt o6 its tenderD 3 tender seurit7 6or
t2e 34ount spei6ied in t2e Appendix to In;it3tion to Tenderers.
!."4.!T2e tender seurit7 s2388 5e in t2e 34ount o6 %.5 K ! per ent o6 t2e
tender prie.
!."4.3T2e tender seurit7 is re?uired to protet t2e Prourin: entit7 3:3inst
t2e ris> o6 Tenderer0s ondut 92i2 9ou8d 93rr3nt t2e seurit70s
6or6eitureD pursu3nt to p3r3:r3p2 !."4.+
""
!."4.4T2e tender seurit7 s2388 5e deno4in3ted in /en73 S2i88in:s or in
3not2er 6ree87 on;erti58e urren7D 3nd s2388 5e in t2e 6or4 o6 3 53n>
:u3r3ntee or 3 53n> dr36t issued 57 3 reput358e 53n> 8o3ted in /en73
or 35ro3dD or 3 :u3r3ntee issued 57 3 reput358e insur3ne o4p3n7 in
t2e 6or4 pro;ided in t2e tender dou4ents or 3not2er 6or4 3ept358e
to t2e Prourin: entit7 3nd ;38id 6or t2irt7 <3%= d37s 5e7ond t2e
;38idit7 o6 t2e tender.
!."4.5An7 tender not seured in 3ord3ne 9it2 p3r3:r3p2 !."4." 3nd
!."4.3 9i88 5e reCeted 57 t2e Prourin: entit7 3s non responsi;eD
pursu3nt to p3r3:r3p2 !.!!
!."4.)Unsuess6u8 Tenderer0s tender seurit7 9i88 5e dis23r:ed or
returned 3s pro4pt87 3s possi58e 5ut not 83ter t23n t2irt7 <3%= d37s
36ter t2e expir3tion o6 t2e period o6 tender ;38idit7 presri5ed 57 t2e
Prourin: entit7.
!."4.+T2e suess6u8 Tenderer0s tender seurit7 9i88 5e dis23r:ed upon t2e
tenderer si:nin: t2e ontr3tD pursu3nt to p3r3:r3p2 !.!+ 3nd
6urnis2in: t2e per6or43ne seurit7D pursu3nt to p3r3:r3p2 !.!*
!."4.*T2e tender seurit7 437 5e 6or6eitedJ
<3= i6 3 tenderer 9it2dr39s its tender durin: t2e period o6 tender
;38idit7 spei6ied 57 t2e prourin: entit7 on t2e Tender $or4I
or
<5= in t2e 3se o6 3 suess6u8 tendererD i6 t2e tenderer 63i8sJ
<i= to si:n t2e ontr3t in 3ord3ne 9it2 p3r3:r3p2 !.!+
or
<ii= to 6urnis2 per6or43ne seurit7 in 3ord3ne 9it2
p3r3:r3p2 !.!*
!."5 V/4+(+%0 '5 T-$(-&.
!."5." Tenders s2388 re43in ;38id 6or .% d37s or 3s spei6ied in t2e In;it3tion
to tender 36ter t2e d3te o6 tender openin: presri5ed 57 t2e Prourin:
entit7D pursu3nt to p3r3:r3p2 !."*. A tender ;38id 6or 3 s2orter period
s2388 5e reCeted 57 t2e Prourin: entit7 3s non responsi;e.
!."5.! In exeption38 iru4st3nesD t2e Prourin: entit7 437 so8iit t2e
Tenderer0s onsent to 3n extension o6 t2e period o6 ;38idit7. T2e
re?uest 3nd t2e responses t2ereto s2388 5e 43de in 9ritin:. T2e tender
seurit7 pro;ided under p3r3:r3p2 !."4 s2388 38so 5e suit3587
extended. A tenderer 437 re6use t2e re?uest 9it2out 6or6eitin: its
"!
tender seurit7. A tenderer :r3ntin: t2e re?uest 9i88 not 5e re?uired
nor per4itted to 4odi67 its tender.
!.") F'&7/% /$( S+6$+$6 '5 T-$(-&
!.")."T2e tenderer s2388 prep3re t9o opies o6 t2e tenderD 8e3r87 43r>in:
e32 :ORIGINAL TENDER; 3nd :COPY OF TENDER<F 3s
3ppropri3te. In t2e e;ent o6 3n7 disrep3n7 5et9een t2e4D t2e
ori:in38 s2388 :o;ern.
!.").!T2e ori:in38 3nd 388 opies o6 t2e tender s2388 5e t7ped or 9ritten in
inde8i58e in> 3nd s2388 5e si:ned 57 t2e tenderer or 3 person or persons
du87 3ut2oriHed to 5ind t2e tenderer to t2e ontr3t. T2e 83tter
3ut2oriH3tion s2388 5e indi3ted 57 9ritten po9erGo6G3ttorne7
3o4p3n7in: t2e tender. A88 p3:es o6 t2e tenderD exept 6or
un34ended printed 8iter3tureD s2388 5e initi38ed 57 t2e person or
persons si:nin: t2e tender.
!.").3 T2e tender s2388 23;e no inter8ine3tionsD er3suresD or o;er9ritin:
exept 3s neess3r7 to orret errors 43de 57 t2e tendererD in 92i2
3se su2 orretions s2388 5e initi38ed 57 t2e person or persons
si:nin: t2e tender.
2.1= S-/4+$6 /$( M/&>+$6 '5 T-$(-&.
!."+." T2e Tenderer s2388 se38 t2e ori:in38 3nd e32 op7 o6 t2e tender in
sep3r3te en;e8opesD du87 43r>in: t2e en;e8opes 3s EORIGINA#F 3nd
ECOP-.F T2e en;e8opes s2388 t2en 5e se38ed in 3n outer en;e8ope.
!."+.! T2e inner 3nd outer en;e8opes s2388J
<3= 5e 3ddressed to t2e Prourin: entit7 3t t2e 3ddress :i;en in t2e
In;it3tion to TenderJ
<5= ,e3rD tender nu45er 3nd n34e in t2e In;it3tion 6or Tenders 3nd
t2e 9ordsD EDO NOT OPEN ,E$OREDF T)-.(/0 24
%1
2)$-
2014 /% 12.00 $''$.
!."+.3 T2e inner en;e8opes s2388 38so indi3te t2e n34e 3nd 3ddress o6 t2e
tenderer to en358e t2e tender to 5e returned unopened in 3se it is
de83red E83teF.
"3
!."+.4 I6 t2e outer en;e8ope is not se38ed 3nd 43r>ed 3s re?uired 57
p3r3:r3p2 !."+.!D t2e Prourin: entit7 9i88 3ssu4e no responsi5i8it7
6or t2e tender0s 4isp83e4ent or pre43ture openin:.
!."* D-/(4+$- 5'& S)37+..+'$ '5 T-$(-&.
!."*."Tenders 4ust 5e reei;ed 57 t2e Prourin: entit7 3t t2e 3ddress
spei6ied under p3r3:r3p2 !."+.! no 83ter t23n T)-.(/0 24
%1
2)$-
2014 /% 12.00 $''$.
!."*.!T2e Prourin: entit7 437D 3t its disretionD extend t2is de3d8ine 6or t2e
su54ission o6 tenders 57 34endin: t2e tender dou4ents in
3ord3ne 9it2 p3r3:r3p2 !.)D in 92i2 3se 388 ri:2ts 3nd
o58i:3tions o6 t2e Prourin: entit7 3nd 3ndid3tes pre;ious87 su5Cet
to t2e de3d8ine 9i88 t2ere6ore 5e su5Cet to t2e de3d8ine 3s extended
2.1? M'(+5+*/%+'$ /$( @+%1(&/A/4 '5 T-$(-&.
!.".."T2e tenderer 437 4odi67 or 9it2dr39 its tender 36ter t2e tender0s
su54issionD pro;ided t23t 9ritten notie o6 t2e 4odi6i3tionD in8udin:
su5stitution or 9it2dr3938 o6 t2e tendersD is reei;ed 57 t2e Prourin:
Entit7 prior to t2e de3d8ine presri5ed 6or su54ission o6 tenders.
!."..!T2e Tenderer0s 4odi6i3tion or 9it2dr3938 notie s2388 5e prep3redD
se38edD 43r>edD 3nd disp3t2ed in 3ord3ne 9it2 t2e pro;isions o6
p3r3:r3p2 !."+. A 9it2dr3938 notie 437 38so 5e sent 57 358eD te8ex
5ut 6o88o9ed 57 3 si:ned on6ir43tion op7D post43r>ed not 83ter t23n
t2e de3d8ine 6or su54ission o6 tenders.
!."..3No tender 437 5e 4odi6ied 36ter t2e de3d8ine 6or su54ission o6
tenders.
!."..4No tender 437 5e 9it2dr39n in t2e inter;38 5et9een t2e de3d8ine 6or
su54ission o6 tenders 3nd t2e expir3tion o6 t2e period o6 tender
;38idit7 spei6ied 57 t2e tenderer on t2e Tender $or4. Ait2dr3938 o6
3 tender durin: t2is inter;38 437 resu8t in t2e Tenderer0s 6or6eiture o6
its tender seurit7D pursu3nt to p3r3:r3p2 !."4.+
!."..5T2e prourin: entit7 437 3t 3n7 ti4e ter4in3te proure4ent
proeedin:s 5e6ore ontr3t 393rd 3nd s2388 not 5e 8i358e to 3n7
person 6or t2e ter4in3tion.
"4
!."..)T2e prourin: entit7 s2388 :i;e pro4pt notie o6 t2e ter4in3tion to t2e
tenderers 3nd on re?uest :i;e its re3sons 6or ter4in3tion 9it2in "4
d37s o6 reei;in: t2e re?uest 6ro4 3n7 tenderer.
2.20 O8-$+$6 '5 T-$(-&.
!.!%."T2e Prourin: entit7 9i88 open 388 tenders in t2e presene o6 tenderers0
represent3ti;es 92o 2oose to 3ttendD on T)-.(/0 24
%1
2)$- 2014 /%
12.00 $''$ 3nd in t2e 8o3tion spei6ied in t2e In;it3tion to Tender.
T2e tenderers0 represent3ti;es 92o 3re present s2388 si:n 3 re:ister
e;idenin: t2eir 3ttend3ne.
!.!%.!T2e tenderers0 n34esD tender 4odi6i3tions or 9it2dr3938sD tender
priesD disounts 3nd t2e presene or 35sene o6 re?uisite tender
seurit7 3nd su2 ot2er det3i8s 3s t2e Prourin: entit7D 3t its disretionD
437 onsider 3ppropri3teD 9i88 5e 3nnouned 3t t2e openin:.
!.!%.3T2e Prourin: entit7 9i88 prep3re 4inutes o6 t2e tender openin:.
2.21 C4/&+5+*/%+'$ '5 T-$(-&.
!.!"."To 3ssist in t2e ex34in3tionD e;38u3tion 3nd o4p3rison o6 tenders t2e
Prourin: entit7 437D 3t its disretionD 3s> t2e tenderer 6or 3
83ri6i3tion o6 its tender. T2e re?uest 6or 83ri6i3tion 3nd t2e
response s2388 5e in 9ritin:D 3nd no 23n:e in t2e pries or su5st3ne
o6 t2e tender s2388 5e sou:2tD o66eredD or per4itted.
!.!".!An7 e66ort 57 t2e tenderer to in68uene t2e Prourin: entit7 in t2e
Prourin: entit70s tender e;38u3tionD tender o4p3rison or ontr3t
393rd deisions 437 resu8t in t2e reCetion o6 t2e tenderers0 tender.
2.22 P&-4+7+$/&0 EB/7+$/%+'$
!.!!."T2e Prourin: entit7 9i88 ex34ine t2e tenders to deter4ine 92et2er
t2e7 3re o4p8eteD 92et2er 3n7 o4put3tion38 errors 23;e 5een 43deD
92et2er re?uired sureties 23;e 5een 6urnis2edD 92et2er t2e dou4ents
23;e 5een proper87 si:nedD 3nd 92et2er t2e tenders 3re :ener3887 in
order.
!.!!.!Arit24eti38 errors 9i88 5e reti6ied on t2e 6o88o9in: 53sis. I6 t2ere is
3 disrep3n7 5et9een t2e unit prie 3nd t2e tot38 prie t23t is
o5t3ined 57 4u8tip87in: t2e unit prie 3nd ?u3nti67D t2e unit prie
"5
s2388 pre;3i8D 3nd t2e tot38 prie s2388 5e orreted. I6 t2e 3ndid3te
does not 3ept t2e orretion o6 t2e errorsD its tender 9i88 5e reCetedD
3nd its tender seurit7 6or6eited. I6 t2ere is 3 disrep3n7 5et9een
9ords 3nd 6i:ures t2e 34ount in 9ords 9i88 pre;3i8
!.!!.3T2e Prourin: entit7 437 93i;e 3n7 4inor in6or438it7 or nonG
on6or4it7 or irre:u83rit7 in 3 tender 92i2 does not onstitute 3
43teri38 de;i3tionD pro;ided su2 93i;er does not preCudie or e66et
t2e re83ti;e r3n>in: o6 3n7 tenderer.
!.!!.4Prior to t2e det3i8ed e;38u3tionD pursu3nt to p3r3:r3p2 !.!3 t2e
Prourin: entit7 9i88 deter4ine t2e su5st3nti38 responsi;eness o6 e32
tender to t2e tender dou4ents. $or purposes o6 t2ese p3r3:r3p2sD 3
su5st3nti3887 responsi;e tender is oneD 92i2 on6or4s to 388 t2e ter4s
3nd onditions o6 t2e tender dou4ents 9it2out 43teri38 de;i3tions.
T2e Prourin: entit70s deter4in3tion o6 3 tender0s responsi;eness is to
5e 53sed on t2e ontents o6 t2e tender itse86 9it2out reourse to
extrinsi e;idene.
!.!!.5I6 3 tender is not su5st3nti3887 responsi;eD it 9i88 5e reCeted 57 t2e
Prourin: entit7 3nd 437 not su5se?uent87 5e 43de responsi;e 57 t2e
tenderer 57 orretion o6 t2e non on6or4it7.
2.29 C'$C-&.+'$ %' S+$64- C)&&-$*0
!.!3."A2ere ot2er urrenies 3re usedD t2e prourin: entit7 9i88 on;ert
t2ese urrenies to /en73 S2i88in:s usin: t2e se88in: ex23n:e r3te on
t2e d3te o6 tender 8osin: pro;ided 57 t2e Centr38 ,3n> o6 /en73.
2.24 EC/4)/%+'$ /$( C'78/&+.'$ '5 T-$(-&.
!.!4."T2e Prourin: entit7 9i88 e;38u3te 3nd o4p3re t2e tenders 92i2
23;e 5een deter4ined to 5e su5st3nti3887 responsi;eD pursu3nt to
p3r3:r3p2 !.!!
!.!4.!T2e tender e;38u3tion o44ittee s2388 e;38u3te t2e tender 9it2in 3%
d37s o6 t2e ;38idit7 period 6ro4 t2e d3te o6 openin: t2e tender.
!.!4.3A tenderer 92o :i;es 638se in6or43tion in t2e tender dou4ent 35out
its ?u38i6i3tion or 92o re6uses to enter into 3 ontr3t 36ter
noti6i3tion o6 ontr3t 393rd s2388 5e onsidered 6or de53r4ent 6ro4
p3rtiip3tin: in 6uture pu58i proure4ent.
")
2.2 P&-5-&-$*-
!.!5."Pre6erene 92ere 388o9ed in t2e e;38u3tion o6 tenders s2388 not exeed
"5L
2.26 C'$%/*%+$6 %1- P&'*)&+$6 -$%+%0
!.!)." Su5Cet to p3r3:r3p2 !.!" no tenderer s2388 ont3t t2e Prourin:
entit7 on 3n7 43tter re83ted to its tenderD 6ro4 t2e ti4e o6 t2e tender
openin: to t2e ti4e t2e ontr3t is 393rded.
!.!).!An7 e66ort 57 3 tenderer to in68uene t2e Prourin: entit7 in its
deisions on tenderD e;38u3tionD tender o4p3risonD or ontr3t 393rd
437 resu8t in t2e reCetion o6 t2e Tenderer0s tender.
2.2= AA/&( '5 C'$%&/*%
<3= P'.%!D)/4+5+*/%+'$
!.!+."In t2e 35sene o6 preG?u38i6i3tionD t2e Prourin: entit7 9i88 deter4ine
to its s3tis63tion 92et2er t2e tenderer t23t is se8eted 3s 23;in:
su54itted t2e 8o9est e;38u3ted responsi;e tender is ?u38i6ied to
per6or4 t2e ontr3t s3tis63tori87.
!.!+.!T2e deter4in3tion 9i88 t3>e into 3ount t2e tenderer 6in3ni38D
te2ni38D 3nd prodution 3p35i8ities. It 9i88 5e 53sed upon 3n
ex34in3tion o6 t2e dou4ent3r7 e;idene o6 t2e tenderers
?u38i6i3tions su54itted 57 t2e tendererD pursu3nt to p3r3:r3p2 !."!.3
3s 9e88 3s su2 ot2er in6or43tion 3s t2e Prourin: entit7 dee4s
neess3r7 3nd 3ppropri3te.
!.!+.3An 366ir43ti;e deter4in3tion 9i88 5e 3 prere?uisite 6or 393rd o6 t2e
ontr3t to t2e tenderer. A ne:3ti;e deter4in3tion 9i88 resu8t in
reCetion o6 t2e Tenderer0s tenderD in 92i2 e;ent t2e Prourin: entit7
9i88 proeed to t2e next 8o9est e;38u3ted tender to 43>e 3 si4i83r
deter4in3tion o6 t23t Tenderer0s 3p35i8ities to per6or4 s3tis63tori87.
<5= AA/&( C&+%-&+/
!.!+.4 T2e Prourin: entit7 9i88 393rd t2e ontr3t to t2e suess6u8
tenderer<s= 92ose tender 23s 5een deter4ined to 5e su5st3nti3887
responsi;e 3nd 23s 5een deter4ined to 5e t2e 8o9est e;38u3ted tenderD
"+
pro;ided 6urt2er t23t t2e tenderer is deter4ined to 5e ?u38i6ied to
per6or4 t2e ontr3t s3tis63tori87.
<= P&'*)&+$6 -$%+%0E. R+61% %' V/&0 D)/$%+%+-.
!.!+.5 T2e Prourin: entit7 reser;es t2e ri:2t 3t t2e ti4e o6 ontr3t 393rd
to inre3se or dere3se t2e ?u3ntit7 o6 :oods ori:in3887 spei6ied in
t2e S2edu8e o6 re?uire4ents 9it2out 3n7 23n:e in unit prie or ot2er
ter4s 3nd onditions
<d= P&'*)&+$6 -$%+%0E. R+61% %' A**-8% '& R-F-*% A$0 '& A44 T-$(-&.
!.!+.) T2e Prourin: entit7 reser;es t2e ri:2t to 3ept or reCet 3n7 tenderD
3nd to 3nnu8 t2e tenderin: proess 3nd reCet 388 tenders 3t 3n7 ti4e
prior to ontr3t 393rdD 9it2out t2ere57 inurrin: 3n7 8i35i8it7 to t2e
366eted tenderer or tenderers or 3n7 o58i:3tion to in6or4 t2e 366eted
tenderer or tenderers o6 t2e :rounds 6or t2e Prourin: entit70s 3tion
2.2G N'%+5+*/%+'$ '5 AA/&(
!.!*."Prior to t2e expir3tion o6 t2e period o6 tender ;38idit7D t2e Prourin:
entit7 9i88 noti67 t2e suess6u8 tenderer in 9ritin: t23t its tender 23s
5een 3epted.
!.!*.! T2e noti6i3tion o6 393rd 9i88 onstitute t2e 6or43tion o6 t2e
Contr3t 5ut 9i88 23;e to 93it unti8 t2e ontr3t is 6in3887 si:ned 57
5ot2 p3rties
!.!*.3Upon t2e suess6u8 Tenderer0s 6urnis2in: o6 t2e per6or43ne seurit7
pursu3nt to p3r3:r3p2 !.!*D t2e Prourin: entit7 9i88 pro4pt87 noti67
e32 unsuess6u8 Tenderer 3nd 9i88 dis23r:e its tender seurit7D
pursu3nt to p3r3:r3p2 !."4
2.2? S+6$+$6 '5 C'$%&/*%
!.!.."At t2e s34e ti4e 3s t2e Prourin: entit7 noti6ies t2e suess6u8
tenderer t23t its tender 23s 5een 3eptedD t2e Prourin: entit7 9i88
send t2e tenderer t2e Contr3t $or4 pro;ided in t2e tender
dou4entsD inorpor3tin: 388 3:ree4ents 5et9een t2e p3rties.
!.!..!T2e p3rties to t2e ontr3t s2388 23;e it si:ned 9it2in 3% d37s 6ro4 t2e
d3te o6 noti6i3tion o6 ontr3t 393rd un8ess t2ee is 3n 3d4inistr3ti;e
re;ie9 re?uest.
"*
!.!..3Ait2in t2irt7 <3%= d37s o6 reeipt o6 t2e Contr3t $or4D t2e suess6u8
tenderer s2388 si:n 3nd d3te t2e ontr3t 3nd return it to t2e Prourin:
entit7.
2.90 P-&5'&7/$*- S-*)&+%0
!.3%."Ait2in T2irt7 <3%= d37s o6 t2e reeipt o6 noti6i3tion o6 393rd 6ro4
t2e Prourin: entit7D t2e suess6u8 tenderer s2388 6urnis2 t2e
per6or43ne seurit7 in 3ord3ne 9it2 t2e Conditions o6 Contr3tD
in t2e Per6or43ne Seurit7 $or4 pro;ided in t2e tender dou4entsD
or in 3not2er 6or4 3ept358e to t2e Prourin: entit7.
!.3%.!$3i8ure o6 t2e suess6u8 tenderer to o4p87 9it2 t2e re?uire4ents o6
p3r3:r3p2 !.!+ or p3r3:r3p2 !.!* s2388 onstitute su66iient :rounds
6or t2e 3nnu84ent o6 t2e 393rd 3nd 6or6eiture o6 t2e tender seurit7D in
92i2 e;ent t2e Prourin: entit7 437 43>e t2e 393rd to t2e next
8o9est e;38u3ted C3ndid3te or 388 6or ne9 tenders.
2.91 C'&&)8% '& F&/)()4-$% P&/*%+*-.
!.3"."T2e Prourin: entit7 re?uires t23t tenderers o5ser;e t2e 2i:2est
st3nd3rd o6 et2is durin: t2e proure4ent proess 3nd exeution o6
ontr3ts 92en used in t2e present re:u83tionsD t2e 6o88o9in: ter4s 3re
de6ined 3s 6o88o9sI
<i= Eorrupt pr3tieF 4e3ns t2e o66erin:D :i;in:D reei;in:D or
so8iitin: o6 3n7 t2in: o6 ;38ue to in68uene t2e 3tion o6 3
pu58i o66ii38 in t2e proure4ent proess or in ontr3t
exeutionI 3nd
<ii= E6r3udu8ent pr3tieF 4e3ns 3 4isrepresent3tion o6 63ts in
order to in68uene 3 proure4ent proess or t2e exeution o6 3
ontr3t to t2e detri4ent o6 t2e Prourin: entit7D 3nd in8udes
o88usi;e pr3tie 34on: tenderer <prior to or 36ter tender
su54ission= desi:ned to est358is2 tender pries 3t 3rti6ii38 nonG
o4petiti;e 8e;e8s 3nd to depri;e t2e Prourin: entit7 o6 t2e
5ene6its o6 6ree 3nd open o4petitionI
!.3".!T2e prourin: entit7 9i88 reCet 3 propos38 6or 393rd i6 it deter4ines
t23t t2e tenderer reo44ended 6or 393rd 23s en:3:ed in orrupt or
6r3udu8ent pr3ties in o4petin: 6or t2e ontr3t in ?uestion.
!.3".3$urt2er 3 tenderer 92o is 6ound to 23;e indu8:ed in orrupt or
6r3udu8ent pr3ties ris>s 5ein: de53rred 6ro4 p3rtiip3tin: in pu58i
proure4ent in /en73.
".
A88-$(+B %' I$.%&)*%+'$. %' T-$(-&-&.
N'%-. '$ %1- A88-$(+B %' %1- I$.%&)*%+'$ %' T-$(-&-&.
". T2e Appendix to instrutions to tenderers is intended to 3ssist t2e
prourin: entit7 in pro;idin: spei6i in6or43tion in re83tion to t2e
orrespondin: 83use in t2e instrutions to Tenderers in8uded in
Setion II 3nd 23s to 5e prep3red 6or e32 spei6i proure4ent.
!. T2e prourin: entit7 s2ou8d spei67 in t2e 3ppendix in6or43tion 3nd
re?uire4ents spei6i to t2e iru4st3nes o6 t2e prourin: entit7D t2e
:oods to 5e proured 3nd t2e tender e;38u3tion riteri3 t23t 9i88 3pp87
to t2e tenders.
3. In prep3rin: t2e Appendix t2e 6o88o9in: 3spets s2ou8d 5e t3>en into
onsider3tionI
<3= T2e in6or43tion t23t spei6ies 3nd o4p8e4ents pro;isions o6
Setion II to 5e inorpor3ted
<5= A4end4ents 3nd@or supp8e4ents i6 3n7D to pro;isions o6
Setion II 3s neessit3ted 57 t2e iru4st3nes o6 t2e
:oods to 5e proured to 5e 38so inoopor3ted
4. Setion II s2ou8d re43in un 23n:ed 3nd 3n on87 5e 34ended
t2rou:2 t2e Appendix.
5. C83uses to 5e in8uded in t2is p3rt 4ust 5e onsistent 9it2 t2e pu58i
proure4ent 839 3nd t2e re:u83tions.
!%
A88-$(+B %' I$.%&)*%+'$. %' T-$(-&-&.
T2e 6o88o9in: in6or43tion re:3rdin: t2e p3rtiu83rs o6 t2e tender s2388
o4p8e4ent supp8e4ent or 34end t2e pro;isions o6 t2e instrutions to
tenderers. A2ere;er t2ere is 3 on68it 5et9een t2e pro;ision o6 t2e
instrutions to tenderers 3nd t2e pro;isions o6 t2e 3ppendixD t2e pro;isions
o6 t2e 3ppendix 2erein s2388 pre;3i8 o;er t2ose o6 t2e instrutions to
tenderers
INSTRUCTIONS TO
TENDERERS
REFERENCE
PARTICULARS OF APPENDIX TO
INSTRUCTIONS TO TENDERS TO ATTACH
THE FOLLO@ING DOCUMENTS
!."." G Attach a copy of Tender receipt
G Valid Tax Compliance Certificate
G VAT/PIN Certificate
G Company Registration
G Physical Address for the company
G Past Experience at least 3 rs
G !ingle "#siness Permit for $%&'
G Proof of (inancial Capa)ility*Certified )y
"an+ statement* for the last six months,/A#dited
Acco#nt for$%&%/$%&&- $%&&/$%&$,
G .irectors//0ners
G Pre1io#s s#pplies/contracts
G A properly filled Confidential "#siness
2#estionnaire
!.")." G !#)mitting t0o copies*original - copy,
G !igning of Tender (orm
!."+."D!D3 T#esday $'
th
3#ne$%&' at &$4%% noon
!."5." Tender shall remain 1alid for 5% days after the
opening date
Not!' #ot( )o"*!nt& +Origina, - Co.y/ &(a,, 0!ar a,, t(! atta"(*!nt&
r!1ir!)
*Complete as necessary,
!"
SECTION III# GENERAL CONDITIONS OF CONTRACT
T/34- '5 C4/).-.
P3:e
3." De6initions !3
3.! App8i3tion.. !3
3.3 Countr7 o6 Ori:in.. !3
3.4 St3nd3rds. !4
3.5 Use o6 Contr3t dou4ents 3nd in6or43tion. !4
3.) P3tent Ri:2ts !4
3.+ Per6or43ne seurit7 !4
3.* Inspetion 3nd Tests. !5
3.. P3>in:... !)
3."% De8i;er7 3nd dou4ents !)
3."" Insur3ne . !)
3."! P374ent !)
3."3 Prie. !)
3."4 Assi:n4ents !+
3."5 Su5 ontr3ts.. !+
3.") Ter4in3tion 6or de63u8t.. !+
3."+ #i?uid3ted d343:es.. !*
3."* Reso8ution o6 Disputes !*
3.". #3n:u3:e 3nd 839.. !*
3.!% $ore (3Ceure !*
!!
SECTION III ! GENERAL CONDITIONS OF CONTRACT
3." D-5+$+%+'$.
3."." In t2is Contr3tD t2e 6o88o9in: ter4s s2388 5e interpreted 3s indi3tedJG
<3= ET2e Contr3tF 4e3ns t2e 3:ree4ent entered into 5et9een t2e
Prourin: entit7 3nd t2e tendererD 3s reorded in t2e Contr3t
$or4 si:ned 57 t2e p3rtiesD in8udin: 388 3tt324ents 3nd
3ppendies t2ereto 3nd 388 dou4ents inorpor3ted 57 re6erene
t2erein.
<5= ET2e Contr3t PrieF 4e3ns t2e prie p37358e to t2e tenderer under
t2e Contr3t 6or t2e 6u88 3nd proper per6or43ne o6 its
ontr3tu38 o58i:3tions
<= ET2e GoodsF 4e3ns 388 o6 t2e e?uip4entD 432iner7D 3nd@or ot2er
43teri38sD 92i2 t2e tenderer is re?uired to supp87 to t2e
Prourin: entit7 under t2e Contr3t.
<d= ET2e Prourin: entit7F 4e3ns t2e or:3niH3tion pur23sin: t2e
Goods under t2is Contr3t.
<e= ET2e Tenderer0 4e3ns t2e indi;idu38 or 6ir4 supp87in: t2e Goods
under t2is Contr3t.
3.! A884+*/%+'$
3.!." T2ese Gener38 Conditions s2388 3pp87 in 388 Contr3ts 43de 57 t2e
Prourin: entit7 6or t2e proure4ent inst3883tion 3nd o44issionin:
o6 e?uip4ent
3.3 C')$%&0 '5 O&+6+$
3.3." $or purposes o6 t2is 83useD EOri:inF 4e3ns t2e p83e 92ere t2e
Goods 9ere 4inedD :ro9n or produed.
3.3.! T2e ori:in o6 Goods 3nd Ser;ies is distint 6ro4 t2e n3tion38it7 o6
t2e tenderer.
!3
3.4 S%/$(/&(.
3.4." T2e Goods supp8ied under t2is Contr3t s2388 on6or4 to t2e st3nd3rds
4entioned in t2e Te2ni38 Spei6i3tions.
3.5 U.- '5 C'$%&/*% D'*)7-$%. /$( I$5'&7/%+'$
3.5." T2e tenderer s2388 notD 9it2out t2e Prourin: entit70s prior 9ritten
onsentD dis8ose t2e Contr3tD or 3n7 pro;ision t2ere6oreD or 3n7
spei6i3tionD p83nD dr39in:D p3tternD s34p8eD or in6or43tion 6urnis2ed
57 or on 5e2386 o6 t2e Prourin: entit7 in onnetion t2ere9it2D to 3n7
person ot2er t23n 3 person e4p8o7ed 57 t2e tenderer in t2e
per6or43ne o6 t2e Contr3t.
3.5.! T2e tenderer s2388 notD 9it2out t2e Prourin: entit70s prior 9ritten
onsentD 43>e use o6 3n7 dou4ent or in6or43tion enu4er3ted in
p3r3:r3p2 3.5." 35o;e
3.5.3 An7 dou4entD ot2er t23n t2e Contr3t itse86D enu4er3ted in
p3r3:r3p2 3.5." s2388 re43in t2e propert7 o6 t2e Prourin: entit7 3nd
s2388 5e returned <388 opies= to t2e Prourin: entit7 on o4p8etion o6
t2e Tenderer0s per6or43ne under t2e Contr3t i6 so re?uired 57 t2e
Prourin: entit7
3.) P/%-$% R+61%.
3.)." T2e tenderer s2388 inde4ni67 t2e Prourin: entit7 3:3inst 388 t2irdG
p3rt7 83i4s o6 in6rin:e4ent o6 p3tentD tr3de43r>D or industri38 desi:n
ri:2ts 3risin: 6ro4 use o6 t2e Goods or 3n7 p3rt t2ereo6 in t2e
Prourin: entit70s ountr7
3.+ P-&5'&7/$*- S-*)&+%0
3.+." Ait2in t2irt7 <3%= d37s o6 reeipt o6 t2e noti6i3tion o6 Contr3t
393rdD t2e suess6u8 tenderer s2388 6urnis2 to t2e Prourin: entit7 t2e
per6or43ne seurit7 in t2e 34ount spei6ied in Spei38 Conditions o6
Contr3t.
3.+.! T2e proeeds o6 t2e per6or43ne seurit7 s2388 5e p37358e to t2e
Prourin: entit7 3s o4pens3tion 6or 3n7 8oss resu8tin: 6ro4 t2e
Tenderer0s 63i8ure to o4p8ete its o58i:3tions under t2e Contr3t.
!4
3.+.3 T2e per6or43ne seurit7 s2388 5e deno4in3ted in t2e urren7 o6 t2e
Contr3tD or in 3 6ree87 on;erti58e urren7 3ept358e to t2e
Prourin: entit7 3nd s2388 5e in t2e 6or4 o6 3 53n> :u3r3ntee or 3n
irre;o358e 8etter o6 redit issued 57 3 reput358e 53n> 8o3ted in
/en73 or 35ro3dD 3ept358e to t2e Prourin: entit7D in t2e 6or4
pro;ided in t2e tender dou4ents.
3.+.4 T2e per6or43ne seurit7 9i88 5e dis23r:ed 57 t2e Prourin: entit7
3nd returned to t2e C3ndid3te not 83ter t23n t2irt7 <3%= d37s 6o88o9in:
t2e d3te o6 o4p8etion o6 t2e Tenderer0s per6or43ne o58i:3tions
under t2e Contr3tD in8udin: 3n7 93rr3nt7 o58i:3tionsD under t2e
Contr3t
3.* I$.8-*%+'$ /$( T-.%.
3.*." T2e Prourin: entit7 or its represent3ti;e s2388 23;e t2e ri:2t to
inspet 3nd@or to test t2e :oods to on6ir4 t2eir on6or4it7 to t2e
Contr3t spei6i3tions. T2e Prourin: entit7 s2388 noti67 t2e tenderer
in 9ritin: in 3 ti4e87 43nnerD o6 t2e identit7 o6 3n7 represent3ti;es
ret3ined 6or t2ese purposes.
3.*.! T2e inspetions 3nd tests 437 5e onduted in t2e pre4ises o6 t2e
tenderer or its su5ontr3tor<s=D 3t point o6 de8i;er7D 3nd@or 3t t2e
Goods0 6in38 destin3tion I6 onduted on t2e pre4ises o6 t2e tenderer
or its su5ontr3tor<s=D 388 re3son358e 63i8ities 3nd 3ssist3neD
in8udin: 3ess to dr39in:s 3nd prodution d3t3D s2388 5e 6urnis2ed
to t2e inspetors 3t no 23r:e to t2e Prourin: entit7.
3.*.3 S2ou8d 3n7 inspeted or tested :oods 63i8 to on6or4 to t2e
Spei6i3tionsD t2e Prourin: entit7 437 reCet t2e e?uip4entD 3nd t2e
tenderer s2388 eit2er rep83e t2e reCeted e?uip4ent or 43>e
38ter3tions neess3r7 to 43>e spei6i3tion re?uire4ents 6ree o6 osts
to t2e Prourin: entit7.
3.*.4 T2e Prourin: entit70s ri:2t to inspetD test 3nd 92ere neess3r7D
reCet t2e :oods 36ter t2e Goods0 3rri;38 s2388 in no 937 5e 8i4ited or
93i;ed 57 re3son o6 t2e e?uip4ent 23;in: pre;ious87 5een inspetedD
tested 3nd p3ssed 57 t2e Prourin: entit7 or its represent3ti;e prior to
t2e e?uip4ent de8i;er7.
3.*.5 Not2in: in p3r3:r3p2 3.* s2388 in 3n7 937 re8e3se t2e tenderer 6ro4
3n7 93rr3nt7 or ot2er o58i:3tions under t2is Contr3t.
!5
3.. P/*>+$6
3..." T2e tenderer s2388 pro;ide su2 p3>in: o6 t2e Goods 3s is re?uired to
pre;ent t2eir d343:e or deterior3tion durin: tr3nsit to t2eir 6in38
destin3tionD 3s indi3ted in t2e Contr3t.
3...! T2e p3>in:D 43r>in:D 3nd dou4ent3tion 9it2in 3nd outside t2e
p3>3:es s2388 o4p87 strit87 9it2 su2 spei38 re?uire4ents 3s s2388
5e express87 pro;ided 6or in t2e Contr3t
3."% D-4+C-&0 /$( D'*)7-$%.
3."%."De8i;er7 o6 t2e Goods s2388 5e 43de 57 t2e tenderer in 3ord3ne
9it2 t2e ter4s spei6ied 57 Prourin: entit7 in its S2edu8e o6
Re?uire4ents 3nd t2e Spei38 Conditions o6 Contr3t
3."" I$.)&/$*-
3.""."T2e Goods supp8ied under t2e Contr3t s2388 5e 6u887 insured 3:3inst
8oss or d343:e inident38 to 43nu63turer or 3?uisitionD
tr3nsport3tionD stor3:eD 3nd de8i;er7 in t2e 43nner spei6ied in t2e
Spei38 onditions o6 ontr3t.
3."! P/07-$%
3."!." T2e 4et2od 3nd onditions o6 p374ent to 5e 43de to t2e tenderer
under t2is Contr3t s2388 5e spei6ied in Spei38 Conditions o6
Contr3t
3."!.! P374ents s2388 5e 43de pro4pt87 57 t2e Prourin: entit7 3s spei6ied
in t2e ontr3t
9.19 P&+*-.
3."3." Pries 23r:ed 57 t2e tenderer 6or :oods de8i;ered 3nd ser;ies
per6or4ed under t2e Contr3t s2388 notD 9it2 t2e exeption o6 3n7
prie 3dCust4ents 3ut2oriHed in Spei38 Conditions o6 Contr3tD ;3r7
6ro4 t2e pries 57 t2e tenderer in its tender.
3."3.! Contr3t prie ;3ri3tions s2388 not 5e 388o9ed 6or ontr3ts not
exeedin: one 7e3r <"! 4ont2s=
!)
3."3.3 A2ere ontr3t prie ;3ri3tion is 388o9edD t2e ;3ri3tion s2388 not
exeed "%L o6 t2e ori:in38 ontr3t prie.
3."3.4 Prie ;3ri3tion re?uest s2388 5e proessed 57 t2e prourin: entit7
9it2in 3% d37s o6 reei;in: t2e re?uest.
9.14. A..+6$7-$%
3."4." T2e tenderer s2388 not 3ssi:nD in 92o8e or in p3rtD its o58i:3tions to
per6or4 under t2is Contr3tD exept 9it2 t2e Prourin: entit70s prior
9ritten onsent
9.1 S)3*'$%&/*%.
3."5." T2e tenderer s2388 noti67 t2e Prourin: entit7 in 9ritin: o6 388
su5ontr3ts 393rded under t2is Contr3t i6 not 38re3d7 spei6ied in
t2e tender. Su2 noti6i3tionD in t2e ori:in38 tender or 83terD s2388 not
re8ie;e t2e tenderer 6ro4 3n7 8i35i8it7 or o58i:3tion under t2e
Contr3t
9.16 T-&7+$/%+'$ 5'& (-5/)4%
3.")." T2e Prourin: entit7 437D 9it2out preCudie to 3n7 ot2er re4ed7 6or
5re32 o6 Contr3tD 57 9ritten notie o6 de63u8t sent to t2e tendererD
ter4in3te t2is Contr3t in 92o8e or in p3rt
<3= i6 t2e tenderer 63i8s to de8i;er 3n7 or 388 o6 t2e :oods 9it2in
t2e period<s= spei6ied in t2e Contr3tD or 9it2in 3n7
extension t2ereo6 :r3nted 57 t2e Prourin: entit7
<5= i6 t2e tenderer 63i8s to per6or4 3n7 ot2er o58i:3tion<s= under
t2e Contr3t
<= i6 t2e tendererD in t2e Cud:4ent o6 t2e Prourin: entit7 23s
en:3:ed in orrupt or 6r3udu8ent pr3ties in o4petin: 6or
or in exeutin: t2e Contr3t
3.").! In t2e e;ent t2e Prourin: entit7 ter4in3tes t2e Contr3t in 92o8e or
in p3rtD it 437 proureD upon su2 ter4s 3nd in su2 43nner 3s it
dee4s 3ppropri3teD e?uip4ent si4i83r to t2ose unde8i;eredD 3nd t2e
tenderer s2388 5e 8i358e to t2e Prourin: entit7 6or 3n7 exess osts 6or
su2 si4i83r :oods.
!+
9.1= L+D)+(/%-( D/7/6-.
3."+.". I6 t2e tenderer 63i8s to de8i;er 3n7 or 388 o6 t2e :oods 9it2in t2e
period<s= spei6ied in t2e ontr3tD t2e prourin: entit7 s2388D 9it2out
preCudie to its ot2er re4edies under t2e ontr3tD dedut 6ro4 t2e
ontr3t pries 8i?uid3ted d343:es su4 e?ui;38ent to %.5L o6 t2e
de8i;ered prie o6 t2e de837ed ite4s up to 3 43xi4u4 dedution o6
"%L o6 t2e de837ed :oods. A6ter t2is t2e tenderer 437 onsider
ter4in3tion o6 t2e ontr3t.
9.1G R-.'4)%+'$ '5 D+.8)%-.
3."*." T2e prourin: entit7 3nd t2e tenderer s2388 43>e e;er7 e66ort to
reso8;e 34i3587 57 diret in6or438 ne:oti3tion 3nd dis3:ree4ent or
dispute 3risin: 5et9een t2e4 under or in onnetion 9it2 t2e ontr3t
3."*.! I6D 36ter t2irt7 <3%= d37s 6ro4 t2e o44ene4ent o6 su2 in6or438
ne:oti3tions 5ot2 p3rties 23;e 5een un358e to reso8;e 34i3587 3
ontr3t disputeD eit2er p3rt7 437 re?uire 3dCudi3tion in 3n 3:reed
n3tion38 or intern3tion38 6oru4D 3nd@or intern3tion38 3r5itr3tion.
9.1? L/$6)/6- /$( L/A
3.".." T2e 83n:u3:e o6 t2e ontr3t 3nd t2e 839 :o;ernin: t2e ontr3t s2388
5e En:8is2 83n:u3:e 3nd t2e #39s o6 /en73 respeti;e87 un8ess
ot2er9ise st3ted.
9.20 F'&*- M/F-)&-
3.!%." T2e tenderer s2388 not 5e 8i358e 6or 6or6eiture o6 its per6or43ne
seurit7 or ter4in3tion 6or de63u8t i6 3nd to t2e extent t23t it0s de837
in per6or43ne or ot2er 63i8ure to per6or4 its o58i:3tions under t2e
Contr3t is t2e resu8t o6 3n e;ent o6 $ore (3Ceure.
!*
SECTION IV ! SPECIAL CONDITIONS OF CONTRACT
N'%-. '$ S8-*+/4 C'$(+%+'$. '5 C'$%&/*%
T2e 83uses in t2is setion 3re intended to 3ssist t2e prourin: entit7 in
pro;idin: ontr3tGspei6i in6or43tion in re83tion to orrespondin: 83uses
in t2e Gener38 Conditions o6 Contr3t.
T2e pro;isions o6 Setion IV o4p8e4ent t2e Gener38 Conditions o6
Contr3t in8uded in Setion IIID spei67in: ontr3tu38 re?uire4ents 8in>ed
to t2e spei38 iru4st3nes o6 t2e prourin: entit7 3nd t2e :oods 5ein:
proured. In prep3rin: Setion IVD t2e 6o88o9in: 3spets s2ou8d 5e t3>en
into onsider3tion.
<3= In6or43tion t23t o4p8e4ent pro;isions o6 Setion III 4ust 5e
inorpor3ted 3nd
<5= A4end4ents 3nd@or supp8e4ents to pro;isions o6 Setion IIID 3s
neessit3ted 57 t2e iru4st3nes o6 t2e :oods 5ein: proured 4ust
38so 5e inorpor3ted.
!.
SECTION IV ! SPECIAL CONDITIONS OF CONTRACT
4.". Spei38 Conditions o6 Contr3t s2388 supp8e4ent t2e Gener38
Conditions o6 Contr3t. A2ene;er t2ere is 3 on68itD 5et9een t2e
GCC 3nd t2e SCCD t2e pro;isions o6 t2e SCC 2erein s2388 pre;3i8 o;er
t2ese in t2e GCC.
4!. Spei38 onditions o6 ontr3t 3s re83tes to t2e GCC
REFERENCE OF
GCC
SPECIAL CONDITIONS OF
CONTRACT
3.+." Not Applica)le
3."!." Payment after deli1ery period
3."*." Indicate resol#tions of disp#tes
*Complete as necessary,
3%
SECTION V ! TECHNICAL SPECIFICATIONS
.1 G-$-&/4
5."." T2ese spei6i3tions desri5e t2e re?uire4ents 6or :oods. Tenderers
3re re?uested to su54it 9it2 t2eir o66ers t2e det3i8ed spei6i3tionsD
dr39in:sD 3t38o:uesD et 6or t2e produts t2e7 intend to supp87
5.".! Tenderers 4ust indi3te on t2e spei6i3tions s2eets 92et2er t2e
e?uip4ent o66ered o4p87 9it2 e32 spei6ied re?uire4ent.
5.".3 A88 t2e di4ensions 3nd 3p3ities o6 t2e e?uip4ent to 5e supp8ied
s2388 not 5e 8ess t23n t2ose re?uired in t2ese spei6i3tions.
De;i3tions 6ro4 t2e 53si re?uire4entsD i6 3n7 s2388 5e exp83ined in
det3i8 in 9ritin: 9it2 t2e o66erD 9it2 supportin: d3t3 su2 3s
38u83tion s2eetsD et. T2e prourin: entit7 reser;es t2e ri:2t to
reCet t2e produtsD i6 su2 de;i3tions s2388 5e 6ound riti38 to t2e use
3nd oper3tion o6 t2e produts.
5.".4 T2e tenderers 3re re?uested to present in6or43tion 38on: 9it2 t2eir
o66ers 3s 6o88o9sJ
<i= S2ortest possi58e de8i;er7 period o6 e32 produt
<ii= In6or43tion on proper represent3ti;e 3nd@or 9or>s2op 6or 53>Gup
ser;ie@rep3ir 3nd 43inten3ne in8udin: t2eir n34es 3nd
3ddresses.
3"
SECTION VI ! SCHEDULE OF REQUIREMENTS
Nu45er Desription 'u3ntit7 De8i;er7 s2edu8e <s2ip4ent=
In
Aee>s@4ont2s 6ro4
"

"
T2e Prourin: entit7 4ust spei67 2ere t2e d3te 6ro4 92i2 t2e de8i;er7 s2edu8e 9i88 st3rt. T23t d3te
s2ou8d 5e eit2er t2e d3te o6 t2e ontr3t 393rdD or t2e d3te o6 ontr3t si:n3tureD or t2e d3te o6 openin: o6
8etter o6 reditD or t2e d3te o6 on6ir43tion o6 t2e #etter o6 CreditD 3s 3ppropri3te. T2e Tender $or4 s2ou8d
in8ude on87 3 ross re6erene to t2is S2edu8e.
3!
SECTION VII ! PRICE SHEDULE FOR GOODS
TENDER N'. CGK/006/2014/201
SUPP#- O$ CO(PUTER ACCESSORIES
TENDERERES NAME ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
1 2 9 4
I%-7 D-.*&+8%+'$ U$+% '5
+..)-
U$+% 8&+*- U$+% 8&+*- '5 '%1-&
+$*+(-$%/4 .-&C+*-.
8/0/34-
" Ri55on 3rtrid:e <Epson
SO "5%*)=Epson #' !"*%
No.
! Ri55on 3rtrid:e <Epson printer
#M 3%%N
No.
3 " p3rt 8ine 68o9 ""F x "4"@!
! p3rt 8inep 68o9
""F x "4"@!
No.
4. Po9er extension 358e 9it2 sur:e
protetor
No.
5. E8etri dust 58o9er No.
). $83s2 !G,
4G,
DVD R@A
No.
+ Toner 3rtrid:es<ori:in38s=&P
#3ser Oet 3)A
Nos
* &P #3ser Oet 35A Toner Nos
. &P #3ser Oet "!A Toner Nos
"% &P #3ser Oet %5A Toner Nos
"" &P #3ser Oet 4.A Toner Nos
"! &P #3ser Oet 53A Toner Nos
"3 &P #3ser Oet 54%A Toner Nos
"4 &P #3ser Oet 54"A Toner Nos
"5 &P #3ser Oet 54!A Toner Nos
33
") &P #3ser Oet 543A Toner Nos
"+ Toners <ori:in38=&P #3ser Oet
&PCP "%!5 3"%A
Nos
"* Toners <ori:in38=&P #3ser Oet
&PCP "%!5 3""A
Nos
". Toners <ori:in38=&P #3ser Oet
&PCP "%!5 3"!A
Nos
!% Toners <ori:in38=&P #3ser Oet
&PCP "%!5 3"3A
Nos
!" Toner <ori:in38=/7oer3 T/ +"% Nos
!! Toner <ori:in38=/7oer3 T/ 4"% Nos
!3 /oni3 (inot3 Toner C3rtrid:e
4ode8 45"*
Nos
!4 In> C3rtrid:e<ori:in38s=&P
C3rtrid:e "!" Co8our
Nos
!5 &P C3rtrid:e "!" 583> Nos
!) &P C3rtrid:e !" 583> Nos
!+ &P C3rtrid:e !! o8our Nos
!* &P #3ser Oet Toner ')%%A Nos
!. &P #3ser Oet Toner ')%%"A Nos
3% &P #3ser Oet Toner ')%%!A Nos
3" &P #3ser Oet Toner %)%%3A Nos
3! &P #3ser Oet 3trid:e +*A Nos
33 &P #3ser Oet 3trid:e "!) A Nos
34 &P #3ser Oet 3trid:e %5 A Nos
35 &P #3ser Oet 3trid:e *5 A Nos
3) &P #3ser Oet 3trid:e 4. A Nos
3! Po9er extension 9it2 sur:e
protetor
Nos
33 Inte8 proessor 3.%G&H duo ore Nos
34 !G, exp3nd358e RA( Nos
35 5%%G, &DD Nos
34
3) Intern38 DVD R@A<#i:2tsri5e= Nos
3+ 5 in" (e4or7 3rd re3ders Nos
3* Intern38 4ode4 Nos
3. "%%@"%%% net9or> 3rd Nos
4% Toner P3n3soni D' K UG!)& K
AGC <Ori:in38=
Nos
4" "+0T$T (onitor intern38
spe3>ers<in5ui8t=
P3ir
4! ,r3nded >e75o3rd Nos
43 (ouse Nos
44 (ouse p3d Nos
45 Po9er P intern38 extern38
interonnetion 358es
Nos
4) Aire8ess net9or> 3rd Nos
4+ $83s2 4G, No.
4* DVD R@A No.
PRINTERS
4. Printer &P #3serCet p!%55d Nos
5% UPS Nos
5" APC )5% VA No.
5! $8opp7 dis>ettes x "% ps P3>et
53 Co4p3t dis>s x "% ps P3>et
54 C3rtrid:es &p 4.A No
55 C3rtrid:es &p !% No
5) C3rtrid:es &p "+ No
5+ C3rtrid:es &p !* No
5* C3rtrid:es &P "3! No
5. C3rtrid:es &P "3) No
)% C3rtrid:es &p !+ A No
)" C3rtrid:es &p !" ,#AC/ No
)! C3rtrid:es &p !! CO#OUR No
)3 C3rtrid:es &p +*A No.
35
)4 C3rtrid:es &p "!)A No.
)5 C3rtrid:es TN 4"%% No.
)) C3rtrid:es .)A No.
)+ C3rtrid:es 5"A No.
)* C3rtrid:es *!M No.
). C3rtrid:es !.M No.
+% C3rtrid:es "3% K ,83> No.
+" C3rtrid:es "35 K Co8our No.
+! C3rtrid:es "3A No.
+3 C3rtrid:es 53A No.
+4 C3rtrid:es "!A No.
+5 Toners ' !)!4 A No
+) Toners ' 5.4. A No
++ Toners ' !)"! A No
+* Toners C 3.%) A No
+. Toners C 4%.! A No
*% Toners ' !)"3 A No
*" Toners C 4.) A No
*! Toners ')5"" A No
*3 Toners ' )%%% A No
*4 Toner 35A No.
*5 Tonner ""4%D K "!!%D K !)%Gr344s No.
*) $83s2 Dis>s "!* (, No
*+ $83s2 Dis>s !5) (, No
** $83s2 Dis>s 5"! (, No
*. $83s2 Dis>s " G, No
.% $83s2 Dis>s ! G, No
." /7oer3 T/ 4"% No
.! /7oer3 T/ 4!% No
.3 Toner !.A No
.4 ,3tteriesG C No
.5 ,3tteriesGAA No
3)
.) ,3tteriesGAAA No
.+ ,3tteriesGD No
.* Toner "3" A ,83> No
.. Toner "3" A o8ored No
"%% $83s2 dis>s *G, No
"%" Rio2 toner "!+% D No
"%! &p #3serOet .% A Toner No
"%3 &p #3serOet 55 A Toner No
"%4 &p #3serOet )5 583> No
"%5 /3spers>7 6or intern38 seurit7 No
Si:n3ture o6 tendererQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQQ
NoteJ In 3se o6 disrep3n7 5et9een unit prie 3nd tot38D t2e unit prie s2388 pre;3i8.
3+
SECTION VIII ! STANDARD FORMS
N'%-. '$ %1- ./784- F'&7.
". $or4 o6 Tender G T2e 6or4 o6 tender 4ust 5e o4p8eted 57
t2e tenderer 3nd su54itted 9it2 t2e tender dou4ents. It 4ust 38so 5e
du87 si:ned 57 du87 3ut2oriHed represent3ti;es o6 t2e tenderer.
!. Con6identi38 ,usiness 'uestionn3ire $or4 G T2is 6or4 4ust 5e
o4p8eted 57 t2e tenderer 3nd su54itted 9it2 t2e tender dou4ents.
3. Tender Seurit7 $or4 G A2en re?uired 57 t2e tender
dou4ents t2e tender s2388 pro;ide t2e tender seurit7 eit2er in t2e
6or4 in8uded 2erein or in 3not2er 6or43t 3ept358e to t2e prourin:
entit7.
4. Contr3t $or4 G T2e Contr3t $or4 s2388 not 5e o4p8eted
57 t2e tenderer 3t t2e ti4e o6 su54ittin: t2e tender. T2e Contr3t
$or4 s2388 5e o4p8eted 36ter ontr3t 393rd 3nd s2ou8d inorpor3te
t2e 3epted ontr3t prie.
5. Per6or43ne Seurit7 $or4 G T2e per6or43ne seurit7 6or4
s2ou8d not 5e o4p8eted 57 t2e tenderers 3t t2e ti4e o6 tender
prep3r3tion. On87 t2e suess6u8 tenderer 9i88 5e re?uired to pro;ide
per6or43ne seurit7 in t2e 6or4 pro;ided 2erein or in 3not2er 6or4
3ept358e to t2e prourin: entit7.
). ,3n> Gu3r3ntee 6or Ad;3ne P374ent $or4G A2en Ad;3ne
p374ent is re?uested 6or 57 t2e suess6u8 5idder 3nd 3:reed 57 t2e
prourin: entit7D t2is 6or4 4ust 5e o4p8eted 6u887 3nd du87 si:ned
57 t2e 3ut2oriHed o66ii38s o6 t2e 53n>.
+. (3nu63turers Aut2oriH3tion $or4 G A2en re?uired 57 t2e
ender dou4ents t2is 6or4 4ust 5e o4p8eted 3nd su54itted 9it2 t2e
tender dou4ents. T2is 6or4 9i88 5e o4p8eted 57 t2e 43nu63turer
o6 t2e :oods 92ere t2e tenderer is 3n 3:ent.
3*
*." FORM OF TENDER
D3te
Tender No.
ToJ Count7 Go;ern4ent o6 /irin73:3
Gent8e4en 3nd@or #3diesJ
". &3;in: ex34ined t2e tender dou4ents in8udin: Addend3
Nos. . 6insert n#m)ers74t2e reeipt o6 92i2 is 2ere57 du87
3>no98ed:edD 9eD t2e undersi:nedD o66er to supp87 Co4puter St3tioneries P Aessories in
on6or4it7 9it2 t2e s3id tender dou4ents 6or t2e su4 o6
.

total tender amo#nt in 0ords and fig#res= or su2 ot2er su4s 3s 437 5e 3sert3ined in
3ord3ne 9it2 t2e S2edu8e o6 Pries 3tt32ed 2ere9it2 3nd 43de p3rt o6 t2is Tender.
!. Ae undert3>eD i6 our Tender is 3eptedD to de8i;er inst388 3nd o44ission t2e
e?uip4ent in 3ord3ne 9it2 t2e de8i;er7 s2edu8e spei6ied in t2e S2edu8e o6 Re?uire4ents.
3. I6 our Tender is 3eptedD 9e 9i88 o5t3in t2e :u3r3ntee o6 3 53n> in 3 su4 o6
e?ui;38ent to perent o6 t2e Contr3t Prie 6or t2e due per6or43ne o6 t2e
Contr3tD in t2e 6or4 presri5ed 57 /irin73:3 Count7 Go;ern4ent.
4. Ae 3:ree to 35ide 57 t2is Tender 6or 3 period o6 T9e8;e <"!= 4ont2s 6ro4 t2e d3te
6ixed 6or tender openin: o6 t2e Instrutions to tenderersD 3nd it s2388 re43in 5indin: upon us 3nd
437 5e 3epted 3t 3n7 ti4e 5e6ore t2e expir3tion o6 t23t period.
5. T2is TenderD to:et2er 9it2 7our 9ritten 3ept3ne t2ereo6 3nd 7our noti6i3tion o6
393rdD s2388 onstitute 3 Contr3tD 5et9een us. Su5Cet to si:nin: o6 t2e Contr3t 57 t2e p3rties.
). Ae underst3nd t23t 7ou 3re not 5ound to 3ept t2e 8o9est or 3n7 tender 7ou 437
reei;e.
D3ted t2is d37 o6 !%

Rsi:n3tureS Rin t2e 3p3it7 o6S
Du87 3ut2oriHed to si:n tender 6or 3n on 5e2386 o6
3.
*.! CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM
-ou 3re re?uested to :i;e t2e p3rtiu83rs indi3ted in P3rt " 3nd eit2er
P3rt !<3=D !<5= or ! <= 92i2e;er 3pp8ied to 7our t7pe o6 5usiness
-ou 3re 3d;ised t23t it is 3 serious o66ene to :i;e 638se in6or43tion
on t2is 6or4
Part & 8eneral9
,usiness N34e
#o3tion o6 5usiness pre4ises.
P8ot No Street@Ro3d ..
Post38 Address .. Te8 No. . $3x . E 43i8 .
N3ture o6 ,usiness ..
Re:istr3tion Certi6i3te No.
(3xi4u4 ;38ue o6 5usiness 92i2 7ou 3n 23nd8e 3t 3n7 one ti4e K /s2s.
N34e o6 7our 53n>ers .. ,r3n2
P3rt ! <3= K So8e Proprietor
-our n34e in 6u88 .. A:e ..
N3tion38it7 Countr7 o6 ori:in .
CitiHens2ip det3i8s

P3rt ! <5= P3rtners2ip

Gi;en det3i8s o6 p3rtners 3s 6o88o9sJ
N34e N3tion38it7 CitiHens2ip Det3i8s S23res
".
!.
3. ..
4. ..
P3rt ! < = K Re:istered Co4p3n7
Pri;3te or Pu58i .
St3te t2e no4in38 3nd issued 3pit38 o6 o4p3n7G
No4in38 /s2s.
Issued /s2s.
Gi;en det3i8s o6 388 diretors 3s 6o88o9s
N34e N3tion38it7 CitiHens2ip Det3i8s S23res
"
!. ..
3.
4.
5 .
D3te .. Si:n3ture o6 C3ndid3te ..
I6 3 /en73 CitiHenD indi3te under ECitiHens2ip Det3i8sF 92et2er 57 ,irt2D N3tur38iH3tion or
re:istr3tion.
4%
*.3 TENDER SECURITY FORM
A2ere3s . .
<2erein36ter 388ed Et2e tendererF= 23s su54itted its tender d3ted
. Rdate of s#)mission of tender7 6or t2e supp87D inst3883tion
3nd o44issionin: o6 6name and/or description
of the e:#ipment7 <2erein36ter 388ed Et2e TenderF=
.. /NOA A## PEOP#E 57
t2ese presents t23t AE o6
. 23;in: our re:istered o66ie 3t
<2erein36ter 388ed Et2e ,3n>F=D 3re 5ound unto
.. Rname of Proc#ring entity; <2erein36ter 388ed Et2e
Prourin: entit7F= in t2e su4 o6 .. 6or 92i2
p374ent 9e88 3nd tru87 to 5e 43de to t2e s3id Prourin: entit7D t2e
,3n> 5inds itse86D its suessorsD 3nd 3ssi:ns 57 t2ese presents.
Se38ed 9it2 t2e Co44on Se38 o6 t2e s3id ,3n> t2is
d37 o6 !% .
T&E CONDITIONS o6 t2is o58i:3tion 3reJG
". I6 t2e tenderer 9it2dr39s its Tender durin: t2e period o6 tender
;38idit7 spei6ied 57 t2e tenderer on t2e Tender $or4I or
!. I6 t2e tendererD 23;in: 5een noti6ied o6 t2e 3ept3ne o6 its
Tender 57 t2e Prourin: entit7 durin: t2e period o6 tender
;38idit7J
<3= 63i8s or re6uses to exeute t2e Contr3t $or4D i6 re?uiredI or
<5= 63i8s or re6uses to 6urnis2 t2e per6or43ne seurit7 in 3ord3ne
9it2 t2e Instrutions to tenderersI
Ae undert3>e to p37 to t2e Prourin: entit7 up to t2e 35o;e 34ount
upon reeipt o6 its 6irst 9ritten de43ndD 9it2out t2e Prourin: entit7
23;in: to su5st3nti3te its de43ndD pro;ided t23t in its de43nd t2e
Prourin: entit7 9i88 note t23t t2e 34ount 83i4ed 57 it is due to itD
o9in: to t2e ourrene o6 one or 5ot2 o6 t2e t9o onditionsD
spei67in: t2e ourred ondition or onditions.
T2is tender :u3r3ntee 9i88 re43in in 6ore up to 3nd in8udin: t2irt7
<3%= d37s 36ter t2e period o6 tender ;38idit7D 3nd 3n7 de43nd in
respet t2ereo6 s2ou8d re32 t2e ,3n> not 83ter t23n t2e 35o;e d3te.
6signat#re of the )an+7<<<<<<<<<<<<<<<<<<<<<<<<<<<<
*Amend accordingly if pro1ided )y Ins#rance Company,
4"
G.4 CONTRACT FORM
T&IS AGREE(ENT 43de t2e d37 o6 !%
5et9een Rname of Proc#rement entity, o6 .. Rco#ntry of
Proc#rement entity7 <2erein36ter 388ed Et2e Prourin: entit7= o6 t2e one p3rt 3nd
.. Rname of tenderer7 o6 .. Rcity and co#ntry of tenderer7
<2erein36ter 388ed Et2e tendererF= o6 t2e ot2er p3rtI
A&EREAS t2e Prourin: entit7 in;ited tenders 6or ert3in :oods S 3nd 23s 3epted 3
tender 57 t2e tenderer 6or t2e supp87 o6 t2ose :oods in t2e su4 o6
Rcontract price in 0ords and fig#res7 <2erein36ter 388ed Et2e
Contr3t Prie=.
NOA T&IS AGREE(ENT AITNESSET& AS $O##OASJ
". In t2is A:ree4ent 9ords 3nd expressions s2388 23;e t2e s34e 4e3nin:s 3s 3re
respeti;e87 3ssi:ned to t2e4 in t2e Conditions o6 Contr3t re6erred toJ
!. T2e 6o88o9in: dou4ents s2388 5e dee4ed to 6or4 3nd 5e re3d 3nd onstrued 3s
p3rt o6 t2is A:ree4ent ;iHJ
<3= t2e Tender $or4 3nd t2e Prie S2edu8e su54itted 57 t2e tenderer
<5= t2e S2edu8e o6 Re?uire4ents
< = t2e Te2ni38 Spei6i3tions
<d= t2e Gener38 Conditions o6 Contr3t
<e= t2e Spei38 Conditions o6 ontr3tI 3nd
<6= t2e Prourin: entit70s Noti6i3tion o6 A93rd
3. In onsider3tion o6 t2e p374ents to 5e 43de 57 t2e Prourin: entit7 to t2e
tenderer 3s 2erein36ter 4entionedD t2e tender 2ere57 o;en3nts 9it2 t2e Prourin: entit7
to pro;ide t2e :oods 3nd to re4ed7 de6ets t2erein in on6or4it7 in 388 respets 9it2 t2e
pro;isions o6 t2e Contr3t
4. T2e Prourin: entit7 2ere57 o;en3nts to p37 t2e tenderer in onsider3tion o6 t2e
pro;isions o6 t2e :oods 3nd t2e re4ed7in: o6 de6ets t2ereinD t2e Contr3t Prie or su2
ot2er su4 3s 437 5eo4e p37358e under t2e pro;isions o6 t2e Contr3t 3t t2e ti4es 3nd in
t2e 43nner presri5ed 57 t2e ontr3t.
IN AITNESS 92ereo6 t2e p3rties 2ereto 23;e 3used t2is A:ree4ent to 5e exeuted in
3ord3ne 9it2 t2eir respeti;e 839s t2e d37 3nd 7e3r 6irst 35o;e 9ritten.
Si:nedD se38edD de8i;ered 57 t2e <6or t2e Prourin: entit7
Si:nedD se38edD de8i;ered 57 t2e <6or t2e tenderer in t2e
presene o6
4!
*.5 PERFORMANCE SECURITY FORM
ToJ Count7 Go;ern4ent o6 /irin73:3
A&EREAS Rname of tendererS
<2erein36ter 388ed Et2e tendererF= 23s undert3>en D in pursu3ne o6 Contr3t
No. Rreference n#m)er of the contract7 d3ted
!% to supp87
Rdescription of goods7
<2erein36ter 388ed Et2e Contr3tF=.
AND A&EREAS it 23s 5een stipu83ted 57 7ou in t2e s3id Contr3t t23t t2e
tenderer s2388 6urnis2 7ou 9it2 3 53n> :u3r3ntee 57 3 reput358e 53n> 6or t2e
su4 spei6ied t2erein 3s seurit7 6or o4p8i3ne 9it2 t2e Tenderer0s
per6or43ne o58i:3tions in 3ord3ne 9it2 t2e Contr3t.
AND A&EREAS 9e 23;e 3:reed to :i;e t2e tenderer 3 :u3r3nteeJ
T&ERE$ORE AE 2ere57 366ir4 t23t 9e 3re Gu3r3ntors 3nd responsi58e to
7ouD on 5e2386 o6 t2e tendererD up to 3 tot38 o6 .
Ramo#nt of the g#arantee in 0ords and fig#re7 3nd 9e undert3>e to p37 7ouD
upon 7our 6irst 9ritten de43nd de83rin: t2e tenderer to 5e in de63u8t under
t2e Contr3t 3nd 9it2out 3;i8 or 3r:u4entD 3n7 su4 or su4s 9it2in t2e
8i4its o6 .. Ramo#nt of g#arantee7 3s 36ores3idD 9it2out
7ou needin: to pro;e or to s2o9 :rounds or re3sons 6or 7our de43nd or t2e
su4 spei6ied t2erein.
T2is :u3r3ntee is ;38id unti8 t2e d37 o6 !%
Si:ned 3nd se38 o6 t2e Gu3r3ntors

6name of )an+ or financial instit#tion7

6address7

6date7
43
*.) BANK GUARANTEE FOR ADVANCE PAYMENT FORM
To Count7 Go;ern4ent o6 /irin73:3
Gent8e4en 3nd@or #3diesJ
In 3ord3ne 9it2 t2e p374ent pro;ision in8uded in t2e Spei38 Conditions o6 Contr3tD
92i2 34ends t2e Gener38 Conditions o6 Contr3t to pro;ide 6or 3d;3ne p374entD
. Rname and address of tenderer7
<2erein36ter 388ed Et2e tendererF= s2388 deposit 9it2 t2e Prourin: entit7 3 53n>
:u3r3ntee to :u3r3ntee its proper 3nd 63it26u8 per6or43ne under t2e s3id C83use o6 t2e
Contr3t in 3n 34ount o6 . Ramo#nt of g#arantee in fig#res and
0ords74
AeD t2e . R)an+ or financial instit#tions7D 3s instruted 57 t2e
tendererD 3:ree unondition3887 3nd irre;o3587 to :u3r3ntee 3s pri43r7 o58i:3tor 3nd not
3s suret7 4ere87D t2e p374ent to t2e Prourin: entit7 on its 6irst de43nd 9it2out
923tsoe;er ri:2t o6 o5Cetion on our p3rt 3nd 9it2out its 6irst 83i4 to t2e tendererD in t2e
34ount not exeedin: Ramo#nt of g#arantee in fig#res and 0ords7
Ae 6urt2er 3:ree t23t no 23n:e or 3ddition to or ot2er 4odi6i3tion o6 t2e ter4s o6 t2e
Contr3t to 5e per6or4ed t2ereGunder or o6 3n7 o6 t2e Contr3t dou4ents 92i2 437 5e
43de 5et9een t2e Prourin: entit7 3nd t2e tendererD s2388 in 3n7 937 re8e3se us 6ro4 3n7
8i35i8it7 under t2is :u3r3nteeD 3nd 9e 2ere57 93i;e notie o6 3n7 su2 23n:eD 3dditionD
or 4odi6i3tion.
T2is :u3r3ntee s2388 re43in ;38id in 6u88 e66et 6ro4 t2e d3te o6 t2e 3d;3ne p374ent
reei;ed 57 t2e tenderer under t2e Contr3t unti8 Rdate7.
-ours tru87D
Si:n3ture 3nd se38 o6 t2e Gu3r3ntors

6name of )an+ or financial instit#tion7

6address7

6date7
44
G.= MANUFACTURERES AUTHORIHATION FORM
To Count7 Go;ern4ent o6 /irin73:3
A&EREAS RN34e
of the man#fact#rer7 92o 3re est358is2ed 3nd reput358e 43nu63turers o6
.. RName and/or description of the goods7 23;in: 63tories
3t RAddress of factory7 do 2ere57 3ut2oriHe
RName and address of Agent7 to su54it 3 tenderD
3nd su5se?uent87 ne:oti3te 3nd si:n t2e Contr3t 9it2 7ou 3:3inst tender
No. . RReference of the Tender7 6or t2e 35o;e :oods
43nu63tured 57 us.
Ae 2ere57 extend our 6u88 :u3r3ntee 3nd 93rr3nt7 3s per t2e Gener38
Conditions o6 Contr3t 6or t2e :oods o66ered 6or supp87 57 t2e 35o;e 6ir4
3:3inst t2is In;it3tion 6or Tenders.

R!ignat#re for and on )ehalf of man#fact#rer7
Note9 T2is 8etter o6 3ut2orit7 s2ou8d 5e on t2e 8etter2e3d o6 t2e
(3nu63turer 3nd s2ou8d 5e si:ned 57 3 person o4petent.
45
G.G LETTER OF NOTIFICATION OF A@ARD
Address o6 Prourin: Entit7
QQQQQQQQQQQQQQQQQQQQQ
QQQQQQQQQQQQQQQQQQQQQ
ToJ



REJ Tender No.
Tender N34e
T2is is to noti67 t23t t2e ontr3t@s st3ted 5e8o9 under t2e 35o;e 4entioned tender 23;e
5een 393rded to 7ou.


". P8e3se 3>no98ed:e reeipt o6 t2is 8etter o6 noti6i3tion si:ni67in: 7our
3ept3ne.
!. T2e ontr3t@ontr3ts s2388 5e si:ned 57 t2e p3rties 9it2in 3% d37s o6 t2e d3te o6
t2is 8etter 5ut not e3r8ier t23n "4 d37s 6ro4 t2e d3te o6 t2e 8etter.
3. -ou 437 ont3t t2e o66ier<s= 92ose p3rtiu83rs 3ppe3r 5e8o9 on t2e su5Cet
43tter o6 t2is 8etter o6 noti6i3tion o6 393rd.
*(=>> PARTIC=>AR!,

SIGNED $OR ACCOUNTING O$$ICER
4)
G.? FORM RB 1
REPUBLIC OF KENYA
PUBLIC PROCUREMENT ADMINISTRATIVE REVIE@ BOARD
APP#ICATION NO.O$..!%...
,ETAEEN
.APP#ICANT
AND
RESPONDENT *Proc#ring Entity=
Re?uest 6or re;ie9 o6 t2e deision o6 t2e <Name of the Proc#ring Entity, o6
d3ted t2ed37 o6 .!%.in t2e 43tter o6 Tender No..o6
..!%
REQUEST FOR REVIE@
I@AeDt2e 35o;e n34ed App8i3nt<s=D o6 3ddressJ P27si38
3ddress.$3x NoTe8. No..E43i8 D 2ere57 re?uest t2e Pu58i
Proure4ent Ad4inistr3ti;e Re;ie9 ,o3rd to re;ie9 t2e 92o8e@p3rt o6 t2e 35o;e 4entioned
deision on t2e 6o88o9in: :rounds D n34e87JG
".
!.
et.
,7 t2is 4e4or3ndu4D t2e App8i3nt re?uests t2e ,o3rd 6or 3n order@orders t23tJ G
".
!.
et
SIGNED .<App8i3nt=
D3ted on.d37 o6 @!%

FOR OFFICIAL USE ONLY
#od:ed 9it2 t2e Seret3r7 Pu58i Proure4ent Ad4inistr3ti;e Re;ie9 ,o3rd on d37
o6 ....!%.
SIGNED
,o3rd Seret3r7
4+